Basic sap hr securities: INFOTYPES Infotypes are also called information types and are pre-defined templates to enter

sensible related information for an employee or applicant. for eg an address infotype would have fields like street & house no, city, pin code. This infotype is unique and is represented by an infotype number eg address has infotype no 0006. There other infotypes like 1. 0000 Actions (to capture employee movement info in the organization) 2. 0001 Organizational Assignment (to capture employee positioning in the organization) 3. 0002 Personal Data 4. 0006 Address 5. 0007 Planned Working Time (Store planned working hours for the employee.) 6. 0008 Basic Salary 7. 0009 Bank Details 8. 0014 Recurring Payment 9. 0015 Additional payment 10. 0016 Contract Elements 11. 2006 Absence Quotas ] Real Life Example: The above infotypes together in the same sequence form a part of the Hiring Action. To make you understand this better just try and recollect the contents of your offer letter which your organization might have given you. It would possibly read We are delighted to offer you the position (IT 0001) of ______. You will belong to ______ department (IT 0001). Your joining date will be ______(IT0000)and you will be paid a salary of ______ (IT 0008). You will be paid monthly allowances ______ (IT 0008 or IT 0014) and we are also offering you a joining bonus of ______ (IT 0015). You will be eligible for annual leave of ______ days (IT 2006) .You will be on a probation for six months from the date of joining (probation date & confirmation date in IT0016). Your working hours will be from ____ hrs to ____ hrs beginning Monday to Friday (IT 0007) and we look forward to your presence on date ______(IT 0016) Hey ! I got the offer during my recruitment so how come this is being referred to after hiring? Well thats simple This must have raised a question in many minds that This is because all your relevant data that was captured during recruitment was transferred to the the master (called HR master data) during the hiring process. So how was it captured in recruitment? Well, this was captured using recruitment actions like shortlist candidate, for interview, make offer, offer accepted till you join the organization and sign the joining letter when your data actually gets transferred from the Recruitment module to the Personnel Administration module.Again this data was captured in recruitment infotypes.

So we can now get an idea that in SAP HR ,all data is captured in infotypes. INFOTYPES CATEGORISED

Infotype 0000-0999 Personal Administration Infotype 1000-1999 PD objects (for OM) Infotype 2000-2999 Time Management Infotype 4000-4999 Recruitment Infotype 9000-9999 For Custom Development

If you closely observe that many of the recruitment infotypes are clones of personnel administration infotypes. I hope this gives you some idea of what an infotype is. Lets look at what we mean by subtypes. A subtype is sub-categorization of an infotype. Not all infotypes are sub-categorized and hence only some required infotypes would have subtypes. Lets take the case of Address Infotype (IT 0006). Now we would like to use the same screen template to store different types of addresses like Permanent,Temporary, Office etc.This is because we would be capturing the same type of information which would require the same fields like Street No, City, Country, Pin Code etc to capture different address types information. SAP handles this by using subtypes for the Address Infotype (IT 0006). So to store any Address Information we would need to specify both the infotype and subtype. Certain other infotypes with subtypes are Dependents (0021), ID Data (0185) etc. DATA AND AUTHORIZATIONS When it comes to data these are the things that we can do to it

create data ( in sap hr we do this by creating new records ) view data ( by viewing the records created) maintain data ( by changing/deleting records)

To be able to do one or three of the above , the sap hr user needs to be authorized to do so . This is a part of data security handled by sap using what is known as authorizations. Authorizations in SAP HR are handled through roles ( such as payroll administrator, training administrator , time administrator where these roles are given create/maintain/view authorizations for combination of hr objects/hr infotypes & subtypes /hr transactions/hr reports/hr clusters) called role based authorizations or a combination of role based authorizations and the hr structures (like organization structure, training calendar etc) called structural authorizations. These roles and structural authorizations are assigned to the sap hr user based on his job profile. Data security is the key andits important to know that you would see,create and maintain data based purely on the tasks you perform in your organization as a sap user. So it may possible, your colleague can see more than you and does not divulge information as the

authorizations would be based on his/her job profile and remember that company confidentiality & professional ethics are the most important qualification for any sap user. Authorizations using role based authorizations can be provided by using organizational key field and that the organization key does not replace the hr structures