Financial Affairs Committee (FAC)

Monday, April 4, 2016

**Give: travel release forms to all those with travel; "Now What" form ALL
Organization
1
2

3
4

UA Vedic Society
La Ultima letra

La Ultima letra
La Ultima letra

UA Trombone Studio

Crimson Clay

Request
$
$

$
$

2,400.00 $
300.00 $

300.00 $
300.00 $

674.48 $

445.20 $

Eligible
2,400.00

Capstone Agency

255.73 $

255.73

Capstone Agency

566.92 $

566.92

11
12

13

Business Honors Program

Mortar Board

UA Exercise Physiology Club

$
$

500.00 $
612.00 $

1,168.07 $

Travel; 1 traveler; William Justin Morgan; July 8-11;

Miami, FL; already awarded 121.50; Max is $400 per
51% student
$

153.00

276.54

Travel; 1 traveler; Sandra Martinez; July 8-11; Miami,

51% FL
6:30
Equipment - parts to build a locker; Who is going to
41% construct the locker? Where will it be stored?

204.79

284.49

153.44

260.78

2,010.00

Visiting Artist Bryan Czibesz; Feb 15-16; airline ticket;

There is special paperwork to host a speaker if not
already completed, will need to do so; get with FAC
46% Advisor

6:30

Equipment - Slab roller; where will it be stored; Must

obtain special approval to make the purchase so get
41% with FAC Advisor after allocation
60% Supplies/printing for (Bateman Team Funding)

6:45

46% Travel; 2 travelers; Austin, TX; March 3-7; flights

6:45
Project; Awarded this funding in November but did not
spend it; Strength Finder Assessment ($975);
Chesapeake Consulting Leadership Assessment
60% ($2275) 50-60 students in Business Honors Program

3,350.00
$

82.00

184.00

537.31

200.00
400.00

1,168.07

6:30
6:30

51% Travel; 1 traveler; Giovani Lopez; July 8-11; Miami, FL

445.20

693.88

3,350.00 $

142.04

674.48

693.88 $

300.00

Business Honors Program

153.00

278.50

Crimson Clay

Description
Travel; Boone NC;May 26-30; 6 travelers

$
300.00

10

total
approved
Approved after % cut

Supplies; Cannot provide Padfolios to members as

that is considered a "GIFT" ($300); Business cards and
41% Name plates are eligible ($100).
Travel; July 22-24; 1 traveler; Max $400; Is conference
46% in Atlanta or Indianapolis, IN?

6:45
6:45

Travel; July 6-9; New Orleans, LA; hotel rooms ;

already allocated 1231.93, so need at least 6 travelers
46% to be awarded the full limit of $2400 for year

Financial Affairs Committee (FAC)

Monday, April 4, 2016
**Give: travel release forms to all those with travel; "Now What" form ALL
Organization
14

Caring for Camo

Request
$

2,500.00 $

total
approved
Approved after % cut

Eligible

Project - Care Packages; Cannot fund this as it is

personal "GIFTS"

15

Chemistry Graduate Student

Organization

3,425.00 $

Lambda Alpha Honor Society of

Anthropology

2,400.00 $

976.00

Circle K

1,575.00 $

Circle K

4,775.00 $

Project Health

3,333.00 $

724.50

1,575.00

7:00

2,865.00

Project - Miles for Moms Glowfest; April 23; Can only

make a purchase or rental from UA Approved vendors
and most of the vendors are not UA Approved (would
need to obtain special approval or select another
vendor); Cannot purchase from EBAY, Lowe's.com or
Walmart.com; cannot order from any vendor that
charges sales tax. ; who is securing the Ampha
theater? is there a contract/Agreement involved?
only UA officials may sign the agreement. Is there a
UA Department that is coordinating this event? Or
60% just several student organizations?

4,775.00

3,333.00

7:00

Travel Feb 26-28; registration fee for 29 students;

Tuscaloosa (Hosted conference); need itemized list of
46% expenses

19

1,224.00

2,400.00

18

7:00

Travel; 11 travelers; Vancouver, BC (March 30-April 3);

Atlanta, GA (April 6-10); Orlando, FL (April 12-16);
51% Need itemized list of expenses)
$

17

497.76
Travel; 5 travelers; San Antonio, TX, Jun3-10; already
awarded $1424 - eligible for $976; the AirBnB House
rental would have to be paid by the group and seek
51% reimbursement; UA can only pay directly for a hotel

16

Description

1,999.80

Project - Miles for Moms Glowfest; Tents and Tables will

have to be rented from UA approved vendor (ABZ
Rental is not an approved vendor. Why are you also
requesting "glow" items that are requested from other
60% groups?

7:00

Financial Affairs Committee (FAC)

Monday, April 4, 2016
**Give: travel release forms to all those with travel; "Now What" form ALL
Organization

Request

Eligible

total
approved
Approved after % cut
$

20

Diabetes Education Team

2,592.00 $

22

23

The Carl A. Elliott Honor Society

Korean Student Association

Korean Student Association

4,436.00 $

255.13 $

1,490.00 $

2,195.15

25

26
27

28

Graduate History Association

Resonance

Resonance
Resonance

UA Campus Veterans Association

$
$

$
$

800.00 $
720.00 $

2,063.00 $
100.00 $

6,000.00 $

1,164.60

1,941.00
$

153.08

894.00

255.13

7:15
60% Project - Cultural Food; NEED FUNDING REQUEST
Project; April 2; McAbee Center ($440) What supplies
60% will be needed? Where are you purchasing the food?

1,490.00
408.00

7:15
Travel 2 travelers; March 17-19 and March 30 - Las
51% Vegas, Nevada; April 3-Sante Fe, New Mexico;

800.00
$

432.00

1,237.80

720.00

Project - April 9; Oak Mountain Exehibition

60% Performance

7:15

Project - Spring Show; April 25; if UA to pay the Bama

Theatre rental upfont, UA will have to execute the
rental agreement not Resonance; Get with FAC
60% Advisor to complete

2,063.00
$

41.00

3,600.00

100.00

6,000.00

7:15
Miles for Moms Glowfest; t-shirts ($1000) and draw
string bag ($1495) not eligible; other items can only
be purchased from UA approved vendors and cannot
60% pay sales tax

$
24

7:00
Project - Miles for Moms Glowfest; Give aways not
eligible ($397.85); Band will require paperwork to be
completed by UA officials only in advance of event get with FAC advisor to complete; Why are you
requesting "Glow" that are requested by another
group for this event? Items may only be purchased
60% from UA approved vendors; no sales tax may be paid.

21

Description

1,317.09

41% Programs and flyers for Spring Show

7:15
Project; April 29; CVA Awards banquet; Current
mileage rate is $.54/mile; must get with FAC Advisor
to complete paperwork for speaker/band unless a UA
60% Dept is handling that process.

Financial Affairs Committee (FAC)

Monday, April 4, 2016
**Give: travel release forms to all those with travel; "Now What" form ALL
Organization

Request

total
approved
Approved after % cut

Eligible

29
30

31
32

33
34

35

36
37

38

UA Campus Veterans Association

Tide for Christ

Tide for Christ

Tide for Christ

Veterans in Business
Formula SAE
National Organization for the
Professional Advancement of Black
Chemists and Chemical Engineers

National Organization for the

Professional Advancement of Black
Chemists and Chemical Engineers
Mock Trial Association

Alabama Astrobotics

$
$

$
$

$
$

$
$

800.00 $
800.00 $

300.00 $
400.00 $

800.00 $
671.55 $

1,956.00 $

700.00 $
173.25 $

4,379.00 $

Supplies/Advertising; Koozies MUST have UA logo on

them and MUST go through Licensing process for
41% approval.

800.00
$

164.00

150.00

60.00

328.00

800.00

300.00
100.00

402.93

816.00

71.03

1,224.00

UA Chess Club

800.00 $

800.00

7:30

7:30
41% Printing
7:45
Travel; May 16-20; 13 travelers; Advisor travel not
51% eligible;

2,400.00

40

7:30

CANCELLED PER ORGANIZATION.

Project - Guest
Speaker; April 21st; (Already awarded speaker travel
of $888.80); Dr. Celph Wilson; There is paperwork to
be completed for speaker - get with FAC Advisor to
complete

173.25

800.00

7:30

51% Travel; 4 travelers; April 21-23; Baton Bouge, LA

1,000.00 $

Project; speaker for Spring Retreat April 1st; only

speaker fee and travel expenses are eligible - NO
60% FOOD

60% Project; May 10-15 (already allocated $2758)

1,600.00

7:30

Supplies/Advertising; Koozies MUST have UA logo on

them and MUST go through Licensing process for
41% approval.

671.55

Alabama Astrobotics

Supplies; Kitchen supplies are not eligible for funding 41% only office supplies

60% Project - Parents Weekend; Food is NOT Eligible

800.00

39

Description

328.00

328.00

328.00

Supplies/advertising; Must be spent within 60-days of

award; promotional items MUST have UA logo on them
and MUST go through the Licensing process for
41% approval.
7:45
41% Equipment

Financial Affairs Committee (FAC)

Monday, April 4, 2016
**Give: travel release forms to all those with travel; "Now What" form ALL
Organization
41

The UA EcoCAR 3 Team

42

The UA EcoCAR 3 Team

43

Association of Residential
Communities (ARC)

44
45
46
47

Alabama Crew Club

Alabama Human-Powered Vehicle
Team
Special Olympics College At UA

Request
$

$
$
$
$
$

UADM

TOTALS

Eligible

650.49 $

3,080.81 $
2,400.00 $
800.00 $
4,500.00 $
1,780.69 $
1,125.00 $
72,747.20

total
approved
Approved after % cut
$

331.75

1,848.49

1,104.00

328.00

1,224.00

908.15

517.50

650.49

2,400.00

Already approved for a work station for this project

($2580.81); this is a second workstation for the same
60% project
7:45
46% Travel; Newark, DE; 7 travelers

800.00

7:45
41% Equipment

2,400.00

8:00
51% Travel; Athen, OH; May 13-15; 13 travelers

1,780.69

8:00
51% Travel; 8 travelers; April 21-24; Columbus, OH

1,125.00

GIVE TRAVEL RELEASE

FORMS TO ALL Travelers

7:45
51% Travel; Jan 27-31, Austin, TX; 6 travelers

3,080.81

58,737.85

Description

8:00
46% Travel; July 21-24; Columbus, OH; 5 travelers

$ 31,461.87

GIVE "WHAT NOW" Form to EVERYONE

Updated:

4/7/2016

supplies travel - inf travel-valu project

0.41
0.46
0.51
0.6

300
278.5
300
674.48
445.2
693.88
255.73
566.92
3350
200
400
1168.07
976
2400
1575
4775
3333
2195.15
1941
255.13
1490
800
720
2063
100
6000
800
400
250
100
800
671.55
1600
173.25
2400
800
800
650.49

0
0
153
0
0 142.035
0
0
153
276.5368
0
0
0 204.792
0
284.4908
0
0
0
0
0
0 260.7832
0
0
0
0
82
0
0
0
184
0
0 537.3122
0
0
0
0
0
0
497.76
0
0
1224
0
724.5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
408
0
0
0
0
0
0
41
0
0
0
0
0
328
0
0
164
0
0
0
0
0
0
0
0
328
0
0
0
0
0
0
0
816
0
0
0
71.0325
0
0
0
0
1224
328
0
0
328
0
0
0
0 331.7499

3080.81
2400
800
2400
1780.69
1125

0
0
328
0
0
0

0
0
1104
0
0
0
0
1224
0 908.1519
517.5
0

0
0
0
0
0
0
153.438
0
2010
0
0
0
0
0
0
0
2865
1999.8
1317.09
1164.6
153.078
894
0
432
1237.8
0
3600
0
0
150
60
0
402.93
0
0
0
0
0
0
0

1848.486
0
0
0
0
0