2

2.
0 Related Studies and Studies

2.1 Foreign Studies
2.1.1 Schoolcraft College
Abstract
The College-wide systems used for processing payroll and tracking

employee benefit time off were multiple manual paper systems that
required extensive manual data entry into both the colleges
administrative payroll system and spreadsheets and tracking calendars
in the Human Resources department. Approximately 900 staff are paid
bi-weekly and about 300 staff receive benefit time off that is tracked by
bank type: vacation, sick, personal business, and compensation time;
also tracked are jury duty, bereavement, and FMLA. The goal was to
automate this payroll and benefit processes through a computerized
system, to enhance and standardize scheduling systems and to install
electronic time clocks for data entry for some employee groups.
Introduction
Schoolcraft College is a comprehensive, open door, community-based

college. The college operates two campuses in the western suburbs of
Detroit, Michigan. The college 2006 fall enrollment was 11,300 credit
students and 4,500 continuing education students. The college employs
about 1200 staff (excludes faculty) which includes about 250 student
employees at any point in time but up to 400 student employees
throughout the year. We also have a large number of on-call staff that
work during busy registration periods or on an as-need basis. About 300
staff receive benefit time off (benefits) for vacation, sick and personal
business. Compensation time (comp time) is also banked and tracked
when an employee works overtime and takes time off in lieu of over-time
pay. There are four unions and eight pay classes all with unique contract
language rules or benefit attributes. Visit our web site at
www.schoolcraftcollege.edu.
How the System Works and Benefits the College
The system consists of three integrated components: Payroll

Management, Schedule Management, and Benefits Management.
These three components work together to give managers a
computerized system that is standardized and consistent across all
departments but can also be customized to meet unique department
requirements.
Departments with larger numbers of staff use the system

more intently than departments with only a few staff.
1.
Payroll Management
Employee data entry into bi-weekly timesheets are automatically

accessable through the use of staff PCs (personal computers) and 16
time clocks. About 900 employees use the system each pay period and
a total of about 1200 employees use the system annually. Proximity ID
badges are used at the time clocks by about 400 employees each pay
period. The ID badges have dual functionality for both the college
security system and the time clocks and help identify an employee to
customers and students. Payroll and Human Resources staff process 26
payroll periods a year. The complete
elimination of all paper timesheets was realized in 2007 (about

20,000 timesheets per year). These timesheets were reviewed by
Payroll and Human Resources to manually input and track data and
to have historical records. All these records will now be stored on
the server for immediate retrieval. The bi-weekly timesheets are
uploaded to the administrative payroll system in a few hours and
have eliminated about two days of manual data entry by two payroll
employees.
Here is a list of the benefits outlined in the three categories.
Payroll Management:
1)
Payroll imports the timesheet data into the administrative
payroll system in a few hours.

2)
Employees have an easier method to create a timesheet from
a PC or time clock.
3)
All timesheets are calculated electronically.
4)
Supervisors can monitor employee activity at any time.
5)
Supervisors manage from an exception method so only
errors or problems need to be reviewed and corrected.

6)
Paper timesheets have been eliminated but can be printed if
necessary
7)
Employees can review current and archived timesheets from
their PC.
8)
All departments have at least one back-up supervisor.
9)
Employees
and
supervisors
authorize
Payroll Monitoring System with Attendance and Leave Monitoring
timesheets
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electronically.
10)
Payroll can review all timesheets from a variety of reports and
exception methods to review accuracy prior to importing.

11)
The Payroll staff no longer works overtime to ensure
payroll is completed and has more time to review data.

12)
Payroll files no paper timesheets (20,000 annually).
http://cacubo.org/files/docs/resources/Schoolcraft_College_Sc
heduling_Payroll_and_Benefit_Manageme.pdf
2.1.2 Punjab Agricultural University

Computer based payroll system
In an organization, there are several departments and each

department has a payroll section to manage its payroll activities.
Each section has to perform necessary personnel operations like
data collection and prepa-ration, entry, updates, monitoring and
reporting of data. Many of these existing practices and procedures
need to be reassessed at this time of changing needs, changing
demands of employees and changing technologies [13]. So an
organization needs an integrated computer based payroll system
that would integrate personnel and pay-roll related data collection,
processing in individual departments and payroll audit in a more
efficient and streamlined way.
With this computer based payroll system, payroll section would be

able to keep a record of employees including their personnel data,
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pay band, allowances, deductions, savings and taxes etc.. Net pay
of each em-ployee is calculated by using the information about his
allowances and deductions. All these complex calculations have
been incorporated here
in. Many optional allowances and
deductions for the employees are added by specifying the

corresponding details. The individual pay slips and deduction
vouchers are printed out as a receipt. Pay bands, grade pay,
allowances, deductions and tax information are updated if there is
any amendment in salary structure.
This proposed computer based payroll system has been developed

in accordance with requirements of Punjab Agricultural University.
Presently a clipper based payroll system is being used at PAU
which has to be separately installed in each department and timely
updated only by a particular person. This proposed system is
secure, easy to use and provides online access to PAU employees
from any web enabled computer at any time. The computer based
payroll application is a web-based design. The server-side of this
application is partitioned in terms of logic into three-tiers or layers [6]
as shown in Fig. 1 Each layer has a different responsibility in the
overall deployment and within each layer, there are one or more
components.
The layer partitioning is as follows.
1) Presentation Layer: is the user interface for displaying data to

the user and accepting input from the user. This is a part of the
application which enables the user to see the functionality of each
and every component [2]. In case of web applications the web
browser (Internet Explorer, Mozilla 2 Firefox) is known as presentation layer. Presentation layer has been built using technologies
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like HTML, JavaScript, AJAX and CSS in this proposed system.

Business Layer: is for data validation. The business logic is the
code running on the server that con-tains processing instructions
utilizing technologies such as PHP, ColdFusion Markup Language,
Perl etc. The proposed computer based payroll system uses PHP in
business layer to implement dynamic pages.
2)
ata
Access
Layer:
comprises
database
communication,
constructing SQL queries and executing them via the relevant API.
The data tier is containing all the user information, username, and
passwords for web application.
Fig.1 3-Tier Architecture
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B. Software Development Life Cycle for Computer based

payroll system
Software Development Life Cycle (SDLC) is a framework that

describes the activities performed at each stage of a software
development project [8]. It starts with the system analysis, design,
and implementation, and continues through the maintenance and
disposal of the system.
The steps given below describe implementation of proposed
system:
1)
System Analysis: Analysis involves a detailed study of the
current clipper based system, leading to specifica-tions of a new

computer based payroll system. During analysis, data are collected
on the available files, decision points and transactions handled by
the
present
system.
Interviews,
on-site
observations
and
questionnaire are the tools used for system analysis of present

system. System Analysis also includes sub-dividing of complex
proc-ess involving the entire system, identification of data store and
manual processes.
2)
Existing system: Payroll is financial record of employees
basic salary, allowances, deductions and net pay.
Punjab
Agricultural University is a vast institution which is known worldwide

for its tremendous contribution in the field of agricultural and
scientific research and education. The university has really a good
pool of scientists, faculty, administrative and non academic staff [1].
In existing payroll system of PAU all the calculations are done by
clipper based system, it is not a fully computer based system. The
main disadvantage of this system is that majority of work is done by
hand. The whole procedure involving delivery of an employees pay
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is very tedious, time consuming and frequent verification is required

so as to avoid the risk of human error.
3)
Proposed System: The proposed system is a web based
system [5]. The base of the proposed system is a da-tabase, which

stores all the information pertinent to personnel, allowances,
deductions, taxes, savings and net pay. The payroll system will stay
up to date with pay checks and tax filings [3]. This includes
calculating allow-ances, taxes and other deductions, printing
individual pay slips and deduction vouchers.
4)
The major operations performed by the proposed system
are shown in Table
Table I: Operations performed by the proposed

system
S
r
.
N
Operations performed by the
proposed system
.
Payroll system has multiple users
1
which are created by administrator and the system can

generate a separate check for
each user category.
Each user has different rights and
he can access only allowable modules.
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Administrator and HOD can add

3
new employee and update

his record also.
Administrator, HOD and Operator
can calculate pay of employees.

Allows the administrator to register
basic data as (college,

departments, schemes, employee
types, users) in a simple and
easy way.
Maintains personnel records,
salary histories, employment

histories of employees.
Payroll System can manage
payroll processing and tax reporting efficiently and accurately.

Calculate and process numerous
allowances and deduction

types for each employee.
Automate tax information reporting
monthly and annually.

This information helps the user to
submit the required forms
and tax deposits on time.
Inquire into an employee's record
at any time the user wants

in order to check employment
history.
Allows administrator to change,
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delete inquire, print and display all transaction data that

occurred on the employee.
Process pay slips for employees
on monthly bases.
This system generates reports of
CPF, GPF, NPS, House rent,

TWF, GIS, LIC and Faculty club.
Allows the users to search for
records by more than one

method: employee name or
college name or department
name.
5) Feasibility analysis: In the field of computer and technology, a

feasibility study should be conducted in order to see the benefits of
automation over manual system as well as other alternatives. In
current system the feasibil-ity study is based on research on both
the current practices and the proposed project and its impact on the
or-ganization operations. The feasibility study also includes
advantages and disadvantages of both the current sys-tem and the
proposed plan.
Schedule feasibility, a schedule is a list of events that must occur at

a specific period of time. In this proposed system the objective of
schedule feasibility is divide the task and time in proper way, then
implement and terminate it effectively. The schedule feasibility has
been decided at the time of synopsis submission by defining time
period for each step and the schedule work-flow diagram shows the
progress, the schedules of each process in a project and the total
project time.
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Technical Feasibility means to investigate the technologies to be

used in proposed project. Some Tech-nology issues to be
considered for this project are: Performance, Ease of learning, Ease
of deployment, Ease of support, Interoperability with other
technologies, Scalability.
Economic feasibility, Economic analysis is the most frequently used

method for evaluating the effec-tiveness of a new system. More
commonly known as cost/benefit analysis, the procedure is to
determine the benefits and savings that are expected from a
proposed system and compare them with costs. If benefits outweigh costs, then the decision is made to design and implement the
system [4]. In the current system, the initial monetary costs of
development, the expected monetary costs of operating and
supporting the application, and the expected future monetary
benefits of using the application are identified to perform
cost/benefit analysis.
Operational feasibility means to maintain and support this proposed

system once it is in production. Here it is a measure of how well a
proposed system adds, updates the employee payroll record as per
the requirements iden-tified in the requirements analysis phase of
system development.
http://www.ijerd.com/paper/vol5-issue3/H05035560.pdf
2.1.3 University of Virginia

Payroll
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Payroll is responsible for timely and accurate payment of salaries,

wages and tax withholdings for all University employees. Some of
the divisions duties include:
Pre-auditing and processing all wage and salary input,
Withholding
proper
taxes
and
establishing
authorized
deductions,
Answering employee and departmental inquiries,
Collecting and disbursing garnishments, tax liens, and child
support,
Issuing earnings statements and W-2s,
Calculating fringe benefit rates and paying associated
invoices,
Calculating and depositing all taxes
The Human Resource Payroll System

The Human Resources Management System (HRMS) is one
component of an Integrated System used at the University. It
maintains all detailed payroll, fringe benefit, and personnel
information. From a payroll perspective, the systems primary
objective is to ensure prompt, accurate payments to all University
employees. There are seventeen different payrolls to accommodate
the various types of employees. The system performs all gross-tonet calculations, including computation of the tax withholdings, and
most of the cost calculations for fringe benefits.
The HRMS is integrated with other modules at the University (i.e.,
Accounts Receivable and Financial Accounting System) and it is a
primary source of financial management information.
Holiday Schedules
All employees and departments should be aware of changes in
payroll deadlines and dates due to holidays. Visit the Payroll
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Calendar for more information. University Human Resources will

forward information to departmental payroll contacts concerning any
deadline changes.
http://www.hr.virginia.edu/other-hr-services/payroll-information/
2.1.4 Columbia University

Payroll Operations
The Payroll Operations group is dedicated to the accurate and
timely issuance of all payroll payments to the Universitys Faculty
and Support Staff. This includes providing excellent customer
service in answering all pay related inquiries to the satisfaction of
the employee and department. Annual tax form issuance includes
the print and distribution of W-2, 1099R, and 1042S forms before
the IRS issued deadlines.
Payroll Accounting
Payroll Accounting includes Labor Accounting as well as Liability
and Pension Accounting. The Labor Accounting group monitors the
assignment of all University payroll expense assuring correct
account/sub code allocations and assisting departments in clearing
suspense items. The Liability and Pension Accounting group
ensures compliance with all payroll tax laws, disbursements of all
withholdings/obligations, and reconciliation of all payroll accounts.
Payroll Services processes and issues salary and wage payments
to University employees; processes and remits deductions for
federal and state taxes, retirement, and other withholdings; and
processes and remits University payments for employee benefits.
Page 13
Payroll Services audits and approves actions submitted by

departments through the Human Resources Information System
(HRIS) or EPA Web. Payroll Services also audits and processes
employee time sheets; and performs data control and reconciliation
functions for earnings, taxes, deductions, and benefits. Payroll
monitors compliance with special tax withholding and reporting
regulations for all payments to nonresident aliens and also
completes and submits reports required for federal, state and other
purposes.
The sections within the Payroll Services department are:
EPA Monthly Payroll
SPA Biweekly Payroll
Voluntary Deductions
Non Resident Alien Compliance
Tax Compliance and Reporting
EPA Monthly Payroll
This section processes all payments made to persons holding EPA

appointments (exempt from the State Personnel Act) with two
exceptions; part-time academic service appointees (graduate
assistants, teaching assistants, etc.) whose appointments coincide
with an academic year or semester, and summer school faculty,
including visiting summer school appointments. The EPA Monthly
Payroll
Section
also
processes
all
supplemental
payments
(honoraria, one-time payments, etc.) made to persons holding EPA

appointments who are paid regularly on a monthly basis, and all
Page 14
one-time payments made to visiting persons for services rendered

on a temporary basis where it is determined an employer-employee
relationship exists.
http://finance.columbia.edu/content/payroll-about-us
2.1.5 Duke University

Corporate Payroll Services is responsible for designing,
communicating and enforcing a variety of different policies and
procedures impacting operational and transactional components of
payroll.
Operational Policies And Procedures

Operational policies and procedures govern the business standards
that all departments use when managing payroll issues in their
department. These policies and procedures ensure that Corporate
Payroll Services is consistent in handling interactions with our
customer base. Current operational policies and procedures include
the following:
Biweekly Time Records
DUHS Retroactive Pay Adjustments
Retroactive Pay Adjustments
Salary Overpayment Collection Policy
Page 15
Attachment Departmental Letter to Former EE's - 1st Duke
Attempt (pdf)
Process for Monthly Pre-Approval of Exempt Employee Pay
Instructions for Processing Benefits Deductions for
Postdoctoral Scholars
Transactional Policies And Procedures
Transactional policies and procures govern departmental

transactions impacting how employees are paid and the payroll
information contained in the payroll system. Examples of these
transactions include terminations, time report submission, hires, rate
and schedule changes, etc. These policies and procures can be
found in Duke's General Accounting Procedures found on the
Financial Services website.
Guidelines And Tools

Guidelines for performing a variety of payroll transactions and for
accessing a variety of information are communicated by Corporate
Payroll Services through broadcast communications using the
Payroll Representative list serve and through training classes.
Instructions for Running Reports Electronic Time Reporting
(pdf)
Instructions for Changing/Adding Approvers and Back-up
Approvers (pdf)
Quick Link for Approving Electronic Time Cards
On-line Videos to assist with Educating New Employees and
Approvers
Address Guidelines for Entering Information into SAP
Page 16
Guidelines for Completing iForm Terminations (pdf)
Overtime Report Memo
Attachment ZH409 Overtime Report (pdf)
Biweekly Gross Pay/Time Off Report (pdf)
http://finance.duke.edu/payroll/policies/index.php
2.2 Local Studies

2.2.1 UNIVERSITY OF SOUTHEASTERN PHILIPPINES
Features
Page 17
Time ATTENDANCE MODULE
Time Keeping Manegement. DTR/Time Card Entry (Daily
Entry or Summary Entry per Payroll Period Coverd) With option to

be encoded individualy / by college, text File import, Built in time
Keeping (Bauny Clock, Biometrics)
Flexible employee time setup. Shifting of employee Schedule,
Auto-deduct lunch break setting
User Editable Holidays and special Holidays Entries
PAYROLL GENERAL FEATURES
Auto computation of payroll (regular, part-time, JO,COS)
User Defined Payroll Templates
Daily, Weekly, Semi Monthly, Monthly Pay Frequency
Export feature for Bank deposit.
Multiple Pay slip layout
INCOME MODULE
Overtime Management. Overtime Filing Nad Approval
Leave Management. Leave filing and Approval, conversion of
leave to cash option
Reports.
DEDUCTIONS MODULE
Loan Management. Add/Edit/Edit loan types, auto exclusion
of loan from payroll after loan covered period, maintenance of loan

amortization and balances
Deductions Management. Add/Edit/Delete deduction types,
user specified frequency

www.usep.edu.ph/Campuses/Obrero/Offices/BAC/.../201223002.pdf
Page 18
2.2.2 ATENEO DE MANILA UNIVERSITY

The Central Accounting Office is the service unit that supplies the
accounting needs of the University and the government agencies,
students, parents and donors the University deals with. It is the
office responsible for providing financial information to all levels of
University administration for use in planning, budgeting, evaluating
the uses of funds, and other administrative purposes.
The Office handles all the day-to-day financial transactions of the
school, service and auxiliary units located in both Loyola and Makati
campuses. CAO services include processing of voucher payments,
tax-related transactions, payroll, remittances, student accounts,
preparation of budget summaries and financial reports.
The following are the eight sections of the Central Accounting
Office:
Accounts Payable
Student Accounts
Payroll
Bookkeeping and Budget/Fund Monitoring
Bookkeeping and Auxiliary Units
Controls
Movable Asset Management
System Support and Maintenance/Document Management
www.ateneo.edu/finance/central-accounting
Page 19
2.2.3 DE LA SALLE UNIVERSITY

The following are the Finance & Accounting Office Departments and
their respective policies and procedures hosted in the DLSU
Intranet.
Controller
Accounting procedures on seminars, workshops and summer
programs
Authorized personnel to receive payments
Courtesy Hour
Duties and Responsibilities
Petty Cash payments for expenses PhP 100.00 and below
Policies and Procedures on Bookstore Requisition
Signature Requirements for DLSU-Manila
Cashier
Cashiers Policies Regarding Cashiering Services and
Payments
Referral Slip for Payments Made to the Cashier
Budget and Property Control
Donations (Policies and Procedures)
Guidelines in Disposition, Transfer and Borrowing of
Equipment
Property Accountability Forms
Budget Cycle for AY 2014-2015 (doc/640kb)
Exhibit 1 - Budget Request (xls/31kb)
Page 20
Exhibit 2 - Personnel Listing (doc/34kb)
Exhibit 3 - ABB Form (xls/19kb)
Exhibit 4 - University Goals/ Measures Codes (doc/36kb)
Exhibit 5 - Capital Expenditure (CAPEX) Listing (doc/35kb)
Students' Account
E-Purse Agreement and Procedures
On Tuition Fee Payments
Cash Payment
Check Payment
Payment through Banks
United Coconut Planters Bank (UCPB)
Opening of Accounts for UCPB ATM Debit Bills Facility
Payment of Tuition Fee Through UCPB ATM
UCPB Over-The-Counter Payment
UCPB Payment Slip (pdf/110kb)
Union Bank
Tuition Fee Payment at any Union Bank Branch
Payroll and Benefits
Availing Maternity Benefit/Leave in DLSU
Applying for TIN for New Employees
Benefits/Payroll (DLSU Manila web site)
CEAP Retirement Benefits
Distribution of pay checks of part-timers
Medo Care Reimbursement Claim form (pdf)
New Philhealth Premium Contribution Schedule
Orientation for New Employees
PAG-IBIG (Policies and Procedures)
Payment of overload pay thru ATM accounts
Payment procedures on seminars, workshops and summer
programs
Page 21
Payroll procedures
Petty Cash Fund/Revolving Fund Policies and Guidelines (for
PSI)
Policies and Procedures on Canteen Orders
Revised Set of Guidelines on the Grant of SSS Salary Loans
SSS Guidebook
Taxability of Fringe Benefits
Updating BIR Records
Disbursement
Disbursement thru Book Transfers
Disbursement thru Pay Check
Guidelines on Liquidation of Cash Advances
Payments covered by PRS
Petty Cash Fund Safekeeping and Turn-over Procedures
Policies and Procedures on Cash Advances
Processing of Cash Advance and Liquidation

http://www.dlsu.edu.ph/offices/accounting/departments.asp
2.2.4 Payroll Philippines (PY-PH)

Purpose
-This component enables you to run payroll for all employees
in line with Philippine legal and business requirements.
Implementation Considerations
-The SAP HR Payroll Philippines component must be
implemented in cooperation with the project team
implementing other areas of SAP Human Resources (HR), in
particular Personnel Administration.
Page 22
Integration
-The SAP HR Payroll Philippines component is integrated
with other SAP HR components such as Personnel
Administration and Personnel Time Management. There are
interfaces to Financial Accounting and Controlling, and you
can run payroll using a combination of SAP and third-party
products.
Features
-The component uses data from other areas of SAP HR to
calculate statutory and non-statutory additions and
deductions for your employees. SAP Payroll offers a number
of standard reports used in payroll, taxation, Pag-IBIG, and
social security contribution calculations. In addition to
standard payroll functions, payroll processing for the
Philippines comprises the following country-specific functions:
Taxation
Social Security System (SSS)
Home Development Mutual Fund (HDMF)
PhilHealth (NHIP)
Multiple and bonus payroll runs
13th and Nth month payments
Deduction priorities
Reporting
Tax monthly remittance report
SSS monthly and quarterly R-3 collection list
SSS EDINet report

HDMF M1-1 membership/remittance form
Employer quarterly remittance report RF-1
End-of-year processing
BIR Certificate of Income Tax Withheld

Compensation
Payroll Philippines (PY-PH) SAP AG
18 April 2001
Alpha List report
on
SAP Payroll also supports retroactive accounting. This

function automatically recalculates payroll in the event of
Page 23
changes to master data and time data in periods for which

payroll has been completed.
Constraints
In the Personal Data infotype (0002), the Second name field
is used for the employee's middle name in the Philippines.
Payroll in the SAP System

Purpose
You can use this component to calculate the remuneration for
work done for each employee.However, Payroll does not just
involve the calculation of remuneration, but consists of a
variety of processes that are becoming increasingly important
due to the employers increased obligation to supply benefits
and medical welfare. These benefits are products of:
Labor law
Tax law
Contribution law
Benefits law
Civil law
Reporting law
Information law
Statistics law
Integration
Payroll can be integrated in Personnel Administration, Time
Management, Incentive Wages and Accounting:
Page 24
Standardized data retention enables you to use master data

and
other
payroll
relevant
data
from Personnel
Administration.
Time data, entered via Time Management, is automatically
included in the Payroll and is valuated during the payroll run.
Data from the Incentive Wages component is used to
calculate piecework wages and premium wages directly
in Payroll.
Information on expenses and payables from Payroll is
posted for accounting directly in Financial Accounting, and
you assign the costs to the appropriate cost center. You can
also control the financial system of third-party providers.
Features
The System calculates the gross and net pay, which
comprises the individual payments and deductions that are
calculated during a payroll period, and are received by an
employee. These payments and deductions are included in
the calculation of the remuneration using different wage types
[Ext.]. After the remuneration payroll you can carry out
various subsequent activities, for example, you can see to
remuneration payment or the creation of various lists, and
make evaluations.
Payroll Basics (PY-XX-BS)

Purpose
The Payroll is based on an international payroll driver. This
payroll driver was modified for each country. The countryspecific payroll drivers take the statutory and administrative
regulations of a country into account. Since the payroll driver
has a modular structure, you can use the Customizing
functions to quickly modify the payroll procedure to meet the
particular requirements of your enterprise.
Process Flow
Page 25
When you access Payroll, the payroll driver calls the

accompanying payroll schema, which consists of a sequence
of functions. For each activity, the individual functions import
data from internal tables and payroll relevant files.
Payroll is then performed as follows:
1. The system updates the databases and imports the master
data relevant to payroll.
2. If Off-Cycle Payroll [Page 131] is to take place, the system
deletes the internal table IT.
3. The system imports the last payroll result.
4. The system calculates the gross wage and considers the
shift schedule, shift change compensation, and valuation
bases. Any master data relevant to payroll is included in the
calculation at this point.
5. The system calculates the partial period factors, lump
sums and salary elements, and cumulates the gross results.
6. The system calculates the net remuneration and performs
retroactive accounting if specific master data has been
changed in previous payroll periods
Result
After the payroll run, you can transfer the payroll results
to Financial Accounting, or perform evaluations and create
lists and statistics.
Payroll Driver
Definition
Special report for Payroll. SAP has developed countryspecific payroll drivers, which are based on report
RPCALCx0. With country-specific reports the penultimate
character in the name refers to the country indicator (for
example, D for Germany, F for France).
Use
Page 26
Report RPCALCx0 can calculate periodic payments and also

off-cycle payroll runs. However, this report does not include
tax and social insurance data for net wage calculations. The
country specific payroll drivers contain this data.
Integration
Calculation rules and other reports are stored in an
accompanying schema [Page 22] which also contains the
activities carried out by the payroll driver during payroll. All
data is stored in internal tables [Page 24] and saved in files
[Page 23] with a cluster structure.
Payroll Schema
Definition
The payroll schema contains calculation rules to be used by
the payroll driver [Page 21] during payroll. SAP has
developed country-specific schemas which are based on
schema X000. With country-specific reports, the first
character in the name refers to the country indicator (for
example, D for Germany, F for France).
Structure
A schema consists of the following parts:
Initialization
The system performs the following steps:
Updates the databases
Imports required infotypes
Gross calculation of pay
Processes basic data and time data
Page 27
Queries off-cycle payroll runs

Reads payroll account of the last period accounted
Processes time data and calculates the individual gross
values
Performs factoring
Net calculation of pay
Calculates net remuneration
Performs bank transfers
Integration
All data is stored in internal tables and saved in files with a
cluster structure.
Payroll Relevant Files
Definition
Payroll files contain data for payroll and payroll results.
Structure
The system requires the following files for payroll:
Pnnnn (nnnn = number of the info type)
The Pnnnn files contain data that has been entered in the
respective info types for an employee.
PCL1
The PCL1 file contains primary information, in other words,
data from the master data and time recording systems.
PCL2
The PCL2 file contains secondary information, in other words,
derived data and all generated schemas.
Integration
Page 28
When you start payroll, the system imports the relevant

master data from the Pnnn files (for example, basic pay and
tax class) and imports the time data from the PCL1 file to the
IT table. The system imports the payroll results from the
previous month from table ORT (for example, to form
averages). The system processes this data and saves the
payroll results and generated schemas in the PLC2 file.
Internal Tables
Definition
Internal tables store data during payroll. The system imports
data to these tables and used them to calculate new data.
This data is then also saved in internal tables.
.
Structure
At the start of the payroll run, the system reads the values
from the results tables to the old results table (ORT). Data
from the previous period is, therefore, available in the current
payroll period.
The most important internal tables are:
Input table (IT)
Table IT contains data that can be edited. The table exists
only during processing.
Output table (OT)
Table OT contains the results of an activity. These results are
written to the input table for further processing. The table
exists only during processing.
Results table (RT)
Page 29
Table RT contains the results of the period for which payroll

has been run. The system saves this data in the PCL2 file in
cluster RX.
Payroll Control
Use
This function is used to control Payroll. During Payroll the
master data for the personnel numbers to be included in the
payroll run cannot be changed for the past or present, for
example. You should not perform payroll, when master data
is being processed for the personnel numbers for which
payroll should be run.
(http://help.sap.com/printdocu/core/print46c/en/data/pdf/PYP
H/PYPH.pdf)
2.2.5 Payroll Pie Philippines Payroll System
Payroll Pie is an online payroll software system for the
Philippines designed to
deliver simplified online payroll
processing within minutes for all types of businesses,
sizes
and industries. It's so easy you don't even need to be an

accountant to use it. Perform complex tasks like reporting
and annualization in minutes using Payroll Pie!
Payroll Pie is designed to conform to the Philippine laws, tax

codes and general practices. Payroll Pie also automatically
generates reports for BIR, SSS, PAGIBIG and more, as well
as properly formatted bank notices. Add unlimited number of
employees, utilize super flexible timekeeping and payroll
processing, and cut your payrolling time by 90% compared to
manual payroll processing or spreadsheets.
Page 30
Features
Payroll Software System General Features
Unlimited number of users, companies, departments
Unlimited number of adjustments - allowances,
loans, etc
Employee access for payslip review, anywhere
anytime
All Philippine reports are supported - BIR, SSS,
Pagibig, etc
Categorize employees - rank and file, officer,
accountant, etc
Limit access of employees based on their category
Daily, weekly, semi-monthly, monthly pay frequency
Supports full-time, part-time, salary, hourly, contractor
payroll
Supports Consultant payroll (separately taxed)
Overtime, undertime, sick time, leave - all included
features
Up-to-date mandatory contribution tables - SSS,
Philhealth, PAGIBIG, etc
Up-to-date tax table computation
Can specify when to start using annual tax
computation (
instead of the usual last month or last pay day
of the year)
Page 31
Customizable - tailor this product to fit your company
exactly
Gross Compensation
Unlimited number of bonuses and earnings
Unlimited number of pay adjustments
Commissions and piece rate computations
Special runs and 13th month computation
Retirement / final pay
Computation of tax, SSS, Philhealth, and hdmf can be
turned on/off
User specified recurring income
Deduction
Unlimited number of loan types
Unlimited number of deduction types
Maintains loan amortization and balances
User specified recurring deductions
Government
User editable Phil health contribution
User editable SSS contribution
Page 32
User editable withholding tax
Beginning year to date entries
Configurable Phil health contribution
Configurable SSS contribution
Configurable withholding tax
Beginning year to date entries
Diskette Submissions
SSS salary loans diskette
SSS monthly remittance diskette
SSS net monthly contribution list (mcl)
SSS net pre-validation file (pvf) phic rf-1 diskette
hdmf premium remittance diskette
hdmf loan payment diskette
BIR alpha list diskette
bank specific formats of bank notices
http://payrollpie.com/
Page 33
Punjab
Schoolcr
FEATURES
aft
College
Agricult
Columbia Universi
Duke
ural
Universit
ty of
Universi
Universi
Virginia
ty
ty
2.3 SYNTHESIS AND RELEVANCE TO THE STUDY (MATRIXCOMPARATIVE ANALYSIS

FOREIGN
2.3
Page 34
Integration with
other college
modules
Departmentalize
Employees
Clock in and
Clock Out
Import/Export
Facility
Leave
Monitoring
Built In
Calculator
Free Reporting
Feature
Analytical
Reports
Contribution
Reporting
Backup and
Restore Feature
Updatable
Tables
Page 35
Android
Application
Page 36
2.3.2 LOCAL
FEATURES
University of
Ateneo de
De La
Southeastern
Manila
Salle
Philippines
University
University
Payroll
Payroll Pie
Philippines
Philippines
Integration with
other college
modules
Departmentalize
Employees
Clock In and Clock
out Feature
Import/Export
Facility
Leave Monitoring
Page 37
Built In
Calculator
Free
Reporting
Feature
Analytical
Reports
Contribution
Reporting
Backup and
Restore
Feature
Updatable
Tables
Android
Application
Page 38
Our group OC Tech wants to develop a payroll system that

has its own mission, which is to produce an accurate and productive
payroll system that brings convenience to the user. By developing
this system, the group want s to ease the work of accountants and
other person who performed payroll, the group also want to lessen
the burden of computing the salary, lessen human errors and
miscalculations and increase productivity. So the group create an
interface that performs payroll process and automatically compute
the payment for employees by just clicking a single button, we also
want to put away the task of manually entering the working hours of
employee to be able to compute the salary.
The proposed payroll system has similarities and difference

with other payroll systems. Based on the matrix analysis, these are
the features in which the payroll system the group proposed shared
with other payroll systems. First, Integration with other payroll
system,
departmentalization of employees and log in/clock in
features, another similarity is the import and export of files, then the
employees contribution.
The system has features in which it is unique to other system.
These features are the following. The system we proposed has built
in calculator in which it will aid the user in calculations. Restore and
backup is another feature in which it restores an backup files. The
system has android application in which this application is used to
view time records, leave records and payroll records. The groups
payroll system has free reporting in which the user can configure
and select what to display reports. Another feature of our payroll
system is the editable tax tables, sss tables, philhealth tables and
HDMF tables. Adding and Editing of holidays, deductions paycodes
and allowances
Page 39
Page 40

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0 Related Studies and Studies

The College-wide systems used for processing payroll and tracking

Schoolcraft College is a comprehensive, open door, community-based

How the System Works and Benefits the College

The system consists of three integrated components: Payroll

Departments with larger numbers of staff use the system

Employee data entry into bi-weekly timesheets are automatically

elimination of all paper timesheets was realized in 2007 (about

Payroll imports the timesheet data into the administrative

payroll system in a few hours.

All timesheets are calculated electronically.

Supervisors can monitor employee activity at any time.

Supervisors manage from an exception method so only

errors or problems need to be reviewed and corrected.

All departments have at least one back-up supervisor.

Payroll Monitoring System with Attendance and Leave Monitoring

Payroll can review all timesheets from a variety of reports and

exception methods to review accuracy prior to importing.

The Payroll staff no longer works overtime to ensure

payroll is completed and has more time to review data.

Payroll files no paper timesheets (20,000 annually).

2.1.2 Punjab Agricultural University

In an organization, there are several departments and each

With this computer based payroll system, payroll section would be

Payroll Monitoring System with Attendance and Leave Monitoring

in. Many optional allowances and

deductions for the employees are added by specifying the

This proposed computer based payroll system has been developed

The layer partitioning is as follows.

1) Presentation Layer: is the user interface for displaying data to

like HTML, JavaScript, AJAX and CSS in this proposed system.

Fig.1 3-Tier Architecture

Payroll Monitoring System with Attendance and Leave Monitoring

B. Software Development Life Cycle for Computer based

Software Development Life Cycle (SDLC) is a framework that

System Analysis: Analysis involves a detailed study of the

current clipper based system, leading to specifica-tions of a new

questionnaire are the tools used for system analysis of present

Existing system: Payroll is financial record of employees

basic salary, allowances, deductions and net pay.

Agricultural University is a vast institution which is known worldwide

is very tedious, time consuming and frequent verification is required

Proposed System: The proposed system is a web based

system [5]. The base of the proposed system is a da-tabase, which

The major operations performed by the proposed system

are shown in Table

Table I: Operations performed by the proposed

Operations performed by the

which are created by administrator and the system can

he can access only allowable modules.

Payroll Monitoring System with Attendance and Leave Monitoring

Administrator and HOD can add

new employee and update

can calculate pay of employees.

basic data as (college,

salary histories, employment

payroll processing and tax reporting efficiently and accurately.

allowances and deduction

monthly and annually.

Inquire into an employee's record

at any time the user wants

Allows administrator to change,

Payroll Monitoring System with Attendance and Leave Monitoring