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Welcome to the Inspire & Enable Admin Guide! Implementing Your VLE: An Overview Outcomes: What You Can Achieve in 5 Weeks Week-by-Week Overview Your 5-Week Checklist - Week 1: Admin Training - Week 2: Populate the School Dashboard - Week 3: Populate Calendars and School Documents - Week 4: IDs Verification, Groupings and Distribution - Week 5: Groupings & Evaluation of Admin Tasks Your Frog Team in School Your Frog Team: Roles & Responsibilities Support Channels Conclusion Appendices - Appendix 1: ID Distribution Process - Appendix 2: Sharing the Departmental Sites - Appendix 3: 5 week checklist- Admin - Appendix 4: LADAP Agenda 1 1 2 2 3 3 4 5 6 7 8 9 12 12 13 13 14 15 17
Immerse
(14 weeks) Using the Frog VLE to its full potential as a central hub for all school communications, teaching and learning and extra-curricular activities.
Empower
(13 weeks) Empowering your teachers and students to use the Frog VLE in teaching, learning and extra-curricular activities.
This Frog Admin Guide encompasses the Inspire & Enable Stage, and focuses on the first 5 weeks after your Admin Training. The subsequent weeks in Inspire & Enable will be covered in the Frog VLE Guide.
Week-by-Week Overview!
The above can be achieved by following a clear and manageable week-by-week schedule for the next 5 weeks as shown below:
Week 1 Admin Training
Week 3 Populate School Calendar Edit and Update Booking Calendar Upload School Documents Add Calendars for HEM, Academic and Co Curriculum
Week 4 Verify teachers and students ID Distribute IDs to teachers Create grouping for uniform unit, clubs and societies
Week 5 Create grouping for sports and games Continue and complete all grouping Share departmental sites Admin Tasks completion checklist
Topic
Editing the School Dashboard Updating the School Notices Creating and using the Calendar Populating Booking Calendars Sharing Departmental Sites User Management Analytics The Support Channels
44 51
pages 52- 67
Tasks
Populate School Dashboard Day 1 : Create Tab 2 Kata-kata Aluan Pengetua Day 2: Create Tab 3 Sejarah Sekolah Day 3: Create Tab 4 Visi & Misi Day 4: Create Tab 5 Lagu Sekolah Day 5: Edit and Update as necessary
Widgets
Points
50 points
10 10 10 10 10
Tasks
Populating Calendars and School Documents 1. Populate School Calendar till end of 2012 2. Edit/Update Booking Calendar and Upload School Documents 3. Create Academic Calendar 4. Create Student Affairs Calendar 5. Create Co curricular Calendar
Points
50 points
10 10 10
pages 9 10
10 10
Tasks
ID Verification, Grouping and Distribution 1. Check ALL Teacher IDs to ensure they are correct 2. Check ALL Class groupings and ensure all students have IDs 3. Create groupings for Uniform Units
Points
50 10 10 10
pages 35 43 4. Create groupings for Clubs and Societies 5. Distribute Teacher IDs 10 10
Tasks!
ID Verification, Grouping and Distribution 1. Create groupings for Sports and Games 2. Create HEM groups 3. Create other groups 4. Share Departmental / Subject Panel sites 5. Admin Tasks Completion Checklist
Points!
50 10
Pages 35 43
10 10
pages 14- 19
10 10
Congratulations!
You have successfully enabled the VLE for use in your school. Continue to update the School Dashboard and Calendar so that users have a great experience when they login to the VLE.
Headteacher / Principal
Headteacher
1. Provides vision 2. Drives change 3. Raises awareness about Frog VLE 4. Understands capabilities 5. Forms the Frog Team 6. Plays the role of admin user in the schools Self-Care Support Portal
Frog Admin
1. Plays the role of an ICT specialist 2. Understands the Frog VLE system 3. Operates and solves technical problems (provides technical support) for teachers and students 4. Manages user IDs and creates classes / groups in Frog VLE 5. Manages and update the School Dashboard 6. Manages and updates the School Calendar 7. Manages and uploads school documents into the VLE 8. Becomes the schools contact person for the schools Self-Care Support Portal 9. Coordinates internal training programme
10
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Support Channels!
In implementing your Frog VLE, we at FrogAsia will be happy to support you and help you achieve your goals. Please contact your designated Relationship Manager, or contact FrogAsia support from any of the channels below:
018 799 8787 Time: 7am to 10pm, Monday to Friday. Agents answering calls in Bahasa Malaysia & English.
moesupport@ ytlcomms.my Email us with your school code and a full description of the issue!
https:// 1bnselfcare.yes.my Login to our Self Care Portal to create a support ticket!
Conclusion!
This is the end of the Admin Guide. Dont forget to check our Appendix section for suggested processes and great links! We wish you the best of luck and many great moments as you journey with Frog!
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Appendix
In order to facilitate the achievement of your goals, we have created suggested processes for ID Distribution to all teachers, as well as the creation and sharing of Departmental Sites.
1 FrogAsia Send encrypted file containing schools User IDs to Headteacher/ Principal through email
2 Headteacher/ Principal a. b. c. Download the file containing the User IDs Share file with the Frog Admin. Share file password with Frog Admin
4 Teachers a. b. c. Receive own User ID Receive class User IDs Distribute IDs to students using template.
Frog Admin a. b. c. d. e. Download file containing User IDs and opens it using the file password. Retrieve the Frog Admin login details from the file. Log in to the Frog VLE. Distribute IDs to all teachers; and Share students IDs with the respective class teacher to be distributed.
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1
Preparation a. b. Obtain list of all subjects Assign one teacher per subject to build the Subject Site
2
Share the Site a. b. c. d. e. f. g. h. i. j. k. Click on the Departmental Websites icon in the Quick Launch menu. Double click on the Departmental Site to be shared e.g. Sains Dan Matematik. Click on the Rangkaian Mata Pelajaran tab. Double click to open the subject site to be shared. Click the Share button on the Frog Bar. Click the green Share button. Type in the name of the teacher assigned to building the Site in the search bar. Click on name from the drop-down list. Click Add. Edit the permissions by clicking the drop-down box and click Can edit & manage. Click Share.
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Week 3 Calendars
15
16
Topic
Duration
30 minutes 20 minutes
1 2 3 4 5 6 7 8 Total
VLE Walkthrough
Frog Bar & Quick Launch
Personal Dashboard
(Widgets: Media, External Link, Calendar, Embed Website, Time, Text, Notes)
Personal Calendar
Populate personal calendar and invitation for an event
20 minutes
Booking Calendar
Booking equipment and rooms
Forum
Create forum topics
My Documents
Create folder and add files
Lesson Resources
Create folder and add files
160 minutes
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