AsianFest 2009 Summary of Work Performed

President MOST IMPORTANT: Make sure everyone is following the AsianFest timeline and meeting deadlines stated in timeline Make sure the bill is in order to Student Government (EVP and Treasurer are in charge of this) o Submit a Bill Proposal to Student Government at beginning of school year Make sure outside vendors are contacted and ready o TMS Leasing (Generator), Food, Panda Costume, Sound System Make sure Aramark is contacted for any drink/food needs o State an end-time to the event (~9:30 pm) Make sure supplies are on campus for set up at least two days before Pandamonium and Banquet Help other committees Consult with EVP and Event Chair about selecting venue for Pandamonium and Banquet Risk Management Paperwork Meet regularly with Coordinator of Multicultural Activities concerning AsianFest Contact other organizations for AsianFest booths (if needed) Be present at rehearsals (if desired) to screen performances. Help with the flow of Pandamonium performances (on day of) Internal Vice President Reserve event locations for Pandamonium and Banquet including back-up venues Establish communication with other organizations for performances with EVP and Secretary Responsible for designating and delegating decoration and stage committees o Take care of centerpieces, lighting design, and anything else related to creative design Responsible for Fashion Show, finding models, clothes, and anything else related to the vision of the show Create a rehearsal schedule for performers. Allow enough time for progress to be made and ensure quality of acts. Set-up emcee auditions and select two for the show Establish communication with sound technician o Ensure all performers have sent in their appropriate music o Can make intermission mix if desired At Pandamonium, manage the performances along with Secretary Create and print programs for Pandamonium Meet regularly with Coordinator of Multicultural Activities concerning AsianFest Responsible for Honorarium for banquet speaker

Plaque at Awards Specialty, 431 Lake Air Dr, 253-776-0022 o Will respond to orders through e-mail Additional meetings with Multicultural Affairs for AsianFest

Get to know Kelley Kimple. Office is first floor SUB, far right

External Vice President Consult with the President and Event Chair about event date, location, and time the semester BEFORE AsianFest. Secure a list of at least 3 speakers for the AsianFest Banquet the semester before AsianFest. Come up with possible AsianFest themes over the summer. Compile a preliminary expense report (bill) for Student Government. Help facilitate AsianFest committees Meet regularly with Coordinator of Multicultural Activities concerning AsianFest Create AsianFest Banquet Program

Secretary Met with all other organizations about performing (verbal commitment) o At least 5 weeks before Followed up on all other organizations about performing (signed commitment) o At least 2 weeks before Handled and picked up all the contracts (models and performers) o Make sure everything is signed correctly! o Stay in one place for a given amount of time for everyone to drop off contracts to you Made sure to email all organization presidents about Pandamonium o At least 6 weeks before. Emailed all performance captains about everything, whenever necessary. o Give a reminder email about rehearsals 2 days before. Supervised and set up dress rehearsals for all performers (Rehearsal #1, #2, and day of) Worked on backdrop Helped search for Fashion Show Music Overlooked getting all cut music from performers Handled flow of performers in Pandamonium (the day of) o Make sure all performers are behind the stage at least one performance before! Treasurer Work with EVP for budgeting event and the Student Government Bill Fundraising events (at least 2) to raise funds for AsianFest Help Asianfest committees/ head a committee Contact food vendors and pay for services Responsible for collecting money for AsianFest T-shirts/anything else being sold for event (need a table) Work the ticket table for AsianFest banquet Social Chair

Help recruit organizations on campus to either attend AsianFest, perform, help set-up, help teardown for event by attending other organizations meetings Help PR Chair with publicity and distribution of advertising

Service Chair Recruit organizations to help set-up, tear-down, serve food, etc. for AsianFest Pandamonium and Banquet Public Relations Viral videos Banquet tickets (creation and selling) Screen saver slides Chalking Webmaster Follow Public Relations Historian Follow Secretary and VPs