Project Charter

Project Name: SIS (Tertiary) - General Ledger with Accounts Payable and Accounts
Receivable

Date:
Version: 1.0

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Table of Contents

1 PROJECT BACKGROUND 4
1.1 Problem/Opportunity Description 4
1.2 Benefits 4
1.3 Goals 4
1.4 Stakeholders and Clients 4
2 PROJECT SCOPE 5
2.1 Objectives 5
2.2 Deliverables 5
2.3 Out of Scope 6
3 PROJECT PLAN 7
3.1 Approach and Methodology 7
3.2 Project Timeline 7
3.3 Success Criteria 7
3.4 Issues and Policy Implications 7
3.5 Risk Management Plan 8
3.6 Service Transition 8
3.7 Options Analysis 8
4 TECHNICAL FEATURES 10
5 PROJECT ORGANIZATION AND STAFFING 11
6 PROJECT BUDGET 12
7 APPENDIX A- ADDITIONAL INFORMATION 13
1 Project Background
1.1 Problem/Opportunity Description
Categorizing account titles
Categorizing transaction titles
Inappropriate transaction tagging
Lack of supporting documents for payment evidence

1.2 Benefits
Computerization of the system
Simplified transaction.
Less in redundancy of checking some transaction

1.3 The Goals

1.4 Stakeholders and Clients
CEO
Accountant
Manager
System Administrator
Project team(Project manager, System analyst, Lead
Programmer, Document Specialist, Business Analyst)
2 Project Scope
2.1 Objectives
To create a system that is easy and user friendly to the
end user to manipulate transaction faster and effective.
Create modules to different department and different
transaction for faster transaction.
To ensure that there will be no erroneous and doubled
entry data in the system.


2.2 Deliverables
Objective 1 name of objective from Section 2.1
Project Deliverable Work Products/Description








Objective 2 name of objective from Section 2.1
Project Deliverable Work Products/Description



Objective 3 name of objective from Section 2.1
Project Deliverable Work Products/Description



2.3 Out of Scope
3 Project Plan
3.1 Approach and Methodology
3.2 Project Timeline


I
D
Task Name Start Finish Durati
on
1 Research with regards to the
project study
4days
2 Search for institutes or colleges 1week
3 Prepare questions for the interview 1day
4 Conduct Interview 2days
5 Analyze the processor flow of the
system
1week

3.3 Success Criteria
- Project Milestone:
System Design approval
System testing complete
3.4 Issues and Policy Implications
3.5 Risk Management Plan
Risk Factor Probability
(H-M-L)
Impact
(H-M-L)
Risk Management
Action
Financial Risk High High Budget wisely
Schedule/Availability Risk Medium Medium
Natural Risk High High
Downloadable Files High Medium Back up files
Technology Risk Medium Medium
Human Related Risk Medium Medium




4 Technical Features
5 Project Organization and Staffing

ROLE NAMES & CONTACT
INFORMATION
RESPONSIBILITIES TIME
Project
Manager
Dave G. Alejaga
09462491147

System
Analyst
Rod Brian B. Amutan
09126832477

Lead
Programmer
Kenneth M. Dimitui
09352165837

Document
Specialist
Yvonne A. Aguilar
09468534039

Business
Analyst


6 Project Budget

Budget Item Description Budgeted Cost
One-Time Costs
One-time item 1 Description
Total One-Time Costs
Ongoing Costs
Ongoing item 1 Description
Total Ongoing Costs
7 Appendix A- Additional Information