Microsoft

PowerPoint 2010
Modifying Pictures
Many options on Picture Tools ribbon, including:

Brightness and Contrast

Sharpen and Soften
Color Saturation and Tone

Artistic Effects
Picture Styles, Borders, and Effect

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PowerPoint 2010
Picture Corrections
Use when picture is not quite
perfect
Sharpen blurry pictures or soften
for a more subdued effect
Adjust brightness and contrast
for pictures that are too dark or
light

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PowerPoint 2010
Picture Color
Make picture warmer or cooler

apply a color effect

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PowerPoint 2010
Artistic Effects
Add visual interest with an
artistic effect

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PowerPoint 2010
Picture Styles and Borders
Frames, borders and effects
enhance less interesting pictures

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PowerPoint 2010
Crop a Picture
Remove unneeded content from
a picture to focus viewer on most
significant areas

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PowerPoint 2010
Reset or Change Picture
Remove all formatting with Reset
Picture
Keep formatting but change picture with
Change Picture

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PowerPoint 2010
Compressing Pictures
Presentation can become a large file
with many images
Harder to email and copy
Can compress images and remove
cropped portions to reduce file size
Optimize images for print, screen or
email
To compress pictures:
click File, click Save As, and click
Tools. Click Compress Pictures; or
select a picture, then under
Drawing Tools, on the Format tab,
in the Adjust group, click Compress
Pictures.
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PowerPoint 2010
Inserting Clip Art
Clip Organizer contains
drawings,
photographs,
sounds,
videos; and
other media files.

insert into a presentation to add impact and

illustrate specific concepts.
To insert Clip Art, on the Insert tab, in the
Illustrations group, click Clip Art.
Enter search criteria and click Go
Limit results to specific types of clip art (e.g.
just photographs)
Click result to insert
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PowerPoint 2010
Inserting Shapes
Use shapes to create a diagram or illustration that
visually displays data, key points or graphically
illustrates complicated ideas.
To insert shapes, use one of the following
methods:
On the Home tab, in the Drawing group, click a
shape and drag the mouse cursor on the slide to form
the shape, or
on the Insert tab, in the Illustrations group, click
Shapes, click a shape and drag the mouse cursor on
the slide to form the shape, or

New

under Drawing Tools, on the Format tab, in the

Insert Shapes group, click a shape and drag the
mouse cursor on the slide to form the shape.

Hold Shift or Ctrl to draw straight lines or

symmetric shapes

Add text to a shape by typing right after creating

shape
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PowerPoint 2010
Selecting and Moving Shapes
Click on shape to select, or use
Selection Pane
Click and drag shape to reposition
on slide, or use arrow keys

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PowerPoint 2010
Formatting Illustrations and Shapes
Apply a Quick Style; or

add outline, fill or effect.

Format text within shape
separately

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PowerPoint 2010
Using Gridlines and Guides
Guides are nonprinting horizontal
and vertical lines you can use to
align objects on your slides.
Gridlines are a set of intersecting
lines that you can display to
make it easier for you to align
shapes and other objects.
On View tab, in Show group,
select Gridlines or Guides.

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PowerPoint 2010
Aligning Shapes
Align shapes and space them evenly on the slide so they dont distract viewers
Select 2 or more shapes, then under Drawing Tools, on the Format tab, in the Arrange
group, click Align and choose one of these options:
Align Left

Align all shapes with the shape furthest left on the slide.

Align Center

Center all shapes based on the center point of each shape.

Align Right

Align all shapes with the shapes furthest right on the slide.

Align Top

Align all shapes with the shapes at the highest point on the slide.

Align Middle

Align all shapes at the middle of the slide.

Align Bottom

Align all shapes with the shapes at the lowest point on the slide.

Distribute Horizontally

Arrange the shapes from left to right on the slide with equal space
between each.

Distribute Vertically

Arrange the shapes from top to bottom on the slide with equal space
between each.

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PowerPoint 2010
Sizing and Scaling Shapes
resize shapes using handles (same as text boxes)

Drag circular corner handles to retain proportions

or aspect ratio;
Enter specific measurements under Drawing
Tools or Picture Tools, on the Format tab, in the
Size group.
By default, shapes do not resize, nor text shrink in
size, as more text is added. Can change shape
options to change this.
Can increase shape size by percentages

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PowerPoint 2010
Rotating Shapes
Rotate or flip shapes vertically or
horizontally:
On the Home tab, in the Drawing
group, click Arrange, and click
Rotate, or
under Drawing Tools or Picture
Tools, on the Format tab, in the
Arrange group, click Rotate, or
drag the Rotation handle (green
circular handle) in a circular
movement.

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PowerPoint 2010
Changing the Order of Content
Shapes may overlap, but not in the right order

Can change how shapes overlap, by moving them in this way:

Bring to the
Front

Bring the shape to the front of all shapes.

Bring Forward

Bring the shape from behind the shape directly in front of it.

Send to the
Back
Send
Backward

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Send the shape to the back of all shapes.

Send the shape to behind the shape directly behind it.

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PowerPoint 2010
Grouping and Ungrouping Content
Group shapes in a completed diagram to
Prevent accidental moving of individual shapes
More easily cut, copy, paste or move entire diagram within presentation

Can temporarily ungroup to edit a shape, then regroup

To group shapes, use one of the following methods:
On the Home tab, in the Drawing group, click Arrange and click Group, or
under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, click
Group, or
right-click the shape and click Group.

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Microsoft

PowerPoint 2010
Working with SmartArt
Challenging to create
professional or artistic
illustrations from individual
shapes
Use SmartArt: pre-built
illustration templates

Shapes

Pictures

ClipArt

Illustrations

Easy to add text and style

SmartArt

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PowerPoint 2010
Inserting SmartArt
To add a SmartArt graphic to a
slide with a SmartArt graphic
placeholder, click Insert
SmartArt Graphic; or
to add a SmartArt graphic to a
slide without a SmartArt graphic
placeholder, on the Insert tab, in
the Illustrations group, click
SmartArt.
Select type of SmartArt shape
closest to content (can easily
change after entering text)
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PowerPoint 2010
Diagram Types
List

Show non-sequential information.

Process

Show steps in a process or timeline.

Cycle

Show a continual process.

Hierarchy

Create an organization chart.

Hierarchy

Show a decision tree.

Relationship

Illustrate connections.

Matrix

Show how parts relate to a whole.

Pyramid

Show proportional relationships with the largest component

on the top or bottom.

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PowerPoint 2010
Using the Text Pane
Text pane is like a bulleted list:
associates text with a SmartArt
shape.
Use and to move through
entries in pane
Use Tab and Shift+Tab to
demote and promote entries
Use Enter for more entries

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PowerPoint 2010
Using SmartArt Styles
Under SmartArt Tools, on the Design Tab, you can:
Change Colors
Select a SmartArt Style, including 3D effects
Change the diagram type
Reset the SmartArt graphic back to the original design

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PowerPoint 2010
Adding or Removing Shapes
Can add or remove text in Text pane;
or
Under SmartArt Tools, on the Design
tab, in the Create Graphic group, click
Add Shape
Add Shape After
Add Shape Before
Add Shape Above
Add Shape Below

Click shape and press Delete to

remove
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PowerPoint 2010
Converting Text to SmartArt
Can easily select text already in
a placeholder or text box and
convert to a SmartArt graphic
Click the text placeholder, and
then on the Home tab, in the
Paragraph group, click Convert
to SmartArt Graphic, then
select a layout

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PowerPoint 2010
Converting SmartArt to Text or Shapes
Converting SmartArt to shapes or text allows you to create a custom
design not available as a SmartArt, or simply remove the SmartArt
Under SmartArt Tools, on the Design tab, click Convert, then Convert to
Text or Convert to Shapes.
Can no longer be edited as SmartArt

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PowerPoint 2010
Using Sounds
Begin or end presentation with
music
Use sound effects with animation
Play sounds directly related to
presentation content

To insert a sound from a file, on

the Insert tab, in the Media
group, click Audio.

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PowerPoint 2010
Using Sounds
Under Audio Tools, on Playback tab, adjust sound options:
Trim start and end of sound
Fade sound in or out
Raise or lower volume
Loop until stopped

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PowerPoint 2010
Using Movies
Could use movies to:
Play a speaker not in attendance
Demonstrate products or deliver training

Movies are desktop video files with formats

such as AVI or MPEG and file extensions
such as .avi, .mov, .mpg, and .mpeg
To insert a movie from a file, on the Insert tab,
in the Media Clips group, click Video.

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PowerPoint 2010
Using Movies
Under Video Tools, on Playback tab, adjust movie options:
Trim start and end of movie

Fade movie in or out

Raise or lower volume
Adjust start to play automatically
Play full screen
Loop until stopped

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PowerPoint 2010
Using Movies
Under Video Tools, on Format tab, adjust movie border style or frame or
other visual effects (similar to effects on pictures and clip art)

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