UK Home Office: WorkforceInfo7 RPT

Human Resources
Workforce
Information Report
Contact Details Issue 07 July 2005
If you require further copies of this report, please contact CONTENTS

Stefan Hendry, Assistant HR Manager Workforce Contact Details 1
Planning & Information on 020 7217 8556 or by email at:
Headline Figures 1
stefan.hendry3@homeoffice.gsi.gov.uk
Supplementary Notes 1
If you have any comments on this report, please e-mail
your comments to: Staff in Post
NPD.workforceinforeport@homeoffice.gsi.gov.uk By Staff Group 2
Staffing Ratios 3
Detailed Breakdown of Staff in Post
Headline Figures Operational Staff 6
Support Staff 8
• At the end of Quarter 4 2004/2005 (1 January – 31 Change in Staff in Post by Area 10
March 2005) there were a total of 20,128.76 FTE
staff in the NPS (including NPD and Chief Officers) Vacancy Levels
Operational Staff 14
• 14,765 of these staff were employed in an
operational capacity (73.34%), with the remaining Support Staff 17
5363.76 FTE employed as support staff (26.65%). Starters and Leavers
The overall ratio of operational to support staff in the
NPS was 2.75:1 at the end of the quarter By Staff Group 22
By Area 24
• The total number of staff employed by the NPS has
By Region 31
increased by 253.92 FTE, or 1.28% since last
quarter. This also means that the number of staff in Regional Attrition Rates 33
post has grown by a total of 541.88 FTE, or 2.77% Destination of Leavers 33
over the 2004/2005 financial year Health and Safety 34
• 90.48% of the Areas in the NPS have registered an
increase in staff numbers over the financial year.
Just four Areas have recorded a drop in staff. The • The frequency rate of ‘3 day lost time’ accidents has
most significant drop occurred in London, where risen in Quarter 4 (up by 66.67% on last quarter)
staff numbers are down by 160.73 FTE (6.33%) after showing a decrease in the previous quarter.
compared to a year ago. However, this drop is The same rate for ‘1 to 3 day lost time’ accidents
largely due to a correction in the way that London has also risen from last Quarter following two
figures have been calculated. quarters of relative stability
• The attrition rate for the 2004/2005 financial year is • The rate of accidents (calculated as accidents per
10.06%. This is a 0.60% decrease on the same rate FTE) continues to be relatively steady across the
for the previous financial year. NPS Regions. The South West Region has reversed
• The number of operational vacancies being actively the upward trend in its accident rate, with a drop in
recruited to was reported as 385.69 FTE in Quarter accidents recorded for Quarter 4 relative to previous
4, which is a decrease of 30.74 FTE on the same quarters. London has recorded a second quarter of
figure for the previous quarter. Active support growth in the accident rate, but this is due to
vacancies also fell to 168.06 FTE (down 15.99 FTE improved reporting rather than changes in the base
on last Quarter) rate of accidents in the Area
1
Supplementary Notes
This report covers the period 1 January to 31 March The terminology used within this report is defined as
2005 (Quarter 4), and has been compiled using data follows: -
submitted by the 42 Probation Areas, and the National
FTE – Full time equivalent.
Probation Directorate (NPD). The material has not
previously been published. Establishment – the number of staff for which
budgetary provision has been made, which may be
In reading this report, you should note the following:
subject to revision and reallocation during the course of
• Data contained within this report on staff numbers the year. The systems in a small number of Areas are
represents a snap-shot at the 31 March 2005 not set up to report on establishment levels and
separate provisions have been made to collate the
• Data from Quarter 3 2004/2005 has been included relevant information
where appropriate for comparison, as well as from
previous quarters where necessary Vacancy – a post that is being actively recruited to.
• The data contained within the report is not directly Operational Staff – represents those staff whose work
comparable with previous data collected through involves direct contact with offenders on a daily basis.
RDS Probation Statistics
Support Staff – all other staff employed within the
• In a small number of Areas the staff in post figures Service. It is acknowledged that some staff categorised
are not entirely consistent with the number of within this group may have some contact with offenders.
starters and leavers in the period. These can be
accounted for as follows:- Attrition – calculated as the number of leavers/average
number of staff in post over the period. At Area level,
- Changes in the working hours of existing attrition includes those who have left that Area but who
employees have remained within the Service. At national level, such
- Adjustments made by Areas to their systems to leavers are not included, as they do not represent
meet the revised reporting arrangements attrition from the Service.
- Local adjustments to categorisation of staff into
job groups, and interpretations of the boundaries
of job groups
Staff in Post
At 31 March 2005, there were 20,128.76 FTE staff Table 1 – Staff in Post by Job Group (Operational)
employed across the NPS (including the NPD and Quarter 4 Change on Change on
Chief Officers). 04/05 Quarter Year
This is an increase of 253.92 FTE (1.28%) on figures Senior Probation Officer 1174.03 + 5.38 + 49.25
reported at the close of Quarter 3 2004/2005 Senior Practitioner 370.24 + 8.58 + 37.39
(19,874.84 FTE), and is the second consecutive
Probation Officer 5022.36 - 32.27 + 194.56
quarterly gain in staff numbers.
Trainee Probation Officer 1755.61 - 18.61 - 64.61
This also constitutes an increase of 541.88 FTE for the
Probation Services Officer 5849.99 + 226.13 + 433.16
2004/2005 financial year (1 April 2004 to 31 March
2005), which is an increase of 2.55% relative to staffing Psychologist 19.40 - 3.60 - 6.60
levels a year ago. Other Operational Staff 573.37 + 19.46 - 128.06
Probation Areas – Operational Staff Total 14765.00 + 205.07 + 515.09
During Quarter 4 there has been a further increase in

Chart 1 – Ranked % Change in Staff Numbers by Job
operational staff of 205.07 FTE (1.41%) on those
Group (Operational, Quarter 4 only)
employed at the close of the previous quarter.
The majority of the increase in staff is a result of an Probation Services Officer 4.02%
increase of 226.13 fte in the Probation Services Officer

Other Operational Staff 3.51%
job group. This equates to an increase of 4.02% on last
quarter for this job group. Senior Practitioner 2.37%
Outside of this there have been only small increases in Senior Probation Officer 0.46%
staff numbers for the Senior Probation Officer, Senior

Probation Officer
Practitioner, and Other Operational job groups. -0.64%
The two other major job groups within the operational Trainee Probation Officer -1.05%
category (POs and TPOs) have recorded small losses Psychologist -15.65%
relative to last Quarter.

Operational Group 1.41%
Page 2
The continuing flow of graduating TPOs through to PO Chart 2 – Ranked % Change in Staff Numbers by Job
posts is responsible for the small net loss of staff in this Group (Operational, 04/05 Financial Year)
job group during the Quarter.
Again, we have seen a significant drop in percentage Senior Practitioner 11.23%
terms of staff in post in the Psychologist job group for

the Quarter. This constitutes a loss of just 3.60 staff, Probation Services Officer 8.00%
but is a significant proportion of the total staff in the Senior Probation Officer 4.38%
group.
Probation Officer 4.03%
For the 2004/2005 financial year, there have been
increases recorded for the all but one of the major job Trainee Probation Officer -3.55%
groups in the category. The largest proportionate Other Operational Staff -18.26%
increase has come in the Senior Practitioner job group
where staff numbers have increased by a total of 37.39 Psychologist -25.38%
FTE (11.23%). The Probation Services Officer, Senior Operational Group 3.61%
Probation Officer, and Probation Officer job groups
have also shown significant year on year growth (up by
8.00%, 4.38%, and 4.03% respectively).
Table 2 – Staff in Post by Job Group (Support)
The TPO job group is the exception, where staff
numbers have fallen by 64.61 FTE (3.55%) since the Quarter 4 Change on Change on
same time last year. This is due to a levelling out of 04/05 Quarter Year
TPO numbers following an unusually high intake last Chief Officer 42.00 0.00 + 1.00
year which compensated for previous lean years. Deputy Chief Officer/Director 42.00 - 3.30 + 1.30
Although there have also been losses for both the ACO and Equivalent 289.28 + 6.03 + 25.26
Other Operational and Psychologist job groups
(18.26% and 25.38% down respectively), these two Area/District Managers or Equivalent 129.95 + 0.35 + 39.15
groups make up a minority of the operational category. Manager - Section or Function Head 429.14 - 2.54 + 33.08
Support Staff - Adm inistration 3497.73 + 23.07 - 71.67
Probation Areas – Support Staff
Support Staff Other 348.93 - 1.48 + 18.36
Amongst support staff there has been a small increase Other Specialist W orker 253.32 + 5.22 - 0.80
in staff of 27.35 FTE (0.55%), which follows from a
similar small increase in the previous quarter. The Total 5032.35 + 27.35 + 45.68
majority of this increase has its origins in the Support
Staff Administration job group where staff numbers Managers where the staff in post figure has increased by
increased 23.07 FTE (0.66%) during Quarter 4. Outside 39.15 FTE (43.12%). The only significant exception to
of this job group, which accounts for the majority of staff this general growth has occurred amongst Support Staff
in the category, there were only minor increase and Administration, where staffing levels have declined by
decreases on staff in post figures from those recorded in 71.67 FTE (2.01%) compared to a year ago.
the previous quarter.
NPD Staff
At the conclusion of the 2004/2005 financial year the
Support Staff category has registered a small increase During Quarter 4 there was in increase of 21.50 FTE
of 45.68 FTE (1.75%), which comes largely as a result of (6.94%) on the previous Quarter for the NPD. This is in
the increases seen in the last two quarters. All but two contrast to the continuing falls that have been recorded
job groups in the category have grown in the last year, in previous quarters during the financial year.
with the largest growth seen amongst Area/District
The overall increase is linked to an increase of 28.50
Chart 3 – Ranked % Change in Staff Numbers by Job Chart 4 – Ranked % Change in Staff Numbers by Job
Group (Support, Quarter 4 only) Group (Support, 04/05 Financial Year)
Area/District Manager 43.12%

ACO and Equivalent 2.13%

Specialist Worker 2.10%
Section/Function Head 8.35%

Support Staff Admin 0.66%
Area/District Manager 0.27% Support Staff Other 5.55%
Chief Officer 0.00% Deputy Chief Officer 3.19%
Support Staff Other -0.42% Chief Officer 2.44%
Section/Function Head -0.59% Specialist Worker -0.31%
Deputy Chief Officer -7.28% Support Staff Admin -2.01%
Support Group 0.55% Support Group 1.75%
Page 3
FTE amongst Consultants during the Quarter. However, Table 3 – Staff in Post by Job Group (NPD)
this increase is as a result of a change in the way that
NPD staff have been assigned to the job categories Quarter 4 Change on Change on
rather than any real significant increase in this particular 04/05 Quarter Year
group. Senior Civil Servant 11.00 {0.00} - 2.00 - 1.00
Aside from the change in the Consultant group, there Grade 6 30.00 {1.00} + 2.00 - 2.00
has been very little movement in staff numbers in the Grade 7 76.20 {31.00} - 0.80 - 9.00
NPD during the Quarter. Senior Executive Officer 46.60 {7.00} - 5.80 - 7.60
Relative to a year ago, the number of staff in the NPD Higher Executive Officer 25.60 {2.00} 0.00 - 9.00
has decreased by 18.93 FTE (5.40%). The decline has
Exective Officer 52.60 {0.00} 0.00 - 0.40
been spread across all grades within the NPD, with the
exception of a small increase of 2.00 FTE amongst Adm inistrative Officer 34.60 {1.00} - 0.30 + 2.00
Administration Officers, and an increase of 19.20 FTE Adm inistrative Assistant 1.00 {0.00} 0.00 - 3.50
amongst Consultants. The later change is directly linked
Senior Personal Secretary 3.00 {1.00} 0.00 - 2.30
to the change recorded in the current quarter.
Personal Secretary 8.20 {1.00} - 0.10 - 5.30
It should be noted however that these figures were taken
Consultants 42.60 + 28.50 + 19.20
prior to a large proportion of the NPD transferring to
NOMS. This change took place on 1 April 2005, which is Total 331.40 {44.00} + 21.50 - 18.90
just after the close of the present quarter, and will be
reflected in the figures for Quarter 1 2005/2006. Chart 5 – Ranked % Change in Staff Numbers by Job
Probation Boards Group (NPD, Quarter 4 only)
At the close of Quarter 4, there were 522 Board

Consultants 202.13%
Members in post. This figure is for information only, as
Board Members are not part of the NPS workforce. Grade 6 7.14%
Staffing Ratios Senior Personal Secretary 0.00%
There continues to be only minor fluctuations in the ratio Administrative Assistant 0.00%
of operational to support staff in the NPS.

Exective Officer 0.00%
Operational staff accounted for 73.34% (73.26% in

Higher Executive Officer 0.00%
Quarter 3) of all staff employed by the NPS. This means
that the ratio of operational to support staff stands at Administrative Officer -0.86%
2.75:1 (including those employed by NPD) compared to

Grade 7 -1.04%
2.74:1 in the previous quarter.
Personal Secretary -1.20%
Amongst operational staff the ratio of PSOs to POs has
gone against the recent trend of gentle decline, and has Senior Executive Officer -11.07%
risen in Quarter 4 to 1.16:1 (up from 1.11:1 in Quarter

Senior Civil Servant -15.38%
3). A similar trend reversal has taken place in ratio of
POs to SPOs, where a slight fall has been recorded NPD Group 6.94%
(down to 4.28:1 from 4.33:1 previous quarter) following

the consecutive increases seen in previous quarters. Chart 6 – Ranked % Change in Staff Numbers by Job
Including Chief Officers, but excluding staff employed by Group (NPD, 04/05 Financial Year)
NPD, there were 932.37 FTE staff employed in
management roles by the NPS at the close of Quarter 4. Consultants 82.05%
This equates to 4.63% (4.69% last quarter) of the total
NPS workforce. The staff to management ratio currently Administrative Officer 6.13%
stands at 21.59:1 (a small increase on the 21.33:1 ratio Exective Officer -0.75%
recorded last quarter).
Grade 6 -6.25%
The ratio of operational staff to managers has increased
to 15.84:1 compared to 15.63:! recorded last quarter. Senior Civil Servant -8.33%
Similarly, the ratio of support staff to managers has Grade 7 -10.56%

increased to 4.40:1 this quarter, from 4.37:1 in Quarter 3
2004/2005. Senior Executive Officer -14.02%
When NPD staff are excluded, the overall average ratio Higher Executive Officer -26.01%
of operational to support staff is 2.93:1, a slight increase Personal Secretary -39.26%

on the ratio of 2.91:1 recorded last quarter. However,
there are currently no fixed staffing ratios to be adhered Senior Personal Secretary -43.40%
to, and there is significant fluctuation in the ratio

Administrative Assistant -77.78%
employed in different Areas and Regions of the NPS.
For a full breakdown by Area, please refer to the Table NPD Group -5.40%
10 on page 11.
Page 4
Chart 7 – Staff in Post by Quarter by Grade Chart 8 – Staff in Post by Quarter by Grade
(Operational) (Support)
5900 3600
5800 3570
5700 Probation Services 3540 Support Staff -
5600 Officer 3510 Admin
5500 3480
5400 3450
5020 430
4940 410 Section/Function
Probation Officer
4860 390 Head
4780 370
4700 350
1800 380
1740 Trainee Probation 360
Support Staff - Other
1680 Officer 340
1620 320
1560 300
1180 280
1160 Senior Probation 260
ACO & Equivalent
1140 Officer 240
1120 220
1100 200
700 280
650 Other Operational 260
Other Specialist
600 Staff 240
550 220
500 200
380 90
360 80 Area/District
Senior Practitioner
340 70 Manager
320 60
300 50
40 40
30 30
Psychologist DCO/Director
20 20
10 10
0 0
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Table 4a – Staff in Post by Job Group & Work Area (Operational)

Programmes
Community
Community
Punishment
Supervision
Resttlement
Approved
Premises
DTTOs
Prison
Court
Team
Senior Probation Officer FTE 57.70 216.03 28.20 114.80 60.30 73.13 99.67 54.40
% 4.91 18.40 2.40 9.78 5.14 6.23 8.49 4.63
Senior Practitioner FTE 29.70 40.50 14.11 8.50 13.97 17.00 67.76 9.60
% 8.02 10.94 3.81 2.30 3.77 4.59 18.30 2.59
Probation Officer FTE 168.46 1425.95 227.57 450.14 294.63 58.93 281.00 219.21
% 3.35 28.39 4.53 8.96 5.87 1.17 5.59 4.36
Trainee Probation Officer FTE
%
Probation Services Officer FTE 1494.67 840.52 105.10 353.01 449.83 397.78 687.56 335.80
% 25.55 14.37 1.80 6.03 7.69 6.80 11.75 5.74
Psychologist FTE 0.00 1.00 9.40
% 0.00 5.43 51.09
Other Operational Staff FTE 135.82 153.66 1.43 0.00 6.90 192.22 13.04 4.48
% 23.69 26.80 0.25 0.00 1.20 33.52 2.27 0.78
Total FTE 1886.35 2676.66 377.41 926.45 825.63 739.06 1158.43 623.49
% 12.79 18.15 2.56 6.28 5.60 5.01 7.85 4.23
Tables 4a & 4b: Percentages in blue are calculated as a proportion of the total staff in post within
each Region
5
Detailed Breakdown of Staff in Post
Operational Staff
The tables below provide a further detailed breakdown or Region. Please note that a small number of Areas
of the areas of work in which operational staff are have not been able to provide data in this form due to
employed across the NPS (excluding the NPD), shown system limitations, but are continuing to look at ways of
by staff group and Region. remedying this over the coming months. In these
instances, staff have been included under the ‘Fieldwork’
The figures are presented as FTE, and as a percentage or ‘Other’ categories as appropriate. The figures below
(figures in blue) of the total staff employed in that group are presented as at 31 March 2005.
Table 4b – Staff in Post by Job Group & Work Area (Operational)
Secondment
Secondees
Fieldwork
to YOTS
Services
Training
Central
Liaison
Victim
Other
Other
Total
Senior Probation Officer FTE 13.70 3.00 72.80 39.45 40.55 254.90 45.40 1174.03
% 1.17 0.26 6.20 3.36 3.45 21.71 3.87
Senior Practitioner FTE 4.00 0.00 18.40 101.30 4.00 33.90 7.50 370.24
% 1.08 0.00 4.97 27.36 1.08 9.16 2.03
Probation Officer FTE 29.35 227.48 71.40 168.70 23.90 1293.51 82.13 5022.36
% 0.58 4.53 1.42 3.36 0.48 25.76 1.64
Trainee Probation Officer FTE 1739.61 1739.61
% 100.00
Probation Services Officer FTE 104.88 24.92 57.93 16.25 21.25 728.18 232.31 5849.99
% 1.79 0.43 0.99 0.28 0.36 12.45 3.97
Psychologist FTE 0.00 1.00 4.00 3.00 18.40
% 0.00 5.43 21.74 16.30
Other Operational Staff FTE 5.00 0.00 6.80 15.70 2.00 3.92 32.40 573.37
% 0.87 0.00 1.19 2.74 0.35 0.68 5.65
Total: FTE 156.93 255.40 227.33 2081.01 92.70 2318.41 402.74 14748.00
% 1.06 1.73 1.54 14.11 0.63 15.72 2.73
Table 5a – Staff in Post by Region & Work Area (Operational)

Programmes
Community
Community
Punishment
Supervision
Resttlement
Approved
Premises
DTTOs
Prison
Court
Team
North W est FTE 226.68 381.94 0.00 153.35 86.80 86.87 160.99 70.31
% 9.22 15.53 0.00 6.23 3.53 3.53 6.55 2.86
North East FTE 111.34 312.00 5.00 70.60 56.90 33.66 114.47 38.20
% 11.33 31.75 0.51 7.18 5.79 3.42 11.65 3.89
Yorkshire & Hum berside FTE 260.63 270.56 184.07 113.88 108.54 94.77 125.27 81.00
% 15.27 15.85 10.78 6.67 6.36 5.55 7.34 4.74
W est Midlands FTE 201.54 575.34 9.40 74.20 119.80 115.80 109.80 66.30
% 12.44 35.50 0.58 4.58 7.39 7.15 6.78 4.09
East Midlands FTE 194.03 209.30 44.43 112.44 80.52 71.38 87.30 78.58
% 14.32 15.44 3.28 8.30 5.94 5.27 6.44 5.80
East of England FTE 200.31 307.68 15.21 64.20 54.36 65.57 127.79 51.50
% 16.64 25.56 1.26 5.33 4.52 5.45 10.61 4.28
South W est FTE 117.53 195.20 27.90 91.06 92.73 68.06 101.24 37.70
% 10.92 18.14 2.59 8.46 8.62 6.33 9.41 3.50
South East FTE 162.04 249.34 32.00 168.15 106.58 87.95 143.10 77.80
% 9.52 14.66 1.88 9.88 6.26 5.17 8.41 4.57
London FTE 228.88 0.00 0.00 52.07 28.82 79.00 144.57 69.10
% 12.84 0.00 0.00 2.92 1.62 4.43 8.11 3.88
W ales FTE 183.37 191.30 59.40 26.50 90.58 36.00 43.90 53.00
% 20.93 21.84 6.78 3.02 10.34 4.11 5.01 6.05
T otal FTE 1886.35 2692.66 377.41 926.45 825.63 739.06 1158.43 623.49
% 12.78 18.24 2.56 6.27 5.59 5.01 7.85 4.22
Page 6
Table 5b – Staff in Post by Region & Work Area (Operational)
Secondment
Secondees
Fieldwork
to YOTS
Services
Training
Central
Liaison
Victim
Other
Other
Total
North W est FTE 3.83 44.80 30.40 313.50 28.30 846.54 25.41 2459.72
% 0.16 1.82 1.24 12.75 1.15 34.42 1.03
North East FTE 23.20 10.50 36.96 136.50 5.50 1.00 27.00 982.83
% 2.36 1.07 3.76 13.89 0.56 0.10 2.75
% 1.19 2.13 2.83 13.87 0.64 5.53 1.24
% 1.02 1.56 1.49 13.62 0.48 1.05 2.27
% 1.22 2.09 0.78 12.82 0.64 6.62 11.05
% 1.28 1.42 1.06 14.61 0.08 5.85 2.05
South W est FTE 12.90 18.80 28.90 150.00 1.50 70.35 62.10 1075.97
% 1.20 1.75 2.69 13.94 0.14 6.54 5.77
South East FTE 17.50 24.70 15.10 240.30 1.90 328.88 46.05 1701.39
% 1.03 1.45 0.89 14.12 0.11 19.33 2.71
London FTE 20.50 25.80 13.20 292.80 27.00 800.14 0.00 1781.88
% 1.15 1.45 0.74 16.43 1.52 44.90 0.00
W ales FTE 11.00 23.70 6.90 140.60 0.00 0.00 9.80 876.05
% 1.26 2.71 0.79 16.05 0.00 0.00 1.12
T otal FTE 157.93 255.40 227.33 2081.01 92.70 2318.41 402.74 14765.00
% 1.07 1.73 1.54 14.09 0.63 15.70 2.73
Tables 5a, 5b, & 6: Percentages in blue are calculated as a proportion of the total staff in
post within each Region
Table 6 – Staff in Post by Region & Job Group (Operational)

Psychologist
Operational
Practitioner
Probation
Probation
Probation
Probation
Services
Trainee
Officer
Officer
Officer
Officer
Senior
Senior
Other
Total
Staff
North W est FTE 182.30 26.60 887.65 288.00 821.92 1.00 252.25 2459.72
% 7.41 1.08 36.09 11.71 33.42 0.04 10.26
North East FTE 85.73 2.00 359.10 114.00 412.88 3.40 5.72 982.83
% 8.72 0.20 36.54 11.60 42.01 0.35 0.58
% 7.96 4.87 32.93 11.57 41.65 0.06 0.95
% 7.85 1.88 39.02 12.40 34.22 0.00 4.63
% 7.99 1.09 31.13 10.70 43.72 0.30 5.07
% 8.63 5.24 27.96 11.79 41.89 0.08 4.40
South W est FTE 75.60 49.20 351.58 123.00 470.28 1.00 5.31 1075.97
% 7.03 4.57 32.68 11.43 43.71 0.09 0.49
South East FTE 121.13 60.47 524.14 193.00 729.50 3.00 70.15 1701.39
% 7.12 3.55 30.81 11.34 42.88 0.18 4.12
London FTE 174.27 0.00 660.27 236.00 707.34 4.00 0.00 1781.88
% 9.78 0.00 37.05 13.24 39.70 0.22 0.00
W ales FTE 59.70 40.50 286.48 116.00 345.47 1.00 26.90 876.05
% 6.81 4.62 32.70 13.24 39.43 0.11 3.07
T otal FTE 1174.03 370.24 5022.36 1755.61 5849.99 19.40 573.37 14765.00
% 7.95 2.51 34.02 11.89 39.62 0.13 3.88
Page 7
Support Staff
Amongst support staff the available information suggests and is also now the third consecutive quarterly increase
that, as at the close of Quarter 4, 33.51% were engaged in this figure. Although these changes continue to be
in roles which do not involve any direct offender contact. relatively minor, this area will continue to be monitored.
This is a slight fall in this figure (down from 33.66% in The tables below provide a full breakdown of the job
Quarter 3 2004/2005), following two consecutive groups in the support staff category by work area.
quarterly increases. This same group represents 8.47%
of the total NPS workforce, which is an increase on the
position at the end of Quarter 3 2004/2005 (8.41%),
Table 7 – Staff in Post by Grade & Work Area (Support)
Communications
Information & IT
Partnerships
Development
Operational
Resources
Training &
Research,
Relations
& Public
Services
Finance
Human
Other
Total
Deputy Chief FTE 18.00 9.50 7.40 0.10 1.10 1.60 0.00 4.30 42.00
Officer/Director
% 42.86 22.62 17.62 0.24 2.62 3.81 0.00 10.24
ACO & Equivalent FTE 164.80 21.87 30.09 3.89 3.40 16.00 3.80 45.43 289.28
% 56.97 7.56 10.40 1.34 1.18 5.53 1.31 15.70
Area/District Manager FTE 77.45 5.00 9.50 6.50 1.00 9.00 4.00 17.50 129.95
or Equivalent
% 59.60 3.85 7.31 5.00 0.77 6.93 3.08 13.47
Manager - Section or FTE 185.45 44.48 40.03 21.79 14.49 57.48 13.40 52.02 429.14
Function Head
% 43.21 10.36 9.33 5.08 3.38 13.39 3.12 12.12
Support Staff - FTE 2622.83 169.95 126.48 80.85 27.23 235.43 26.89 208.08 3497.73
Adm inistration
% 74.99 4.86 3.62 2.31 0.78 6.73 0.77 5.95
Support Staff Other FTE 240.17 15.65 11.70 9.20 4.00 49.47 0.00 18.74 348.93
% 68.83 4.49 3.35 2.64 1.15 14.18 0.00 5.37
Other Specialist FTE 9.20 25.48 46.31 12.00 8.10 97.27 16.70 38.26 253.32
W orker
% 3.63 10.06 18.28 4.74 3.20 38.40 6.59 15.10
T otal FTE 3317.90 291.93 271.51 134.33 59.32 466.25 64.79 384.33 4990.35
% 66.49 5.85 5.44 2.69 1.19 9.34 1.30 7.70
Table 8 – Staff in Post by Region & Work Area (Support)

Communications
Information & IT
Partnerships
Development
Operational
Resources
Training &
Research,
Relations
& Public
Services
Finance
Human
Other
Total
North W est FTE 429.95 37.15 40.67 19.37 9.91 76.11 8.17 132.86 754.19
% 57.01 4.93 5.39 2.57 1.31 10.09 1.08 17.62
North East FTE 216.88 17.20 16.99 9.29 2.50 23.10 1.00 25.60 312.56
% 69.39 5.50 5.44 2.97 0.80 7.39 0.32 8.19
Yorkshire & FTE 459.45 46.55 31.80 18.79 3.70 55.76 8.00 33.53 657.58
Hum berside
% 69.87 7.08 4.84 2.86 0.56 8.48 1.22 5.10
W est Midlands FTE 454.94 38.10 28.75 14.19 9.20 51.12 16.30 20.50 633.10
% 71.86 6.02 4.54 2.24 1.45 8.07 2.57 3.24
East Midlands FTE 261.36 26.07 22.80 9.00 5.50 40.38 2.80 41.77 409.68
% 63.80 6.36 5.57 2.20 1.34 9.86 0.68 10.20
East of England FTE 202.98 15.83 24.06 11.00 4.01 42.50 17.14 28.18 345.70
% 58.72 4.58 6.96 3.18 1.16 12.29 4.96 8.15
South W est FTE 280.60 20.25 20.69 15.09 1.30 42.75 6.20 44.88 431.76
% 64.99 4.69 4.79 3.49 0.30 9.90 1.44 10.39
South East FTE 385.32 27.59 30.17 11.60 4.60 46.13 5.18 31.51 542.10
% 71.08 5.09 5.57 2.14 0.85 8.51 0.95 5.81
London FTE 410.62 41.09 39.58 18.00 12.80 56.30 0.00 17.00 595.39
% 68.97 6.90 6.65 3.02 2.15 9.46 0.00 2.86
W ales FTE 215.80 22.10 16.00 8.00 5.80 32.10 0.00 8.50 308.30
% 70.00 7.17 5.19 2.59 1.88 10.41 0.00 2.76
T otal FTE 3317.90 291.93 271.51 134.33 59.32 466.25 64.79 384.33 4990.35
% 66.49 5.85 5.44 2.69 1.19 9.34 1.30 7.70
Page 8
Table 9 – Staff in Post by Region & Work Area (Operational)
ACO & Equivalent
M anager - Section
or Function Head
Other Specialist
Administration
Officer/Director
Support Staff -
Support Staff
Deputy Chief
Area/District
M anager or
Equivalent
Worker
Other
Total
North W est FTE 7.00 36.69 18.50 83.01 441.96 135.44 31.59 754.19
% 0.93 4.86 2.45 11.01 58.60 17.96 4.19
North East FTE 3.00 17.00 1.00 26.40 242.15 13.20 9.81 312.56
% 0.96 5.44 0.32 8.45 77.47 4.22 3.14
Yorkshire & FTE 4.00 35.50 22.30 83.44 486.07 4.06 22.21 657.58
Hum berside
% 0.61 5.40 3.39 12.69 73.92 0.62 3.38
% 0.58 5.67 3.29 7.23 75.47 1.17 6.59
% 0.00 6.72 0.24 8.40 74.42 4.46 5.76
% 0.00 7.48 0.00 16.85 58.85 10.65 6.17
South W est FTE 2.00 20.01 31.95 33.45 264.02 37.53 42.80 431.76
% 0.46 4.63 7.40 7.75 61.15 8.69 9.91
South East FTE 10.30 18.80 19.40 38.60 343.80 66.72 44.48 542.10
% 1.90 3.47 3.58 7.12 63.42 12.31 8.21
London FTE 9.00 56.00 0.00 0.00 528.99 1.40 0.00 595.39
% 1.51 9.41 0.00 0.00 88.85 0.24 0.00
W ales FTE 3.00 16.00 15.00 25.80 204.60 28.10 15.80 308.30
% 0.97 5.19 4.87 8.37 66.36 9.11 5.12
T otal FTE 42.00 289.28 129.95 429.14 3497.73 348.93 253.32 4990.35
% 0.84 5.80 2.60 8.60 70.09 6.99 5.08
Tables 7, 8 & 9: Percentages in blue are calculated as a proportion of the total staff in
post within each Region.
Chart 9 – Regional Breakdown of Staff in Post
North Ea st
6.44%
North W e st (6.66%) [6.26%]
15.97%
(16.66%) [15.11%] Yorkshire & Hum be rside
11.75%
(11.56%) [13.18%]
W e st Midla nds
11.20%
Ea st Midla nds
(10.98%) [12.69%]
8.77%
(9.18%) [8.21%]
W a le s
5.88% Ea st of Engla nd
(5.93%) [6.18%] 7.70%
(8.15%) [6.93%]
NPD
South W e st 1.86%
7.49%
(7.29%) [8.65%] London
South Ea st 11.81%
11.15% (12.07%) [11.93%]
(11.52%) [10.86%]
Chart 9: Figures in ( ) brackets denote the national proportion of Operational Staff

employed in each Region. Those in [ ] brackets and marked in red show the same
proportion figure for Support Staff
Page 9
Change in Staff in Post by Area Durham and Essex have recorded the most notable year
on year increases in staff numbers, having grown by
A comparison of staff numbers for Quarter 4 with those 14.04% and 12.55% respectively. Only 4 Areas have
from the previous quarter shows that the majority of fewer staff at the end of Quarter 4 than they did a year
Areas conitnue to grow. previously. The most significant of these are London
Of the 42 Areas in the National Probation Service, (down 6.33%), Northampton (down 4.66%) and Gwent
71.43% of them have registered an increase in total staff (down 4.40%).
in post since the previous Quarter. Overall, the Areas However it should be noted that the decreases in staff
collectively have grown by 232.42 FTE since Quarter 3 numbers for London is largely explained by a recent
(1.19%). change in the way that staffing figures have been
The largest increases for the quarter have been recorded in the Quarterly returns. Figures from previous
recorded in Norfolk, Bedfordshire, and North Yorkshire quarters have been inflated by incorrect accounting.
where staff in post figures have grown by 8.41%, 6.06%, Across the last four quarters the changes in staffing
and 5.12% respectively. By comparison, the most numbers have conformed to expectations, particularly
sizeable decreases for the quarter have occurred in with reference to the annual recruitment cycle in the
Gwent (down 3.99% since last quarter) and West NPS. The residual growth in Quarter 4 is the result of the
Yorkshire (down 2.22%) last remnants of the TPO intake, and the regular upward
The proportion of Areas that achieved year on year progression through the main operational grades. It is
growth in staff numbers stands at 90.48%. Collectively, likely that small decreases in staff numbers will be
the NPS Areas grew by a total of 559.78 FTE between recorded over the coming two quarters, after which the
the 2003/2004 and 2004/2005 financial years. This is a next intake of TPOs will enter the system, and the next
year on year increase of 2.92%. period of growth will begin.
Chart 10 – Staff in Post by Quarter (Family Group 1) Chart 11 – Staff in Post by Quarter (Family Group 2)
260 260
240
240
Cumbria
220 Dyfed Powys
220 Bedfordshire
Gloucestershire
Cambridgeshire
200 Lincolnshire
Dorset
Norfolk 200
Northamptonshire
180 North Yorkshire
Surrey
North Wales
180 Warwickshire
160 Suffolk
Wiltshire
140 160
120 140
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
680
480
440 640
Cheshire
400 Avon & Somerset
Derbyshire
Devon & Cornwall
Durham
360 480 Humberside
Gwent
Sussex
Hertfordshire
320 440 Thames Valley
Leicestershire
West Mercia
Staffordshire
280 400
Teesside
240 360
200 320
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Page 10
675
2600
625
2400
575
Greater Manchester
Essex
London
Hampshire
525
Merseyside
Kent
1200 Northumbria
Lancashire
475 South Yorkshire
Nottinghamshire
West Midlands
South Wales 1000
425 West Yorkshire
800
375
325 600
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Table 10 – Staff in Post by Area/Region

Last Quarter
Last Quarter
Operational
Operational
Operati onal
Operati onal
Change on
Change on
Change on
Change on
Support :
Support :
Support
Support
Rati o
Ratio
Total
Total
Staff
Staff
Staff
Staff
Year
Year
Cumbria 126.61 48.77 175.38 1 : 2.60 + 3.54 + 14.03 Staffordshire 309.60 112.70 422.30 1 : 2.75 + 7.00 + 26.10
Cheshire 318.90 36.70 355.60 1 : 8.69 + 10.60 + 4.70 W arwickshire 120.08 49.01 169.09 1 : 2.45 + 6.12 + 9.35
Greater Manchester 976.21 349.98 1326.19 1 : 2.79 + 20.92 + 65.37 W est Mercia 272.10 103.89 375.99 1 : 2.62 + 3.30 + 15.71
Lancashire 475.45 117.47 592.92 1 : 4.05 - 7.78 + 1.32 W est Midlands 918.80 367.50 1286.30 1 : 2.50 + 50.50 + 75.60
Merseyside 562.55 201.27 763.82 1 : 2.80 - 12.36 + 29.08 W e st Midla nds 1620.58 633.10 2253.68 1 : 2.56 + 66.92 + 126.76
North W e st 2459.72 754.19 3213.91 1 : 3.26 + 14.92 + 114.50 Bedfordshire 154.58 38.51 1 : 4.01
193.09 + 11.04 - 1.01
Durham 239.14 63.07 302.21 1 : 3.79 + 11.74 + 37.21 Cambridgeshire 163.12 59.31 222.43 1 : 2.75 - 0.69 + 1.64
Northumbria 497.78 178.79 676.57 1 : 2.78 + 1.69 + 9.84 Essex 355.30 93.90 449.20 1 : 3.78 + 16.60 + 50.10
Teesside 245.91 70.70 316.61 1 : 3.48 + 4.46 + 8.76 Hertfordshire 155.00 62.20 217.20 1 : 2.49 - 3.10 + 1.91
North Ea st 982.83 312.56 1295.39 1 : 3.14 + 17.89 + 55.81

Norfolk 202.89 55.43 258.32 1 : 3.66 + 20.05 + 15.97
Suffolk 173.07 36.35 209.42 1 : 4.76 + 1.86 + 3.39
Humberside 335.93 104.24 440.17 1 : 3.22 - 6.55 + 7.45
Ea st of Engla nd 1203.96 345.70 1549.66 1 : 3.48 + 45.76 + 72.00
North Yorkshire 177.90 62.20 240.10 1 : 2.86 + 11.70 + 8.90
South Yorkshire 469.50 186.60 656.10 1 : 2.52 + 2.10 + 23.94 Avon & Somerset 376.50 133.35 509.85 1 : 2.82 + 16.06 + 18.75
W est Yorkshire 723.89 304.54 1028.43 1 : 2.38 - 23.30 + 16.70 Devon & Cornwall 330.50 130.10 460.60 1 : 2.54 + 12.70 + 12.00
Yorkshire & Dorset 150.42 66.28 216.70 1 : 2.27 + 4.61 + 18.86
Hum be rside
1707.22 657.58 2364.80 1 : 2.60 - 16.05 + 56.99
Gloucestershire 116.95 57.03 173.98 1 : 2.05 - 3.46 + 5.39
Derbyshire 253.40 102.70 356.10 1 : 2.47 + 10.50 + 22.80
W iltshire 101.60 45.00 146.60 1 : 2.26 - 2.40 + 9.90
Leicestershire 349.10 92.00 441.10 1 : 3.79 - 0.90 + 34.55
Lincolnshire 167.98 62.68 230.66 1 : 2.68 + 2.60 + 1.67
South W e st 1075.97 431.76 1507.73 1 : 2.49 + 27.51 + 64.90
Northamptonshire 189.31 31.40 220.71 1 : 6.03 + 8.85 - 10.79 Hampshire 383.97 148.40 532.37 1 : 2.59 + 13.87 + 11.27
Nottinghamshire 395.61 120.90 516.51 1 : 3.27 + 24.39 + 44.86 Kent 372.51 93.72 466.23 1 : 3.97 + 9.26 + 12.22
Surrey 188.57 64.08 252.65 1 : 2.94 + 7.47 + 15.48
Ea st Midla nds 1355.40 409.68 1765.08 1 : 3.31 + 45.44 + 93.09
Sussex 290.84 80.50 371.34 1 : 3.61 + 7.99 + 30.64
Dyfed Powys 101.57 46.20 147.77 1 : 2.20 - 0.41 + 10.57
Thames Valley 465.50 155.40 620.90 1 : 3.00 + 10.20 + 5.00
Gwent 163.40 62.70 226.10 1 : 2.61 - 9.40 - 10.40
North W ales 185.40 56.30 241.70 1 : 3.29 + 4.40 + 11.80
South Ea st 1701.39 542.10 2243.49 1 : 3.14 + 48.79 + 74.61
South W ales 425.68 143.10 568.78 1 : 2.97 + 7.68 + 49.88 London 1781.88 595.39 2377.27 1 : 2.99 - 21.03 - 160.73
W a le s 876.05 308.30 1184.35 1 : 2.84 + 2.27 + 61.85 NPD 331.40 + 21.50 - 18.90
11
Chart 16 – Ranked % Change in Staff Numbers by Chart 17 – Ranked % Change in Staff Numbers by
Probation Area (Quarter 4 only) Probation Area (04/05 Financial Year)
Norfolk 8.41%
Durham 14.04%
Bedfordshire 6.06%
Essex 12.55%
North Yorkshire 5.12%

South Wales 9.61%
Nottinghamshire 4.96%
Dorset 9.53%
Northamptonshire 4.18%
West Midlands 4.09% Sussex 8.99%
Durham 4.04% Cumbria 8.70%
Essex 3.84% Leicestershire 8.50%
Warwickshire 3.76% Dyfed Powys 7.70%
Avon & Somerset 3.25% Wiltshire 7.24%
Cheshire 3.07% Derbyshire 6.84%
Surrey 3.05% Norfolk 6.59%
Derbyshire 3.04% Staffordshire 6.59%
Devon & Cornwall 2.84% Surrey 6.53%
Hampshire 2.68% West Midlands 6.24%
Sussex 2.20% Warwickshire 5.86%
Dorset 2.17% Greater Manchester 5.18%
Cumbria 2.06% North Wales 5.13%
Kent 2.03% West Mercia 4.36%
North Wales 1.85% Merseyside 3.96%
Staffordshire 1.69% North Yorkshire 3.85%
Thames Valley 1.67% Avon & Somerset 3.82%
Greater Manchester 1.60% South Yorkshire 3.79%
Teesside 1.43% Gloucestershire 3.20%
South Wales 1.37% Teesside 2.85%
Lincolnshire 1.14% Kent 2.69%
Suffolk 0.90% Devon & Cornwall 2.67%
West Mercia 0.89% Hampshire 2.16%
South Yorkshire 0.32% Humberside 1.72%
Northumbria 0.25% West Yorkshire 1.65%
Leicestershire -0.20% Suffolk 1.64%
Dyfed Powys -0.28% Northumbria 1.48%
Cambridgeshire - 0.31% Cheshire 1.34%
London -0.88% Hertfordshire 0.89%
Lancashire - 1.30% Thames Valley 0.81%
Hertfordshire -1.41% Cambridgeshire 0.74%
Humberside -1.47% Lincolnshire 0.73%
Merseyside - 1.59% Lancashire 0.22%
Wiltshire - 1.61% Bedfordshire -0.52%
Gloucestershire -1.95% Gwent -4.40%
West Yorkshire -2.22% Northamptonshire -4.66%
Gwent - 3.99% London -6.33%
Page 12
Chart 18 – Ranked % Change in Staff Numbers by
Probation Region (Quarter 4 only)
NPD 6.94%
West Midlands 3.06%
East of England 3.04%
East Midlands 2.64%
South East 2.22%
South West 1.86%
North East 1.40%
North West 0.47%
Wales 0.19%
Yorkshire & Humberside -0.67%
London -0.88%
NPS 1.19%
Chart 19 – Ranked % Change in Staff Numbers by

Probation Region (04/05 Financial Year)
West Midlands 5.96%
East Midlands 5.57%
Wales 5.51%
East of England 4.87%
North East 4.50%
South West 4.50%
North West 3.69%
South East 3.44%
Yorkshire & Humberside 2.47%
NPD -5.40%
London -6.33%
NPS 2.92%
13
Active Vacancy Levels*
Nationally, there were 553.75 FTE vacancies which only 3.87% (5.84% in Quarter 3) of the total posts in the
were actively being recruited to in the NPS at the close job group. This is as a result of a drop of 34.08% in the
of Quarter 4, which puts active vacancies at 2.68% of number of Senior Practitioner vacancies in Quarter 4.
the total number of available posts. This is a decrease of
The greatest proportion of active vacancies in Quarter 4
46.73 FTE vacancies since the previous quarter.
is in the Other Operational job group, where it has
The total number of active vacancies was incorrectly increased by 25.71% since last Quarter, and now
stated as 579.94 FTE (2.87% of the staff population) in constitute 4.81% of the available posts.
the Workforce Information Report for Quarter 3. The
Of those vacancies that could be broken down to
correct figure for Quarter 3 was in fact 600.48 FTE
particular work areas, the two largest areas of active
(2.97% of the staff population).
vacancies in Quarter 4 were Programmes (12.55% of
This error extends to the individual active vacancy totals operational vacancies), and Community Supervision
stated for both the operational and support categories. (11.76%). This is the second consecutive quarterly
The corrected totals are stated as appropriate in the increase for Programmes (up by 0.19%). There has also
following sections. Comparisons with previous quarters been a substantial proportionate increase in the number
are based on the corrected figures. of active vacancies in Prisons, which have risen from
9.03% last quarter to 10.68% at the close of Quarter 4.
Operational Vacancies At a regional level, the South West region continues to
At the end of Quarter 4 2004/2005 there were 385.69 carry the largest proportion of active vacancies (6.71%
FTE (2.53%) operational vacancies that were being of total workforce) in the NPS, although this is slightly
actively recruited to in the NPS. This is a decrease of down from last quarter (6.76%). The Wales region,
30.74 FTE vacancies since the previous quarter (416.43 continues to steadily reduce active vacancy levels,
active vacancies in Quarter 3, equating to 2.79% of which now account for 3.46% of the total workforce
available posts). (down from 4.24% last quarter). The North West region
continues to have the fewest vacancies nationally, at just
The job group with the highest active vacancy level is no 0.71% (up from 0.52% last quarter).
longer ‘Senior Practitioner’, where vacancies account for
Table 11a – Active Vacancies by Job Group & Work Area (Operational)
Programmes
Resettlement
Community
Community
Punishment
Supervision
Breakdown
Approved
Premises
Total (No
Possible)
DTTOs
Prison
Court
Team
Senior Probation Officer FTE 2.68 0.00 2.80 1.00 2.20 0.00 0.50 6.60 1.00
% 10.64 0.00 11.12 3.97 8.74 0.00 1.99 26.21 3.97
Senior Practitioner FTE 2.00 4.00 1.20 0.00 0.00 0.00 1.00 3.50 0.00
% 13.61 27.21 8.16 0.00 0.00 0.00 6.80 23.81 0.00
Probation Officer FTE 18.60 1.10 10.20 5.40 20.00 4.80 1.20 20.80 8.70
% 14.34 0.85 7.86 4.16 15.42 3.70 0.93 16.04 6.71
Trainee Probation O fficer FTE 3.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Probation Services FTE 34.90 26.44 28.14 8.00 15.90 9.70 9.50 17.50 9.70
Officer
% 19.40 14.70 15.64 4.45 8.84 5.39 5.28 9.73 5.39
Psychologist FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Other Operational Staff FTE 0.00 6.60 3.00 0.00 3.10 0.00 12.03 0.00 0.00
% 0.00 22.58 10.26 0.00 10.61 0.00 41.16 0.00 0.00
T otal FT E 61.18 38.14 45.34 14.40 41.20 14.50 24.23 48.40 19.40
% 15.86 9.89 11.76 3.73 10.68 3.76 6.28 12.55 5.03
Tables 11a & 11b: Figures in blue show the vacancies within each Work Area as a percentage of the total
Vacancies in the Job Group. Figures marked in red show the total vacancies for each Job Group as a
percentage of the Total Staff in that Job Group. Italicised figures in the ‘Total’ column indicate the change in
vacant posts on last Quarter.
* There continues to be a small number of Areas in which the number of active vacancies reported is
greater than the establishment/staff in post figures should allow. This is as a result of either posts being
recruited to ahead of their formal inclusion in the establishment, or where the establishment is being
reviewed. Please also note that London is currently still unable to provide data on active vacancies.
Page 14
Table 11b – Active Vacancies by Job Group & Work Area (Operational)
Vacancies as
Secondment
Secondees
a % of Job
Fieldwork
to YOTS
Services
Training
Specify)
Liaison
Central
(Please
Victim
Group
Other
Other
Total
Senior Probation Officer FTE 0.00 0.00 2.00 0.00 1.00 4.00 1.40 25.18 2.16
% 0.00 0.00 7.94 0.00 3.97 15.89 5.56 + 1.78
Senior Practitioner FTE 0.00 0.00 0.00 1.00 0.00 -1.00 3.00 14.70 3.87
% 0.00 0.00 0.00 6.80 0.00 -6.80 20.41 - 7.60
Probation Officer FTE 0.50 10.60 0.00 1.50 0.00 15.30 11.00 129.70 2.50
% 0.39 8.17 0.00 1.16 0.00 11.80 8.48 + 27.37
Trainee Probation Officer FTE 0.00 0.00 0.00 3.00 0.00 0.00 0.00 6.00 0.33
% 0.00 0.00 0.00 50.00 0.00 0.00 0.00 + 3.00
Probation Services FTE 2.00 2.10 1.30 0.00 0.50 4.60 9.60 179.88 2.97
Officer
% 1.11 1.17 0.72 0.00 0.28 2.56 5.34 - 60.87
Psychologist FTE 0.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 4.17
% 0.00 0.00 0.00 0.00 0.00 0.00 100.00 - 0.40
Other Operational Staff FTE 0.50 0.00 0.00 0.00 0.00 1.00 3.00 29.23 4.81
% 1.71 0.00 0.00 0.00 0.00 3.42 10.26 + 5.98
T otal FT E 3.00 12.70 3.30 5.50 1.50 23.90 29.00 385.69 2.53
% 0.78 3.29 0.86 1.43 0.39 6.20 7.52 - 30.74
Table 12a – Active Vacancies by Region & Work Area (Operational)
Programmes
Resettlement
Community
Community
Punishment
Supervision
Breakdown
Approved
Premises
Total (No
Possible)
DTTOs
Prison
Court
Team
North W est FTE 0.00 0.00 11.60 0.00 1.00 0.00 0.75 1.00 0.00
% 0.00 0.00 66.10 0.00 5.70 0.00 4.27 5.70 0.00
North East FTE 0.00 1.04 0.00 0.00 1.00 0.00 2.80 0.00 0.00
% 0.00 10.57 0.00 0.00 10.16 0.00 28.46 0.00 0.00
Yorkshire & Hum berside FTE 37.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
W est Midlands FTE 0.00 4.20 -0.06 0.00 2.00 1.50 -0.20 4.50 1.00
% 0.00 29.49 -0.42 0.00 14.04 10.53 -1.40 31.60 7.02
% 3.16 8.58 14.67 3.39 11.51 6.09 3.39 4.51 4.51
% 22.85 5.51 18.31 1.62 10.05 0.81 11.83 14.59 5.67
South W est FTE 0.00 9.10 2.00 11.50 7.50 4.80 3.38 9.50 4.40
% 0.00 11.81 2.59 14.92 9.73 6.23 4.39 12.32 5.71
South East FTE 0.00 7.70 10.60 0.00 16.40 3.00 6.70 17.40 8.50
% 0.00 8.49 11.69 0.00 18.08 3.31 7.39 19.18 9.37
London FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
W ales FTE 8.00 8.90 3.40 0.40 2.00 2.00 2.00 5.00 0.00
% 24.54 27.30 10.43 1.23 6.13 6.13 6.13 15.34 0.00
T otal FT E 61.18 38.14 45.34 14.40 41.20 14.50 24.23 48.40 19.40
% 15.86 9.89 11.76 3.73 10.68 3.76 6.28 12.55 5.03
Tables 12a & 12b: Figures in blue show the vacancies within each Work Area as a percentage of the
total Vacancies in the Region. Italicised figures in the ‘Total’ column indicate the change in vacant
posts on last Quarter.
Page 15
Table 12b – Active Vacancies by Region & Work Area (Operational)
Secondment
Secondees
Fieldwork
to YOTS
Services
Training
Specify)
Liaison
Central
(Please
Victim
Other
Other
Total
North W est FTE 0.00 0.00 0.00 0.00 0.00 3.20 0.00 17.55
% 0.00 0.00 0.00 0.00 0.00 18.23 0.00 + 4.80
North East FTE 0.00 0.00 2.00 0.00 0.00 1.00 2.00 9.84
% 0.00 0.00 20.33 0.00 0.00 10.16 20.33 + 2.04
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 4.62
W est Midlands FTE 0.00 1.00 0.30 0.00 1.00 -1.00 0.00 14.24
% 0.00 7.02 2.11 0.00 7.02 -7.02 0.00 - 9.57
% 0.00 0.68 0.00 2.26 1.13 8.58 27.54 - 13.20
% 0.81 1.62 0.00 2.43 0.00 1.62 2.27 + 6.11
South W est FTE 1.00 5.00 1.00 2.50 0.00 3.00 12.40 77.08
% 1.30 6.49 1.30 3.24 0.00 3.89 16.09 - 0.40
South East FTE 1.50 5.00 0.00 0.00 0.00 12.90 1.00 90.70
% 1.65 5.51 0.00 0.00 0.00 14.22 1.10 - 8.90
London FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
W ales FTE 0.00 0.40 0.00 0.50 0.00 0.00 0.00 32.60
% 0.00 1.23 0.00 1.53 0.00 0.00 0.00 - 7.00
T otal FT E 3.00 12.70 3.30 5.50 1.50 23.90 29.00 385.69
% 0.78 3.29 0.86 1.43 0.39 6.20 7.52 - 30.74
Table 13 – Active Vacancies by Region & Job Group (Operational)
% of Total Staff
Vacancies as a
Psychologist
Operational
Practitioner
Probation
Probation
Probation
Probation
Services
Trainee
Officer
Officer
Officer
Officer
Senior
Senior
Other
Total
Staff
North W est FTE 1.00 0.00 1.20 0.00 14.60 0.00 0.75 17.55 0.71
% 5.70 0.00 6.84 0.00 83.19 0.00 4.27 + 4.80
North East FTE 2.00 0.00 0.00 0.00 3.64 0.00 4.20 9.84 1.07
% 20.33 0.00 0.00 0.00 36.99 0.00 42.68 + 2.04
% 7.11 2.65 34.50 2.65 53.08 0.00 0.00 - 4.62
W est Midlands FTE 2.00 -0.80 4.20 0.00 5.64 0.00 3.20 14.24 0.87
% 14.04 -5.62 29.49 0.00 39.61 0.00 22.47 - 9.57
% 4.97 0.00 27.31 2.26 43.79 2.26 19.41 - 13.20
% 8.27 4.05 35.17 4.86 38.57 0.00 9.08 + 6.11
South W est FTE 1.60 5.00 34.00 1.00 34.60 0.00 0.88 77.08 6.61
% 2.08 6.49 44.11 1.30 44.89 0.00 1.14 - 0.40
South East FTE 7.60 3.50 39.70 0.00 33.90 0.00 6.00 90.70 4.92
% 8.38 3.86 43.77 0.00 37.38 0.00 6.62 - 8.90
London FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
W ales FTE 1.00 3.50 3.80 0.00 24.30 0.00 0.00 32.60 3.46
% 3.07 10.74 11.66 0.00 74.54 0.00 0.00 - 7.00
T otal FT E 25.18 14.70 129.70 6.00 179.88 1.00 29.23 385.69 2.53
% 6.53 3.81 33.63 1.56 46.64 0.26 7.58 - 30.74
Table 13: Figures in blue show the vacancies within each Work Area as a percentage of the total
percentage of the Total Staff in that Job Group. Italicised figures in the ‘Total’ column indicate the
change in vacant posts on last Quarter.
Page 16
Support Vacancies
At the end of Quarter 4 2004/2005 there were 168.06 The ‘Managers – Section/Function Heads’ job group is
active support vacancies in the NPS, equating to 3.10% now carrying the lowest proportion of vacancies, with
of the total number of available support posts (excluding just 0.96% reported at the close of Quarter 4.
the NPD). This represents a decrease of 15.99 FTE The vast majority of active support vacancies continue to
vacancies on the previous quarter (184.05 active occur in the ‘Operational Services’ work area, which
vacancies, representing 3.49% of the total posts accounts for 56.68% of all the vacancies in the support
available). category. However, this is again a significant decrease
The Area/District Manager job group was carrying the on the comparable percentage for the previous quarter
highest proportion of active vacancies at 5.16% of total (64.07%), and the quarter prior to that (74.63%). This
posts (up from 2.28% in Quarter 3) at the close of now means that the number of vacancies in this
Quarter 4. This continues the volatile changes in the category is somewhat out of proportion with the overall
number of vacancies in this job group across the percentage of staff covered by this work group (66.49%
financial year, with figures having risen, fallen, and then of Support Staff). This emerging trend will continue to be
risen again across the last 3 quarters. This is likely to be monitored in future reports
linked to the upsurge in staff numbers in this job group Regionally, the South West continues to have the
over the same period. The job group has been highest proportion of active support vacancies (7.09%)
expanding rapidly, and it is likely that such expansion at the close of Quarter 4. However, this is a reduction on
would be linked with increased recruitment activity. the 9.51% recorded in Quarter 3.
The growth trend in active vacancies for the Support The number of active support vacancies in the South
Administration job group that has been seen in previous East Region continues its recent decline, falling to
quarters has reversed, with a drop to 3.37% vacancies 6.66% of total workforce from 7.05% in the previous
compared to 4.12% the previous quarter. quarter.
Table 14 – Active Vacancies by Job Group & Work Area (Support) Information and IT
Vacancies as a %
Communications
of Job Group
Partnerships
Development
Operational
Breakdown
and Public
Resources
Training &
Research,
Relations
Total (No
Possible)
Services
Finance
Human
Other
Total
D eputy C hief FTE 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 4.42
O ffic er/D irec tor
% 50.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 + 1.00
AC O and E quivalent FTE 0.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 5.00 1.62
% 0.00 80.00 0.00 0.00 0.00 0.00 0.00 0.00 20.00 + 4.00
Area/D is tric t Manager or FTE 1.00 6.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7.00 5.16
E quivalent
% 14.29 85.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 + 4.00
Manager - S ec tion or FTE 0.00 0.50 0.50 1.50 0.60 0.00 0.00 0.00 1.00 4.10 0.96
Func tion Head
% 0.00 12.20 12.20 36.59 14.63 0.00 0.00 0.00 24.39 - 3.52
S upport S taff FTE 15.00 80.26 2.40 7.10 5.00 1.50 6.70 1.00 13.00 131.96 3.43
Adm inis tration
% 11.37 60.82 1.82 5.38 3.79 1.14 5.08 0.76 9.85 - 21.97
S upport S taff O ther FTE 0.00 3.50 0.00 4.20 1.00 0.00 4.10 0.00 0.20 13.00 3.37
% 0.00 26.92 0.00 32.31 7.69 0.00 31.54 0.00 1.54 + 4.50
O ther S pec ialis t W orker FTE 0.00 0.00 0.00 1.00 1.00 0.00 3.00 0.00 0.00 5.00 1.84
% 0.00 0.00 0.00 20.00 20.00 0.00 60.00 0.00 0.00 - 4.00
T otal FT E 17.00 95.26 2.90 13.80 7.60 1.50 13.80 1.00 15.20 168.06 3.10
% 10.12 56.68 1.73 8.21 4.52 0.89 8.21 0.60 9.04 - 15.99
Table 14: Figures in blue show the vacancies within each Work Area as a percentage of the total
percentage of the Total Staff in that Job Group
Page 17
Table 15 – Active Vacancies by Region & Work Area (Support)
Information and IT
Communications
Partnerships
Development
Operational
Breakdown
and Public
Resources
Training &
Research,
Relations
Total (No
Possible)
Services
Finance
Human
Other
Total
North W est FTE 0.00 0.50 0.00 6.60 2.00 0.00 1.00 0.00 7.00 17.10
% 0.00 2.92 0.00 38.60 11.70 0.00 5.85 0.00 40.94 + 14.50
North East FTE 0.00 3.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 4.00
% 0.00 75.00 0.00 0.00 0.00 0.00 25.00 0.00 0.00 + 2.00
Yorkshire & Hum berside FTE 14.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14.50
% 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 9.50
W est Midlands FTE 0.00 8.11 1.00 2.50 1.80 1.50 0.20 1.00 1.10 17.21
% 0.00 47.12 5.81 14.53 10.46 8.72 1.16 5.81 6.39 - 4.29
East Midlands FTE 0.00 4.50 0.50 0.50 1.50 0.00 0.00 0.00 1.50 8.50
% 0.00 52.94 5.88 5.88 17.65 0.00 0.00 0.00 17.65 - 7.64
East of England FTE 0.00 15.97 0.00 0.00 0.00 0.00 3.00 0.00 0.00 18.97
% 0.00 84.19 0.00 0.00 0.00 0.00 15.81 0.00 0.00 - 2.59
South W est FTE 2.00 25.00 0.00 1.20 1.30 0.00 0.00 0.00 4.20 33.70
% 5.93 74.18 0.00 3.56 3.86 0.00 0.00 0.00 12.46 - 11.10
South East FTE 0.00 28.38 0.40 1.00 1.00 0.00 7.60 0.00 1.40 39.78
% 0.00 71.34 1.01 2.51 2.51 0.00 19.11 0.00 3.52 - 2.57
London FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
W ales FTE 0.50 9.80 1.00 2.00 0.00 0.00 1.00 0.00 0.00 14.30
% 3.50 68.53 6.99 13.99 0.00 0.00 6.99 0.00 0.00 + 5.20
T otal FT E 17.00 95.26 2.90 13.80 7.60 1.50 13.80 1.00 15.20 168.06
% 10.12 56.68 1.73 8.21 4.52 0.89 8.21 0.60 9.04 - 15.99
Table 16 – Active Vacancies by Region & Job Group (Support)

M anager - Section
or Function Head
Vacancies as a %
Other Specialist
Administration
Officer/Director
Support Staff -
Support Staff
of Total Staff
Deputy Chief
Area/District
M anager or
Equivalent
Equivalent
ACO and
Worker
Other
Total
North W est FTE 0.00 0.00 0.00 1.00 12.10 4.00 0.00 17.10 2.14
% 0.00 0.00 0.00 5.85 70.76 23.39 0.00 + 14.50
North East FTE 0.00 1.00 0.00 0.00 1.00 2.00 0.00 4.00 1.24
% 0.00 25.00 0.00 0.00 25.00 50.00 0.00 + 2.00
% 6.90 0.00 6.90 0.00 86.21 0.00 0.00 - 9.50
W est Midlands FTE 0.00 1.00 2.00 0.30 13.91 0.00 0.00 17.21 2.65
% 0.00 5.81 11.62 1.74 80.83 0.00 0.00 - 4.29
% 0.00 0.00 0.00 11.76 76.47 0.00 11.76 - 7.64
% 0.00 5.27 0.00 2.64 92.09 0.00 0.00 - 2.59
South W est FTE 0.00 0.00 1.00 1.30 30.00 1.40 0.00 33.70 7.09
% 0.00 0.00 2.97 3.86 89.02 4.15 0.00 - 11.10
South East FTE 1.00 1.00 3.00 0.00 26.18 5.60 3.00 39.78 6.66
% 2.51 2.51 7.54 0.00 65.81 14.08 7.54 - 2.57
London FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
W ales FTE 0.00 1.00 0.00 0.00 12.30 0.00 1.00 14.30 4.40
% 0.00 6.99 0.00 0.00 86.01 0.00 6.99 + 5.20
T otal FT E 2.00 5.00 7.00 4.10 131.96 13.00 5.00 168.06 3.10
% 1.19 2.98 4.17 2.44 78.52 7.74 2.98 - 15.99
Tables 15 & 16: Figures in blue show the vacancies within each work area as a percentage of
the total Vacancies in the Region. Figures marked in red show the total vacancies for each
Region as a percentage of the Total Staff in that Region
Page 18
Chart 20 – Regional Active Vacancy Levels
North Ea st
1.11%
(1.07%) [1.24%]
North W e st 6.30%
1.05%
(0.71%) [2.14%] Yorkshire & Hum be rside
4.50% 2.18%
(2.23%) [2.07%]
W e st Midla nds
4.70%
1.38%
(0.87%) [2.65%] Ea st Midla nds
4.90% 2.92%
(3.20%) [1.99%]
W a le s
4.20%
3.70%
(3.46%) [4.40%] Ea st of Engla nd
4.40% 4.83%
(4.81%) [4.91%]
South W e st 3.60%
6.75%
(6.61%) [7.09%] London
3.20% South Ea st 0.00%
5.35% (0.00%) [0.00%]
(4.92%) [6.66%] 7.00%
3.60%
Chart 20: Figures in ( ) brackets show the active vacancy percentage for Operational
staff within the region. Those in red and [ ] brackets are the same figures for Support
Staff. All percentages are as a proportion of total staff numbers within the region.
Figures in blue indicate the regional unemployment rate for comparison
Chart 21 – Ranked % Change in Vacancy Levels by

Job Group (Operational)
Senior Practitioner -34.08%
Psychologist -28.57%
Probation Services Officer -25.28%
Senior Probation Officer 7.61%
Other Operational Staff 25.72%
Probation Officer 26.75%
Trainee Probation Officer 100.00%
Operational Group -7.38%
Chart 22 – Ranked % Change in Vacancy Levels by

Job Group (Support)
Section/Function Heads -46.19%
Other Specialist -44.44%
Support Admin -14.27%
Support Staff Other 52.94%
DCO/Director 100.00%
Area/District Manager 133.33%
Operational Group -8.69%
Chart 21 & 22: Please note that where there are large percentage increases, these
reflect calculations based on small numbers. For example, an increase from 1 vacancy
to 2 vacancies between quarters equates to a 100% increase in percentage terms.
Page 19
Chart 23 – Ranked % Change in Vacancy Levels by Probation
Area (Operational Posts)
West Mercia -140.00%
Northamptonshire -71.88%
North Wales -70.00%
Warwickshire -57.75%
Cumbria -53.33%
Lincolnshire -47.76%
Dorset -44.34%
Derbyshire -42.59%
Kent -41.30%
Surrey -38.12%
South Wales -22.08%
West Yorkshire -10.92%
Norfolk -8.78%
Wiltshire -7.32%
Devon & Cornwall -6.94%
Sussex -2.78%
Hertfordshire 0.00%
Humberside 0.00%
Lancashire 0.00%
Cheshire 0.00%
Greater Manchester 0.00%
Merseyside 0.00%
London 0.00%
Northumbria 0.00%
South Yorkshire 0.00%
West Midlands 0.00%
Avon & Somerset 4.94%
Hampshire 10.00%
Cambridgeshire 11.59%
Staffordshire 11.77%
Teesside 14.71%
Dyfed Powys 26.19%
Thames Valley 27.46%
Suffolk 30.77%
Bedfordshire 36.67%
Essex 40.00%
Leicestershire 54.46%
Gwent 62.86%
Durham 104.00%
Gloucestershire 104.17%
Chart 23: Please note that where there are large percentage increases, these reflect
calculations based on small numbers. For example, an increase from 1 vacancy to 2
vacancies between quarters equates to a 100% increase in percentage terms.
Page 20
Chart 24 – Ranked % Change in Vacancy Levels by Probation
Area (Support Posts)
Merseyside -100.00%
Cambridgeshire -93.23%
Lincolnshire -87.80%
Cumbria -68.75%
Northamptonshire -66.96%
Suffolk -56.14%
Warwickshire -46.43%
West Yorkshire -39.58%
Staffordshire -38.46%
Leicestershire -36.36%
Avon & Somerset -31.56%
Norfolk -31.01%
Dorset -27.66%
Devon & Cornwall -25.86%
Surrey -25.00%
Thames Valley -24.30%
Wiltshire -3.23%
Humberside 0.00%
Lancashire 0.00%
Essex 0.00%
Durham 0.00%
Greater Manchester 0.00%
West Midlands 0.00%
Dyfed Powys 0.00%
North Wales 0.00%
London 0.00%
Northumbria 0.00%
South Yorkshire 0.00%
Cheshire 0.00%
Gwent 0.00%
Sussex 0.00%
Teesside 0.00%
Hertfordshire 0.00%
West Mercia 21.57%
South Wales 33.72%
Hampshire 40.00%
Bedfordshire 40.00%
Kent 45.66%
Derbyshire 50.00%
Gloucestershire 100.00%
Chart 24: Please note that where there are large percentage increases, these reflect
calculations based on small numbers. For example, an increase from 1 vacancy to 2
vacancies between quarters equates to a 100% increase in percentage terms.
Page 21
Starters and Leavers
At Area level attrition rates include all leavers, 1984.80 leavers across the course of the year, and is an
irrespective of whether they have transferred within the improvement on the full year attrition rate for the
NPS, as they all represent attrition from that Area. At a previous financial year (10.66%).
national level however, attrition rate calculations do not
During the quarter there were 737.75 FTE starters
include those who have transferred within the service, as
(including NPD) who joined the organisation as either
they do not represent attrition from the NPS as a whole.
completely new or returning staff. The ratio of starters to
This also applies to the figures on starters, where
leavers for Quarter 4 is therefore 1:0.55 which is
national figures reflect only those who are new to, or re-
consistent with the growth in staff numbers seen in the
entering the service.
Quarter.
In Quarter 4 2004/2005 the attrition rate for the service
Across the financial year there have been 2552.67 FTE
as a whole (including NPD) was 2.02% (402.32 FTE
starters, which means there were 0.78 leavers for every
leavers during the quarter). This is a further decrease on
starter during the period. Again, this is consistent with
the attrition rate at the end of last quarter (2.21%). This
the general growth experienced across the NPS in
means that the attrition rate for the full 2004/2005
2004/2005.
financial year stands at 10.06%. This equates to
Table 17 – Starters & Leavers by Job Group (Operational, Quarter 4 only)
Attrition Rate (%)

Starters:Leavers
Change on Last
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Quarter
Senior Probation Officer 12.55 51.79 19.10 15.71 1 : 1.52 1.63 + 0.31
Senior Practitioner 5.00 100.00 3.50 28.57 1 : 0.70 0.96 - 0.40
Probation Officer 60.14 60.69 122.23 31.03 1 : 2.03 2.43 + 0.54
Trainee Probation Officer 102.00 5.88 11.00 18.18 1 : 0.11 0.62 - 0.79
Probation Services Officer 311.81 4.81 118.79 10.10 1 : 0.38 2.07 - 0.32
Psychologist 0.00 0.00 0.00 0.00 - 0.00 - 12.00
Other Operational Staff 36.15 0.00 22.10 13.57 1 : 0.61 3.92 + 0.91
T otal: 527.65 13.08 296.72 19.86 1 : 0.56 2.02 - 0.01
Table 18 – Starters & Leavers by Job Group (Operational, 04/05 Financial Year)
Attrition Rate (%)
Starters:Leavers
Change on Year
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Senior Probation Officer 32.15 0.00 94.77 23.21 1 : 2.95 8.21 + 0.97
Senior Practitioner 15.00 86.67 14.90 23.49 1 : 0.99 4.10 - 3.72
Probation Officer 160.10 69.83 454.57 23.35 1 : 2.84 9.23 - 1.44
Trainee Probation Officer 614.00 8.63 113.00 24.78 1 : 0.18 6.49 - 0.40
Probation Services Officer 940.11 5.44 585.42 9.21 1 : 0.62 10.43 - 0.69
Psychologist 2.00 0.00 7.00 0.00 1 : 3.50 29.98 + 21.21
Other Operational Staff 96.99 12.99 81.38 7.37 1 : 0.84 14.30 - 5.55
T otal: 1860.35 14.06 1351.04 16.25 1 : 0.73 9.39 - 1.10
Table 17 & 18: All starters and leavers totals include those staff transferring within the NPS.
Figures marked in red indicate where the ratio of starters to leavers shows a net loss in
staff, or where the attrition rate is higher than the national average for the job category.
Figures in green indicate the opposite.
Page 22
By Job Group
Amongst Probation Officer grades (including Senior account of transfers within an Area. This therefore
Probation Officers and Senior Practitioners) the attrition excludes those staff graduating from TPO to PO posts,
rate in Quarter 4 was 1.56%, equating to 102.90 FTE as well as those achieving progression through the
leavers. This is a decrease on last quarter (1.76%). career structure, as all of these movements are treated
as transfers rather than new starts.
The actual total number of Probation Officers leaving
during the quarter across the NPS was 144.83 FTE. If internal transfers within an Area are included, there
However, of these 41.93 FTE (28.95%) were transfers have been a total of 142.19 starters, and 115.90 leavers
between Areas, and were retained within the Service. from the general Probation Officer group during the
Quarter. This gives rise to a ratio of 0.82 leavers for
During Quarter 4 there were a total of 75.69 FTE every starter.
Probation Officer starters, of whom a minority of 29.69
(38.22%) were new to the service, or were re-entering The full year attrition rate for Probation Officers
following a break in service. (inclusive as above) stands at 6.71%, equating to 432.61
leavers across the period. In addition to this, there were
The net loss of Probation Officers (excluding transfers 131.63 FTE (or 23.33%) who transferred internally and
between Areas) in Quarter 4 stands at 3.38 leavers for were retained within the Service.
every starter. However, both this ratio, and the gross
ratios presented in Table 17 on Page 22, do not take
Table 19 – Starters & Leavers by Job Group (Support, Quarter 4 only)
Attrition Rate (%)

Starters:Leavers
Change on Last
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Quarter
Deputy Chief Officer/Director 1.00 0.00 9.00 33.33 1 : 9.00 20.62 + 18.32
ACO & Equivalent 6.00 66.67 5.00 100.00 1 : 0.83 1.75 + 1.39
Area/District Manager or Equivalent 2.50 40.00 4.00 25.00 1 : 1.60 3.08 + 0.64
Manager - Section or Function Head 9.31 10.74 14.38 6.95 1 : 1.54 3.34 + 1.44
Support Staff - Adm inistration 201.73 4.07 107.77 3.71 1 : 0.53 3.09 - 0.09
Support Staff Other 28.00 3.57 14.09 0.00 1 : 0.50 4.03 + 1.75
Other Specialist W orker 11.78 8.49 5.89 0.00 1 : 0.50 2.35 + 0.90
Support Staff T otal 260.32 6.23 160.13 8.74 1 : 0.62 3.19 + 0.46
Table 20 – Starters & Leavers by Job Group (Support, 04/05 Financial Year)
Attrition Rate (%)
Starters:Leavers
Change on Year
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Deputy Chief Officer/Director 1.00 0.00 13.00 30.77 1 : 13.00 31.19 + 12.87
ACO & Equivalent 12.27 73.35 20.00 45.00 1 : 1.63 7.10 - 3.32
Area/District Manager or Equivalent 7.50 40.00 9.50 21.05 1 : 1.27 8.01 - 7.17
Manager - Section or Function Head 28.81 13.88 47.93 10.43 1 : 1.66 11.43 + 0.14
Support Staff - Adm inistration 654.60 3.44 524.93 2.00 1 : 0.80 15.01 + 2.88
Support Staff Other 116.80 2.31 58.17 0.00 1 : 0.50 16.19 - 12.34
Other Specialist W orker 43.76 9.14 31.81 3.14 1 : 0.73 12.48 - 10.37
Support Staff T otal 864.74 5.23 705.34 4.47 1 : 0.82 14.19 + 0.51
Table 19 & 20: All starters and leavers totals include those staff transferring within the NPS.
Figures marked in red indicate where the ratio of starters to leavers shows a net loss in
staff, or where the attrition rate is higher than the national average for the job category.
Figures in green indicate the opposite.
23
Counterbalancing this, there were a total of 207.25 rate for this job group is an consequence of the small
starters in the broad Probation Officer category, of whom number of staff that it covers.
82.45 FTE (a minority of 39.78%) were new to the
service, or were returning following a break in service. Amongst Support grades, there continues to be a
This means that the ratio of starters to leavers for the full general downward trend in the rolling annual attrition
financial year was 1 starter for every 5.24 leavers. rate for most job groups, most notably amongst
However as noted above, these figures do not take Assistant Chief Officers and the Support Staff Other job
account of transfers internally within an Area, which group. In Quarter 4 there has been a sharp upturn in the
accounts for the majority of starters in the Probation annual rolling attrition rate for Deputy Chief Officers, but
Officer category. this is thanks to a relatively small increase in leavers
which is exaggerated by the small number of staff in the
When these transfers are taken into account, the total group.
number of starters for the full financial year is actually
928.78 FTE, against a total of 462.01 FTE leavers. This By Area
gives a starter to leaver ratio of 1:0.5, which is consistent
The overall growth in staff in post figures during Quarter
with the generally strong growth recoded for the main
4 is again reflected in the starter to leaver ratios in the
Probation Officer grades during the 2004/2005 financial
Areas and NPS as a whole. Of the NPS Areas, 80.95%
year.
(90.48% last quarter) reported that their starters were
Analysis of rolling annual attrition rates by grade (shown either exceeding or meeting the number of leavers.
in Charts 25 & 26), shows that generally they are either
A similar pattern is observed for the starters and leavers
holding steady, or showing a slight downward trend.
figures for the full financial year. Across the NPS 38 of
the 42 Areas (90.48%) had a greater number of starters
The ‘Psychologist’ job group has shown rapid increases than leavers during 2004/2005. This is of course
in the attrition rate over the first 3 quarters of the consistent with the growth in staff in post experienced
financial year, but this has been followed by an equally across the same time period.
sharp downturn in Quarter 4. The volatility in the attrition
Chart 25 – Rolling Annual Attrition Rate by Grade

(Operational)
40%
35%
30%
Senior Probation Officer
25% Senior Practitioner
Probation Officer
20% Trainee Probation Officer
Probation Services Officer
15% Psychologist
Other Operational Staff
10%
5%
0%
Q1 03/04 Q2 04/05 Q3 04/05 Q4 04/05
Chart 26 – Rolling Annual Attrition Rate by Grade

(Support)
35%
30%
25% DCO/Directors
ACO
20% Area/District Managers
Section or Function Heads
15% Support Staff Admin
Support Staff Others
10% Other Specialists
5%
0%
Q1 03/04 Q2 04/05 Q3 04/05 Q4 04/05
Page 24
Table 21a – Starters & Leavers Summary by Area & Family Group
(Quarter 4 only)
Attrition Rate (%)

Starters:Leavers
Change on Last
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Quarter
Cum bria 8.40 33.33 2.91 0.00 1 : 0.35 1.68 - 1.97
Dyfed Powys 4.00 0.00 4.55 21.98 1 : 1.14 3.07 + 3.07
Gloucestershire 2.00 50.00 6.54 30.58 1 : 3.27 3.72 + 1.16
Lincolnshire 7.60 21.05 5.50 18.18 1 : 0.72 2.40 - 0.32
Norfolk 19.00 10.53 7.00 28.57 1 : 0.37 2.82 - 0.56
North Yorkshire 22.00 50.00 0.00 - - 0.00 - 10.25
North W ales 9.40 36.17 5.00 0.00 1 : 0.53 2.09 + 0.40
Suffolk 14.02 10.70 7.80 0.00 1 : 0.56 3.74 + 0.47
W iltshire 5.40 37.04 4.90 40.82 1 : 0.91 3.32 - 0.43
Family Group 1 91.82 27.55 44.20 18.10 1 : 0.48 2.01 - 0.40
Bedfordshire 18.00 22.22 5.00 20.00 1 : 0.28 2.67 - 0.13
Cam bridgeshire 7.45 13.42 8.40 59.52 1 : 1.13 3.77 + 0.70
Dorset 9.80 46.94 6.74 0.00 1 : 0.69 3.14 - 0.83
Northam ptonshire 13.00 7.69 6.00 0.00 1 : 0.46 2.77 - 0.07
Surrey 12.90 27.13 6.30 33.81 1 : 0.49 2.53 - 1.28
W arwickshire 9.21 0.00 3.00 0.00 1 : 0.33 1.81 - 0.64
Family Group 2 70.36 20.04 35.44 22.94 1 : 0.50 2.17 - 0.79

Cheshire 17.00 35.29 0.00 - - 0.00 - 0.29
Derbyshire 14.60 17.81 7.30 24.66 1 : 0.50 2.08 - 0.52
Durham 35.00 20.00 6.20 16.13 1 : 0.18 2.09 + 1.31
Gwent 2.00 0.00 6.40 0.00 1 : 3.20 2.77 + 0.95
Hertfordshire 11.66 8.58 8.45 23.67 1 : 0.72 3.86 - 0.11
Leicestershire 9.00 11.11 13.00 15.38 1 : 1.44 2.94 + 0.01
Staffordshire 12.00 4.17 5.00 40.00 1 : 0.42 1.19 - 1.26
Teesside 26.10 15.33 10.50 38.10 1 : 0.40 3.34 + 1.33
Family Group 3 127.36 17.35 56.85 22.52 1 : 0.45 1.68 - 0.13
Page 25
Table 21b – Starters & Leavers Summary by Area & Family Group
(Quarter 4 only)
Attrition Rate (%)

Starters:Leavers
Change on Last
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Quarter
Avon & Som erset 27.30 0.00 12.30 8.13 1 : 0.45 2.45 - 0.03
Devon & Cornwall 19.23 15.60 6.00 0.00 1 : 0.31 1.32 - 0.51
Hum berside 10.48 20.99 14.38 34.77 1 : 1.37 3.24 - 0.10
Sussex 21.00 23.81 13.00 23.08 1 : 0.62 3.54 + 2.79
Tham es Valley 30.60 16.34 23.54 12.74 1 : 0.77 3.82 + 0.55
W est Mercia 11.26 0.00 8.33 0.00 1 : 0.74 2.23 - 0.61
Family Group 4 119.87 12.68 77.55 15.47 1 : 0.65 2.38 + 0.46
Essex 27.50 7.27 14.00 35.71 1 : 0.51 3.18 + 0.65
Ham pshire 21.70 0.00 8.83 0.00 1 : 0.41 1.68 - 1.71
Kent 19.37 10.74 13.28 22.59 1 : 0.69 2.88 - 0.06
Lancashire 0.00 - 7.40 13.51 - 1.24 - 0.47
Nottingham shire 40.30 7.44 19.30 10.36 1 : 0.48 3.83 + 0.67
South W ales 17.94 2.45 17.00 23.53 1 : 0.95 3.01 + 1.74
Family Group 5 126.81 5.93 79.81 18.79 1 : 0.63 2.09 + 0.04
Greater Manchester 39.00 0.00 23.00 13.04 1 : 0.59 1.75 - 0.58
London 71.51 0.00 63.50 0.00 1 : 0.89 2.66 - 0.35
Merseyside 5.74 0.00 10.00 0.00 1 : 1.74 1.30 - 0.39
Northum bria 18.70 0.00 17.05 23.46 1 : 0.91 2.52 + 0.86
South Yorkshire 22.00 4.55 15.00 33.33 1 : 0.68 2.29 - 0.80
W est Midlands 64.73 0.00 13.00 0.00 1 : 0.20 1.03 - 0.89
W est Yorkshire 30.07 0.00 18.85 26.53 1 : 0.63 1.81 - 0.48
Family Group 6 251.75 0.40 160.40 10.60 1 : 0.64 1.77 - 0.57
NPD 35.00 0.00 21.00 0.00 1 : 0.60 6.55 - 10.05
National T otal * 737.75 - 402.32 - 1 : 0.55 2.02 - 0.36
Table 21a & 21b: Figures include those staff transferring from one Area to another, except
for the National total (marked with an *). Transfer percentages are calculated as a
proportion of total starters or leavers (as appropriate). Figures marked in red indicate
where the ratio of starters to leavers shows a net loss in staff, or where the attrition rate is
higher than the national average. Figures in green indicate the opposite. The Attrition Rate
figures are calculated for Quarter 4 only.
Page 26
Table 22a – Starters & Leavers Summary by Area & Family Group
(04/05 Financial Year)
Attrition Rate (%)

Starters:Leavers
Change on Year
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Cum bria 33.55 23.07 16.79 23.82 1 : 0.50 9.98 - 7.36
Dyfed Powys 15.28 0.00 10.95 12.79 1 : 0.72 7.58 - 1.98
Gloucestershire 21.34 23.43 18.43 16.28 1 : 0.86 10.66 - 12.54
Lincolnshire 25.23 10.31 27.62 18.10 1 : 1.09 12.19 + 1.67
Norfolk 44.00 9.09 31.00 12.90 1 : 0.70 12.80 - 2.45
North Yorkshire 51.40 46.50 32.60 46.01 1 : 0.63 14.16 - 5.67
North W ales 34.80 21.26 21.50 16.28 1 : 0.62 9.10 - 0.35
Suffolk 19.24 7.80 28.51 15.78 1 : 1.48 14.10 + 5.10
W iltshire 28.50 10.53 23.30 12.88 1 : 0.82 16.16 - 1.75
Family Group 1 273.34 20.17 210.70 20.60 1 : 0.77 11.92 - 2.46
Bedfordshire 42.00 26.19 25.00 12.00 1 : 0.60 13.53 + 0.67
Cam bridgeshire 25.73 23.32 33.70 17.80 1 : 1.31 15.28 - 2.82
Dorset 46.99 29.54 25.21 7.93 1 : 0.54 12.13 - 1.60
Northam ptonshire 46.67 23.57 37.88 26.40 1 : 0.81 17.60 + 8.34
Surrey 58.07 18.08 46.02 15.49 1 : 0.79 19.05 - 0.67
W arwickshire 30.79 6.50 22.57 13.29 1 : 0.73 13.85 + 4.41
Family Group 2 250.25 21.73 190.38 16.35 1 : 0.76 15.44 + 1.34

Cheshire 45.20 28.76 23.30 12.88 1 : 0.52 6.71 + 3.30
Derbyshire 42.50 22.59 29.40 21.09 1 : 0.69 8.38 - 5.16
Durham 68.00 23.53 16.40 6.10 1 : 0.24 5.82 - 5.23
Gwent 39.60 10.10 31.60 0.00 1 : 0.80 13.63 + 2.32
Hertfordshire 38.66 21.47 28.81 14.27 1 : 0.75 13.22 - 9.41
Leicestershire 92.50 6.49 47.50 21.05 1 : 0.51 10.73 + 0.31
Staffordshire 48.50 25.77 26.60 7.52 1 : 0.55 6.53 - 7.32
Teesside 50.10 13.97 32.50 30.77 1 : 0.65 10.50 - 1.02
Family Group 3 425.06 17.97 236.11 15.38 1 : 0.56 9.12 - 2.57
27
Table 22b – Starters & Leavers Summary by Area & Family Group
(04/05 Financial Year)
Attrition Rate (%)

Starters:Leavers
Change on Year
Starters (FTE)
Leavers (FTE)
% Transfers
% Transfers
Number of
Number of
Ratio of
Avon & Som erset 70.60 1.42 54.50 11.01 1 : 0.77 11.14 - 1.97
Devon & Cornwall 54.85 13.67 50.41 5.95 1 : 0.92 11.35 + 0.74
Hum berside 63.08 25.52 46.48 32.27 1 : 0.74 10.76 + 6.14
Sussex 93.00 18.28 48.60 12.35 1 : 0.52 13.72 + 0.22
Tham es Valley 113.80 9.75 104.91 14.87 1 : 0.92 17.36 + 3.52
W est Mercia 45.16 6.64 32.46 6.16 1 : 0.72 8.82 - 1.99
Family Group 4 440.49 12.65 337.36 14.11 1 : 0.77 12.53 + 1.31
Essex 91.40 10.50 49.00 30.61 1 : 0.54 11.51 - 8.87
Ham pshire 77.07 0.00 54.00 3.70 1 : 0.70 10.52 - 2.06
Kent 59.90 10.15 54.63 13.91 1 : 0.91 11.99 + 0.89
Lancashire 44.40 15.77 39.30 15.27 1 : 0.89 6.64 - 2.02
Nottingham shire 132.90 7.15 73.70 6.78 1 : 0.55 15.01 - 2.81
South W ales 99.84 5.35 56.04 17.84 1 : 0.56 10.30 + 0.69
Family Group 5 505.51 7.42 326.67 13.96 1 : 0.65 10.81 - 2.10
Greater Manchester 188.00 0.00 138.00 9.42 1 : 0.73 10.69 - 4.01
London 145.28 0.00 290.28 1.86 1 : 2.00 11.95 + 0.47
Merseyside 102.14 0.00 55.18 3.62 1 : 0.54 7.22 - 2.29
Northum bria 72.38 2.76 64.12 10.29 1 : 0.89 9.66 + 2.26
South Yorkshire 86.00 4.65 63.00 9.52 1 : 0.73 9.77 + 2.83
W est Midlands 162.00 3.70 92.56 2.16 1 : 0.57 7.47 + 0.80
W est Yorkshire 118.08 9.08 86.51 13.87 1 : 0.73 8.44 - 0.30
Family Group 6 873.88 2.60 789.65 5.95 1 : 0.90 9.80 - 0.20
NPD 86.00 0.00 141.00 0.00 1 : 1.64 43.64 + 10.34
National T otal * 2552.67 - 1980.84 - 1 : 0.78 10.06 - 0.60
Table 22a & 22b: Figures include those staff transferring from one Area to another, except
for the National total (marked with an *). Transfer percentages are calculated as a
proportion of total starters or leavers (as appropriate). Figures marked in red indicate
where the ratio of starters to leavers shows a net loss in staff, or where the attrition rate is
higher than the national average. Figures in green indicate the opposite. The Attrition Rate
figures are calculated for the full 2004/2005 financial year.
Page 28
Chart 27 – Ranked Average Number of Leavers Chart 28 – Ranked Average Number of Leavers per
per Starter by Probation Area (Quarter 4 only) Starter by Probation Area (04/05 Financial Year)
Cheshire Durham
Lancashire Cumbria
North Yorkshire Leicestershire
Durham Cheshire
West Midlands Sussex
Bedfordshire Essex
Devon & Cornwall Dorset
Warwickshire Merseyside
Cumbria Staffordshire
Norfolk Nottinghamshire
Teesside South Wales
Hampshire West Midlands
Staffordshire Bedfordshire
Avon & Somerset North Wales
Northamptonshire North Yorkshire
Nottinghamshire Teesside
Surrey Derbyshire
Derbyshire Hampshire
Essex Norfolk
North Wales Dyfed Powys
Suffolk West Mercia
Greater Manchester South Yorkshire
Sussex West Yorkshire
West Yorkshire Warwickshire
South Yorkshire Greater Manchester
Kent Humberside
Dorset Hertfordshire
Lincolnshire Avon & Somerset
Hertfordshire Surrey
West Mercia Gwent
Thames Valley Northamptonshire
London Wiltshire
Wiltshire Gloucestershire
Northumbria Lancashire
South Wales Northumbria
Cambridgeshire Kent
Dyfed Powys Devon & Cornwall
Humberside Thames Valley
Leicestershire Lincolnshire
Merseyside Cambridgeshire
Gwent Suffolk
Gloucestershire London
0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 0.0 0.5 1.0 1.5 2.0 2.5
Chart 27 & 28: The red indicator line marks the balance point where the ratio of starters to leavers
equals 1 to 1 i.e. no net change in staff. Figures above this line are marked in red, and show Areas
where the ratio of starters to leavers indicates a net loss of staff. The dashed indicator line shows
the national average for the relevant period.
Page 29
Chart 29 – Ranked Attrition Rate by Probation Chart 30 – Ranked Attrition Rate by Probation
Area (Quarter 4 Only) Area (04/05 Financial Year)
Cheshire Durham
North Yorkshire Staffordshire
West Midlands Lancashire
Staffordshire Cheshire
Lancashire Merseyside
Merseyside West Midlands
Devon & Cornwall Dyfed Powys
Cumbria Derbyshire
Hampshire West Yorkshire
Greater Manchester West Mercia
Warwickshire North Wales
West Yorkshire Northumbria
Derbyshire South Yorkshire
North Wales Cumbria
Durham South Wales
West Mercia Teesside
South Yorkshire Hampshire
Lincolnshire Gloucestershire
Avon & Somerset Greater Manchester
Northumbria Humberside
Surrey Leicestershire
London Avon & Somerset

Bedfordshire Devon & Cornwall
Gw ent Essex
Northamptonshire Kent
Norfolk Dorset
Kent London
Leicestershire Lincolnshire
South Wales Norfolk
Dyfed Powys Hertfordshire
Dorset Gwent
Essex Bedfordshire
Humberside Sussex
Wiltshire Warwickshire
Teesside Suffolk
Sussex North Yorkshire

Gloucestershire Nottinghamshire
Suffolk Cambridgeshire
Cambridgeshire Wiltshire
Thames Valley Thames Valley
Nottinghamshire Northamptonshire
Hertfordshire Surrey
0% 1% 2% 3% 4% 5% 0% 4% 8% 12% 16% 20%

Chart 29 & 30: In Chart 29, the red indicator line marks the national attrition rate for Quarter 4 2003/2004, while the
dashed indicator line shows the same figure for the current Quarter. In Chart 30, the red line marks the national full
year attrition rate for the previous financial year (03/04). The dashed indicator line in Chart 24 indicates the attrition
rate for the NPS in the 2004/2005 financial year.
Page 30
Starters and Leavers by Region
Charts 31 through 40 show the starters (positive its peak increase in Quarter2 rather than Quarter 3, and
numbers), leavers (negative numbers), and the net subsequently in Quarter 4 there has been no change, as
change for each of the last four quarters by Region. starters and leavers have cancelled each other out.
This affords an opportunity to look at the changing In the East of England the net gain in staff with reference
trends in starter and leaver figures, and how this relates to starters and leavers in Quarter 4 is in actual fact
to changes in staff in post figures. higher than in Quarter 3. However, this result seems to
be largely due to a drop in the number of leavers, rather
The general pattern in the majority of Regions in Quarter than a change in the pattern of starters.
4 is for continued net growth (in terms of more starters
than leavers), although the degree of growth tends to be London has managed to make a small net gain in terms
lower than the peak seen in Quarter 3. The peak in the of starters and leavers during Quarter 4. This follows
previous Quarter is the result of the main intake of from a small increase in starters, and a similar decrease
TPOs, with some residual growth apparent in the in the number of leavers. However, the number of
present Quarter. leavers has been consistently high across the financial
year, and this in part explains the declining staff in post
There are however a couple of exceptions to this figures for London.
general trend. The East Midlands Region experienced
Chart 31 – Starters & Leavers by Quarter Chart 32 – Starters & Leavers by Quarter
(North West) (North East)
250 250
200 200
150 150
100 100
50 Starters 50 Starters
0 Leavers 0 Leavers
-50 Net Change -50 Net Change
-100 -100
-150 -150
-200 -200
-250 -250
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Chart 33 – Starters & Leavers by Quarter Chart 34 – Starters & Leavers by Quarter (West
(Yorkshire & Humberside) Midlands)
250 250
200 200
150 150
100 100
0 Leavers 0 Leavers
-100 -100
-150 -150
-200 -200
-250 -250
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Chart 35 – Starters & Leavers by Quarter (East Chart 36 – Starters & Leavers by Quarter (East
Midlands) of England)
250 250
200 200
150 150
100 100
0 Leavers 0 Leavers
-100 -100
-150 -150
-200 -200
-250 -250
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Page 31
(Wales) (South West)
250 250
200 200
150 150
100 100
0 Leavers 0 Leavers
-100 -100
-150 -150
-200 -200
-250 -250
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
(South East) (London)
250 250
200 200
150 150
100 100
0 Leavers 0 Leavers
-100 -100
-150 -150
-200 -200
-250 -250
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Chart 41 – Regional Attrition Rates (Quarter 4 Only) Chart 42 – Regional Attrition Rates (04/05 Financial Year)
North Ea st North Ea st
2.23 8.29%
North W e st (1.92%) [3.24%] North W e st [11.28%] [11.28%]
1.34 8.18%
(0.88%) [2.8%] Yorkshire & Hum be rside (6.98%) [12.29%] Yorkshire & Hum be rside
1.82 8.77%
(1.66%) [2.25%] (7.27%) [12.68%]
W e st Midla nds W e st Midla nds
1.23 7.86%
Ea st Midla nds Ea st Midla nds
(1.02%) [1.77%] (6.64%) [10.92%]
2.70 11.92%
(2.75%) [2.55%] (10.82%) [15.32%]
W a le s W a le s
2.78 Ea st of Engla nd 10.21% Ea st of Engla nd
(2.28%) [4.2%] 2.92 (9.45%) [12.31%] 12.09%
(2.72%) [3.63%] (10.43%) [17.75%]
South W e st South W e st
2.11 11.44%
(1.87%) [2.6%] London (11.53%) [11.23%] London
South Ea st 2.00 South Ea st 11.91%
2.79 (1.26%) [5.06%] 13.70% (9.73%) [18.01%]
(2.63%) [3.31%] (12.22%) [18.4%]
Charts 41 & 42: Figures in ( ) brackets show the attrition rate for operational
staff in the Region. Figures in [ ] brackets show the same rate for support staff
Page 32
Chart 36a – Regional Rolling Annual Attrition Chart 36b – Regional Rolling Annual Attrition Rates by
Rates by Quarter Quarter
16.0% 18.0%
14.0% 16.0%
North West
12.0% 14.0% East of England
North East
Wales
10.0% 12.0%
Yorkshire & South West
Humberside
8.0% West Midlands 10.0% South East
East Midlands London

6.0% 8.0%
4.0% 6.0%
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Regional Attrition Rates

Charts 36a and 36b plot the regional annual rolling 2.01%, and 1.93% respectively over the last 2 quarters.
attrition rate.
In contrast, Yorkshire & Humberside has shown a recent
The data continues to show that generally, the annual upward trend in attrition rate. Between Quarters 2 and 4
rolling attrition rate is holding reasonably steady across of 2004/2005 the attrition rate for the region has
the NPS. increased by 0.77%. A nearly identical increase of
0.76% has occurred in London over the same time
Six of the ten Regions continue to show a downward
period.
trend in the attrition rate, with the most notable
decreases apparent in the North West, East England, The remaining Regions have either shown small
and East Midlands where the rate has fallen by 2.49%, increases since Quarter 3, or are holding steady.
Destination of Leavers Chart 37 – Destination of Leavers (Operational Staff)

Charts 37 & 38 show the proportion of
leavers to each destination category
across the last full year (4 quarters). This 4.83% 1.23%
averages out minor fluctuations in the 2.60% Youth Justice (- 0.01%)

Drugs Projects (- 0.04%)
data from quarter to quarter, and better 1.48% Social Services (- 0.11%)
represents longer terms patterns in the Other Voluntary Sector (- 0.10%)

Prison Service (+ 0.34%)
data. 3.14%
Other Public Sector (- 0.89%)
8.31% Other Private Sector (- 0.85%)
With the exception of retirement and 1.58%

Self-Employed (- 0.11%)
death in service, we still do not currently 2.34%
collect ‘Reasons’ for leaving on a national

25.50%
15.83%
basis.
The destination of leavers in the NPS Employment within NPS (+ 1.01%)
continues to be relatively steady. In both Other Employment (- 1.77%)

No Other Employment (+ 0.95%)
charts, the figures in brackets to the right Education/Training (+ 0.11%)
of each legend entry show the change in Retirement (+ 0.23%)

Death (- 0.07%)
percentage for each destination relative to 17.34%
Other/Not Known (- 0.46%)
the results for the twelve month period

26.31%
from Quarter 3 03/04 to Quarter 2 04/05. 1.21%

0.87% 12.94%
Amongst leavers in the operational staff
category, the proportion of staff that take
up employment within another Area in the 3.97%
NPS (15.83% of total leavers), and are
therefore retained by the Service, has Retirement (- 0.12%)
Ill Health Retirement (+ 0.35%)
increased by 1.01%. There has also been
a 0.95% increase in the number of staff 8.98%
leaving with no other employment
immediately in prospect. These increases
come largely at the expense of the
proportion of leavers moving to take up
other employment outside the NPS, which
has dropped by 1.77%.
Page 33
Of those that do leave to pursue other Chart 38 – Destination of Leavers (Support Staff)
employment, the largest proportion continues
to move to other public sector organisations 0.07% 0.14% 0.36%
(8.31% of total leavers). However, this has 0.37% 1.85%

1.16% Youth Justice (+ 0.00%)
decreased by 0.89% since the previous Drugs Projects (- 0.13%)

Social Services (- 0.26%)
period. The next largest group (at 4.83%) 10.55%
Other Voluntary Sector (- 0.14%)
leaves to pursue a career in the private Prison Service (- 0.09%)

Other Public Sector (+ 0.34%)
sector, however this too is down by 0.85% Other Private Sector (- 1.19%)
during the period ending with Quarter 4 12.01%

Self-Employed (- 0.87%)
04/05.
Leavers from the support category on the 26.50%
other hand are far more likely to leave the

NPS altogether, with just 4.48% of leavers 23.26%
Employment within NPS (+ 1.19%)
taking a post in another Area. However, this 4.48% Other Employment (- 2.34%)
is an increase of 1.19% on previous figures. No Other Employment (- 0.76%)
There has also been a 2.34% drop in the Education/Training (+ 0.48%)

Retirement (+ 0.56%)
proportion of support staff leaving to take up 1.75%
Death (+ 0.38%)
other employment. Other/Not Known (+ 0.49%)
As with the operational category, of those 30.48%

12.77%
that do seek other employment, the majoirty 0.76%

1.25%
of support staff leavers either leave for
alternative public sector posts (12.01%), or
for private sector employment (10.55%). Retirement (- 0.09%)
Although the number of support leavers Ill Health Retirement (+ 0.65%)
heading for the private sector is down 1.19%

during the period.
11.52%
Retirement continues to account for a

significant number of leavers from both the
Operational and Support categories (12.94%
and 12.77% of total leavers in the last 4
quarters respectively).
Health & Safety

The number of Areas providing a nil return for Health & However, this upward trend is likely to be due to lack of
Safety information stands at 26 for Quarter 4. reporting in previous quarters, rather than any change in
the base rate of accidents in the Area.
Following a brief recovery from two consecutive quarters
of growth, the frequency rate (the number of lost time Generally speaking, for the remaining regions the
accidents staff members can expect to have in their number of accidents per FTE is holding steady.
working life) of ‘3 Day Lost Time’ incidents or accidents
has increased since last quarter.
At the same time, the number of ‘1 to 3 Day Lost Time’
incidents or accidents has also risen following two
consecutive quarters of stability
The NPD will continue to monitor these trends, and to Chart 39 – Number and Frequency Rate of 3 Day Lost Time
work with Areas to implement measures to control this Accidents/Incidents
situation. 18 0.25
Charts 41a and 41b on page 30 show the number of 16
accidents per FTE as a rolling 12 month average by 14 0.20

Region, a measure introduced in issue 4 of this report.
12
Generally speaking, the rate of accidents measured in 10
0.15
this way appears to be relatively low and stable. The

Rate
No.
8
South West Region, which has shown steady growth in 0.10
the rolling annual accident rate across the previous 3 6
quarters this year, has registered a sharp decline for the 4 0.05
period to Quarter 4. 2
It is also worth noting that the accident rate in London is 0 0.00

showing an upward movement for the period to Quarter Q1 - 03/04 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
4, following on from a similar rise in the previous quarter. Number of Accidents/Incidents Frequency Rate
Page 34
Chart 40 – Number and Frequency Rate of 1- 3 Day Lost Time
Accidents/Incidents
12 0.14
0.12
10
0.10
8
0.08
Rate
No.
6
0.06
4
0.04
2
0.02
0 0.00
Q1 - 03/04 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Number of Accidents/Incidents Frequency Rate
Table 35 – Regional Accident/Incident Summary

(Previous 4 Quarters)
Average FTE in Post

Accidents/Incidents
Accidents/Incidents
(FTE) Involved in an
Proportion of Staff
Accident/Incident
Across Period
per FTE
No. of
North W est 29 3162.42 0.009 1 : 109.05
North East 11 1255.04 0.009 1 : 114.09

Yorkshire & Hunberside 15 2332.81 0.006 1 : 155.52
East Midlands 7 1726.40 0.004 1 : 246.63

W est Midlands 10 2177.98 0.005 1 : 217.8
East of England 17 1493.40 0.011 1 : 87.85
South W est 28 1457.93 0.019 1 : 52.07

South East 3 2168.94 0.001 1 : 722.98
London 6 2428.32 0.002 1 : 404.72
W ales 4 1156.58 0.003 1 : 289.15
T otal 130 19359.81 0.007 1 : 148.92
Chart 41a – Regional Summary of Chart 41b – Regional Summary of

Accidents/Incidents per FTE by Quarter Accidents/Incidents per FTE by Quarter
0.0250 0.0250
0.0200 0.0200
North West East of England

0.0150 0.0150
North East South West
Yorkshire & Hunberside South East
East Midlands London
0.0100 0.0100
West Midlands Wales
0.0050 0.0050
0.0000 0.0000
Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05 Q1 - 04/05 Q2 - 04/05 Q3 - 04/05 Q4 - 04/05
Page 35
Type of Accident/Incident
The NPS Health and Safety Policy Manual classifies averages out quarterly fluctuations, which are inevitable
accidents and incidents by severity (rated 1 – 4). given the nature of accidents, and allow the assessment
Severity 1, being the highest rating, covers work-related of longer term trends.
deaths of employees or other parties. There have been Severity 3 incidents continue to be the most frequently
3 Severity 1 incidents reported during the 2004/2005 reported type in the NPS, accounting for 53.85%
financial year. However, there were no such incidents (previously 51.94%) of all accidents/incidents over the
reported in Quarter 4 2004/2005 last 4 quarters. This is an increase of 1.54% on the
The information shown in the following charts depicts the previous 12 month period. Of the accidents in this
type of events that occur throughout the NPS. Collecting category, the vast majority are of the ‘3 Day Lost Time’
such data nationally enables the identification of type.
significant risks to staff and others who may be affected The implementation of the National Health & Safety
by our work, with a view to directing resources Strategy will contribute to further improvements in the
accordingly to manage and reduce those risks. safety culture of the NPS.
As with the presentation of ‘Destination of Leavers’ data,
the information on accident type presents a summary of
the data on accident type over the last 4 quarters. This
Chart 42 – Breakdown of Accidents/Incidents by Severity Rating and Type
Injury to employee
resulting in
absence in excess
of 1-day as a Death resulting
consequence of from
violence & A sphyxiation or
intimidation 5.34% exposure to
toxic substance
0.76%
Suicide of any
person within
Injury to employee NPS Premises
resulting in or whilst under
absence in excess NPS
of 1-day 20.61% 26.15% Supervision
1.53%
2.31%
17.69% Severity 1 ( 0%)

Severity 2 (- 0.77%)
Severity 3 (+ 1.54%)
Severity 4 (- 0.77%)
Other fire requiring

the attendance of Dangerous
emergency Occurrence 4.58%
services 1.53% 53.85%
Failure of fire or
personal alarms
Threaten with an
for more than 7
offensive weapon
working days
9.92%
3.05%
3-day lost time
Threat with intent
accident/injury to
to Kill 5.34%
employee 42.75%
Major Injury to any

Major Injury to any
person (in the
person as a
workplace) 3.82%
consequence of
violence &
intimidation 0.76%
Page 36

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Human Resources

If you require further copies of this report, please contact CONTENTS

Probation Areas – Operational Staff Total 14765.00 + 205.07 + 515.09

During Quarter 4 there has been a further increase in

increase of 226.13 fte in the Probation Services Officer

staff numbers for the Senior Probation Officer, Senior

relative to last Quarter.

terms of staff in post in the Psychologist job group for

Area/District Manager 43.12%

ACO and Equivalent 9.57%

Section/Function Head 8.35%

Area/District Manager 0.27% Support Staff Other 5.55%

Chief Officer 0.00% Deputy Chief Officer 3.19%

Support Staff Other -0.42% Chief Officer 2.44%

Section/Function Head -0.59% Specialist Worker -0.31%

Deputy Chief Officer -7.28% Support Staff Admin -2.01%

Support Group 0.55% Support Group 1.75%

At the close of Quarter 4, there were 522 Board

Staffing Ratios Senior Personal Secretary 0.00%

of operational to support staff in the NPS.

Operational staff accounted for 73.34% (73.26% in

2.75:1 (including those employed by NPD) compared to

risen in Quarter 4 to 1.16:1 (up from 1.11:1 in Quarter

(down to 4.28:1 from 4.33:1 previous quarter) following

Similarly, the ratio of support staff to managers has Grade 7 -10.56%

of operational to support staff is 2.93:1, a slight increase Personal Secretary -39.26%

to, and there is significant fluctuation in the ratio

Table 4a – Staff in Post by Job Group & Work Area (Operational)

Table 4b – Staff in Post by Job Group & Work Area (Operational)

Table 5a – Staff in Post by Region & Work Area (Operational)

Table 6 – Staff in Post by Region & Job Group (Operational)

Table 7 – Staff in Post by Grade & Work Area (Support)

Table 8 – Staff in Post by Region & Work Area (Support)

ACO & Equivalent

Chart 9 – Regional Breakdown of Staff in Post

Chart 9: Figures in ( ) brackets denote the national proportion of Operational Staff

Table 10 – Staff in Post by Area/Region

North Ea st 982.83 312.56 1295.39 1 : 3.14 + 17.89 + 55.81

North Yorkshire 5.12%

West Midlands 4.09% Sussex 8.99%

Durham 4.04% Cumbria 8.70%

Essex 3.84% Leicestershire 8.50%

Warwickshire 3.76% Dyfed Powys 7.70%

Avon & Somerset 3.25% Wiltshire 7.24%

Cheshire 3.07% Derbyshire 6.84%

Surrey 3.05% Norfolk 6.59%

Derbyshire 3.04% Staffordshire 6.59%

Devon & Cornwall 2.84% Surrey 6.53%

Hampshire 2.68% West Midlands 6.24%

Sussex 2.20% Warwickshire 5.86%

Dorset 2.17% Greater Manchester 5.18%

Cumbria 2.06% North Wales 5.13%

Kent 2.03% West Mercia 4.36%

North Wales 1.85% Merseyside 3.96%

Staffordshire 1.69% North Yorkshire 3.85%

Thames Valley 1.67% Avon & Somerset 3.82%

Greater Manchester 1.60% South Yorkshire 3.79%

Teesside 1.43% Gloucestershire 3.20%

South Wales 1.37% Teesside 2.85%

Lincolnshire 1.14% Kent 2.69%

Suffolk 0.90% Devon & Cornwall 2.67%

West Mercia 0.89% Hampshire 2.16%