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VILLAGE OF ALSIP MINUTES OF BOARD OF TRUSTEES MEETING June 20, 2011 Mayor Kitching called the meeting to order at 7:30 p.m. Clerk Venhuizen called the roll with the following in attendance: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell, Ryan, and Mayor Kitching. Also present Attorney Todd Hayden. MAYORS REPORT: Mayor Kitching gave an update on a Village project. CLERKS REPORT: Clerk Venhuizen presented: a) The IDOT Motor Fuel Tax Allotment for May, 2011 in the amount of $39,938.82. b) May, 2011 FOIA Report totaling 8 requests. ATTORNEY REPORT: No report. ENGINEER REPORT: No report. PUBLIC FORUM: Mayor Kitching asked for any input from the public; there was none. FINANCE REPORT: Trustee Quinn presented: a) Request for approval of a list of bills dated June 20, 2011, totaling $579,452.39. b) Request for approval of an Ordinance Establishing Prevailing Wages for Public Works in the Village of Alsip, Cook County, Illinois. c) Report there will be a Special Committee meeting on Tuesday, June 21, 2011 at 7:00 p.m. and Thursday, June 23, 2011 at 7:00 p.m. to discuss the budget for the 2011/2012 fiscal year. FIRE DEPARTMENT REPORT: Trustee Dalzell reported: a) Scott Freed was sworn in as a firefighter by the Fire & Police Commission on June 15, 201 at Fire Station 1. POLICE DEPARTMENT REPORT: Trustee Daddona presented: a) Request for approval to hire a third Community Service Officer. This CSO will aid in working the allotted 20 hours per week schedule that is already in place. The only costs to the Village will be for a uniform and physical. Trustee Daddona reported the contractual agreement with the Police Department only allows for two Community Service Officers and withdrew this request and removed Item L from the Consent Agent. b) Report that two new officers have been hired, Antonio Fallucca and Allan Villegas. PUBLIC WORKS DEPARTMENT REPORT: Trustee McGreal presented: a) Request for approval to furnish and install one streetlight, west of Lawndale Avenue on Nuala Lane and the west cul-desac, and two street lights east of Lawndale Avenue on Nuala Lane, at mid-block and at the east culde-sac. Trustee McGreal tabled this request until the June 27th Committee meeting and removed Item M from the Consent Agenda. BUILDING DEPARTMENT REPORT: No report. HEALTH & POLLUTION: Trustee Daddona presented: a) Report that seventeen tickets for tall grass were written for the June court call. b) Report that the Health Inspector attended a South Suburban Health Council Seminar on June 14, 2011. SEWER & WATER: Trustee Ryan presented: a) Request for approval to hire three summer helpers. b) Request for approval to advertise and go out to bid for two large water main projects. c) Request for approval to go out to bid for the third and final phase of the 3.2 million gallon reservoir renovation. Trustee Ryan reported residents received notice from Commissioner Behrens over the weekend of a power failure at the City of Chicago Water Filtration Plant. The Village closed the water supply to Crestwood and Palos in accordance with our contractual agreement and supplied water to Alsip residents from our water towers. Fortunately, ComEd restored the power within 4-5 hours and operations were back to normal. LICENSE REPORT: Trustee Quinn presented: a) Request for approval of a list of licenses dated June 13, 2011. b) Request for approval of a $60 refund for a license at 4633 W. 120th Street that was never issued.

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Board of Trustees meeting June 20, 2011 PLANNING & ZONING REPORT: Trustee Shapiro presented: a) Request for approval of an Ordinance Granting a Special Use Permit for a Planned Unit Development Special Use District, a Zoning Map Amendment and Approving a Tentative Plat of Subdivision for the Property Located at 12340, 12400 and 12500 South Cicero Avenue for a Proposed Mixed Use Retail and Commercial Development. b) Request for approval of an Ordinance Approving the Subdivision of Property Located at 11707 S. Leamington Avenue. REPORTS OF SPECIAL COMMITTEES VILLAGE PROPERTIES: Trustee Ryan presented: a) Request for approval of a three year contract with Quattrockis M&R Landscaping at a cost of $47,200 per year of service. This includes all seven (7) properties that were bid. The Village Properties Committee met on June 16, 2011, and determined that M&R Landscaping was the lowest bidder that met the bid specifications. INSURANCE COMMITTEE: No report. ORDINANCE & LEGISLATION: Trustee Dalzell presented: a) Request for approval of an Ordinance Amending Chapter 6 (Buildings and Building Regulations), Article I (In General) of the Municipal Code for the Village of Alsip by Adding a New Section 6-10 (Donation Boxes). Trustee Dalzell reported the purpose of this Ordinance is to prohibit commercial enterprises from soliciting donations by the furnishing of donation boxes on commercial properties which result in proceeds that do not benefit charitable organizations and to regulate the aesthetic and other concerns posed by donation boxes. b) Request for approval of a Resolution Adopting an Identity Protection Policy in compliance with a State mandate. IT REPORT: No report. BOAT LAUNCH: No report. PRESENTATIONS, PETITIONS, COMMUNICATIONS: Trustee McGreal reported presenting to the chair of the Ordinance and Legislation Committee the following three Ordinances for review and recommendation: a) Amend the rules regarding Public Participation in Village Board meetings. b) Amend the Ordinance regarding the denial of FOIA requests. c) Amend the Village Ordinance to allow Trustees access to the same information as the Mayor. The Village Attorney requested copies of these requests. Mayor Kitching asked if there were any items to be removed from the Consent Agenda; Trustee McGreal removed Item H, Trustee Quinn removed Items O and P, Trustee Daddona removed Item L. Motion by Trustee Dalzell to establish the consent agenda as modified; seconded by Trustee Quinn. CONSENT AGENDA A. Approval of minutes of June 6, 2011 Board meeting. B. Approval of minutes of June 13, 2011 Committee meeting. C. Approval of minutes of June 13, 2011 Committee of the Whole/Finance meeting. D. Approval of a list of bills dated June 20, 2011, totaling $579,452.39. E. Approval of a list of licenses dated June 13, 2011. F. Approval of an ORDINANCE ESTABLISHING PREVAILING WAGES FOR PUBLIC WORKS IN THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS. Ordinance No. 2011-6-1. G. Approval of an ORDINANCE AMENDING CHAPTER 6 (BUILDINGS AND BUILDING REGULATIONS) ARTICLE I (IN GENERAL) OF THE MUNICIPAL CODE FOR THE VILLAGE OF ALSIP BY ADDING A NEW SECTION 6-10 (DONATION BOXES). Ordinance No. 2011-6-2. H. Approval of an ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT SPECIAL USE DISTRICT, A ZONING MAP AMENDMENT AND APPROVING A TENTATIVE PLAT OF SUBDIVISION FOR THE PROPERTY LOCATED AT 12340, 12400 AND 12500 SOUTH CICERO AVENUE FOR A PROPOSED MIXED USE RETAIL AND COMMERCIAL DEVELOPMENT. (removed)

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Board of Trustees meeting June 20, 2011 I. J. K. L. M. Approval of an ORDINANCE APPROVING THE SUBDIVISION OF PROPERTY LOCATED AT 11707 S. LEAMINGTON. Ordinance No. 2011-6-152-1. Approval of a RESOLUTION ADOPTING AN IDENTITY PROTECTION POLICY. Resolution No. 2011-6-R-1. Acceptance of the IDOT Motor Fuel Tax Allotment for May in the amount of $39,938.82. Approval for the Police Department to hire a third Community Service Officer. (removed) Approval for Public Works to furnish and install one streetlight, west of Lawndale Avenue on Nuala Lane in the west cul de sac and two streetlights east of Lawndale Avenue on Nuala Lane, at mid block at the east cul de sac. (tabled) Approval for the Sewer and Water Department to hire three summer helpers. Approval for the Sewer and Water Department to advertise and go out to bid for two large water main projects. (removed) Approval for the Sewer and Water Department to go out to bid for the third and final phase of the 3.2 million gallon reservoir renovation. (removed) Approval of a $60 refund for a license at 4633 W. 120th Street that was never issued. Request for approval of a three (3) year contract with Quattrockis M&R Landscaping at a cost of $47,200 per year of service. This includes all seven (7) properties that were out for bid. Acceptance of committee reports as presented.

N. O. P. Q. R.

S.

Roll #1: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. Motion by Trustee Quinn to approve the Consent Agenda as presented; seconded by Trustee Ryan. Roll #2: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. Items removed from the Consent Agenda Item H Approval of an Ordinance Granting a Special Use Permit for a Planned Unit Development Special Use District, Plat of Subdivision for the Property Located at 12340, 12400, 12500 South Cicero Avenue for a Proposed Mixed Use Retail and Commercial Development. Trustee McGreal referred to an email sent to Board members and the Mayor with questions regarding a contingency letter of authority and ownerships of affected properties, and asked to table this item for further clarification. Attorney Hayden reported the contingency letter of authority is perfectly acceptable and consistent with Village Code requirements. Regarding questions on ownership of the property, the information submitted by the Cook County Treasurers office are record of owners of the property and not always the actual owners. In response to questions from Trustee Quinn, Attorney Hayden reported everything is contingent on the Board entering into a final development agreement, which is normally completed prior to the purchase of properties and if for some reason the plan doesnt work out, it can revert back to regular zoning. Trustee McGreal questioned the developers on prior experience and they noted joint-ventured projects at 87th & Kedzie, New Lenox-Mokena areas, Wilmington and Yorkville areas. Motion by Trustee Shapiro to approve an ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT SPECIAL USE DISTRICT, PLAT OF SUBDIVISION FOR THE PROPERTY LOCATED AT 12340, 12400, 12500 SOUTH CICERO AVENUE FOR A PROPOSED MIXED USE RETAIL AND COMMERCIAL DEVELOPMENT; seconded by Trustee Ryan. Roll #3: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. Ordinance No. 2011-6-152-2. Item L removed. Item M tabled until next Committee meeting June 27, 2011. Item O Motion by Trustee Quinn to table the request for approval for the Sewer and Water Department to advertise and go out to bid for two large water main projects (Item O) until the June 27, 2011 Committee meeting; seconded by Trustee McGreal. Roll #4: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried.

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Board of Trustees meeting June 20, 2011 Item P Request for approval for the Sewer and Water Department to go out to bid for the third and final phase of the 3.2 million gallon reservoir renovation. Trustee Quinn voiced concern with the Village receiving one bid and the specifications being written too tightly. Trustee Ryan recommended using more bid publications and possibly lowering the contingency. Following discussion with Commissioner Behrens and Trustee Ryan, the following motion was put on the floor: Motion by Trustee Ryan to approve the Sewer and Water Department to go out to bid for the third and final phase of the 3.2 million gallon reservoir renovation; seconded by Trustee Shapiro. Roll #5: Voting aye: Trustees Shapiro, McGreal, Daddona, Dalzell and Ryan. Voting present: Trustee Quinn. Motion carried. UNFINISHED BUSINESS: None. NEW BUSINESS: None. Motion by Trustee Shapiro to authorize entering into close session to discuss pending litigation; seconded by Trustee Daddona. Roll #6: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. ADJOURNMENT: Motion by Trustee Shapiro to adjourn; seconded by Trustee Ryan. All in favor; none opposed. Motion carried.

Respectfully submitted,

_______________________________ Deborah Venhuizen Village Clerk, Alsip, Illinois

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