G062 Similar but Different Tasks 2012-13

CONTENTS
INTRODUCTION ............................................................................................................................... 2 Scenario................................................................................................................................... 2 Task 1 .............................................................................................................................................. 3 1a Create the logo ................................................................................................................ 3 1bi Create a memo template ............................................................................................... 4 1bii Evidence of the date ..................................................................................................... 8 1biii Evidence of using styles ............................................................................................... 8 1biv Evidence of template file format ................................................................................. 8 1bv Hand drawn design ....................................................................................................... 8 1c Produce a memo ............................................................................................................. 9 1di Evidence of data source ................................................................................................. 9 1dii Mailmerge filter .......................................................................................................... 10 1diii Run mailmerge ........................................................................................................... 10 Task 2 ............................................................................................................................................ 11 2 .......................................................................................................................................... 11 Task 3 ............................................................................................................................................ 12 3 .......................................................................................................................................... 12 Task 4 ............................................................................................................................................ 13 4 .......................................................................................................................................... 13

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INTRODUCTION
These tasks may be shared with students. Students can use as practice for the real tasks and to help learn the skills necessary as well as identifying the evidence required. Alternatively, some tasks are quite easy (eg the logo task) and students may want to do the task straight away and just make reference to the similar but different questions and answers. Centre staff are highly recommended to use the Model answers for 2012-13 available from www.paullong.net as these include answers that staff can refer to and are designed to cover all the skill sets required. Students are advised to use these similar but different tasks to either practice the skills required or look at the type of evidence required or a mixture of both. The answers for the tasks are provided in a document called G062 Similar but Different 201 213 Answers.pdf. These can be used by students as an AfL exercise following completion of the practice tasks or they can be used to see the type of evidence required where tasks dont require practice.

Scenario Lamplighters College is a college in Hempstead, Kent. You have been asked to help develop some software solutions for Lamplighters College.

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TASK 1
The college would like a new logo. The logo must: be an original image created from a blank canvas be 300 pixels high by 300 pixels wide include the letters LC in red include an image that depicts learning have a transparent background saved in a portable format for use with other software

1a Create the logo Create the logo and show annotated screenshots of how it meets the requirements. Create the logo using software that will allow you to use a transparent background o Paint.Net is free and will do all that you need o Microsoft Paint that comes with Windows will do everything except transparency which could be done afterwards using IrfanView Create a blank canvas with pixel size 300 x 300 Set the background to be transparent o If using Paint.Net, just select the white background then hit the delete button Save the logo as a PNG or GIF so that it is transparent Ensure all requirements are met: o Produce a heading for each requirement o Annotate to explain how each requirement is met

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1bi Create a memo template The college would like to create a monthly memo to each of their employees. A template should be created that can be used to create each monthly memo. The college want the memo to follow their house style which includes: College.Title Blue, Bold, Underlined, 18pt, Times New Roman College.Sub Blue, Bold, 14pt, Times New Roman College.Normal Black, 12pt, Calibri

The page layout must be: A5 portrait top and bottom margins 2.5cm left and right margins 2cm The memo must include the following information: the title Memo with the current date included automatically after it in the same style a photograph of the principal (from principal.jpg) space for: o a message from the principal o a table for a list of the next 3 upcoming events which will have column headings (College.Normal style) for Date, Time, Event, Organiser the table and message should have appropriate sub-titles Create the template that will be used by the college. Show evidence of the template. Create a new blank word processing document Save it as a template file type:

Start by getting the page size right: o A5 Portrait o Margins: Page Layout ribbon Margins button Custom Margins (at the very bottom):

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Now set up the styles: o College.Title Blue, Bold, Underlined, 18pt, Times New Roman o College.Sub Blue, Bold, 14pt, Times New Roman o College.Normal Black, 12pt, Calibri

Title
Subtitle
Normal o To do this: format words like those above select the word with the formatting (Title) right click on the selection Go to the styles menu and click on the little arrow to bring up a pulldown menu:

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Click on Save selection as a new style:

Enter the name of the style (eg College.Title):

Repeat this for the other 2 styles o You should now have the 3 styles available to use from the style menu:

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o To use them, simply highlight the words you want to change to the style and click on the style. Add the title (Memo) o To add the full date including day position the cursor after Memo, select the Insert Ribbon then Date & Time:

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o Then select the full date:

o And tick the Update automatically box

Insert the picture principal.jpg o Insert a text box next to the picture o Ensure the text box does not go over the margin o Set the style of the text box to be normal o Add a sub-title above the picture and text box Add a table for the upcoming events o 4 columns, 4 rows o All text including column headings in College.Normal style o Add a sub-title above the table

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1bii Evidence of the date Show annotated evidence of how the automated date was added after the title. Screenshots must be annotated Show the menu selections to insert the date Show a screenshot of the automated date o Remember to show how it is updated automatically

1biii Evidence of using styles Show annotated evidence of how you created the sub-title style and how it was applied to the table sub-title. Show annotated screenshot evidence of formatting the style using the first sub-title Show annotated screenshot evidence of naming the style Show annotated screenshot evidence of how you applied the style to the table sub-title Evidence must be clear that it is for the tables sub-title Evidence must be annotated.

1biv Evidence of template file format

Show annotated evidence of how you saved the memo in a template file format. Ensure that the memo is showing in the background Evidence must be annotated

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1bv Hand drawn design Design a layout for the memo. The design must be hand drawn. The hand drawn design must be a sketch of how the template should look. It does not need to be a work of art. Space for each of the following must be included on the sketch: o Memo Day, Date Month Year o Photo of principal o Title for message from the principal o Message from the principal o Title for table o Table A design specification (eg fonts, styles etc) is not required, BUT do remember page layout information: o A5 o Portrait o Side margins 2cm, top and bottom margins 2.5cm

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1c Produce a memo Use the template to produce a new memo. Create the principals message for the month and add the event information for the next 3 events from events.docx. Create a new document using the template you created in 1b Save the document with a new filename in normal document format (eg .docx) Make up your own message for the Principals message o Use style College.Normal Find the next 3 events (including todays date if applicable) from the events.txt file o Open the file in a spreadsheet so it is easier to read o Copy the next 3 events (be careful because they are not in order) o Add these to the table o Use style College.Normal

1di Evidence of data source The memo will be sent in 3 different ways to members of staff. Some have opted to receive it by email, some by post and some in their pigeon hole. Each memo will be personalised with the member of staffs full name under the title preceded by the word Dear in College.Normal style. Show annotated evidence of how you linked the memo to the data source staff.txt. Save the memo with a new filename Use the mailings ribbon and select the options below:

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Then choose the staff.txt data source Show screenshots and annotation of how you did this Ensure that the memo can be seen in the background

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1dii Mailmerge filter Show annotated evidence of how you ensured the memo only printed for staff who want the memo in their pigeon hole at the college. The filter must be applied:

o It is not acceptable just to tick the staff that want the memo in their pigeon hole o Use the drop down arrow next to the Memo field to apply a filter Ensure the screenshot includes the newsletter in the background All screenshots must be annotated

1diii Run mailmerge

Produce the memos for staff that want copies of the memos in their pigeon holes. Add Dear and the forename and surname: o In the Mailings ribbon, select Insert Merge Field o Insert the forename and surname o Put spaces between dear, the forename and surname o Apply the College.Normal style o Use left alignment Print the merged memos: o Go to Finish & Merge o Select Print Documents o Select All o There should be three memos Rex Manning, Matthew Perkes and Joanna Beefnut

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TASK 2
The

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TASK 3
The

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TASK 4
The

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