Job Analysis

A process of gathering information about

job & evaluating such information in
terms of what is necessary & relevant
Purpose & Objectives of Job Analysis

 Recruitment & Selection

 Wage & salary Administration
 Job Re-engineering
 Performance appraisal
 Health & safety
Components o Job Analysis
 What is a Job:
 A group of essentially similar activities or tasks
performed by a person or group of persons.
 What should be analyzed:
 Fundamental purpose of job.
 Work elements in the job. Study of specific
tasks, area of responsibility
 Specific equipment or techniques required for
the job
 Job climate including objectives & work envt.
 Job Conditions like physical effort, hazards,
travel needs, innovation required etc.
Methods of Analysis

 By line manager or staff analyst

 By a questionnaire response
 By direct observation o work performed.
 By method studies, organizational
manuals
Job Questionnaire
1. A special tool for consolidating job
information.
2. Gives each employee an opportunity to
contribute.
3. Success depends on the understanding &
inconsistencies creep in.
“ Preferable through a combination of direct
observation & job questionnaire.”
Job Descriptions

1. Written Records of job duties &

responsibilities & provide a factual basis for
job evaluation.
2. Recorded on a standard form in uniform
manner.
3. Title of the job to be such which
summarizes duties assigned.
4. Level of the position & purpose decides
what is to be listed in job duties.
Job Specifications

1. Outlines specification of the job covering

education, experience required & skill set
2. Also identifies soft skills like interpersonal
skills, analytical ability.
Should employees see their Job Descriptions
1. If job descriptions are well developed, it can be
shared with employees as it spells out list of duties.
2. By sharing with employees, organization can make
their process participative - not left with any doubts
about their duties.
3. Also identifies soft skills like interpersonal skills,
analytical ability.
Objectives of Job Descriptions
1. Efficient organization of jobs
2. Proper recruitment or staffing in the
organization
3. Assigning jobs to people by communicating
their duties & responsibilities..
4. Facilitate proper manpower utilization &
rightsizing of employees in an organization.

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