V.

SHIPS MANAGEMENT SYSTEM (VMS)

TEC 08: BUNKERING OPERATIONS CHECKLIST
Port________________________________Date___________________________________ Ship________________________________Barge__________________________________ Master______________________________ Barge Master____________________________ Bunkers to be Transferred
Grade Fuel Oil Gasoil/Diesel LO in bulk Tonnes Vol at Load temp Load Temp Max Transfer Rate Max Line Pressure Topping Off Rate

Bunker Tanks to be loaded

Tank No Grade Vol of Tank@ 95 % Vol of oil in Tank before loading Available Volume Volume to be loaded Total Volumes Grade Expected sounding on completion

Checks prior arrival of bunkering barge or arrival at bunkering facility

Bunkering Ship Barge Code Remarks

1 2 3 4 5 6

Has barge obtained necessary permission for going alongside? Have fenders been checked, are they in good order? Adequate insulating means are in place in the barge to ship connection? All bunker hoses are in good condition and are appropriate to the service intended? Have bunker tanks onboard barge or facility tanks

been sounded?

Has bunkering plan been prepared and does it include contingency measures and sampling requirements?

The Bunker Plan is to be approved by the CE and signed by all persons involved in the bunkering operation.

Have bunker tank High level alarms been tested?

Alarm level %______ Sounding__________

8 9 10

Has transfer of fuel to minimise mixing of old fuel with new been completed? Have bunker tanks onboard the receiving vessel been sounded? Are all staff involved in bunkering familiar with the

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V.SHIPS MANAGEMENT SYSTEM (VMS)

11 12 13 14 15 16 17
ships bunkering system? Is the bunker line drip sampler clean, fitted correctly and in working order? Is the oil spill equipment ready? Is fire fighting equipment ready on barge and ship? Are all scuppers plugged? Have all drip trays/containment been verified and all air vents checked? Have bunker lines been visually inspected and found in good order? Have bunker lines where expansion joint couplings are fitted been pressure tested within last three months? Have the procedures regarding smoking areas and naked lights been enforced? Nominated smoking rooms:Vessel Barge.

18

A, R

19 20 21

Are fixed VHF/UHF transceivers and AIS equipment on low power mode or switched off? Are main radio transmitter(MF/HF) aerials earthed and radars switched off? Overboard valves connected to the cargo system, engine room bilges and bunker lines closed and sealed?

After Arrival of Bunkering Barge But Prior to Transfer

22 23 24 Is the receiving vessel securely moored If bunkering from a barge, is the barge securely moored? Has method and clarity of communications been established between responsible officers?
Primary system: Backup system: Emergency Stop Signal:

R R A, R
(VHF/UHF Ch)

25 26 27 28 29 30 31

Has delivery documentation including delivery notes and MSDS been checked and found satisfactory? Have bunker hoses been identified with grade of oil? Have drip trays been provided under hose couplings? Are hose couplings properly connected with all flange bolts fitted? Has initial bunker line up been checked and all unused manifolds blanked and fully bolted? Has a visual inspection been made of oil to check for a frothy or bubbly mixture? If frothy or bubbly mixture discovered has a TEC 08 Bunkering Operations Checklist File Ref: Master & Ch. Eng: Log Entry Revision Number: 03

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V.SHIPS MANAGEMENT SYSTEM (VMS)

note of protest been issued to barge and management office advised? Is there a safe means of access between barge and ship? All external doors and ports in the accommodation closed? Has a maximum rate or back pressure been agreed with the bunker supplier?
Max rate = Max back pressure =

32 33 34

R R A

35

Has the notice period been agreed for reducing the rate for topping off / completion? Have procedures for changing over tanks, including any stoppages, been agreed?

Notice_____Minutes State Ship or Shore stop notification

36

Pre-Commencement Declaration We have checked, where appropriate jointly, the items of the checklist in accordance with the instructions and have satisfied ourselves that the entries made are correct to the best of our knowledge. Items coded A signify mutual agreement has been reached between vessel and supplier. We have also made arrangements to carry out repetitive checks as necessary and agreed that the items coded R in the checklist should be rechecked at intervals not exceeding..hours If, to our knowledge, the status of any item changes, we will immediately inform the other party.

For Ship Name Rank Signature Date Time Name Rank Signature Date

For Barge

Time

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V.SHIPS MANAGEMENT SYSTEM (VMS)

During Bunkering
37 38 39 40 41 Are all ships bunker tanks being checked at regular intervals? Bunker hoses and lines checked for leakage? Are drip samples being collected over the whole bunkering period? Is there an effective watch on board the barge and on the vessel maintained at the bunker connection and roving watch to detect spills? Testing for toxic gas emissions carried out appropriate to MSDS sheet? A, R R R R R
H2S content. Benzene Content.. At intervals not exceeding minutes

42 43

Has the receiving rate been calculated and is the supplier being updated with the rate and estimated time for topping off and completion? Has the communications between the ship and supplier been tested?

R R

Record of repetitive checks

Date: Time: Initials for Ship: Initials for Barge:

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V.SHIPS MANAGEMENT SYSTEM (VMS)

After Completion of Bunkering

44 45 46 47 48 49 50 51 52 Have all ship barge or bunkering facility tanks been sounded and delivery quantity verified? Has bunker receipt been signed by the Chief Engineer and Master for volume only and not for weight? Have all lines been drained? Have bunker hoses been disconnected and manifolds blanked? Have drip trays been drained? Have the contents of drip sample container been stirred before transfer to sample bottles? Have the samples been sealed and signed by suppliers representative? Has MARPOL VI sample been taken, sealed and seal number recorded and number updated in Annex VI register and the BDN? Have the samples been despatched to the nearest VPS or other fuel testing programme laboratory within 24 hours? Has the sampling and sealing of the suppliers sample been personally witnessed and carried out in accordance with VPS or other testing programme procedures?

NB: VShips to be advised of the reasons if this is not possible

53

Closing Declaration
We have checked, where appropriate jointly, the items of the checklist in accordance with the instructions and have satisfied ourselves that the entries made are correct to the best of our knowledge.

For Ship Name Rank Signature Date Time Name Rank Signature Date

For Barge

Time

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TEC 08 Bunkering Operations Checklist File Ref: Master & Ch. Eng: Log Entry Revision Number: 03