Professional Documents
Culture Documents
Introduction
Keeping track of hours worked is an essential part of the contractor's job, to ensure that the correct hours
are invoiced. This handy spreadsheet is set up to allow the contractor to record hours booked. In addition,
the spreadsheet can be used to record mileage (useful if travel expenses are claimed). The spreadsheet
is split into the following sections:
i. Manhours are recorded on four worksheets (One for each Quarter).
ii. The fifth worksheet provides an overall summary of booked hours and mileage.
Recording Manhours
Each week is setup individually, identified by the weekending date (i.e. the Sunday). The manhours are inputted
over three columns (cells requiring data are highlighted in green).
i. Time in
ii. Time out
iii. Time taken for lunch.
Days not worked should be left blank. UK (English Bank Holidays are highlighted in the spreadsheet. For other
parts of the world, these can be ignored.
Recording Mileage
Many contractors are able to claim mileage to and from their place of work. Daily mileage figures can be entered
into the table on the right hand side of the spreadsheet (cells requiring data are highlighted in green).
Worked Example
A completed timesheet for the week ending 20th February is shown below.
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
####################
Time In
Time Out
8:00
17:00
8:00
17:30
8:30
17:00
8:00
17:00
8:00
12:30
0:00
0:00
0:00
0:00
Lunch
0:30
0:30
0:30
1:00
0:00
0:00
0:00
Total Hours
Total
8.5
9.0
8.0
8.0
4.5
0.0
0.0
38.0
Mileage
20.0
20.0
20.0
20.0
20.0
0.0
0.0
100
Notes
Summary Worksheet
The fifth worksheet provides a summary of the manhours worked and earnings for the
the user has to input the contract hourly rate.
Name
Contract
Notes:
Instructions on the use of this spreadsheet can be found in the "How to Use" Worksheet. A Summary
and breakdown of the hours worked during the calender year is given in the "Summary" Worksheet.
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Notes
Notes
www.myChemE.com
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Week ending
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Name
Contract
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
www.myChemE.com
Name
Contract
####################
Time In
Time Out
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
www.myChemE.com
Name
Contract
Notes:
Instructions on the use of this spreadsheet can be found in the "How to Use" Worksheet. A Summary
and breakdown of the hours worked during the calender year is given in the "Summary" Worksheet.
Week ending Sunday, April 03, 2011
Time In
Time Out
Monday
0:00
0:00
Tuesday
0:00
0:00
Wednesday
0:00
0:00
Thursday
0:00
0:00
Friday
0:00
0:00
Saturday
0:00
0:00
Sunday
0:00
0:00
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Notes
Notes
Good Friday
www.myChemE.com
Name
Contract
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Easter Monday
Notes
Bank Holiday
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
www.myChemE.com
Contract
Name
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Bank Holiday
www.myChemE.com
Name
Contract
Notes:
Instructions on the use of this spreadsheet can be found in the "How to Use" Worksheet. A Summary
and breakdown of the hours worked during the calender year is given in the "Summary" Worksheet.
Week ending Sunday, July 03, 2011
Time In
Time Out
Monday
0:00
0:00
Tuesday
0:00
0:00
Wednesday
0:00
0:00
Thursday
0:00
0:00
Friday
0:00
0:00
Saturday
0:00
0:00
Sunday
0:00
0:00
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Notes
Notes
www.myChemE.com
Name
Contract
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
www.myChemE.com
Contract
Name
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Bank Holiday
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
www.myChemE.com
Name
Contract
Notes:
Instructions on the use of this spreadsheet can be found in the "How to Use" Worksheet. A Summary
and breakdown of the hours worked during the calender year is given in the "Summary" Worksheet.
Week ending #####################
Time In
Time Out
Monday
0:00
0:00
Tuesday
0:00
0:00
Wednesday
0:00
0:00
Thursday
0:00
0:00
Friday
0:00
0:00
Saturday
0:00
0:00
Sunday
0:00
0:00
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Notes
Notes
www.myChemE.com
Name
Contract
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
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0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
www.myChemE.com
Contract
Name
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Mileage
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Lunch
0:00
0:00
0:00
0:00
0:00
0:00
0:00
Total Hours
Total
0.0
0.0
0.0
0.0
0.0
0.0
0.0
20.0
Mileage
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0.0
0.0
0.0
0.0
0.0
0.0
0
Notes
Boxing Day
Bank Holiday
Christmas Day
www.myChemE.com
Name
Contract:
Contract
Notes:
Contract Rate:
0.00
per Hour
Quarter 1
Week ending
02 January
09 January
16 January
23 January
30 January
06 February
13 February
20 February
27 February
06 March
13 March
20 March
27 March
Hours Booked
Quarter 2
Hours
Booked
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Earnings
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Quarter 3
Week ending
03 July
10 July
17 July
24 July
31 July
07 August
14 August
21 August
28 August
04 September
11 September
18 September
25 September
Hours Booked
Total Earnings
Hours
Booked
Week ending
03 April
0.0
10 April
0.0
17 April
0.0
24 April
0.0
01 May
0.0
08 May
0.0
15 May
0.0
22 May
0.0
29 May
0.0
05 June
0.0
12 June
0.0
19 June
0.0
26 June
0.0
Hours Booked
0.0
Earnings
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Quarter 4
Hours
Booked
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Earnings
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Hours
Booked
Week ending
02 October
0.0
09 October
0.0
16 October
0.0
23 October
0.0
30 October
0.0
06 November
0.0
13 November
0.0
20 November
0.0
27 November
0.0
04 December
0.0
11 December
0.0
18 December
0.0
25 December
0.0
01 January
0.0
Hours Booked
0.0
Earnings
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
www.myChemE.com