11i General Ledger Management Fundamentals: D11437GC31 Edition 3.1 February 2005 D40398

11i General Ledger
Management Fundamentals
D11437GC31
Edition 3.1
February 2005
D40398
Copyright Oracle Corporation, 2005. All rights reserved.

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Authors
Brent Bosin, Pam Rietz, and Kathy Wohnoutka
Technical Contributors and Reviewers
Linda Wong, Christine Rudd, Paul Scott, Lata Sundar, Kevin Mims, JongSung Ahn, and
Ray Mathews
This book was published using: oracletutor
Table of Contents
Oracle General Ledger Process ......................................................................................................................1-1
Overview of the Oracle General Ledger Process...........................................................................................1-2
Objectives ......................................................................................................................................................1-3
Oracle General Ledger Overview ..................................................................................................................1-4
General Ledger Overview..............................................................................................................................1-5
Functions and Features ..................................................................................................................................1-6
General Ledger Accounting Cycle ................................................................................................................1-7
Implementation Considerations for Oracle Financials...................................................................................1-8
The Best Project Team for the Job ................................................................................................................1-9
Critical Implementation Issues ......................................................................................................................1-10
Sharing a Set of Books across Oracle Applications.......................................................................................1-12
Interface InformationAccounting Entries ..................................................................................................1-13
Integrating with Subledgers...........................................................................................................................1-15
Importing to General Ledger from Non-Oracle Applications........................................................................1-16
Elements Required for a Set of Books...........................................................................................................1-17
Multiple Companies within a Single Set of Books........................................................................................1-18
Multiple Companies Using Multiple Sets of Books ......................................................................................1-19
Journal Processing .........................................................................................................................................1-20
Foreign Currency Concepts ...........................................................................................................................1-22
Multiple Currency Accounting ......................................................................................................................1-23
Consolidating Multiple Companies within a Single Set of Books.................................................................1-24
Consolidating Multiple Companies with Multiple Sets of Books .................................................................1-25
Budgeting ......................................................................................................................................................1-26
Reporting and Analysis .................................................................................................................................1-27
Standard Reports and Listings .......................................................................................................................1-29
Financial Statement Generator Reports (FSG) ..............................................................................................1-30
Oracle Financial Analyzer .............................................................................................................................1-31
Applications Desktop Integrator....................................................................................................................1-32
Global Accounting Engine ............................................................................................................................1-34
Accounting Methods......................................................................................................................................1-35
Accounting Differences.................................................................................................................................1-36
Global Accounting Engine Features ..............................................................................................................1-37
Summary........................................................................................................................................................1-39
Set of Books ......................................................................................................................................................2-1
Set of Books ..................................................................................................................................................2-2
Objectives ......................................................................................................................................................2-3
Elements Required for a Set of Books...........................................................................................................2-5
Steps for Creating a Set of Books..................................................................................................................2-6
Multiple Books for Multiple Companies .......................................................................................................2-8
Chart of Accounts Structure ..........................................................................................................................2-10
Accounting Calendar .....................................................................................................................................2-11
Unlimited Currencies.....................................................................................................................................2-12
Sharing a Set of Books Across Oracle Applications .....................................................................................2-13
Chart of Accounts..........................................................................................................................................2-14
Building the Chart of Accounts Structure......................................................................................................2-15
Identifying Business Requirements ...............................................................................................................2-16
Identifying Segment Requirements ...............................................................................................................2-17
Analyzing Reporting Requirements...............................................................................................................2-19
Creating a Worldwide Chart of Accounts......................................................................................................2-20
Worldwide Chart of Accounts Example........................................................................................................2-21
Creating Vertical Structures ..........................................................................................................................2-22
Validation and Value Sets .............................................................................................................................2-23
Copyright Oracle, 2005. All rights reserved.
11i General Ledger Management Fundamentals Table of Contents

i
Using Independent and Dependent Segments................................................................................................2-24

Designing Size and Numbering Systems.......................................................................................................2-26
Creating Accounting Flexfields.....................................................................................................................2-28
Defining Value Sets.......................................................................................................................................2-29
Practice - Define a Value Set.....................................................................................................................2-31
Solution - Define a Value Set ....................................................................................................................2-32
Defining the Accounting Flexfield Structure.................................................................................................2-34
Practice - Define Key Flexfield Segments.................................................................................................2-37
Solution - Define Key Flexfield Segments ................................................................................................2-39
Defining Segment Values ..............................................................................................................................2-43
Populating Segment Value Attributes............................................................................................................2-44
Segment Qualifiers ........................................................................................................................................2-45
Defining Hierarchies......................................................................................................................................2-47
Working with Ranges ....................................................................................................................................2-49
Account Hierarchies ......................................................................................................................................2-50
Practice - Create Segment Values..............................................................................................................2-51
Solution - Create Segment Values .............................................................................................................2-54
Account Hierarchy Manager..........................................................................................................................2-61
Account Hierarchy ManagerSecurity ........................................................................................................2-62
Defining an Accounting Calendar .................................................................................................................2-64
Defining Period Types...................................................................................................................................2-66
Defining Your First Accounting Period.........................................................................................................2-67
Accounting Period Statuses ...........................................................................................................................2-68
Calendar Auditing..........................................................................................................................................2-70
Practice - Define an Accounting Calendar.................................................................................................2-71
Solution - Define an Accounting Calendar................................................................................................2-72
Enabling Currencies ......................................................................................................................................2-74
Creating a Set of Books .................................................................................................................................2-75
How to Create a Set of Books........................................................................................................................2-77
Set of Books Options.....................................................................................................................................2-78
Practice - Define a Set of Books................................................................................................................2-80
Solution - Define a Set of Books ...............................................................................................................2-81
Linking a Set of Books to a Responsibility ...................................................................................................2-83
Practice - Create Responsibility.................................................................................................................2-84
Solution: Create Responsibility .................................................................................................................2-86
Enabling Account Combinations...................................................................................................................2-90
Guided Demonstration - Create Account Combinations ...........................................................................2-91
Segment Value Inheritance............................................................................................................................2-92
Troubleshooting Segment Value Inheritance.................................................................................................2-94
Defining Flexfield Security Rules .................................................................................................................2-96
Practice - Define Flexfield Security Rules.................................................................................................2-98
Solution - Define Flexfield Security Rules................................................................................................2-100
Using Dynamic Insertion...............................................................................................................................2-103
Defining Cross-Validation Rules...................................................................................................................2-104
Guided Demonstration - Define Cross-Validation Rules...........................................................................2-106
Practice - Define Cross-Validation Rules ..................................................................................................2-107
Solution - Define Cross-Validation Rules .................................................................................................2-108
Defining Shorthand Aliases...........................................................................................................................2-110
Practice - Create Aliases............................................................................................................................2-112
Solution - Create Aliases ...........................................................................................................................2-113
Overview of Account Hierarchy Editor.........................................................................................................2-115
Integrating with Oracle General Ledger ........................................................................................................2-117
Using the Account Hierarchy Editor .............................................................................................................2-118
Using the Account Hierarchy Toolbar...........................................................................................................2-120
Account Hierarchy Editor Segment Symbols ................................................................................................2-122
Parent Levels in an Account Hierarchy .........................................................................................................2-124
Creating New Child Values ...........................................................................................................................2-125

ii
Multiple Hierarchy Diagrams ........................................................................................................................2-126

Guided Demonstration - Define a New Parent Segment ...........................................................................2-127
Guided Demonstration - Define a New Child Segment.............................................................................2-128
Saving and Refreshing Hierarchies................................................................................................................2-129
Guided Demonstration - Account Hierarchy Manager ..............................................................................2-130
Practice - Account Hierarchy Editor..........................................................................................................2-131
Solution Account Hierarchy Editor ........................................................................................................2-133
Summary........................................................................................................................................................2-141
Basic Journal Entries ......................................................................................................................................3-1
Basic Journal Entries .....................................................................................................................................3-2
Objectives ......................................................................................................................................................3-3
Journal Entries and the Accounting Cycle.....................................................................................................3-6
Integrating Journal Entries in Oracle eBusiness ............................................................................................3-7
Performing Journal Entry Functions..............................................................................................................3-9
Journal Entry Types.......................................................................................................................................3-10
Journal Creation Methods..............................................................................................................................3-11
Journal Components ......................................................................................................................................3-13
Grouping Journals into Batches.....................................................................................................................3-15
Manual Journal Entries..................................................................................................................................3-17
Performing Additional Journal Actions.........................................................................................................3-19
Practice - Journal Entry .............................................................................................................................3-20
Solution - Journal Entry.............................................................................................................................3-22
Posting Journals.............................................................................................................................................3-25
Practice - Post Journals..............................................................................................................................3-27
Posting to a Prior Period................................................................................................................................3-28
Overview of AutoPost ...................................................................................................................................3-30
Defining AutoPost Criteria Sets ....................................................................................................................3-31
Running AutoPost..........................................................................................................................................3-33
Guided Demonstration - Post Using AutoPost ..........................................................................................3-34
Performing Online Inquiries for Accounts and Journal Entries.....................................................................3-35
Performing Account Inquiry..........................................................................................................................3-36
Reviewing Balances with Account Inquiry ...................................................................................................3-38
Reviewing Variances Between Account Balance Types ...............................................................................3-39
Drilling Down to Subledger Details ..............................................................................................................3-40
T Accounts and Drilldown.............................................................................................................................3-42
Display Options Available While Viewing ...................................................................................................3-44
T Accounts.....................................................................................................................................................3-45
Activity Summary..........................................................................................................................................3-47
Practice - Perform Account Inquiry...........................................................................................................3-48
Solution - Perform Account Inquiry ..........................................................................................................3-49
Practice - View Accounting Information Using T-Accounts and Activity Summary................................3-51
Solution: View Accounting Information Using T-Accounts and Activity Summary ................................3-52
Practice - Use Drilldown ...........................................................................................................................3-55
Solution - Use Drilldown...........................................................................................................................3-56
Reversing Journal Entries ..............................................................................................................................3-59
Creating Reversing Journals ..........................................................................................................................3-61
Practice - Reverse Journal Entries .............................................................................................................3-62
Solution: Post Journal Entries....................................................................................................................3-64
Reversing Journals Automatically .................................................................................................................3-68
Journal Reversal Prerequisites.......................................................................................................................3-69
Journal Reversal Criteria ...............................................................................................................................3-70
Guided Demonstration - Define Reversal Criteria.....................................................................................3-72
Practice - Define Reversal Criteria ............................................................................................................3-74
Solution - Define Reversal Criteria ...........................................................................................................3-75
Overview .......................................................................................................................................................3-78
ADI Elements ................................................................................................................................................3-79

iii
Getting Started...............................................................................................................................................3-81
ADI Toolbar ..................................................................................................................................................3-82
Signing On to ADI.........................................................................................................................................3-84
Selecting an Applications Database...............................................................................................................3-85
Selecting a Responsibility .............................................................................................................................3-86
Validation and Segment Security ..................................................................................................................3-87
Toolbar Options.............................................................................................................................................3-88
General Options.............................................................................................................................................3-90
Ledger Options ..............................................................................................................................................3-96
Language Options..........................................................................................................................................3-104
Choosing Values from Lists ..........................................................................................................................3-105
Practice - ADI Customization and Settings ...............................................................................................3-107
Solution - ADI Customization and Settings...............................................................................................3-110
Overview of Using ADI to Create Journal Entries ........................................................................................3-117
Integrating with Oracle General Ledger ........................................................................................................3-119
Getting Started with ADI Journal Wizard .....................................................................................................3-120
Creating Journal Worksheets.........................................................................................................................3-121
Customizing Journal Worksheets ..................................................................................................................3-123
Entering Data.................................................................................................................................................3-126
Uploading Journal Entries .............................................................................................................................3-128
Practice - ADI Journal Entries ...................................................................................................................3-131
Solution - ADI Journal Entries ..................................................................................................................3-134
ADI Diagnostic Wizard .................................................................................................................................3-145
ADI Performance Test Scenarios ..................................................................................................................3-146
Excel Versions Supported .............................................................................................................................3-147
Profile Options...............................................................................................................................................3-148
Other Uses of Journal Wizard in ADI ...........................................................................................................3-151
Setting Up the ADI Journal Features.............................................................................................................3-152
Setting Journal Profile Options for ADI ........................................................................................................3-153
Overview of Importing Journal Entries .........................................................................................................3-155
Importing Descriptive Flexfields ...................................................................................................................3-157
Importing Journals.........................................................................................................................................3-158
Multi-Table Journal Import ...........................................................................................................................3-160
Journal Import Group By Effective Dates Description..................................................................................3-162
Journal Import Group By Effective Dates Benefits .......................................................................................3-163
How to Set Up Journal Import Group By Effective Dates ............................................................................3-164
Using Journal Import Group By Effective Dates...........................................................................................3-165
Importing Journal References........................................................................................................................3-166
Reviewing Journal Import Data.....................................................................................................................3-168
Journal Import Verification Process ..............................................................................................................3-169
Using Journal Entry Sources and Categories.................................................................................................3-171
Defining Suspense Accounts .........................................................................................................................3-173
Setting Up Statistical Entries .........................................................................................................................3-175
Practice - Define Suspense and Statistical Accounts .................................................................................3-176
Solution - Define Suspense and Statistical Accounts ................................................................................3-177
Running Journal Entry Reports .....................................................................................................................3-179
Setting Profile Options ..................................................................................................................................3-181
Summary........................................................................................................................................................3-182
Summary Accounts..........................................................................................................................................4-1
Summary Accounts........................................................................................................................................4-2
Objectives ......................................................................................................................................................4-3
Overview .......................................................................................................................................................4-4
Defining Summary Accounts ........................................................................................................................4-6
Summary Account Examples ........................................................................................................................4-7
Detail Versus Summary Accounts.................................................................................................................4-9
Summary Accounts Versus Parent Values ....................................................................................................4-10

iv
Parent Values and Rollup Groups..................................................................................................................4-11

Rollup Groups ...............................................................................................................................................4-12
Summary Account Templates........................................................................................................................4-13
Template Values ............................................................................................................................................4-14
Defining Summary Accounts ........................................................................................................................4-15
Summary Account Creation Example ...........................................................................................................4-16
Practice - Define Summary Account .........................................................................................................4-17
Solution Define Summary Account ........................................................................................................4-19
Maintain Summary Accounts Overview........................................................................................................4-24
Maintaining Summary Templates..................................................................................................................4-25
Guided Demonstration - Maintain Summary Templates Program.............................................................4-27
Setting Budgetary Control .............................................................................................................................4-28
Incremental Add/Delete Summary Templates Program ................................................................................4-31
Planning Summary Accounts ........................................................................................................................4-33
Determine Summary Account Needs ............................................................................................................4-34
Plan Summary Account Structure .................................................................................................................4-36
Plan Values and Groups ................................................................................................................................4-42
Plan Summary Account Templates................................................................................................................4-44
Summary........................................................................................................................................................4-45
Advanced Journal Entries ..............................................................................................................................5-1
Advanced Journal Entries ..............................................................................................................................5-2
Objectives ......................................................................................................................................................5-3
About Recurring Journals ..............................................................................................................................5-4
Recurring Journal Types................................................................................................................................5-5
Creating Recurring Journals ..........................................................................................................................5-6
Recurring Journal Entry Lines.......................................................................................................................5-8
Automatic Offset Example ............................................................................................................................5-9
Formula Recurring Journals ..........................................................................................................................5-10
Generating Recurring Journals ......................................................................................................................5-11
Guided Demonstration - Creating Recurring Journals...............................................................................5-12
Practice - Creating Recurring Journals ......................................................................................................5-14
Solution - Creating Recurring Journals......................................................................................................5-17
MassAllocations Overview............................................................................................................................5-25
MassAllocations versus Recurring Journals ..................................................................................................5-26
Steps to Create MassAllocation Journals.......................................................................................................5-27
Defining MassAllocation Journals ................................................................................................................5-28
Defining MassAllocation Formulas...............................................................................................................5-30
Account Segment Types................................................................................................................................5-32
Target and Offset Accounts ...........................................................................................................................5-33
MassAllocation Journal Example ..................................................................................................................5-34
MassAllocation Journals Example.................................................................................................................5-35
Rent Expense Example ..................................................................................................................................5-36
Validating MassAllocation Journals..............................................................................................................5-37
Generating Mass Allocation Journals ............................................................................................................5-38
Practice - Creating Mass Allocation Journals ............................................................................................5-39
Solution - Creating Mass Allocation Journals ...........................................................................................5-41
AutoAllocations Overview ............................................................................................................................5-46
AutoAllocation Workbench...........................................................................................................................5-47
Business Benefits of AutoAllocation Workbench .........................................................................................5-48
AutoAllocation Workbench...........................................................................................................................5-49
AutoAllocation Set Types..............................................................................................................................5-50
Step-Down AutoAllocations..........................................................................................................................5-51
Parallel AutoAllocations................................................................................................................................5-52
Additional Workbench Functionality ............................................................................................................5-53
AutoAllocation Sets and Oracle Workflow ...................................................................................................5-54
AutoAllocations and Oracle Workflow .........................................................................................................5-55

v
AutoAllocations Constraints..........................................................................................................................5-56
Submitting AutoAllocation Set Requests ......................................................................................................5-57
Reviewing the Status of AutoAllocations......................................................................................................5-58
Implementation Considerations for AutoAllocation Workbench ..................................................................5-59
Practice - Creating a Step-down Allocation Set.........................................................................................5-60
Solution - Creating a Step-down Allocation Set........................................................................................5-61
AutoScheduling Overview.............................................................................................................................5-64
AutoScheduling Process ................................................................................................................................5-65
Financial Schedules .......................................................................................................................................5-66
Scheduling Journals.......................................................................................................................................5-68
Scheduling a Request Using a Financial Schedule ........................................................................................5-69
Periodic Submissions.....................................................................................................................................5-70
Incremental Submissions ...............................................................................................................................5-71
Implementation Considerations for Journal Entry Automations ...................................................................5-72
Practice - Creating a Financial Schedule ...................................................................................................5-73
Solution - Creating a Financial Schedule...................................................................................................5-74
GL Journal Approval Process Overview .......................................................................................................5-76
Journal Approval Features.............................................................................................................................5-77
Journal Approval Process ..............................................................................................................................5-78
Approval Methods .........................................................................................................................................5-83
Journal Approval Prerequisites......................................................................................................................5-84
Setting Up Journal Approval .........................................................................................................................5-85
Summary........................................................................................................................................................5-87
Intercompany...................................................................................................................................................6-1
Intercompany.................................................................................................................................................6-2
Objectives ......................................................................................................................................................6-3
Balancing Intercompany Transactions for Multiple Companies within a Single Set of Books.....................6-4
Intercompany Balancing Options within a Single Set of Books....................................................................6-5
Intercompany Segment ..................................................................................................................................6-7
Intercompany Entries.....................................................................................................................................6-8
Standard Intercompany Balancing.................................................................................................................6-9
Enhanced Intercompany Balancing ...............................................................................................................6-10
Intercompany Segment Balancing .................................................................................................................6-11
Clearing Companies ......................................................................................................................................6-12
Clearing Companies Using Enhanced Intercompany Accounting.................................................................6-13
Using Intercompany Segments in the Clearing Model ..................................................................................6-15
Using Intercompany Segments in the Clearing Model (continued)...............................................................6-16
Setup Steps for Intercompany........................................................................................................................6-19
Guided Demonstration - Set Up Intercompany Balancing ........................................................................6-21
Practice - Intercompany Balancing Setup..................................................................................................6-24
Solution - Intercompany Balancing Setup .................................................................................................6-25
Summary........................................................................................................................................................6-26
Global Intercompany System .........................................................................................................................7-1
Global Intercompany System ........................................................................................................................7-2
Objectives ......................................................................................................................................................7-3
Global Intercompany System (GIS) Overview..............................................................................................7-4
GIS Structure .................................................................................................................................................7-5
GIS Notifications...........................................................................................................................................7-6
Setting Up Global Intercompany System ......................................................................................................7-8
Setting Up GIS Subsidiaries ..........................................................................................................................7-9
Subsidiary Privileges .....................................................................................................................................7-11
Subsidiary Transfer Options ..........................................................................................................................7-13
Defining Intercompany Transaction Types ...................................................................................................7-15
Specifying Intercompany Clearing Accounts ................................................................................................7-17
GIS AutoAccounting .....................................................................................................................................7-18
Defining GIS AutoAccounting Rules ............................................................................................................7-19

vi
Sender Clearing Rules ...................................................................................................................................7-21

Detailed Sender Clearing Rules.....................................................................................................................7-23
Receiver Distribution Rules...........................................................................................................................7-24
Detailed Receiver Distribution Account Rules..............................................................................................7-26
Receiver Clearing Rules ................................................................................................................................7-28
Detailed Receiver Clearing Account Rules ...................................................................................................7-30
Performing GIS Transactions ........................................................................................................................7-32
Entering Intercompany Transactions .............................................................................................................7-33
Entering Manual Transactions (Sender) ........................................................................................................7-34
Run Intercompany Transfer Program ............................................................................................................7-36
Intercompany Transactions Detail Report .....................................................................................................7-37
Summary........................................................................................................................................................7-38
Financial Budgeting.........................................................................................................................................8-1
Financial Budgeting.......................................................................................................................................8-2
Objectives ......................................................................................................................................................8-3
What Is a Budget?..........................................................................................................................................8-5
What Is an Oracle Budget? ............................................................................................................................8-6
Available Budget Methods ............................................................................................................................8-7
Anatomy of a BudgetOverview .................................................................................................................8-8
Budget Accounting Cycle..............................................................................................................................8-9
Creating a Budget ..........................................................................................................................................8-11
Budget Definition Steps.................................................................................................................................8-12
Budget Hierarchies ........................................................................................................................................8-13
Define a Budget .............................................................................................................................................8-14
Open Budget Year .........................................................................................................................................8-15
Master-Detail Budgets...................................................................................................................................8-16
Budgets Using FSG Reports..........................................................................................................................8-17
Multiple Versions of a Budget.......................................................................................................................8-18
Practice - Define a Budget.........................................................................................................................8-19
Solution - Define a Budget ........................................................................................................................8-20
Practice - Define a Master/Detail Budget ..................................................................................................8-21
Solution - Define a Master/Detail Budget .................................................................................................8-22
Define Budget Organizations ........................................................................................................................8-23
Features of Budget Organizations .................................................................................................................8-24
Budget Organization Window .......................................................................................................................8-25
AutoCopy Budget Organizations...................................................................................................................8-26
Assign Account Ranges.................................................................................................................................8-27
Add/Change Account Ranges........................................................................................................................8-28
Remove Account Ranges...............................................................................................................................8-29
Delete a Budget Organization........................................................................................................................8-30
Practice - Define a Budget Organization ...................................................................................................8-31
Solution - Define a Budget Organization...................................................................................................8-33
Budget Entry Methods...................................................................................................................................8-37
Journals Created?...........................................................................................................................................8-39
Budget Entry Modes......................................................................................................................................8-40
Entering Budget Amounts .............................................................................................................................8-41
Budget Rules .................................................................................................................................................8-42
Budget Rules and Your Calendar ..................................................................................................................8-43
Budget Journals Process ................................................................................................................................8-44
Entering Budget Journals...............................................................................................................................8-45
Budget Journal Features ................................................................................................................................8-46
Calculating and Translating Budget Amounts...............................................................................................8-47
Budget Translation Overview........................................................................................................................8-48
Practice - Enter Budget Amounts ..............................................................................................................8-49
Solution Enter Budget Amounts .............................................................................................................8-50
Practice - Enter a Budget Journal ..............................................................................................................8-55

vii
Solution Enter a Budget Journal .............................................................................................................8-56

Transfer Budget Overview ............................................................................................................................8-59
Transfer Budget Process ................................................................................................................................8-60
Transfer Budget Amounts Example ..............................................................................................................8-61
Transfer Budget Percentage Example............................................................................................................8-62
Transfer with Budgetary Control...................................................................................................................8-63
Practice - Transfer Budget Amounts .........................................................................................................8-65
Solution Transfer Budget Amounts ........................................................................................................8-66
Finalize Budgets ............................................................................................................................................8-70
Correcting Budgets ........................................................................................................................................8-71
Budget Journal Entries?.................................................................................................................................8-72
No Budget Journal Entries? ...........................................................................................................................8-73
Freeze Budgets ..............................................................................................................................................8-74
Practice - Freeze a Budget .........................................................................................................................8-75
Solution Freeze a Budget........................................................................................................................8-76
Budget Inquiry Overview ..............................................................................................................................8-78
Reviewing Variances Between Account Balance Types ...............................................................................8-80
Budget Inquiry Window ................................................................................................................................8-81
Drilldown This Budget ..................................................................................................................................8-82
Query Detail Budgets and Violations Only ...................................................................................................8-83
Practice - Inquiry on Budget Accounts......................................................................................................8-84
Solution Inquiry on Budget Accounts.....................................................................................................8-85
Practice - Perform Master Budget Inquiry.................................................................................................8-90
Solution Perform Master Budget Inquiry ...............................................................................................8-91
Two WizardsOverview..............................................................................................................................8-93
Budget Wizard: Overview .............................................................................................................................8-94
Budget Wizard Key Benefits .........................................................................................................................8-95
Tools to Update Budget Balances..................................................................................................................8-96
Entering Data.................................................................................................................................................8-98
Audit Trail Implications ................................................................................................................................8-100
Creating Graphs.............................................................................................................................................8-101
Practice - Enter Budget Amounts with ADI ..............................................................................................8-102
Solution Enter Budget Amounts with ADI .............................................................................................8-103
Budget Reporting Methods............................................................................................................................8-111
Three Major Budget Reports .........................................................................................................................8-112
Other Standard Reports .................................................................................................................................8-113
Financial Statement Generator ......................................................................................................................8-115
Application Desktop Integrator .....................................................................................................................8-116
Practice - Review a Budget Report............................................................................................................8-117
Solution Review a Budget Report ..........................................................................................................8-118
Planning Your Budget Requirements ............................................................................................................8-120
Centralized or Distributed..............................................................................................................................8-121
Forecasting and What-if Scenarios ................................................................................................................8-122
Budget Entry Methods? .................................................................................................................................8-123
Budget Compatibility Across Sets of Books ................................................................................................8-124
Budgeting Tips and Techniques ....................................................................................................................8-127
Summary........................................................................................................................................................8-128
Multi-Currency................................................................................................................................................9-1
Multi-Currency ..............................................................................................................................................9-2
Objectives ......................................................................................................................................................9-3
Overview of Multi-Currency .........................................................................................................................9-4
Foreign Currency Concepts ...........................................................................................................................9-5
Integrating with Subledgers...........................................................................................................................9-6
Multiple Currency Accounting ......................................................................................................................9-7

viii
Multiple Reporting Currencies Accounting...................................................................................................9-9

Overview .......................................................................................................................................................9-10
Defining Currencies.......................................................................................................................................9-11
The Euro in 2002 and Beyond .......................................................................................................................9-13
Conversion Overview ....................................................................................................................................9-14
Conversion Example......................................................................................................................................9-15
Defining Conversion Rate Types...................................................................................................................9-16
Entering Daily Rates......................................................................................................................................9-18
Practice - Define Currencies ......................................................................................................................9-19
Solution - Define Currencies .....................................................................................................................9-21
Practice - Foreign Currency Journal Batch................................................................................................9-24
Solution Foreign Currency Journal Batch...............................................................................................9-25
Revaluation Overview ...................................................................................................................................9-29
Revaluation Process.......................................................................................................................................9-30
Running Revaluation .....................................................................................................................................9-31
Revaluation Example.....................................................................................................................................9-33
MRC Revaluation Against Primary Currency Description............................................................................9-34
MRC Revaluation Against Primary Currency Benefits.................................................................................9-35
How to Set Up MRC Revaluation Against Primary Currency ......................................................................9-36
Using MRC Revaluation Against Primary Currency.....................................................................................9-37
MRC Revaluation Against Primary Currency Other Features.......................................................................9-38
Currency Rates Manager Description............................................................................................................9-39
Currency Rates Manager Benefits .................................................................................................................9-41
Using Cross Rate Rules .................................................................................................................................9-42
Period Rates...................................................................................................................................................9-43
Practice - Enter Period Rates .....................................................................................................................9-44
Solution - Enter Period Rates.....................................................................................................................9-45
Translation Overview ....................................................................................................................................9-46
Translation.....................................................................................................................................................9-48
Balances and Rates Used for Translation ......................................................................................................9-49
Cumulative Translation Adjustment Account ...............................................................................................9-50
Historical Rates .............................................................................................................................................9-51
Translation with Historical Rates and Amounts ............................................................................................9-52
Translating Owners' Equity Accounts ...........................................................................................................9-54
Secondary Tracking Segment Description.....................................................................................................9-56
Secondary Tracking Segment Description (continued) .................................................................................9-57
Secondary Tracking Segment Benefits..........................................................................................................9-58
How to Set Up Secondary Tracking Segment ...............................................................................................9-59
Using Secondary Tracking Segment..............................................................................................................9-61
Secondary Tracking Segment Closing and Translation Example.................................................................9-62
Secondary Tracking Segment Revaluation Example....................................................................................9-63
Automatically Assigned Rate Types..............................................................................................................9-64
Practice - Enter Historical Rates................................................................................................................9-66
Solution - Enter Historical PRates .............................................................................................................9-67
Foreign Currency Listings .............................................................................................................................9-68
Foreign Currency Reports..............................................................................................................................9-69
Multi-Currency Profile Options.....................................................................................................................9-71
Summary........................................................................................................................................................9-73
Consolidations..................................................................................................................................................10-1
Consolidations ...............................................................................................................................................10-2
Objectives ......................................................................................................................................................10-3
Overview of Consolidations ..........................................................................................................................10-4
Consolidation Tools.......................................................................................................................................10-5
Consolidating Multiple Companies Sharing a Single Set of Books ..............................................................10-6
Consolidating Multiple Companies with Multiple Sets of Books .................................................................10-7
Global Consolidation System (GCS) Features and Benefits .........................................................................10-8

ix
Consolidating Data in Multiple Instances......................................................................................................10-10

Interface Data Transformer (IDT) Description..............................................................................................10-12
Interface Data Transformer (IDT) Benefits ...................................................................................................10-13
Interface Data Transformer (IDT) Rule Set Description ..............................................................................10-14
Interface Data Transformer String Function Example..............................................................................10-15
Interface Data Transformer PL/SQL Function Example ..............................................................................10-16
Interface Data Transformer Lookup Table Example ....................................................................................10-17
Interface Data Transformer Steps ..................................................................................................................10-18
Other Uses for Global Consolidation System................................................................................................10-19
Consolidation Workbench .............................................................................................................................10-21
Using the State Controller .............................................................................................................................10-24
State Controller Button Colors ......................................................................................................................10-26
Guided Demonstration - Access Consolidations Workbench....................................................................10-27
Defining a Consolidation Mapping ...............................................................................................................10-28
Mapping Rules...............................................................................................................................................10-30
Using Account Mapping Rules......................................................................................................................10-31
Using Segment Mapping Rules .....................................................................................................................10-32
Using Segment Rollup Rules.........................................................................................................................10-33
Defining a Consolidation Mapping Set .........................................................................................................10-35
Consolidation Hierarchy Viewer ...................................................................................................................10-36
Guided Demonstration - Define Mapping Rules .......................................................................................10-38
Guided Demonstration - Create a Mapping Set .........................................................................................10-40
Preparing Subsidiary Data .............................................................................................................................10-41
Revaluation Process.......................................................................................................................................10-43
Translation.....................................................................................................................................................10-45
Transferring Subsidiary Data to Parent Set of Books ....................................................................................10-47
Guided Demonstration - Translate for Consolidations ..............................................................................10-49
Practice - Define a Consolidation Mapping...............................................................................................10-50
Solution - Define a Consolidation Mapping ..............................................................................................10-52
Consolidation Tracking and Reversals ..........................................................................................................10-55
Posting Consolidation Journal Entries...........................................................................................................10-56
Guided Demonstration - Transfer a Consolidation Set..............................................................................10-57
Guided Demonstration - Post Consolidation Journals ...............................................................................10-58
Practice - Post Consolidation Journal Entries ............................................................................................10-59
Solution - Post Consolidation Journal Entries ...........................................................................................10-60
Global Consolidation System Cross Instance Data Transfer .........................................................................10-62
Cross Instance Data Transfer Security...........................................................................................................10-64
Global Consolidation System Parallel Consolidation....................................................................................10-65
Creating Eliminating Entries .........................................................................................................................10-66
Formula-Based Eliminations .........................................................................................................................10-68
Automatic Intercompany Eliminations Program ...........................................................................................10-69
Defining an Elimination Set ..........................................................................................................................10-70
Source and Target Account Example ............................................................................................................10-73
Balancing Options for Eliminations ..............................................................................................................10-74
Allow Out of Balance Journal .......................................................................................................................10-76
Balance with Net Difference .........................................................................................................................10-77
Guided Demonstration - Define Elimination Set.......................................................................................10-78
Guided Demonstration - Generate Elimination Entries .............................................................................10-80
Practice - Create Elimination Sets .............................................................................................................10-81
Solution - Create Elimination Sets.............................................................................................................10-82
Practice - Generate Eliminations ...............................................................................................................10-85
Solution - Generate Eliminations...............................................................................................................10-86
Consolidated Balances Inquiry ......................................................................................................................10-87
Performing Consolidated Balances Inquiry ..................................................................................................10-89
Running Consolidation Reports.....................................................................................................................10-90
Creating Custom Consolidation Reports .......................................................................................................10-92
Guided Demonstration - Run Consolidation Reports ................................................................................10-93

x
Practice - Consolidation Report Using Consolidation Workbench............................................................10-94

Solution - Consolidation Report Using Consolidation Workbench ...........................................................10-95
Summary........................................................................................................................................................10-98
Period Close .....................................................................................................................................................11-1
Period Close...................................................................................................................................................11-2
Objectives ......................................................................................................................................................11-3
The Accounting Cycle ...................................................................................................................................11-4
Period Close Checklist...................................................................................................................................11-5
Overview of Importing Journal Entries .........................................................................................................11-6
Journal Import Verification Process ..............................................................................................................11-8
Posting Journals.............................................................................................................................................11-10
Reconciling Subledger Data ..........................................................................................................................11-12
Close the Subledgers .....................................................................................................................................11-13
P2P Close Processes ......................................................................................................................................11-15
Overview of the P2P Period Close ................................................................................................................11-17
Reconcile AP to GL.......................................................................................................................................11-18
Reports...........................................................................................................................................................11-19
Reports (Cont.) ..............................................................................................................................................11-21
O2C Period Close Process .............................................................................................................................11-24
Overview of O2C Period Close Process ........................................................................................................11-25
Transferring Inventory and Receivables........................................................................................................11-26
O2C Standard Reports ...................................................................................................................................11-28
Reconciling Receivables Transactions, Receipts, and Customer Balances ...................................................11-29
Mapping Receivables Transactions to General Ledger Categories ...............................................................11-31
GL Reconciliation Report for Cash Management .........................................................................................11-32
Project Close Cycle .......................................................................................................................................11-33
Overview of Project Closing Cycles..............................................................................................................11-34
Closing a PA Period ......................................................................................................................................11-37
Period-Closing Exception Reports.................................................................................................................11-38
Period Rates...................................................................................................................................................11-39
Running Revaluation .....................................................................................................................................11-40
Revaluation Example.....................................................................................................................................11-41
Accounting Calendar .....................................................................................................................................11-42
Balance Sheet Close ......................................................................................................................................11-43
Income Statement Close ................................................................................................................................11-45
Historical Rates .............................................................................................................................................11-47
Translation Overview ....................................................................................................................................11-48
Overview of Consolidations ..........................................................................................................................11-49
Global Consolidation System (GCS) Features and Benefits .........................................................................11-51
Consolidating Sets of Books..........................................................................................................................11-53
Reporting Options .........................................................................................................................................11-54
Helpful Closing Reports ................................................................................................................................11-56
Summary........................................................................................................................................................11-58
Financial Reporting.........................................................................................................................................12-1
Financial Reporting .......................................................................................................................................12-2
Objectives ......................................................................................................................................................12-3
Reporting Options .........................................................................................................................................12-5
Online Inquiry ...............................................................................................................................................12-6
When to Use Online Inquiry..........................................................................................................................12-8
Standard Reports and Listings .......................................................................................................................12-9
When to Use Standard Reports......................................................................................................................12-11
Financial Statement Generator Features ........................................................................................................12-12
FSG Hierarchical Security.............................................................................................................................12-14
Defining Row Sets.........................................................................................................................................12-15
Define Column Sets.......................................................................................................................................12-16

xi
When to Use FSG Reports.............................................................................................................................12-17

Applications Desktop Integrator Elements ....................................................................................................12-18
Applications Desktop Integrator Report Wizard ..........................................................................................12-19
When to Use ADI Report Options.................................................................................................................12-20
When to Use OFA .........................................................................................................................................12-23
E-Business Intelligence .................................................................................................................................12-24
When to Use E-Business Intelligence............................................................................................................12-26
Oracle Discoverer ..........................................................................................................................................12-27
When to Use Oracle Discoverer ....................................................................................................................12-28
RXi Reports Administration Tool Key Features ...........................................................................................12-29
When to Use RXi...........................................................................................................................................12-30
Preparing Your FSG Report ..........................................................................................................................12-31
Building Basic Reports..................................................................................................................................12-32
Financial Statement Generator ......................................................................................................................12-33
Steps for FSG Financial Reports ...................................................................................................................12-35
Defining Row Sets.........................................................................................................................................12-36
Assigning Accounts.......................................................................................................................................12-38
Defining Calculations in Row Sets................................................................................................................12-40
Reviewing Your Row Set Definitions ...........................................................................................................12-41
Defining Ad Hoc Reports ..............................................................................................................................12-42
Practice - Define a Row Set (Required).....................................................................................................12-43
Defining Column Sets ...................................................................................................................................12-47
Applying Column Set Relative Headings......................................................................................................12-49
Standard Column Sets ...................................................................................................................................12-51
Reviewing Your Column Set Definitions......................................................................................................12-52
Practice - Define a Column Set (Required) ...............................................................................................12-53
Row Set and Column Overrides ....................................................................................................................12-57
Defining and Requesting Financial Reports ..................................................................................................12-59
Handling Rounding Problems........................................................................................................................12-61
Specifying Control Values.............................................................................................................................12-62
Practice - Simple Overhead Report ...........................................................................................................12-64
Solution - Simple Overhead Report...........................................................................................................12-65
Defining Content Sets....................................................................................................................................12-67
Selecting Display Options .............................................................................................................................12-68
Reviewing Your Content Set Definitions ......................................................................................................12-70
Practice- Create a Content Set ...................................................................................................................12-71
Solution - Create a Content Set..................................................................................................................12-72
Defining Row Orders.....................................................................................................................................12-75
Ranking Methods...........................................................................................................................................12-76
Order by RankingDisplay Description ......................................................................................................12-77
Order by DescriptionDisplay Description .................................................................................................12-78
Order by ValueDisplay Value ...................................................................................................................12-79
Order by ValueDisplay Description ..........................................................................................................12-80
Reviewing Your Row Order Detail Listing Report .......................................................................................12-81
Practice - Create a Financial Report ..........................................................................................................12-82
Solution Create a Financial Report .........................................................................................................12-83
Copying Reports and Components ................................................................................................................12-86
Practice - Copy Report Objects .................................................................................................................12-87
Solution - Copy Report Objects.................................................................................................................12-88
FSG Report Prerequisites ..............................................................................................................................12-89
Enabling FSG Security ..................................................................................................................................12-90
eXtensible Business Reporting Language (XBRL) Description....................................................................12-91
XBRL Financial Reporting Benefits..............................................................................................................12-92
How to Set Up XBRL Financial Reporting ...................................................................................................12-93
Run FSG Reports from Standard Request Submission..................................................................................12-95
Downloading Financial Reports ....................................................................................................................12-96

xii
Running Financial Report Sets ......................................................................................................................12-97

FSG Tips and Techniques..............................................................................................................................12-98
Setting FSG Options for General Ledger ......................................................................................................12-100
RXi Reports Administration Tool .................................................................................................................12-102
Working with the Attribute Set Window.......................................................................................................12-104
Modifying Attribute Sets ...............................................................................................................................12-105
Guided Demonstration - Define Columns and Attribute Sets....................................................................12-107
Defining Summary Details ............................................................................................................................12-114
Managing Access to RXi Reports and Attribute Sets ....................................................................................12-115
Generating RXi Reports ................................................................................................................................12-116
Generating RXi Report Output......................................................................................................................12-118
Purging RXi Report Data ..............................................................................................................................12-119
Implementation Considerations for RXi........................................................................................................12-120
RXi Reports for 11i Oracle General Ledger ..................................................................................................12-121
Report Wizard Overview...............................................................................................................................12-122
Defining Report Features...............................................................................................................................12-124
Creating a Report...........................................................................................................................................12-125
Report Wizard Toolbar..................................................................................................................................12-126
Practice - ADI Reports...............................................................................................................................12-128
Solution ADI Reports .............................................................................................................................12-130
Practice - ADI Trend Report......................................................................................................................12-133
Solution ADI Trend Report ....................................................................................................................12-134
Updating Report Objects ...............................................................................................................................12-137
Practice - ADI Create Content Sets ...........................................................................................................12-138
Solution - ADI Create Content Sets...........................................................................................................12-140
Setting Up Report Wizard .............................................................................................................................12-142
Request Center Overview ..............................................................................................................................12-144
Request Center Icons and Tabs......................................................................................................................12-145
Request Center Tabs......................................................................................................................................12-149
Selecting a Report Type ................................................................................................................................12-151
Practice - ADI Publish a Report to a Spreadsheet .....................................................................................12-152
Solution ADI Publish a Report to a Spreadsheet ....................................................................................12-153
Selecting Publishing Options.........................................................................................................................12-156
Additional Publishing Options ......................................................................................................................12-158
Submission and Publishing Options ..............................................................................................................12-159
Publishing a Financial Report........................................................................................................................12-160
Overview of Web Publishing.........................................................................................................................12-161
Publishing a Financial Report to the Web .....................................................................................................12-162
Practice - ADI Publish a Report to the Web ..............................................................................................12-163
Solution ADI Publish a Report to the Web................................................................................................12-164
Formatting Reports ........................................................................................................................................12-167
Using Cell Level Formatting .........................................................................................................................12-168
Viewing Report Output and Logs..................................................................................................................12-170
Setting Request Center Options.....................................................................................................................12-171
Overview of Analysis Wizard .......................................................................................................................12-173
Analysis Wizard Features ..............................................................................................................................12-174
How to Start Analysis Wizard .......................................................................................................................12-175
Analysis Wizard Toolbar...............................................................................................................................12-176
Analysis Wizard Drilldown Flows ................................................................................................................12-177
Using Dimensions and Display Options........................................................................................................12-178
Guided Demonstration - Drill Down and Move Dimensions ....................................................................12-179
Viewing Your Exported Data ........................................................................................................................12-181
Setting Up Analysis Wizard ..........................................................................................................................12-182
Summary........................................................................................................................................................12-184

xiii
Preface
Profile
Prerequisites
11i Navigating Oracle Applications
How This Course Is Organized

11i General Ledger Management Fundamentals, Edition 3.1 is an instructor-led course featuring
lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the
concepts and skills introduced.

xv
Related Publications
Oracle Publications
System release bulletins
Installation and user's guides
Read-me files
International Oracle User's Group (IOUG) articles
Oracle Magazine

xvi
Typographic Conventions
Typographic Conventions in Text
Convention
Bold italic
Caps and
lowercase
Courier new,
case sensitive
(default is
lowercase)
Initial cap
Element
Glossary term (if
there is a glossary)
Buttons,
check boxes,
triggers,
windows
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Arrow
Brackets
Commas
Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences
Plus signs
Key combinations
Italic
Quotation
marks
Uppercase
Example
The algorithm inserts the new key.
Click the Executable button.
Select the Can't Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set ('I", 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)
Do not save changes to the database.
For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select "Include a reusable module component" and click Finish.
This subject is covered in Unit II, Lesson 3, "Working with
Objects."
Use the SELECT command to view information stored in the

LAST_NAME
column of the EMP table.
Select File > Save.
Press [Enter].
Press and release keys one at a time:
[Alternate], [F], [D]
Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

xvii
Typographic Conventions in Code

Convention
Caps and
lowercase
Lowercase
Element
Oracle Forms
triggers
Column names,
table names
Example
When-Validate-Item
Passwords
DROP USER scott

IDENTIFIED BY tiger;
OG_ACTIVATE_LAYER
(OG_GET_LAYER ('prod_pie_layer'))
SELECT last_name
FROM s_emp;
PL/SQL objects
Lowercase
italic
Uppercase
Syntax variables
CREATE ROLE role
SQL commands and SELECT userid

FROM emp;
functions
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1.
(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2.
(M) From the menu, select Query then Find.
3.
(B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab

xviii
Typographical Conventions in Oracle Application Help System Paths

This course uses a "navigation path" convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1.
In the navigation frame of the help system window, expand the General Ledger entry.
2.
Under the General Ledger entry, expand Journals.
3.
Under Journals, select Enter Journals.
4.
Review the Enter Journals topic that appears in the document frame of the help system
window.

xix

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11i General Ledger

Copyright Oracle Corporation, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

Using Independent and Dependent Segments................................................................................................2-24

11i General Ledger Management Fundamentals Table of Contents

Multiple Hierarchy Diagrams ........................................................................................................................2-126

11i General Ledger Management Fundamentals Table of Contents

11i General Ledger Management Fundamentals Table of Contents

Parent Values and Rollup Groups..................................................................................................................4-11

11i General Ledger Management Fundamentals Table of Contents

11i General Ledger Management Fundamentals Table of Contents

Sender Clearing Rules ...................................................................................................................................7-21

11i General Ledger Management Fundamentals Table of Contents

Solution Enter a Budget Journal .............................................................................................................8-56

11i General Ledger Management Fundamentals Table of Contents

Multiple Reporting Currencies Accounting...................................................................................................9-9

11i General Ledger Management Fundamentals Table of Contents

Consolidating Data in Multiple Instances......................................................................................................10-10

11i General Ledger Management Fundamentals Table of Contents

Practice - Consolidation Report Using Consolidation Workbench............................................................10-94

11i General Ledger Management Fundamentals Table of Contents

When to Use FSG Reports.............................................................................................................................12-17

11i General Ledger Management Fundamentals Table of Contents

Running Financial Report Sets ......................................................................................................................12-97

Copyright Oracle, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

11i Navigating Oracle Applications

How This Course Is Organized

Copyright Oracle, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

System release bulletins

Installation and user's guides

International Oracle User's Group (IOUG) articles

Copyright Oracle, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

Use the SELECT command to view information stored in the

Copyright Oracle, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

Typographic Conventions in Code

DROP USER scott

CREATE ROLE role

SQL commands and SELECT userid

Typographic Conventions in Oracle Application Navigation Paths

(M) From the menu, select Query then Find.

(B) Click the Approve button.

11i General Ledger Management Fundamentals Table of Contents

Typographical Conventions in Oracle Application Help System Paths

Under the General Ledger entry, expand Journals.

Under Journals, select Enter Journals.

Copyright Oracle, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

Copyright Oracle, 2005. All rights reserved.

11i General Ledger Management Fundamentals Table of Contents

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