COMPUTER ACCOUNTING WITH

QUICKBOOKS 2013 Lesson 2

Creating a QuickBooks Company

A QuickBooks company contains all the financial records for a single business. Before you can use QuickBooks, you need to tell the QuickBooks about your business so that it can set up your company file. Setting up your company file properly is the most important thing you can do to help yourself manage your business efficiently and with confidence.

Creating a QuickBooks Company

EasyStep Interview walks you through setting up your business: Company Information Your industry Your company organization Sales information Sales tax information Estimates Sales orders Sales receipts Preferences Business start date Creating an account and entering an opening balance Reviewing the chart of accounts based on your industry Completing company file setup
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Chart of Accounts
When you keep books for a company, you want to track where your income comes from, where you put it, what your expenses are for, and what you use to pay them. You track this flow of money through a list of accounts called the chart of accounts.

Chart of Accounts
There are two types of accounts: balance sheet accounts, such as checking and savings accounts used to group transactions for reporting purposes, such as income and expense accounts The chart of accounts is a complete list of your business accounts and their balances.

Chart of Accounts
The chart of accounts is your most important list because it shows how much your business has, how much it owes, how much money you have coming in, and how much youre spending. Lists accounts and account numbers

Customize QuickBooks Preferences

Edit menu > Preferences

Account Categories

Non-posting Accounts: Purchase Orders Estimates

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Customize Chart of Accounts

Add accounts Update accounts

Edit accounts
Delete accounts

Customize Chart of Accounts

Print account listing
1. Select Account > Re-sort List

2. Select Reports > Account Listing

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Export to Excel

Select Excel > Update Existing Worksheet

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QuickBooks Security
QuickBooks without security precautions is like leaving your front door unlocked and open!

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QuickBooks Security

To prevent unauthorized access to your QuickBooks accounting system, use: User IDs Passwords Restricted access

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QuickBooks Security

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QuickBooks Security

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