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Cover photography: Left to right, iStockphoto.com/sturti; iStockphoto.

com/MBI_Images; iStockphoto
.com/Christopher Futcher; iStockphoto.com/Aldo Murillo; iStockphoto.com/Ben Blankenburg
Copyright 2013, Texas Education Agency. All rights reserved.

OVERVIEW

Table of Contents

NOTES

Contact Information/Resources........................................................................... O1
Abbreviations...................................................................................................... O2
Policy and Procedure Highlights......................................................................... O3
STAAR English I, II, and III Reading and STAAR English I, II,
and III Writing..................................................................................... O3
STAAR Writing Answer Documents............................................................. O3
Composition Retention and Duplication...................................................... O3
Student Success Initiative (SSI).................................................................. O3
STAAR Modified.......................................................................................... O3
Mandatory Sampling................................................................................... O4
Assessments for English Language Learners (ELLs)................................. O4
How to Use the 2013 Coordinator Manual.......................................................... O5
Coordinator Manual Organization............................................................... O5
Icons ........................................................................................................... O6
Coordinator Manual Resources Webpage.................................................. O7
Publication Titles......................................................................................... O9
Supplements to the Coordinator Manual.................................................. O10
Texas Administrative Code........................................................................ O10
General Program Information............................................................................ O11
STAAR Time Limits Policies and Procedures.................................................... O12
Start and Stop Times................................................................................. O12
Test Administrator SAY Directions.......................................................... O12
Announcement of Time Left to Test........................................................... O12
Late-Arriving Students.............................................................................. O12
Breaks....................................................................................................... O13
Lunch........................................................................................................ O13
Multiple Test Sessions............................................................................... O13
Extended Time Accommodations............................................................. O14
Optional Test Administration Procedures and Materials................................... O15
Accommodations Information........................................................................... O16
Accommodations for Students with Disabilities........................................ O16
Unexpected or Emergency Situations...................................................... O16
Linguistic Accommodations for ELLs........................................................ O17
Calendar of Events2013 Testing.................................................................... O18
Test Security and Confidentiality Requirements................................................ O20
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OVERVIEW
NOTES

Test Security ............................................................................................. O20


Confidentiality Requirements ................................................................... O21
Penalties for Prohibited Conduct ............................................................. O22
Measures Implemented by TEA to Ensure Test Security
and Confidentiality .......................................................................... O22
Security Oaths and Confidentiality Statements ........................................ O23
Document Retention................................................................................. O23
Testing Irregularities ................................................................................. O24
Reporting of Testing Irregularities ............................................................ O26
Reporting of Disciplinary Actions Taken Against Students
for Cheating on State Assessments ................................................ O28

STAAR
Introduction ......................................................................................................... S3
General Information About the STAAR Program ......................................... S3
Training ................................................................................................................ S5
DC
DC
CC
DC
CC

Prepare for and attend district coordinator training session.................. S5


Prepare for and conduct campus coordinator training.......................... S6
Prepare for and attend campus coordinator training............................. S9
CC Prepare for and conduct technology staff training .......................... S10
Prepare for and conduct training sessions for principals
and test administrators ........................................................................ S11

Prepare for Paper Administrations .................................................................... S15


DC
DC
DC
CC

DC
CC

CC
CC
CC
CC

Review advance letter and materials list ............................................. S15


Review district coordinator packet ...................................................... S16
Receive, verify, and distribute shipment of test materials.................... S16
Receive shipment of test materials; order additional
materials from district coordinator.................................................... S19
Receive and distribute precoded test materials. ................................. S20
Receive precoded labels and answer documents from
district coordinator; supervise verification of precoded
materials............................................................................................... S20
Ensure that appropriate answer documents are prepared. ................. S21
Supervise the hand-gridding of blank answer documents.. ................ S22
Arrange for testing rooms and organize test sessions ........................ S23
Distribute test materials to test administrators. .................................... S24

2013 STAAR Materials Control Form ................................................................. S27


Prepare for Online Administrations ................................................................... S29
DC CC

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Plan for online administrations. ........................................................ S29

2013 TEXAS STUDENT ASSESSMENT PROGRAM COORDINATOR MANUAL

OVERVIEW
DC

DC

DC

DC

CC
DC

CC

Log in and assign user access to the Assessment


Management System. .......................................................................... S31
CC Create user accounts for campus personnel and
technology staff................................................................................ S31
CC Ensure that a testing infrastructure is in place and that
the test delivery system is configured; conduct test of
online testing system ....................................................................... S31
CC Coordinate the review and updating of records in
the Student Data Upload ................................................................. S33
Arrange for testing rooms and ensure proper testing environment ..... S33
CC Ensure that test sessions are created and that student and
proctor authorizations are generated and printed. .......................... S35
Distribute test materials to test administrators. .................................... S35

NOTES

Monitor STAAR Administrations (Paper and Online Administrations) ............... S37


Ensure proper testing environment and testing procedures,
and answer questions ...................................................................... S37
Verify that all test booklets are returned and security oaths
are signed. ........................................................................................... S42

DC CC

CC

Complete Paper Administration Process .......................................................... S43


CC
CC
CC
CC

DC
DC
DC
DC
CC
DC
DC
DC
DC

Direct the collection of materials from test administrations ................. S43


Coordinate preparation of answer documents .................................... S43
Return scorable materials to district coordinator ................................. S51
Return Signed Security Oaths from Campus Coordinator and
Principal to District Coordinator ....................................................... S57
Direct the collection of scorable materials in the district ..................... S58
Prepare scorable materials for shipping .............................................. S58
Return all scorable materials to the testing contractor ........................ S62
Order optional reports for the district ................................................... S63
Return nonscorable materials to district coordinator ........................... S63
Direct the collection and return of nonscorable materials ................... S64
Prepare nonscorable materials for shipping ........................................ S64
Return all nonscorable materials to the testing contractor .................. S65
Ensure security oaths are signed and returned ................................... S66

Complete Online Administration Process.......................................................... S67


CC
CC
DC
CC
DC

Ensure that student records are verified as complete ......................... S67


Direct the collection of test materials from test administrators ............ S67
Order optional reports for the district ................................................... S68
Return oaths to district coordinator...................................................... S68
Ensure that security oaths are signed and returned ............................ S68

STAAR Index ..................................................................................................... S69

2013 TEXAS STUDENT ASSESSMENT PROGRAM COORDINATOR MANUAL

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OVERVIEW
NOTES

TELPAS
Introduction ......................................................................................................... T3
General Information About TELPAS ............................................................ T3
Holistically Rated Assessments .................................................................. T4
Accommodations Information ................................................................... T10
Paper Administrations of Reading Tests for Grades 212 ........................ T10
Training .............................................................................................................. T11
DC
DC

CC
DC
DC
CC

CC
CC
DC

Prepare for and attend district coordinator training session................ T11


Prepare for and conduct campus coordinator and principal
training ................................................................................................. T13
Prepare for and attend campus coordinator training........................... T15
CC Prepare for and conduct technology staff training .......................... T17
CC Coordinate supplemental support provider training ........................ T18
Plan for and conduct administrative procedures training
for raters and writing collection verifiers .............................................. T19
Plan for and conduct training for reading test administrators ............. T21
Designate and train rating entry assistants, if applicable.................... T22
CC Monitor holistic rating training .......................................................... T22

Prepare for the TELPAS Administration ............................................................. T25


CC

DC
DC

DC

DC

DC
DC
CC
DC

CC
DC

DC

Oversee assembly and verification of grades 212 writing


collections............................................................................................ T25
CC Establish procedures to ensure validity and reliability..................... T25
Log in and assign user access to the Assessment
Management System ........................................................................... T27
CC Create user accounts for campus personnel and
technology staff................................................................................ T27
CC Ensure that testing infrastructure is in place and that the
test delivery system is configured; conduct test of online
testing system .................................................................................. T28
CC Plan for online test administrations .................................................. T30
Enter student data for the TELPAS Administration ............................... T30
Verify and update student data elements ............................................ T31
Upload corrected student data files to the Assessment
Management System ........................................................................... T32
Verify years in U.S. schools data (grades 112 only) .......................... T33
CC Plan for administration of online reading tests and
entry of holistic rating information .................................................... T33
CC Manage assessments of students who move .................................. T34

Monitor TELPAS Administration ......................................................................... T37


DC CC

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Ensure proper testing procedures and answer questions .............. T37

2013 TEXAS STUDENT ASSESSMENT PROGRAM COORDINATOR MANUAL

OVERVIEW
Complete Administration Process ..................................................................... T40
CC
DC
DC
DC
CC

Collect materials from raters and reading test administrators ............. T40
CC Ensure that assessment information is entered and verified ........... T41
CC Ensure that student records are verified as complete ..................... T44
Order optional reports for the district ................................................... T45
Return oaths to district coordinator...................................................... T45

NOTES

TELPAS Index .................................................................................................... T47


Appendix A Gridding Information .......................................................................A3
Appendix B Additional Data Collection for TELPAS ............................................B3
Appendix C Oaths

2013 TEXAS STUDENT ASSESSMENT PROGRAM COORDINATOR MANUAL

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OVERVIEW
NOTES

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2013 TEXAS STUDENT ASSESSMENT PROGRAM COORDINATOR MANUAL

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