International Islamic university Islamabad.

Human resource management project

Project #1 Submitted by: Shamaila Rafique Sehrish Sana Madiha Anayat Arifa Hanif Madeeha Shaukat Submitted to: Maam Amber jamil Submission date: 24April,2009.

Dedication
We dedicated all of all work and effort to Holiest Man Ever Born Prophet Muhummad (P.B.U.H). And to our parents whose blessings and prayers all always with us. After our parents we also wants to thanks to our teacher for helping us.

Acknowledgement
Innumerable thanks to Almighty Allah who gave us potential to complete the project assigned to us and to be His beloved prophet (P.B.U.H). And obvious and devote guidance was rendered to us by our worthy teachers. Especially we are greatly thankful to our worthy teacher Maam Amber jamil, Sir

Naveed HR head of Air university and Sir Abdul Rashid Deputy Registrar of Air University, Islamabad whose sincere efforts helped us to complete our
project successfully.

Declaration of Fairness
We students of MBA 17(A) hereby that no portion of the work presented in this project has been copied out from any source. It is further declared that we have completed this project entirely on the basis of our personal efforts as made under the guidance of our teacher Maam Amber Jamil.

Madeeha Shukat Madiha Anyat Sehrish Sana

Shumaila Rafique Arifa Hanif

Project in Brief
Project Title: Objectives: Air Organization Name: Developed By: Job Analysis To provide the full job description about the organization University, Islamabad. Air University, Islamabad. Madeeha Shaukat Madiha Anyat Shumaila Rafique Sehrish Sana Arifa Hanif Internet Interview Questionnaires Survey

Tools used:

Faculty of Management Sciences International Islamic University Islamabad (2009)

Table of Contents

Introduction Faculty Recruitment Process Deputy Registrar Medical Officer Web Developer Admission Officer Data Entry Clark

..1 ..3 ..6 ..8 ...10 12 .14 ..

Bibliography And Contribution Table

Introduction to Air university Islamabad.

About Air university.

1 Established 2002

2 Chairman Board of Air Chief Marshal Tanveer M. Ahmed Members of BOG Governors 3 Vice Chancellor Air Cdre. Dr. Ijaz Ahmad Malik (Retd)

4 Admissions Cycle Annual admissions (Fall Semester) Limited admissions (Spring Semester) Admissions Fall (September, January) Spring (January, May) 5 Semester Summer (June, August) 6 Faculties / Institutes Engineering Administrative Sciences Social Sciences and Humanities Basic and Applied Sciences Institute of Avionics and Aeronautics (IAA) Electrical Engineering Mechatronics Engineering Business Administration Computer Sciences Humanities

7 Departments

Mathematics Physics Social Sciences and Humanities 8 Degrees/Programs Bachelor of Business Administration (BBA-Honours) Offered >> Banking & Finance >> Human Resource Management >> Marketing Bachelor of Engineering in Electrical Engineering (BEEE) >> Electronics >> Telecommunications Bachelor of Engineering in Mechatronics Engineering (BE-MT) Bachelor of Engineering in Mechanical Engineering (BEME) Bachelor of Science in Computer Science (BS-CS) MA in Applied Linguistics and ELT Master of Business Administration (MBA) >> Banking & Finance >> Human Resource Management >> Marketing MS Aerospace >> Fluid Dynamics >> Solid Mechanics MS Avionics >> Control systems >> Communications >> Microwave Engineering MS Electrical Engineering (MS-EE) MS Management Science >> Banking & Finance >> General Management (HR) MS Mathematical Modeling & Scientific Computing (MS-MM&SC)

MS Mechatronics Engineering (MS-MT) Ph. D. in Electronics Ph. D. in Avionics Engineering 9 Laboratories Inter-discilipnary Research Center (IRC) Aerospace Sensors & Systems Laboratory (ASSL) Avonics Integration Lab (AIL) Electro-optics Lab (EOL) ECM and RADAR Lab (ERL) Computer Aided Engineering Laboratory (CAEL) Materials & Structures Laboratory (MSL) Dynamics & Strength Laboratory (DSL) Aerodynamics Laboratory (ADL) Thermo Fluids & Propulsion Laboratory (TFPL) Location: E-9, Islamabad Area: 13 Acres Campus Map Cultural Society Engineering Research and Computer Society Hiking Club Literary Sciety

10 Campus

11 Student Societies and Clubs

12 Enrolled Students 1300 13 Graduates 463 Alumni Directory Alumni Office 120 Books 12000 Journals 22 and newspapers 7 E-Library 45000 books and 17 databases 1. Transport 2. Cafeteria 3. Mosque 4. Photocopying 5. Sports 6. Medical Facility Air University aspires to be among the leading national universities, excelling in teaching, learning, research,

14 Faculty 15 Library

16 Student Services

17 Vision

10

innovation and public service. 18 Mission The mission of Air University is to achieve excellence in teaching and research for producing graduates with sound professional knowledge, integrity of character, a keen sense of social responsibility and a passion for lifelong learning. The University shall stand committed to creating an environment conducive for attracting the best students, faculty and supporting staff for contributing to the development of a prosperous, peaceful and enlightened society.

Faculty recruitment process

11

Faculty Recruitment Process Employment Policy of AIR University

1. All departments are to forward their requirements of new/replacement staff and faculty members to HR Office. 2. Information Office is to advertise the job opportunity in leading news papers and AU Website in coordination with HR Office. 3. Applications received in response to advertisement are to be forwarded to respective departments for shortlisting. 4. Departments are to shortlist the candidates after interview. HR Department is to arrange Interview as and when convenient to the relevant department. 5. Candidates shortlisted for faculty positions have to appear before a selection board and present a demo lecture (for administrative staff this step is skipped from procedure). Selection Board consists of the following:a. Vice Chancellor. b. Director P & D c. Director Academics d. Department Chair e. Subject Specialist f. HR Manager 6. Selection Board will select the candidate. Director Academics will evaluate and determine the salary scale for the selected candidate, as per BOG approved pay scales and HEC approved procedure for faculty designation. After negotiations with Dir P & D, the candidate will be hired. Dir Academics will verify all the testimonials of selected candidates

Questions for Job analysis

12

1. What is the overall purpose of the job 2. If incumbent supervisors others, list their job titles, and number of employees 3. Which of the following is part of incumbent duties: Training, appraisals, inspection, budget, coaching, other. 4. Describe the type and extent of supervision received by incumbent. 5. Ask what are the job duties of the incumbent Daily duties, weekly duties or monthly duties 6. Is the incumbent performing any unnecessary duties 7. Ask questions about education of the employee 8. Ask questions about experiences of the employee 9. Ask questions about job location, timings, and over times 10. Ask salary and benefits questions and his/her feelings 11. Ask questions about job environments. like, risk, dirt, heat, a/c, odors, vibration, noise, calmness, in room or out side etc. 12. Ask questions about machines and equipments used in the job. 13. Ask questions about work standard 14. Ask questions about any problem. 15. Ask for accomplishments of jobs and failure of jobs. 16. Ask question of ranking of the job, promotion, expansion, splits, etc.

13

Air University, Islamabad

14

Job Analysis Questionnaires Deputy Registrar

Job Analysis Status:
Date of job analysis for specified job:5.08.2008 Author: Abdul Rashid Job analysis is conducted by :Registrar Zafar Ahmed Job analysis verified by: Director Registrar Air Cdre(Retd) Zafer Ahmed

Job Identification: Job Title: Deputy Registrar

Department: Officer Registrar Supervisor Title: Director PND/ registrar Job Group: 2

Job Summary
Te main purpose of the deputy registrar is to make the students registration and managing the admission campaign of the organization.

Duties:
He must be managing students affair concerning their admissions He must be aware of the duties related to the registration of the students. The orientation process is always conducted b the deputy registrar.

Responsibility:
Implement the registration procedure. Verify the registration forms of students. Responsible for all the students services. Coordinates all the programs. Give admission to the liable students. Conduct and supervises all the aptitude tests held for admission of new students. Conducts the convocation that holds in university. Responsible for media relation.

Job Specification
Educational skills: PHD in business administration Experience: approximately 20 years Communication skills: Frequent English Speaker, convincing style, style to make the subordinates satisfied. Human traits: Positive thinking, well dressed, Creative

15

Working Conditions:
Location: university Premises, work in office environment. Timing: 8:30 to 4:00 Break time: 1:30 to 2:30 No overtime in management

Working standard:
Follows the HEC standard.

What is overall purpose of Job?

Admission and registration of the students. Performs automation and manages personnel of the management. Responsible for all the student services. Coordinate all the programs.

Salary and other benefits of deputy Officer?

Rs.7500 all benefits inclusive. Other benefits are pension, insurance, transportation Allowance, housing allowance, medical facility.

Type of machine and equipment used in job?

Computer, scanners, phone, lap tops, multi media, fax etc.

What is the effort factors required for this job?

Physical demand: healthy no smoking punctual Mental demands: quick response cognitive ability Withholds all subordinates in a skillful manner. Deals with all problems consolingly.

What are new accomplishments of job?

To accomplish systems i.e. computer and English language conductance and in addition also conduct standard operation procedure(SOP)

If incumbent supervisors others, list their job titles, and number of employees?
He usually supervises 20 subordinates like admission officer, program coordinator, staff of registrar officer etc.

16

Air University, Islamabad

Job Analysis Questionnaires
17

Medical Officer

Job Analysis Status:

Date of job analysis for specified job:11.12.2008 Author: Abdul Rashid Job analysis is conducted by :Deputy Registrar Abdul Rashid Job analysis verified by: Director Registrar Air Cdre(Retd) Zafer Ahmed

Job Identification: Job Title: Medical Officer

Department: Officer Registrar Supervisor Title: Deputy Registrar Abdul Rashid Job Group: 2

Job Summary
Provide medical treatment to student and staff members of Air university, Investigate campus medical cases, referral to Hospitals or Specialists for further treatment and inspect campus hygiene standard, cafeteria food and standard

Duties:
Medical consulting, clinical treatment, information dissemination on health related matters. Provide on Campus medical consulting to faculty, management, staff and students and those who are eligible Purchase medicine and maintain their record. Prescribe medicines for campus use Provide clinical treatment, First AID and CPR. Write campus health and safety procedure

Responsibility:
Prepare emergency procedure. Display emergency telephone number. Notices and communicate with departments.

18

Train at least 4 staff and voluntary students from each department for First AID, CPR Awareness of WHIMS and its training to staff and students Write smoking and Drug procedure Any other campus Health and safety matter

Job Specification:
Educational skills: MBBS Experience: 3 years and 2 years house job Communication skills: Frequent English Speaker Human traits: Positive thinking, Well dressed, Creative

Working Conditions:
Location: university Premises, work in office environment. Timing: 8:30 to 4:00 Break time: 1:30 to 2:30 No overtime in management

Performance standard:
On annual basis Quality Control, WHO standard

What is overall purpose of Job?

Provide medical treatment to student and staff of Air university and in case of any emergency quickly and properly handle the whole matter..

Salary and other benefits of Medical Officer? Rs.20000.

Other benefits are pension, insurance, transportation Allowance.

Type of machine and equipment used in job?

Properly handling of medical apparatus.

How many numbers of employees supervised by medical officer?

Regular: 1 Irregular 4 or 5 e.g sports week

19

20

Air University, Islamabad

Job Analysis Questionnaires

Admission officer
Job Analysis Status:
Date of job analysis for specified job:11.12.2008 Author: Abdul Rashid Job analysis is conducted by :Deputy Registrar Abdul Rashid Job analysis verified by: Director Registrar Arslan

Job Identification: Job Title: admission officer

Department: Officer Registrar Supervisor Title: Deputy Registrar Abdul Rashid Job Group: 3

Job Summary
To implement admission policy in university By selling preparing and printing prospectus . The purpose of job is to conduct the admission test in the university and to look after the admission procedures.

Responsibilities:
Major responsibilties Administer university information and admission office Administrator the advertising arrange conduct of admission test at various centers. Preserve entrance test data for analysis. Train and groom the admission assistance Other responsibilities Perform assign duties in university convocation. Perform any other duty assign by deputy registrar

Duties
Admission officer is responsible for controlling admission procedures. He is responsible for maintaining the confidential records. Providing SIS training to his assistance 21

Job Specification:
Educational skills: graduate in business administration Experience: 3 years Communication skills: Frequent English Speaker Human traits: Positive thinking, Welldressed, Creative.

Working Conditions:
Location: university Premises, work in office environment. Timing: 8:30 to 4:00 Break time: 1:30 to 2:30 No overtime in management

What are the effort factors required for this job?

physical demand: healthy no smoking punctual Mental demands: quick response cognitive ability practical software experience

Performance standard:
On annual basis Quality Control, WHO standard

What is overall purpose of Job?

He is acting supporting role in registration of students of air university.

Salary and other benefits of Admission officer? Rs.15000.

Other benefits are pension, insurance, transportation Allowance.

Type of machine and equipment used in job?

Properly handling of computer, scanner, printer, fax machine.

How many numbers of employees supervised by admission officer?

2 admission assistance are working under his control.

What are new accomplishments of job?

Successfully running of admission programs 22

23

Air University, Islamabad

Job Analysis Questionnaires Web Developer
Job Analysis Status:
Date of job analysis for specified job:11.04.2008 Author: Abdul Rashid Job analysis is conducted by :Deputy Registrar Abdul Rashid Job analysis verified by: Director Registrar Air Cdre(Retd) Zafer Ahmed

Job Identification: Job Title: Web Developer

Department: Officer Registrar Supervisor Title: Deputy Registrar Abdul Rashid Job Group: 3

Job Summary
Collect websites, system requirements, identify constraints and suggest solutions and also perform web analysis, prepare detail design and suggest enhancement in existing graphical user interface design.

Duties:
Web site development programming testing, debugging and trouble shooting Web contents management, posting and support, IIS management Security, safety backup, restore and disaster recovery program.

Responsibility:
There are following responsibilities of web developer Staff training and support Run queries, design forms and reports Digital imaging, web Graphic Design, processing development and management Web contents and data conversion, formatting, recoding, data inputting and auditing Writing a web site management policy, standard operating procedure Coordinate with Registrar Office, Departments and automation 24

Get Feed back from web Site visitors, users, Departments and suggest necessary changes if required.

Job Specification:
Educational skills: Bachelor degree in Computer Sciences Experience: 3 years Communication skills: Frequent English Speaker Human traits: Positive thinking, Well dressed, Creative

Working Conditions:
Location: university Premises, work in office environment. Timing: 8:30 to 4:00 Break time: 1:30 to 2:30 No overtime in management

Performance standard:
On annual basis

What is overall purpose of Job?

Perform Web analysis. Prepared detail design. Suggest enhancement in existing graphical user interface design.

Salary and other benefits of web developer? Rs.20000.

Other benefits are pension, insurance, transportation Allowance.

Type of machine and equipment used in job?

Computer, scanners, projectors etc.

What identification factors contribute most of the successful performance to that job?
web posting web portal On time sms

What are the basic skills required for this job?

In technically ASP.NET VB.NET SP Server ORCALIAS WINDOW XP

What are new accomplishment of job?

Developed a new Web Porter.

25

26

Air University, Islamabad

Job Analysis Questionnaires Data entry clerk

Job Analysis Status:

Date of job analysis for specified job:9.09.2008 Author: Abdul Rashid Job analysis is conducted by :Deputy Registrar Abdul Rashid Job analysis verified by: Director Registrar Air Cdre(Retd) Zafer Ahmed

Job Identification: Job Title: data entry clerk

Department: Officer Registrar Supervisor Title: Deputy Registrar Abdul Rashid Job Group: 3

Job Summary
Purpose of job is to maintain the record on daily bases and entering data into computer daily.

Duties:
He must have sufficient skill to enter data into the computer. He must response to the student queries quickly. He must have enough skills in operating the office program Like, MS windows, Ms office and Au system.

Responsibility:
Perform data entry and general clerical duties. Answer ph call and queries of students . Handle mail, files and folders. Prepare and maintain stationary requisition. Maintain, arrange, issue and retrieve student folder and office files. Dispatch all type os reports, certificates, bonafide letters, character certificate, and reference letters.

27

Update students addresses and contact no. Provide help for general clerical and reception assignments as and when required.

Job Specification:
Educational skills: Bachelor degree. Experience: 3 years Communication skills: Frequent English Speaker Human traits: Positive thinking, Well dressed, Creative

Working Conditions:
Location: university Premises, work in office environment. Timing: 8:30 to 4:00 Break time: 1:30 to 2:30 No overtime in management

Performance standard:
On annual basis

What is overall purpose of Job?

Maintaining the AU records and response to the students queries.

Salary and other benefits of clerical Officer?

Rs.12000 Other benefits are pension, insurance, transportation Allowance.

Type of machine and equipment used in job?

Computer, scanners, phone.

What are the effort factors required for this job?

physical demand: healthy no smoking punctual Mental demands: quick response cognitive ability practical software experience

What are new accomplishments of job?

Whatever task has been assign to him perform that tasks.

28

BIBLIOGRAPHY
www.roihc.com www.au.edu.pk

nadeem@roihc.com arslan@mail.au.edu.ok abdul.rashid@mail.au.edu.pk

CONTRIBUTION TABLE
MADIHA ANAYAT ARIFA HANIF MADEEHASHAUKAT SHUMAILA RAFIQUE SEHRISH SANA

We all have mutual contribution on this project and this is totally team based work in which our activities are We visited organization various times in order to collect information. We search on net. We consulted different books. We put our efforts on organizing and summarizing. Typing (Madeeha Shaukat, Shumaila Rafique, Madeeha Anayat) with the support of Arifa Hanif & Sehrish Sana.

29

PEER EVALUATION:
COMMENT OF GROUP LEADER
A group leader is a driving force of any team , but when the group leader has such a nice team like mine, then tem drives the leader with their synergy and motivation all off team members are really hard working. They make efforts to make every project successful. They are devoted to the task assigned to them. All of the members are winded with strong bonding of friendship respect and understanding. So, as a leader I firmly believe that each and every member of our team has worked hard in order to take this project. They coordinate with me in best manners and i am sure that our efforts are not going to be in vain. This project will meet expectations of our respected Mam Amber Jamil, INSHALLAH.

30

Evaluated by:
Madeeha Shaukat Shumaila Rafique 9 Arifa hanif 9 Madeeha Anayat 9 Sehrish Sana 9

Evaluated by:
Sehrish Sana Madeeha Shaukat 9 Shumaila Rafique 9 Arifa hanif 9 Madeeha Anayat 9

Evaluated by:
Arifa Hanif Madeeha Shaukat 9 Shumaila Rafique 9 Sehrish Sana 9 Madeeha Anayat 9

Evaluated by:
Madeeha Anayat Madeeha Shaukat 9 Sehrish Sana 9 Shumaila Rafique 9 Arifa Hanif 9

Evaluated by:
Shumaila Rafique 31

Madeeha Shaukat 9

Sehrish Sana 9

Arifa Hanif 9

Madeeha Anayat 9

32