Professional Documents
Culture Documents
Lackawanna
County Park
Rehabilitation
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Table of Contents
Executive Summary
Constraints/Requirements
10-12
14
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Project Name
Playground Redevelopment.
Project
Number
Project Manager
Welshans, Levi
Prioritization
G-0001
White, Jermaine
Williams, Angie
Wilson, Rachel
Woldhuis, Scott
Owner(s)
Scheduled
Completion
Date:
Lackawanna County
Start Date:
February 1, 2015
July 1, 2015
Executive Summary
We here at Team G feel strongly that park improvements in our local community will benefit those of us
that live in Lackawanna county in many ways. Park playtime is a great way for family and friends to interact in
a positive and healthy way. Parks provide the perfect environment for exercise and social interaction, and these
are important components of a childs development. Considerable effort has been put into providing a template
to guide our community in the process of removing dangerous or dated play areas and replacing them with safe
and nurturing environments. We feel that we have created a project that is mindful of costs and time, both of
which are important to a small community like ours. We are confident that the approval, and ultimately the
success, of this project will lead to further community enhancements.
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Project Scope
Mission/ Purpose
We want to provide the children and families of Lackawanna County with a place to participate in free
play. To create a destination that caters to childrens creativeness through playground activities. Research has
shown that this type of play helps build self-confidence, develop important social skills, progress coordination,
and establish self-esteem. This playground will bring awareness to the surrounding community of the benefits
of being physically engaged in a strategically designed state of the art playground. We hope this playground
creates a demand for more playgrounds in the surrounding neighborhoods.
Business Need
This would be a great project for us to manage for several reasons. First, this community
redevelopment program is an opportunity that could generate further work within different levels of government
for our county. Secondly, this project will improve our standing in the community, and pave the way for stronger
customer relationships in future projects. Lastly, a feasibility study was done. It contains a review and analysis
of the countys current playgrounds and interviews with the staff that maintain them. There is also a community
input section that incorporates a survey of the areas residents about the playground in question.
Statement of Work
We will be removing any older harmful equipment not in use. We will then begin to redevelop the area
to accommodate a modern, state of the art play area that will benefit every child. We will be using experts in
childrens health, park planning, and local ordinances to ensure the successful completion of the project. We
will only utilize manufactures and builders that are qualified, and that can maintain compliance with the
standards provided by the Consumer Product Safety Commission. We will provide a park that is fun,
educational, beautiful, and safe for our local community. We are committed to staying focused on the project at
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hand, getting in front of any issues, and proving a high quality end result. The end result will be a vibrant and
colorful, safe and fun, family oriented destination.
The playground area will consist of a main apparatus with durable slides, rubber swings, swings that are
accessible to children in wheelchairs, a sand play area, outdoor games for children to explore, and areas to
climb. There will be two smaller apparatuses to accommodate children between the ages of two through five.
The main playground will have an outer path that is safe for walking and riding bikes, a well detailed garden
that surrounds the playground, and safe rubber surfacing material that protects the children from harming
themselves. We intend to do this by hiring certified professionals that will handle every aspect of each individual
project. This will include experienced playground builders, playground design consultants, and even a
landscaper designer to lay out the dynamics of the surrounding areas.
Deliverables
All necessary project documentation including project scope, work break down, associated diagrams,
Project Objectives
This project is designed to meet the companys mission statement with the following goals in mind.
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We want to provide a park that entices children and their families to spend more time outdoors.
We want to promote both social and physical activity for all visitors of the park.
We want to provide an opportunity for purposeful play so that motor skills and social interactions can be
todays youth.
To create an environment that is safe, beautiful, and to enhance the local area with many elements that
accommodate a wide range of physical and emotional needs.
Date
February 2, 2015
February 3, 2015
February 9, 2015
February 12, 2015
February 13, 2015
February 13, 2015
February 23, 2015
February 27, 2015
March 2, 2015
March 30, 2015
March 31, 2015
April 17, 2015
April 24, 2015
May 1, 2015
May 4, 2015
May 11, 2015
May 15, 2015
May 29, 2015
June 8, 2015
June 19, 2015
June 22, 2015
June 29, 2015
July 1, 2015
Duration
Start
Finish
108 days
Mon 2/2/15
Wed 7/1/15
108 days
Mon 2/2/15
Wed 7/1/15
6 days
Mon 2/2/15
Mon 2/9/15
3 days
Mon 2/2/15
Wed 2/4/15
Soil analysis
1 day
Thu 2/5/15
Thu 2/5/15
SME Assistant
Zoning application
2 days
Fri 2/6/15
Mon 2/9/15
Administrative Assistant
3 days
Tue 2/10/15
Thu 2/12/15
1 day
Tue 2/10/15
Tue 2/10/15
Survey Analysis
1 day
Wed 2/11/15
Wed 2/11/15
Administrative Assistant
Predecessors
Resource Names
Project Manager
SME ,SME Assistant
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1 day
Thu 2/12/15
Thu 2/12/15
11 days
Fri 2/13/15
Fri 2/27/15
3 days
Fri 2/13/15
Tue 2/17/15
Project Manager
1 day
Wed 2/18/15
Wed 2/18/15
11
1 day
Thu 2/19/15
Thu 2/19/15
12
7 days
Fri 2/20/15
Mon 3/2/15
13
0 days
Fri 2/27/15
Fri 2/27/15
14
Contractor Liaison
31 days
Mon 3/2/15
Mon 4/13/15
2 days
Mon 3/2/15
Tue 3/3/15
15
Project Manager
1 day
Wed 3/4/15
Wed 3/4/15
17
1 day
Thu 3/5/15
Thu 3/5/15
18
1 day
Fri 3/6/15
Fri 3/6/15
19
Contractor Liaison
1 day
Mon 3/9/15
Mon 3/9/15
20
Contractor Liaison
Demolition
14 days
Wed 3/11/15
Mon 3/30/15
21
Demolition Contractor[$20,000.00]
9 days
Tue 3/31/15
Fri 4/10/15
22
Demolition Contractor[$5,000.00]
Complete Demolition
0 days
Mon 4/13/15
Mon 4/13/15
23
Site Inspection
1 day
Mon 4/13/15
Mon 4/13/15
24
37 days
Mon 4/13/15
Tue 6/2/15
2 days
Tue 4/14/15
Wed 4/15/15
25
Project Manager
1 day
Thu 4/16/15
Thu 4/16/15
27
1 day
Fri 4/17/15
Fri 4/17/15
28
1 day
Mon 4/20/15
Mon 4/20/15
29
Contractor Liaison
0 days
Mon 4/20/15
Mon 4/20/15
30
Contractor Liaison
30 days
Tue 4/21/15
Mon 6/1/15
31
Playground Contractor[$35,000.00]
0 days
Tue 6/2/15
Tue 6/2/15
32
Site Inspection
1 day
Tue 6/2/15
Tue 6/2/15
33
20 days
Wed 6/3/15
Tue 6/30/15
2 days
Wed 6/3/15
Thu 6/4/15
34
Project Manager
1 day
Fri 6/5/15
Fri 6/5/15
36
0 days
Mon 6/8/15
Mon 6/8/15
37
Contractor Liaison
Start Landscaping
15 days
Mon 6/8/15
Fri 6/26/15
38
Landscaping Contractor[$15,000.00]
Complete Landscaping
0 days
Mon 6/29/15
Mon 6/29/15
39
Site inspection
40
Playground Materials
Playground landscaping
0.5 days
Mon 6/29/15
Mon 6/29/15
2 days
Tue 6/30/15
Wed 7/1/15
1 day
Tue 6/30/15
Tue 6/30/15
41
Project Manager,SME
1 day
Wed 7/1/15
Wed 7/1/15
43
SME
0 days
Wed 7/1/15
Wed 7/1/15
44
104 days
Fri 2/6/15
Wed 7/1/15
Project Meetings
Posts
Decking
Slides
Swings
Canopies
Educational hands on games
Climbing wall
Additional play time pieces
Fasteners, and Bolting materials
Design
Shipping
Costs of Building;
Demolition
Required permits
Contractual Agreement (includes insurance
requirements)
1. Demolition of existing park structure(s)
2. Removal of all associated material
3. Removal of damaged sidewalk
Inspection fess
Construction
Required permits
Land survey
Utility assessments
Soil analysis
Contractual Agreement (includes insurance
requirements)
1. Preparing foundation
2. Rubber mold pouring for park surface
3. Construction of all structures
4. New perimeter fencing
5. Handling and storage of all materials
Inspections fees
Landscaping
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Project Constraints
Boundaries:
Constraints:
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Exclusions:
Technical Requirements
Materials provided from manufacturer must meet all guidelines for playground equipment based upon
the Consumer Product Safety Commission standards. The selected contractor to build the playground must
either be certified by the International Playground Contractor Association, or provide sufficient experience
with previous playground projects. All selected vendors of contracted work must be state licensed and
properly insured. The perimeter fencing will meet all zoning guidelines, and meet all local building codes.
All additions to the park landscaping must be free of any dangerous attributes such as, but not limited to,
thorns, poisons, or possible allergic reactions. Park surfacing will meet all safety requirements, and be
provided in all areas of play. The proposed site for the redevelopment of the playground must meet be
complaint with the state soil safety guidelines. The new park structure will be colorful, durable, and properly
constructed. All hazards or safety concerns will be properly documented and removed.
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1. Delay or Denial of Permits: This risk poses the biggest threat to all aspects of the project as there are
multiple permits that need finalization. If any permit approvals are delayed this will add time to the
completion date. If any permits are denied this could cause the project to become void.
2. Relocation of Utilities: This could cause issues in both added costs for moving utility connections, and
also could delay the completion of the project.
3. Case Wobbles: This poses a threat to the quality of the product and to the schedule for completion.
4. Demolition Delays: There are multiple possibilities for demolition delays which could add additional
costs and time.
5. Staffing Shortfalls: Given the length of the project this risk has potential to cause delays to the
completion of the project.
6. Contractor Errors: Errors when building the new structure could add delays and potentially additional
costs to fix these errors so that the product passes quality control.
7. Out of Spec Materials: There is the potential for ordered materials to not be compatible causing delays
and added costs for new materials.
8. Change Orders: Preferably any changes should be made before ordering. Any changes made after
could cause delays to the completion of the project.
9. Inspection Issues: This could cause delays to the completion as well as some small additional costs.
10. Weather Related Issues: Given the location and the time frame there is a possibility that weather
could cause delays to the completion of the project.
Table 1.1
Very Low - 1
Insignificant Cost
Increase
5-10% Cost
Increase
10-20% Cost
Increase
Very High - 5
>20% Cost
Increase
Time
Scope
Quality
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Insignificant
Schedule
Slippage
Schedule
Slippage <5%
Overall Project
Slippage 5-10%
Overall Project
Slippage 10-20%
Overall Project
Slippage >20%
Scope Change
Barely Noticeable
Minor Scope
Changes Affected
Major Scope
Changes Affected
Scope Reduction
Project Fails
Quality barely
noticeable
Quality on very
demanding
applications
Quality Reduction
Required Approval
Quality Reduction
Project Fails
The Risk Management table as seen in Table 1.2 outlines the given risks after they have been analyzed
using the Risk Scoring Matrix.
Probability
90%
40%
30%
20%
20%
15%
20%
10%
15%
5%
Cost
2
3
2
5
4
5
1
4
2
2
RISK EVALUATION
Schedule
Scope
5
5
4
1
3
1
5
2
4
2
4
2
2
5
3
4
4
1
4
2
Quality
4
1
4
1
1
2
1
1
1
1
Risk Score
14.4
3.6
3.0
2.6
2.2
2.0
1.8
1.2
1.2
0.5
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Response
Contingency Plan
Accept
Relocation of Utilities
Accept
Transfer
Assign to subcontractors to
get the work done
Demolition Delays
Share
Staffing Shortfalls
Share
Contractor Errors
Material out of spec
Accept
Eliminate
Change Order
Share
Accept
Accept
Case Wobbles
Trigger
Permit delay
Sickness or
Emergencies
Person
Responsible
Project Manager
Construction
Manager
Project Manager
Project Manager
Quality Check
Failed inspection
Project Manager
Construction
Manager
Project Manager
Onsite visits
Project Manager
Inspections
Weather
Project Manager
Project Manager
Project Communication
The communication plan matrix shows the stakeholders where, when and with who all scheduled
meetings and communication updates will occur.
WHAT
Community
Meeting
regarding Site
Survey
Community
Meeting for
design plans
Site
Inspection
Review of
Playground
Contractor
February 10
VERBAL COMMUNICATION
WHER
OWNER
ATTENDEES
E
On site
Project Manager Project Team & Open to the community
February 12
On site
Project Manager
April 13
On Site
Project Manager
April 16
Office
Project Manager
Project Team
WHEN
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June 2
On Site
Project Manager
June 5
Office
Project Manager
Project Team
June 29
On Site
Project Manager
June 30
On Site
Project Manager
Project Team
February 6
June 26
Office
Project Manager
Project Team
WHAT
Meeting Minutes
Action Item Log
Meeting Agenda
Status Reports to
Project Manager
Project Schedule
Updates
WRITTEN COMMUNICATION
DUE WHEN
METHOD OF
SENDER
DELIVERY
1 day after the
EMAIL
Note Taker
meeting
4 days after the
EMAIL
Note Taker
PMO Status
meeting
2 days before a
EMAIL
Meeting
meeting
Facilitator
Weekly
Paper Copy
Team Members
Tuesday
By noon
Every 2 weeks
Update Project
Team Members
Tuesday
Schedule then
By COB
EMAIL
Communication Process
RECEIVER
All participants
All participants
All meeting participants
Project Manager
Implementation
Schedule Owner
Weekly meetings will address any changes that need to be made in the processes involved in
communication for the project. All changes will be approved by the project manager and stakeholders, and any
changes or additions agreed upon will be delivered by email and logged at the project management office.
The community meetings play an important role in creating a park that locally will be considered a
success. Although local community involvement is not required it is however essential in helping to design the
layout and look of park. Advance notice and proper promotion of the meetings will help to ensure that
everyone in the community is aware of the meeting and their role in helping to make the park something that
they can be proud of.
The purpose of our weekly meetings will be to address the projects progress, risk audits, and to perform
complete analysis of all issues project related. The project manager will be responsible for logging all issues
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and their related solutions. The project manger will also be responsible for all communication between the
contractors, and will be required to provide the final site inspections of each process to the stakeholders. Any
risks that cannot be resolved will require a called meeting between the project manager and the stakeholders to
determine the actions needed to remove or minimize the risk. Our project team will always be available for any
concerns through as many possible outlets of communication to ensure that continual project information can be
provided as needed.
Conclusion
The community of Lackawanna County deserves a safe, fun, and educational environment for everyone
to enjoy. This project will create something that everyone in Lackawanna will be proud to say that they had a
part in. This park project has the potential to lift the community and to create an opening for future projects like
it to become a reality. By beautifying the local landscape we can all benefit from the positive changes a project
like the Lackawanna Park Rehabilitation will provide.