Professional Documents
Culture Documents
Transactions Requisitions Request For Quotation Quotations Purchase Orders Standard Blanket Contract Other Exercises Receipts Reports SET UP: RESPONSIBILITY CREATION:
The Purchasing Responsibility is created in the Sys Admin Module and the following Profile Options are attached to the responsibility. a) MO Operating Unit : By this Profile Option we attach the Purchasing Responsibility to an operating unit b) GL Set of Books : By this Profile Option we attach the Set of Books to which the responsibility is attached. c) HR User type : HR user
PURCHASING OPTIONS:
In this Set Up we discuss about a) The numbering of various Purchase Documents. b) The defaults for Purchase Documents at the Organisation as a whole. c) Accrual of Expense & Inventory Items.
RECEIVING OPTIONS:
In this Set Up we give various defaults regarding Receiving parameters at the organisation as whole.
FINANCIAL OPTIONS:
In this Set Up we give various accounts and other supplier related information.
PERSONNEL SETUP:
Compile Jobs and Positions, Key flex fields in Oracle Human Resources 1. 2. 3. 4. 5. 6. 7. 8. Define Jobs Define Positions and assign jobs to the positions Define Employees and assign position to the Employees. Define Buyers. Define Approval Groups. Define Approval Assignments for Positions. Define a Position Hierarchy(Set Up-Personnel-Hierarchy) Assign relevant Position Hierarchies in the Document types at Default Position hierarchy.
An inventory item An expense item A Project item ( Details to be entered in Projects Tab Page ) 5. Verify Distributions and approve the Purchase Requisition. 6. Cancel a Requisition or make it Finally Close from the Requisition Summary Window (Tools Control).
1. Raise a Contract PO on a Supplier. Note that system would not allow us to enter anything except Amount Agreed. Approve it. 2. Create a Standard PO against this Contract PO. Mention the Contract PO Number in the Reference Documents Window. The objective of this is that the PO s release against the Contract PO can be tracked.
OTHER EXERCISES:
1. Define Mass Cancel for some Requisitions & Quotations 2. Define Sourcing rules for an item 3. Define Approved Suppliers List for an item (check the Use Approved Supplier tab in the Item Master Window). Raise a PO for the item with a different supplier and try approving the same. 4. Create a PO directly from a Requisition line through Autocreation. Note that the Reqn No defaults into the PO distribution line. 5. Try creating a single PO from Requisition lines with different items (using Manual in AutoCreation). 6. Attach the Position Hierarchy created, to a Document and look how the Approval Hierarchy works. 7. Try forwarding the documents to a person who is not set up in the Hierarchy.
RECEIPTS:
1. Go to Receipts Window and try receiving the goods for which a PO has been raised and approved. 2. Receive Items, not equal to the quantity ordered, match with PO 3. Receive Items, equal to quantity ordered, match with PO 4. Receive Services against the PO raised. 5. Receive Expense items. 6. Make receipts with Standard, Direct & Inspection routing. 7. Make Receipts giving different Receipt tolerances. 8. Receive the Goods that could not be identified (unordered receipts). 9. Establish Item Relationship between two items. 10. Receive one Items against other, for the Item relationship established items. 11. Establish Substitute relationship. 12. Receive Substitute relationship established items. 13. Make Corrections to one of your receipts. 14. Make some Purchase returns to the supplier.
* Check for the accounting entries during each of the above process
REPORTS:
Run the following Reports 1. Cancelled Requisitions report and Cancelled PO Report 2. Open Purchase Order Report 3. Pay On Receipt Program ( This Program is run to generate an invoice in Oracle Payables as soon as a receipt is made against a PO) 4. Printed RFQ, Quotation, PO Reports. 5. Receipt Accrual Period End.( This Report is run to create Accrual entries for expense items accruing at Period End). 6. Unordered Receipts Report 7. Expected Receipts Report 8. Purchase order Detail Report. 9. Vendor Analysis Report. 10. Vendor On Hold Report. AP Invoices & Matching Raise invoices against each of the reception, match and pay. Add Freight and Duties against the Purchase Orders and raise Invoices. * Check for the accounting entries during each of the above process