MS Excel Keyboard Shortcuts

Created By Ketan Bader, Aurangabad.

Category Action Shortcut Example

Navigating in Excel Switch between Worksheets CTRL-PageUp/CTRL-PageDown
Navigating in Excel Switch between Workbooks CTRL-Tab
Navigating in Excel Move one character up, down, left, or right. Arrow keys
Navigating in Excel Go to end of a contiguous range CTRL-Arrow Keys
Navigating in Excel Select a cell range SHIFT+Arrow keys
Navigating in Excel Highlight a contiguous range SHIFT-CTRL-Arrow Keys
Navigating in Excel Select entire worksheet CTRL+A
Navigating in Excel Move to the beginning of the line. HOME
Navigating in Excel Go To F5
Navigating in Excel Move a Sheet/Copy a Sheet Alt-E-M
Navigating in Excel Change Zoom Sizing Alt-V-Z
Entering and editing data Complete a cell entry and select…
Entering and editing data ...the cell below. ENTER
Entering and editing data ...the previous cell above. SHIFT+ENTER
Entering and editing data ...the next cell to the right. TAB
Entering and editing data ...the previous cell to the left. SHIFT+TAB
Entering and editing data Delete cell and then get inside the cell BACKSPACE
Entering and editing data Delete cell/selection. DELETE
Entering and editing data
Entering and editing data Edit inside a cell (edit cell mode) F2
Entering and editing data Once inside edit cell mode (F2)…
Entering and editing data ...Start a new line in the same cell. ALT+ENTER
Entering and editing data ...Highlight individual characters within cells SHIFT+Arrow keys
Entering and editing data ...Highlight contiguous string within cells SHIFT+CTRL+Arrow keys
Entering and editing data ...Delete the preceding character. BACKSPACE
Entering and editing data ...Delete the character to the right of the insertion
DELETE
point.
Entering and editing data ...Cancel a cell entry. ESC
Entering and editing data
Entering and editing data Spell Check. F7
Entering and editing data Insert a comment. SHIFT+F2
Entering and editing data Fill down. CTRL+D
Entering and editing data Fill to the right. CTRL+R
Entering and editing data Undo the last action. CTRL+Z
Entering and editing data Redo the last action. F4 or CTRL+Y
Hiding / Unhiding Rows and Columns Hide the selected rows. CTRL+9
Hiding / Unhiding Rows and Columns Unhide any hidden rows within the selection. CTRL+SHIFT+( (opening parenthesis)
Hiding / Unhiding Rows and Columns Hide the selected columns. CTRL+0 (zero)
Hiding / Unhiding Rows and Columns Unhide any hidden columns within the selection. CTRL+SHIFT+) (closing parenthesis)
Selecting, grouping, inserting, and deleting cells Highlight Entire Row SHIFT+SPACEBAR
Selecting, grouping, inserting, and deleting cells Highlight Entire Column CTRL+SPACEBAR
Graphics 2
1

Selecting, grouping, inserting, and deleting cells Group Rows or Columns SHIFT+ALT+RIGHT ARROW KEY
Selecting, grouping, inserting, and deleting cells Ungroup Rows or Columns SHIFT+ALT+LEFT ARROW KEY
Selecting, grouping, inserting, and deleting cells Clear the contents of the selected cells. DELETE
Selecting, grouping, inserting, and deleting cells Delete the selected cells. CTRL+MINUS SIGN
Selecting, grouping, inserting, and deleting cells Insert blank cells. CTRL+SHIFT+PLUS SIGN
Copying and Pasting Copy the selected cells. CTRL+C
Copying and Pasting Cut the selected cells. CTRL+X
Copying and Pasting Paste copied cells. CTRL+V
Copying and Pasting Copy, then Paste Special Formats CTRL+C, Alt-E+S+T
Copying and Pasting Copy, then Paste Special Formulas CTRL+C, Alt-E+S+F
Formatting Data Display the Style dialog box. ALT+' (apostrophe)
Formatting Data Display the Format Cells dialog box. CTRL+1
Formatting Data Applies the general format CTRL+SHIFT+~ 1254.34
Formatting Data Number format: 2 decimal places, thousands separator,
CTRL+SHIFT+!
and minus sign (–) for negative values. 1,254.34
Formatting Data Currency format: 2 decimal places (negative numbers
CTRL+SHIFT+$
in parentheses). $1,254.34
Formatting Data Percentage format with no decimal places. CTRL+SHIFT+% 125434%
Formatting Data Exponential number format with two decimal places.
CTRL+SHIFT+^ 1.25E+03
Formatting Data Date format with the day, month, and year. CTRL+SHIFT+# 7-Jun-03
Formatting Data Time format with the hour and minute, and AM orCTRL+SHIFT+@
PM. 8:09 AM
Formatting Data
Formatting Data Boldface CTRL+B 1,254.34
Formatting Data Italicize CTRL+I 1,254.34
Formatting Data Underline CTRL+U 1,254.34
Formatting Data Strikethrough CTRL+5 1,254.34
Formatting Data
Formatting Data Apply the outline border to the selected cells. CTRL+SHIFT+& 1,254.34
Formatting Data Remove the outline border from the selected cells.CTRL+SHIFT+_ 1,254.34
Enter and calculate formulas Start a formula. = (equal sign) =F45*G12
Enter and calculate formulas SHIFT+F3
In a formula, display the Insert Function dialog box.
Enter and calculate formulas Insert an AutoSum formula with the SUM function.ALT+= (equal sign)
Enter and calculate formulas Copy the value from the cell above the active cell CTRL+SHIFT+"
into the cell or the(quotation
Formula Bar.
mark)
Enter and calculate formulas Copies a formula from the cell above the active cell
CTRL+'
into the(apostrophe)
cell or the Formula Bar.
Enter and calculate formulas Alternate between displaying cell values and displaying
CTRL+` formulas.
(single left quotation mark)
Enter and calculate formulas Recalculate all worksheets in all open workbooks. F9
Enter and calculate formulas Anchoring "Fixing" Cells F4 - must be in edit cell mode (F2) =$F$4*G125
Enter and calculate formulas Go to precedent cell(s) CTRL-[
Enter and calculate formulas Highlight dependent cells F2
Enter and calculate formulas Auditing Toolbar (Go to precedent and dependent Alt-T-U
cells)
Special characters Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:
Special characters Cent ¢. ALT+0162
Special characters Pound sterling £. ALT+0163
Special characters Yen ¥. ALT+0165
Special characters Euro €. ALT+0128
Naming cells, Hyperlinks, inserting time and date Name a cell. CTRL+F3
Naming cells, Hyperlinks, inserting time and date Insert a hyperlink CTRL+K
Naming cells, Hyperlinks, inserting time and date Activate a hyperlink. ENTER (in a cell with a hyperlink)
Naming cells, Hyperlinks, inserting time and date Enter the date. CTRL+; (semicolon)
Naming cells, Hyperlinks, inserting time and date Enter the time. CTRL+SHIFT+: (colon)
Naming cells, Hyperlinks, inserting time and date Display a drop-down list of the values in the current
ALT+DOWN
column of aARROW
list