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TROY OHIO

Patrick E. J. Titterington

9, . ,

100 S. Market Street. P. 0. Box 3003

Troy, Ohio 45373-7303
phone: (937) 335-1725/fax: (937) 339-8601
.titterlngton@froyohio.gov

~. - .

TO:

Martha Baker, President, Troy City Council

FROM:

Patrick E. J. Titterington, Director of Public Service and Safety

DATE:

April 27, 2016

SUBJECT:

FOLLOW UP INFORMATION FROM OPERATION RECREATION LEVY WORKSHOP

At its April 25th Committee of the Whole workshop, City Council requested additional information,
based on to several questions asked by members of Council, as well as the Park and Recreation Board
members. The questions and answers are as follows:

1. What does the City parcel on which the driving range would be built look like?
A copy of the parcel map is attached.
2.

Is there an individual or committee assigned for grants, fundraising?

A levy committee, named the "Operation Recreation Levy Committee" or ORLC has
already been formed and the list of member stakeholders was provided on the third
page of the request letter in the workshop packet.

3. With this additional land, is Park Department capable of maintaining it?

Based on discussions with the Park Superintendent, the City would need to increase the
operating seasonal staffing budget by approximately $25,000 to accommodate the
additional mowing and maintenance requirements. Current five-year projections of the
General Fund would support that modest increase. Note that this amount is the most
conservative estimate, assuming no responsibilities to the stakeholders.
4.

Is there a priority list of what will be funded?

No because each improvement is part of the overall Operation Recreation effort. The
effort began as an initiative to eventually relocate the Knoop Fields to Duke Park. When
the City purchased the northern farmland, there was no timetable on making that
happen nor was there any commitment that the City would be funding a complex. As
part of the evaluation process by the stakeholder group, recognizing the other needs in
the City recreation arena, namely with regards to soccer, seniors, and golf, those
components were included to provide additional benefits to the varied recreational
interests in and around Troy.

Follow Up Operation Recreation Levy Information

April 27, 2016 - Page 2 of 4

Should funding goals not be reached, each component would be scaled back
proportionally based on their percentage of the overall vision. One of the decisions may
be that the project is not completed if the overall resources aren't enough to provide a
minimum amount of benefit. That would have to be a decision made after any reassessment.
5. Why should Troy's landowners fund these improvements when participants from
outside of Troy may use them?
First, providing these amenities provide more and better recreational amenities and
opportunities for all age groups, especially Troy's youth. Second, it creates a further
draw for tourism, visitors, and economic development dollars, by property owners and
outsiders. Property owners will see significant indirect benefit through attracting
participants, spectators, and tourists from within and outside of the Miami Valley.
Ultimately, improving our recreational amenities and offerings should attract workers
and families to Troy, which will improve not only the workforce availability for our
companies but ultimately our local economy. Third, the number of outsiders using
these improvements would be minimal.
6. What is the need for these improvements?
a. The Knoop Fields have experienced severe annual flooding events since those
programs moved to that location. Hundreds of thousands of dollars have been
spent by foundations, grants, and other private funding to repair and replace
assets there. Those funding resources will apparently no longer be available.
Recreational programming has been severely limited as well. Demand for those
fields, in addition to the various neighborhood fields in Troy has been increasing.
b. Participants in the Troy Soccer Club, SAY, and recreational soccer programs have
been increasing and demand for fields exceeds the supply in Troy, according to
the Recreation Director
c. The Senior Citizens Center is an aging facility with basic maintenance needs to
keep it fully functioning.
d. The Miami Shores clubhouse has substandard concession, electrical, plumbing,
storage and restroom/locker facilities. Adding a driving range should provide for
additional daily golf course use as well as attract more tournaments.
e. The Park Maintenance Facility, currently located next to Hobart Arena, is aging
and undersized for Park operations. Relocating the facility to Duke Park will
provide greater efficiencies and space for staff operations.
7. Why fast track? Why can't this go slower to have time to review and understand?
While it may appear that the project is on a 'fast track,' in reality several of the
improvements have been waiting years, if not decades for completion. Those include
the additional soccer fields (Duke Park south owned for 25+ years), driving range (5+
years), and Miami Shores clubhouse (over 10 years). Most of the improvements

Follow Up Operation Recreation Levy Information

April 27, 2016 - Page 3 of 4

requested would take an entire season to construct, if not longer. Given the seasonality
of the amenities, any delay past the November gth Presidential Election will add at least
a year to the availability of these improvements for use. Sources historically tapped to
repair Knoop Fields after flooding events have indicated their desire to continue to
provide funding will be discontinued.
As for "reviewing and understanding," the stakeholders are merely asking City Council
to place the issue on the ballot for voters to decide. They recognize that this is not a
City-endorsed levy and that they and they alone are responsible for education,
marketing, and campaigning to convince voters to support this limited capital levy. Of
course, the City staff will provide any detailed information necessary to answer
questions, based on the fact that we are the owners of the land, amenities, and
facilities. However, it is strictly at City Council's option whether it would wish to
officially endorse the Operation Recreation Levy Committee's campaign.
8. What is ballot schedule?
Working backwards, the Presidential Election is November gth. A City Council ordinance
asking for the issue to be placed on the ballot must be certified to the Miami County
Board of Elections on or before August 10th. To ensure 3 readings and the 30 days
before an ordinance becomes effective, the first reading of that ordinance would be on
June 5th. Before that ordinance can be read, the Miami County Auditor must officially
certify the amount of millage needed to support the amount requested for each of the
ten years. That must be done by resolution at City Council's May 16th meeting. Note
that resolution must be passed by suspension of the rules and as an emergency to
accommodate the rest of the schedule outlined above.
9. If insufficient private resources are raised but the levy passes, can the levy be rescinded
and if so what is that process?
Yes, the City Council can pass a resolution requesting the Miami County Auditor to
rescind or repeal the levy. The City would then continue to lease the Duke Park north
portion to farming operations until such future time as priorities change and resources
become available.
10. Should the City Council consider a higher levy amount in case private donations do not
reach their goal?
That is a decision for City Council. However, the ORLC is only asking for 2 mills because
they want a partnership similar to the Hobart model used in the 1950s to construct the
stadium, Arena, etc. Remember from the proposed spreadsheet that the City has
already invested in the northern Duke Park farmland purchase and would be committing
additional General Fund support over the construction and financing period.

Follow Up Operation Recreation Levy Information

April 27, 2016
Page 4 of 4

Operation Recreation 2020: A Vision for Troy's Recreational Amenities

(all funding and cost information is estimated)
Investment Description
Duke Park Enhancements
Duke Expansion Acquisition
Duke Park North Development
Miracle League
Duke Park Infrastructure
Duke Park South Development
Park Maintenance Building
Senior Citizens Center
Roof Replacement (Metal}
Exterior Re-siding
Foundation Drainage
Shuffleboard Courts
Sidewalks and Curbing
Doors and Windows
Interior Renovations
Parking Lot Resurfacing
Miami Shores Golf Course
Clubhouse and Land Renovations
Driving Range
Grand Total

Total
Cost

Total
%

City
Funds

City
%

Grants &
Foundations

G&F
%

Private
Pledges

Private
%

Subtotal
Non-Levy

NonLevy%

Levy
Proceeds

Levy
%

$13,200,000

89.2%

$1,735,000

13.1%

$1,440,000

10.9%

$4,000,000

30.3%

$7,175,000

54.4%

$6,025,000

45.6%

$1,500,000
$9,500,000
$500,000
$400,000
$1,000,000
$300,000

10.1%
64.2%
3.4%
2.7%
6.8%
2.0%

$660,000
$742,188
$0
$231,250
$78,125
$23,438

44.0%
7.8%
0.0%
57.8%
7.8%
7.8%

$840,000
$100,000
$500,000

56.0%
1.1%
100.0%
0.0%
0.0%
0.0%

$4,000,000

42.1%
0.0%
0.0%
0.0%
0.0%

$1,500,000
$4,842,188
$500,000
$231,250
$78,125
$23,438

100.0%
51.0%
100.0%
57.8%
7.8%
7.8%

$0
$4,657,813
$0
$168,750
$921,875
$276,563

0.0%
49.0%
0.0%
42.2%
92.2%
92.2%

$100,000

0.7%

$7,813

7.8%

$0

0.0%

$0

0.0%

$7,813

7.8%

$92,188

92.2%

$25,000
$5,000
$5,000
$5,000
$15,000
$5,000
$10,000
$30,000

$1,500,000

10.1%

$1,250,000
$250,000
$14,800,000

$1,953
$391
$391
$391
$1,172
$391
$781
$2,344

$1,953
$391
$391
$391
$1,172
$391
$781
$2,344

$117,188

7.8%

$0

0.0%

0.0%

$0

$1,860,000
Term
(Years)
5
10
15
20

7.8%

$97,656
$19,531

$97,656
$19,531
100.00%

$117,188

$23,047
$4,609
$4,609
$4,609
$13,828
$4,609
$9,219
$27,656

12.57%
Interest
Rate
2.00%
2.50%
3.00%
3.50%

$1,440,000
Annual
Debt Svc*
$1,739,993
$936,400
$686,214
$576,340

9.73%

$4,000,000

27.03%

$7,300,000

$1,382,813

92.2%

$1,152,344
$230,469
49.32%

$7,500,000

50.68%

Mills
Needed**
3.71
2.00
1.46
1.23

*Based on $8 million gap, including financing costs **1 mill generates $493,150 at 95% collection rate or$468,492

04/ 27/16