IV.

ORGANIZATIONAL PLAN Management is viewed more broadly as the direction and coordination of the human and non-human organization to achieve outputs that meet the needs of external users. The basic aim of the management aspect is to have an effective organization that will help carry out the objectives of the business. This chapter will discuss the legal form of business, organizational structure, and qualifications of the officers, job description, duties and responsibilities of all personnel, their compensation, benefits and condition. A. LEGAL FORM OF BUSINESS The organization of the business is a partnership type. By the articles of partnership, partners bind themselves to contribute money, time and expertise to the operation of the business. The partners will equally contribute money and divide the profits equally among themselves. The proposed business will be consisting of the following partners: Mary Chienny Anne M. Hocosol, Mari Sapinoso and Federico I. Cancino Jr.

Feasibility study | Organizational Plan 40 |

Table 47 Legal Documents Document Business Permit Community Tax Certificate Documentary Stamp Tax Form Name Reservation-Security and Exchange Printing of Invoices and Receipts Commission Registration of Articles and Co-Partnership Registration Bureau of Internal Revenue Security and Exchange Commission Fee Other Documents TOTAL Amount Fee (Php) P1,000.00 500.00 125.00 120.00 1,800.00 1,000.00 500.00 1,015.00 120.00 P6,180.00

B. ORGANIZATIONAL STRUCTURE The proposed business will have a total of five (5) employeesa manager, two (2) cooks and two (2) shop assistants. The business will adapt the line and staff type of organization where in the manager will have the direct supervision and control over his employees. The manager will be expected to handle proper recording of daily transactions. The two (2) cooks and two (2) shop assistants will be expected to perform all the duties and responsibilities in production to serve the customers.

Feasibility study | Organizational Plan 41 |

Manager (1)

Cook (2)

Service Crew (2)

Figure 11 Organizational Chart C. QUALIFICATIONS OF OFFICERS This section will discuss the qualifications and requirements of the employee needed on the business. It will also discuss the job description of the employees in order to know what the function of each employee is. Table 48 Job Specification
Position Manager No. of Employees 1 Requirements Male or Female, 21-26 yrs. Old, College Level, Business Administration Strong leadership skills. Male or Female, 18-40 yrs. Old, High School Graduate With pleasing personality 1 year experience in cooking in any food stall Male or Female, 18-40 yrs. Old. High School Graduate With pleasing personality Hardworking, knowledgeable in customer service

Cook

Service Crew

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Table 49 Job Description Position Job Description

Effectively manage employee turnover. Provide a positive working environment and handle employee issues appropriately and in a timely manner. Utilize labor management tools, including effective scheduling, to maximize productivity, profitability and margins. Encourage store employees to take ownership for their performance and career development plans; follow up on a regular basis.

Manager
Provide exceptional customer service and ensure the employees also provide the same level of service. Communicate, execute, and manage marketing and merchandising programs. Manage store revenue, including cash handling, deposit reconciliation and delivery of deposits to bank. Manage speed of service results, controls inventory that is used for service orders, and is responsible for the overall organization and appearance of the service center. Inspect food preparation and serving areas to ensure observance of safe, sanitary food-handling practices. Observe and test foods to determine if they have been cooked sufficiently, using methods such as tasting, smelling, or piercing them with utensils. Weigh, measure, and mix ingredients according to recipes or personal judgment, using various kitchen utensils and equipment. Estimate expected food consumption; then requisition or purchase supplies, or procure food from storage.

Cook

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Coordinate and supervise work of kitchen staff.

Assist in kitchen processes and ensure customers have an enjoyable customer service

Service Crew

Taking orders, serving food and handling payments Clearing off and setting tables, stocking supplies, cleaning dishes and dropping off food, beverages and condiments Ensure to give the needs of the customers

D. OFFICE EQUIPMENT Table 50 shows the furniture in needed in the office with its unit cost and total costs. This is needed for the manager to have a working area and keep file records and a space for the employee meetings. Table 50 Furniture and Fixtures Furniture Office Table Office Chair Filling Cabinets Quantity 1 3 1 Unit Cost P2,500.00 499.00 1,500.00 Total Cost P2,500.00 1,497.00 1,500.00 P5,497.00

Office Supplies Office Supplies Paper Ballpen Calculator Total Quantity 1 rim 1 box 1 Unit Cost (PhP) 130.00 60.00 580.00 Total Cost (PhP) 130.00 60.00 580.00 770.00

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E. GANTT CHART OF ACTIVITIES Table 39 shows the plan of activity to be done by month before the start of operation.

Table 51 Gantt Chart

Activity 1 1. Preparation of feasibility study 2. Sourcing of funds 3. Site selection 4. Development of prospective 5. Procurement of furniture and fixtures 6. Registration of business 7. Hiring of employees 8. Promotion 9. Start of operation
st

Duration (In Month) 2 3rd 4th

nd

5th

F. ADMINISTRATIVE EXPENSES

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Table 52 Projected Annual Salaries Position Manager Cook 1 Cook 2 Service Crew 1 Service Crew 2 TOTAL Monthly Salaries (PhP) 18,000.00 12,000.00 12,000.00 9,600.00 9,600.00 57,600.00 Table 53 13th Month Pay Position Manager Cook 1 Cook 2 Service Crew 1 Service Crew 2 TOTAL Annual Salaries (PhP) 216,000.00 132,000.00 132,000.00 105,600.00 105,600.00 691,200.00 13th Month Pay 18,000.00 11,000.00 11,000.00 8,800.00 8,800.00 57,600.00 Annual Salaries (PhP) 216,000.00 132,000.00 132,000.00 105,600.00 105,600.00 691,200.00

Table 54 Phil Health Premium Contribution Position ER 225.00 137.50 137.50 100.00 100.00 PhilHealth (PhP) EE 225.00 137.50 137.50 100.00 100.00 Annual Contribution Total 450.00 275.00 275.00 200.00 200.00 2,700.00 1,650.00 1,650.00 1,200.00 1,200.00 8,400.00

Manager Cook 1 Cook 2 Service Crew 1 Service Crew 2

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Table 55 Employers Share Position ER 1,060.00 777.30 777.30 636.00 636.00 SSS EE 500.00 366.70 366.70 300.00 300.00 Sub Total 1,560.00 1,144.00 1,144.00 936.00 936.00 Annual Contribution 12,720.00 9,327.60 9,327.60 7,632.00 7,632.00 46,639.30

Manager Cook 1 Cook 2 Service Crew 1 Service Crew 2

Home Development Mutual Fund Position Manager Cook 1 Cook 2 Service Crew 1 Service Crew 2 TOTAL Monthly Salaries 18,000.00 11,000.00 11,000.00 8,800.00 8,800.00 EE 180.00 110.00 110.00 88.00 88.00 HDMF ER P360.00 220.00 220.00 176.00 176.00 Sub Total 540.00 330.00 330.00 264.00 264.00 Annual 6,480.00 2,640.00 2,640.00 2,112.00 2,112.00
15,984.00

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