Professional Documents
Culture Documents
SHAW
7748 N. 13th Place 602-321-6851
Phoenix, AZ 85020 valarie.az@gmail.com
SUMMARY
Versatile professional seeking office management, executive assistant, human resources generalist or other
senior-level administrative position. Experience includes office management, C-level executive support, HR
management, accounting, event planning, project management. Highly developed sense of urgency and
accountability, ability to multi-task. Team player, able to represent company professionally and maintain
positive relationships with clients and colleagues. Self-starter. Sensitive to the need for confidentiality.
SKILLS
• MS Office • Project management
(Word/Excel/PowerPoint/Outlook/Publisher) • Accounting – A/P, A/R, reconciliations
• QuickBooks • Payroll
• Keyboard speed 80+ wpm • Meeting/event/tradeshow planning and logistics
• HR Generalist, including benefits administration • C-level executive calendar management
• Outstanding written and verbal communications skills • Contract administration
• Office management and staff supervision • Fluent German, knowledge of Swedish
• Policy formulation and implementation • Notary Public
CAREER HIGHLIGHTS
July 2007 – May 2008 AGM Tempe, Arizona
Administrative Services Manager
Duties for this heavy equipment manufacturer included human resources, payroll, 401-K and benefits administration
for two facilities, office management, IT support, trade show planning/logistics, travel arrangements, compiling and
proofing product literature, selection/purchase of equipment and services, drafting correspondence, calendar
management for executive team. Position was eliminated due to downsizing.
Jan. 1986 – Aug. 1994 INTERNATIONAL ATOMIC ENERGY AGENCY Vienna, Austria
Senior Secretary/Information Technology Coordinator for the Office of the Director General
The IAEA is an autonomous United Nations agency whose mission is to prevent nuclear proliferation while
promoting peaceful uses of nuclear technology. Working in the office of Hans Blix, my responsibilities were
primarily administrative in nature, and included daily interface with senior-level scientific and diplomatic
personnel.
SELECTED ACCOMPLISHMENTS
Administrative
Coordinated meeting arrangements and prepared documentation for Board of Directors.
Supervised four staff members; assured smooth functioning of HR function and front office.
Handled A/P, A/R, statement reconciliation, revenue reporting.
Responsible for contract administration at busy clinical research site.
Handled routine network administration tasks. Managed implementation of new software systems; acted
as resource for users.
Maintained confidentiality of sensitive information (i.e., merger discussions, personnel matters).
Drafted correspondence and management reports for senior executives; had extensive signature authority.
Maintained busy executive schedules and made all arrangements for extensive travel via commercial and
chartered aircraft, with complex itineraries and frequent changes of plan.
Translated documents from German and Swedish into English.
Human Resources
During company’s rapid growth phase, designed procedures to assure appropriate information flow and
documentation of HR actions; selected and implemented HRIS (human resource information system).
Investigated and documented alleged misconduct incidents; recommended and documented appropriate
disciplinary measures, worked closely with corporate counsel on employment-related litigation.
Recruiting (managerial, administrative, technical and manufacturing positions).
Presentations to staff on harassment awareness, benefits, profit-sharing, etc.
Researched, drafted and implemented policies; worked with counsel to produce employee handbook.
Processed complex, multistate payroll; responsible for benefits administration.
Started company newsletter and corporate clothing collection, arranged company events.
Marketing/Sales
Created spreadsheet and document automation tools to streamline preparation of proposals, dramatically
reducing preparation time and virtually eliminating errors.
Trade show logistics planning and on-site coordination, represented company during show.
Drafted press releases utilizing data provided by senior management.