Professional Documents
Culture Documents
InterofficeMemorandum
To
From
Date
Subject
VytautasMalesh
JefferyPierzynowski
ValentinaZaitouna
November15,2015
ProjectPlan
Introduction
Theproblemourteamwouldliketoidentifyisfindingandtrainingqualifiedandcommittedstaff
membersformaintenanceteamsworkinginWorthingtonSpecialtyProcessing.Wewouldliketo
focusoninternalrecruitingforfindingnewmembersoftheseteamsaswefeelthisisamore
reliablemethodofkeepingthestaffqualified.Wewouldliketofindthebestmethodtohireand
trainnewstaffmembersinordertokeeptheteamsrunningwell.Ifwecanhelpimprovethe
hiringandtrainingprocessnowforWorthingtonSpecialtyProcessingitwillmakeitamore
hasslefreeprocessinthefutureandkeepingthestafffullwillmaketheoverallproductivity
moreproficient.
Audiences
Memo:InstructorMr.VytautasMalesh
WewillpresentMr.Maleshwithapersuasiveandconvincingoverviewofthisproposal,
demonstratingitsviability.
Primary:PlantEngineerandPlantManager
ThePlantEngineerholdsprimaryresponsibilityandauthorityinrunningthemaintenance
department.Heisresponsibleforthedirectionanddevelopmentofthedepartmentandhis
supportofthisproposalisessential.WhilethePlantEngineergenerallymanagesthedepartment
withacertainamountofautonomythePlantManagerultimatelyholdsauthorityoverthe
Engineer.Thetwoareaswherehisauthoritywouldmostdirectlyaffecttheimplementationof
thisproposalwouldbeheadcountandfinancialresources.
Secondary:MaintenancePlannerandSeniorMaintenanceTechnicians
TheMaintenancePlannerhasschedulingandcoordinationresponsibilities.Thesenior
maintenancetechniciansareoftenleadingandassistingtheircrewsthroughoutthedayswork.A
betterstaffed,bettertraineddepartmentwouldbeofgreatadvantagetoboth.Inadditionthe
seniortechnicianswillmostlikelybecalledupontoparticipateintheidentifying,mentoring,and
trainingofnewrecruits.Thisproposaldirectlyimpactsthem.
Purpose
Askilled,welltrained,adequatelystaffedgroupofmaintenancetechniciansisabsolutely
essentialtothesuccessfuloperationofanyindustrialfacility.Buildingawellrounded,cohesive
teamofmaintenancetechniciansisnotaneasytasknoronethatcanbeaccomplishedquickly.
Ignoringthisproblemcanonlyresultinfurtherdeteriorationofthedepartmentthroughattrition.
Atthatpointthedepartmentwillbeinreactionmodetherebymakingthehiringprocessthat
muchmoredifficult,increasingtheoddsofhiringapoorfitforthecompany.Addressingthe
deficienciesinthecurrentsystemofrecruiting,training,anddevelopmentofmaintenance
technicianswillresultin:
ReducedDowntime
viaimprovedtroubleshootingskillsandmorethorough
maintenance
GreaterProductivity
ImprovedMorale
WiderRangeofProjects
thatcanbehandledinternally
FurtheringthePhilosophyofPromotionfromWithin
CreationofaCultureofExcellence
PrimaryResearch
1. AsourfirstprimaryresearchresourcewewilldrawfromteammemberJeff
PierzynowskisnineteenyearsoffirsthandexperienceintheWorthingtonmaintenance
departmentseeingwhathasandhasnotworkedinthepastasitrelatestorecruiting,
training,andteambuilding.
2. AnotherimportantresourcearetheemployeesatWSP.Consultingwiththemand
possiblesurveyswillgiveimportantfeedbackandinsightintosolvingtheseissues.These
employeesbringtheirownuniqueperspectiveandexperiencetotheissue.Itwouldbe
usefultoconsultwithabroadrangeofemployeesincludingbutnotlimitedto:
SeniorMaintenanceTechnicians
VariousManagersandLeaders
InterestedProspectiveMaintenanceTechnicians
SecondaryResearch
1. ResearchcurrentavailabilityoftraininginternallytoWorthingtonIndustries
2. Researchexternaltrainingprograms
Timetable
Dates
Worktobecompleted
November16th20th
ConductWSPinternalresearch(surveys,interviews)
November16th20th
Conductexternalresearch
November22nd
Submitprogressreport
November20th27th
Analyzeresearchanddeveloprecruitmentandtrainingplan
November29nd
Submitdraftforpeerreview
November30thDecember5th Editingandconductinganyadditionalneededresearch
December6th
Submitfinalreport
CollaborativeWorkPlan
Technology
Theprojectteamwillbecollaborativelydraftingdocumentsusinggoogledocs.Thiswill
enablebothteammemberstoauthorandeditdocumentsaswellasbeabletomonitor
progressinrealtime.Inadditionwewillbeinclosecontactviatexttoaddressanyissues
aswell.
TeamMemberDuties
Theteamforthisreportconsistsof:
JefferyPierzynowskiandValentinaZaitouna
BeingthatJeffhasfirsthandaccesstoWSP,hewillactastheleaderandhandlethe
researchinternaltotheorganization.Valentinawillconductexternalresearch.BothJeff
andValentinawillcontributetotheauthorshipandeditingofdocuments.
Accountability
Theteamconsistingofonlytwomembersmakeshandlingresponsibilityandquality
mucheasier.Theworkgetsreviewedandeditedaswefeelnecessarysincewecanboth
seechangesthataremadetothedocumentinrealtime.Workofpoorqualityandorlack
ofworkbeingcompletedwillresultinapoorgradeforthegroupsoitwillbeprevented
bykeepingstrictdeadlinesforworkbeforetheactualduedatessowecanmakesure
everythingisgettingcompletedwell.Ourabilitytoeasilyseewhatwearedoingand
communicatethroughtextandemailallowsustomakesurewearesatisfiedandonthe
samepagewiththeworkwearedoingtogether.