Blue Nile Inc.

, USA

Stage 3 Test Scripts Documen Payables

Author: Creation Date: Updated By: Last Updated: Document Ref: Version: Draft1A

Uma Shankar Peddakotla

09th July,2012 09th July,2012 09th July,2012

Approvals: Jill Kim

Phanindhar Jagganna

Document

Document Control Change Record Date 9-Jul-12 Author Uma Shankar Peddakotla Version Draft1A v1

Reviewers Name Position

Distribution Copy No. 1 2 3 4 5 6 7 8 9 Name Location

Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalen for document control purposes.

If you receive a hard copy of this document, please write your name on the front cover, for document contr

Change Reference No Previous Document Updated Test Scripts

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Location

nd print it out, please write your name on the equivalent of the cover page,

write your name on the front cover, for document control purposes.

Document History Records (Detail)

No.

Change Date

Person

Change Type

Sheet Name

Environmental Status
CRP1 CRP2

Contents

Value P F - JIRA ticket number

Notes Enter a P for Pass in the field when item has been tested successfully Enter a F for Fail in the field when item has been tested and it has failed -- see confluence page on how to enter in a JIRA: Standard Functionality Testing

Module's by Entity Order Management LLC Y WW Y INC BNJ DMCC BNSDE BNHK

Blue Nile Information Manufacturing Inventory Purchasing Y Y Y Y Y Y Y, non inventory purchasing Y, non inventory purchasing

been tested successfully en tested and it has failed

Accounts Payable Y Y Y Y Y

BN LLC Payables Manager BN WW Payables Manager ? BNJ Payables Manager DMCC Payables Manager

Accounts Receivable Y Y

Fixed Assets General Ledger Y Y Y Y Y Y Y Y Y

BNJ General Ledger Super User

Script # AP.001.01 AP.001.02 AP.001.03 AP.001.04 AP.001.05 AP.002.01 AP.002.02 AP.002.03 AP.002.04 AP.002.05 AP.002.06 AP.002.07 AP.002.08 AP.002.09 AP.002.10 AP.002.11 AP.003.01 AP.003.02 AP.003.03 AP.004.01 AP.004.02 AP.004.03 AP.004.04 AP.005.01 AP.005.02 AP.005.03 AP.005.04 AP.006.01 AP.006.02 AP.007.01 AP.007.02 AP.007.03 AP.007.04 AP.008.01 AP.008.02 AP.009.01 AP.009.02 AP.009.03 AP.009.04 AP.009.05 AP.009.06 AP.009.07 AP.009.08 AP.009.09 AP.009.10 AP.009.11 AP.009.12 AP.010.01 AP.010.02 AP.011.01

AP.011.02 AP.012.01 AP.012.02 AP.013.01 AP.014.01 AP.014.02 AP.015.01 AP.015.02 AP.016.01 AP.019.01 AP.019.02 AP.019.03 AP.020.01 AP.020.02 AP.020.03 AP.021.01 AP.021.02 AP.021.03 AP.022.01 AP.023.01

Script # 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Functionality Query Supplier Create New Supplier Update Supplier Record Create 1099 Supplier (Tax Reporting) Create Employee as Supplier Enter Invoice Batch Enter Manual Invoices in a Batch Enter Invoice with Distribution Set Enter Invoice with Single Distribution Enter Invoice with Multiple Distributions Enter Assets Invoice Import Jewelry invoices Import Diamond invoices Import vendor credit memo Import shipping invoices Write Off a line on RBNI Enter and Generate New Recurring Invoices Process Recurring Invoices Generate Next Recurring Invoices Enter Debit Memo Enter Credit Memo Match Credit memo to Invoice Match Debit memo to Invoice Cancel Invoices Cancel invoices in current month Cancel invoice posted in a prior month Change distribition of invoice Match Invoice to Purchase Order Change PO matched to an invoice Record a manual payment or wire transfer Quick Payment of Single invoice Quick Payment of multiple invoices Perform Payment Inquiry Void Payments Stop Payments Run Payment Process Create Payment Batch Deselect supplier to pay Deselect individual invoice to pay Add Invoice that wasn't selected Format, Print and Confirm Payment Batch Create Electronic Payments Batch Interface Electronic Payments and Confirm Stop and void payments Cancel a payment batch Blue Nile Load Positive Pay Data Create a check for a non-usd payment Create Accounting Transfer to GL Run Mass Additions Create

Run Mass Additions Create- Report Define Pay Groups Define Vendor Types Define a Payment Term Net 30 Define a Distribution set with type Full. Define a Distribution set with type Skeleton. Add a new Bank Define Bank Account Define a Wire Payment Document Review list of AP reports Run Invoice Validation Program Run Create Accounting Program Review Invoice Journals Post Journals Review GL Account Review Invoice Distribution Run Month-End Reports Open Next Period Close Current Period Define Special Calendar AR-AP Netting

Key Reports Invoice Validation Payables Accounting Process/Create Accounting Unaccounted Transactions Report Period Close Exceptions Report Payables Transfer to General Ledger/Transfer Journal Entries to GL Posted Payments Report/Payables Posted Payments Register Posted Invoice Report/ Payables Posted Invoice Register Accounts Payable Trial Balance- Prior Period/Accounts Payable Trial Balance(1) with prior period date Accounts Payable Trial Balance- Current Period/Accounts Payable Trial Balance(1) with current period date Accrual Reconciliation Rebuild - No Report Blue Nile Accrual Reconciliation account/Report/AP and PO Accrual Reconciliation Report Invoice on Hold Report Supplier Payment History Invoice aging Report

LLC INC WW BNJ DMCC BNSDE BNHK BN LLC Payables Manager P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P RTWELVE-48 RTWELVE-48 P RTWELVE-48 RTWELVE-48 P RTWELVE-48 RTWELVE-48 P RTWELVE-48 RTWELVE-48 Jill Jill Jill P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P Jill Jill Jill P P P P P P Positive pay file is being generated for checks. The program has no output. P P P P P SR P SR P P P P P P

Need to setup printergive printingpaymen could you for me the check PPR Name-180712-3

P P P P P P P P P P P P P P P NA NA NA NA P P

P P P P P P P P P P P P P P P NA NA NA NA P P

P P P P P P P P P P P P P P P NA NA NA NA P P

31-MAY-12 30.000.000.20100.00000

P P P P P P P P P P P P P P P P P P P P P P P P P P P NA-Process Changed in R12 Changed in R12 NA-Process NA-Process Changed in R12 P P P P P P P P P P

Payment batch name is '180712'. Attached is the output and log file of 'Format Payment Instructions'. Printer-'checkprinter' is u

0.20100.00000

structions'. Printer-'checkprinter' is used for printing and the log says it is not found. Printer needs to be configured for payments.

configured for payments.

Bank Account Pmt Doc

Silicon Valley Bank (LLC) BN LLC Checking BN LLC Checks BN LLC Wires

LLC USB Checking Laser Check Format Standard Check Format

A .Ferriss, John

Release 11i Write Off Process

1) Run the Accrual Rebuild Reconciliation Report Or the Rebuild Manager if Available and make 2) Run the Accrual Reconciliation Report Make sure the transactions you intend to write off appear in the Report 3) Go to Accrual Write Off Form Nav: Purchasing responsibility/Accounting/Accrual Write Off

4) Select the source as PO or A/P OR AP and PO if both should be written off or any other sour 5) Put in the date range 6) Query the Transactions 7) Check and save the transactions to write off Please take Note of the Following: a) 'Matched to Purchase Order' should be selected to see matched Transactions

b) Invoices appearing on the Accrual Reconciliation Report with an Accrual Transaction of 'A/P No PO' have not been matched to a PO. Therefore, to find these transactions in the Accrual Write Offs form, the 'Matched to Purchase Order' should be un

Release 12 Write Off Process

Please refer to Note:728871.1 under 'New Art' for detailed, dynamic and automated examples of R12 Write Offs.

In R12 Accrual Write Off not only excludes the write off transaction from the AP and PO Report

Before write off can be done in R12 data must first exist in CST_AP_PO_RECONCILIATION ta Both the AP and PO Accrual Reconciliation Report and Accrual Write Off Form query their trans The following steps should be followed before querying transactions from the Write Off Form: 1) Complete Receipt Transactions and Invoice matching.

2) Run the Create Accounting Program in Final Mode with subsequent Transfer of Entries to GL 3) Run the Accrual Reconciliation Load Program which will populate two Tables: CST_RECONCILIATION_SUMMARY and CST_AP_PO_RECONCILIATION

4) Run the AP and PO Accrual Reconciliation Report The Detail Version of the Report will show accrual account for each PO distribution with the Rec

5) Perform Accrual Write-off Once the accrual entries for the PO or invoice are shown in AP and POl Reconciliation Report, Accrual Write-off can be done using Cost Management or Purchasing responsibility>Accounting This will delete the accrual entry from CST_AP_PO_RECONCILIATION table and populate the

Manager if Available and make sure the Date range includes the transactions to be written off

be written off or any other source you intend to write Off

ed Transactions

refore, to find o Purchase Order' should be unchecked

ated examples of R12 Write Offs.

on from the AP and PO Report but also dynamically post to GL and excluded from the Net Accrual balance. Therefor

AP_PO_RECONCILIATION table. Write Off Form query their transactions from this Table.

ons from the Write Off Form:

quent Transfer of Entries to GL

ate two Tables:

ch PO distribution with the Receiving transaction amount and invoice transaction amount with a net balance greater

nd POl Reconciliation Report, asing responsibility>Accounting>Accrual write offs>AP and PO.

ATION table and populate the write off transaction in CST_WRITE_OFFS table. This write off transaction can also b

Net Accrual balance. Therefore the risks and problems associated with Manual Journals are avoided

unt with a net balance greater than zero.

write off transaction can also be viewed in the form View Write offs. In order to create accounting entries for the write

als are avoided

accounting entries for the write offs in SLA and GL for submit the Create Accounting program after completing the w

program after completing the write offs in the Accrual Write Off Form. The Write Off Transactions can be viewed in S

ansactions can be viewed in SLA menu by navigating to Tools > View Accounting in the View Write offs form.

he View Write offs form.

Unexp ected Error Trying to Access Payme nt Method s Setup Page [ID 134044 6.1]

75787

AP.001.01 : Query Supplier

Responsibility Navigation Step # 1

3 3.1

3.2

3.3

AP.001.01 : Query Supplier

BN LLC Payables Manager Suppliers>Inquiry Description Following screen appears

Give the name of the supplier or use '%' against the Supplier Name for open query(if supplier's name is not known)

If Partial name of the supplier is known. For example full name of 'MJS CORP' is not known. You can search with 'MJ%'(System searches the suppliers whose name starts with MJ) (or)

You can search with '%MJ%'(System searches the suppliers whose name contains letters 'MJ')

(or)

You can search with 'CORP%'(System searches the suppliers whose name ends with letters 'CORP')

r's name is not known)

AP.001.02 : Create New Supplier

Responsibility Navigation Step # 1

8.1

8.2

AP.001.02 : Create New Supplier

BN LLC Payables Manager Suppliers>Entry Description Following screen appears Click 'Create Supplier' button

Give the name of the supplier and click 'Apply'

Following screen appears. Click on "Address Book'

Fill up the following details in the screen. Click 'Continue'

Select the Check box for Site-Main and click 'Apply'.

Click on 'Tax and Reporting' tab on the LHS Click on 'Allow Tax Applicability' and 'Save'.

Click on 'Receiving' tab on the LHS Fill up the fields and 'Save'.

Click on 'Payment Details' tab on the LHS Select the check box 'Default' for the payment method 'Check' and 'Save'

Under Supplier Sites:click the icon under 'Update Payment Details'

Select the check box 'Default' for the payment method 'Check' and 'Save'

Supplier-'Test Supplier' is created.

Supplier

AP.001.03 : Update Supplier R

Responsibility BN LLC Payables Manager Navigation Suppliers>Entry Step # 1 Description Following screen appears Click 'Create Supplier' button

2 Query the supplier whose record needs to be updated. In this case we are updating the supplier 'Test Supplier' created earlier. Select the supplier and Click on 'Update' Button

3 We are trying to change the 'Invoice Match Option', 'Invoice Currency' and 'Payment Currency' for this

4 Change the 'Invoice Match Option' to Receipt' and: Invoice Currency to EUR, and Payment Currency; and Save.

5 Supplier is updated.

01.03 : Update Supplier Record

and 'Payment Currency' for this supplier.

AP.002.01_AP.002.02 & AP.002.04 : Enter Invoice Batch, Enter Manual Invoices in a B and Enter Invoice with Single Distribution
Responsibility BN LLC Payables Manager Navigation Invoices>Entry>Invoice Batches Step # 1 Description Following screen appears

2 Give a 'Batch Name', Control Count and Control Amount. Click on 'Invoices'

3.1 Manually entetring Invoice # '02-MAY-2012 for $1000(first invoice) Invoice Header # 1

Invoice Header # 2

Invoice Header # 3

3.2 Click on tab:'2 Lines' and manually enter an amount with a single distribution Save.

4 Manually entering Invoice # '02-MAY-2012_1 for $1000(SECOND invoice) with an amount and a single Save.

5 There is no difference between the control and the actual figures. Invoice batch has been successfully

nter Manual Invoices in a Batch ribution

) with an amount and a single distribution line

ce batch has been successfully created.

AP.002.03 : Enter Invoice with Distribution Set

Responsibility BN LLC Payables Manager Navigation Invoices>Entry>Invoice Batches Step # 1 Description Following screen appears

2 Query the 'Batch Name', and change the control count and amount to include the latest invoice for $20 click on 'Invoices'

3 Invoice # '02-MAY-2012_2 has been created for $2000 Go to 2nd Tab 'Lines' and give a distribution set and Save.

4 Invoice with the distribution set has been created.

bution Set

nclude the latest invoice for $2000.

AP.002.05 : Enter Invoice with Multiple Distributions

Responsibility BN LLC Payables Manager Navigation Invoices>Entry>Invoice Batches Step # 1 Description Following screen appears

2 Query the 'Batch Name', and change the control count and amount to include the latest invoice for $20 click on 'Invoices'

3 Invoice # '02-MAY-2012_3 has been created for $1000 Go to 2nd Tab 'Lines' and give two(multiple) distributions and Save. Click on 'All Distributions' to view all the distributions.

4 The multiple distributions for an invoice can be seen in this screen.

5 Invoice entered with multiple distributions has been created.

Distributions

nclude the latest invoice for $2000.

AP.002.06 : Enter Assets Invoice

Responsibility BN LLC Payables Manager Navigation Invoices>Entry>Invoice Batches Step # 1 Description Following screen appears

2 Query the 'Batch Name', and change the control count and amount to include the latest invoice for $12 click on 'Invoices'

3 Invoice # Test Asset Invoice has been created for $1234 Go to 2nd Tab 'Lines' and give distribution-Asset Clearing A/c Select the 'Track as Asset' check box also.

4 Invoice containing Asset has been created.

ice

nclude the latest invoice for $1234.