About the Asian Development Bank

ADBs vision is an Asia and Pacic region free of poverty. Its mission is
to help its developing member countries reduce poverty and improve
the quality of life of their people. Despite the regions many successes,
it remains home to two-thirds of the worlds poor: 1.7 billion people who
live on less than $2 a day, with 828million struggling on less than $1.25 a
day. ADB is committed to reducing poverty through inclusive economic
growth, environmentally sustainable growth, and regional integration.
Based in Manila, ADB is owned by 67 members, including 48 from the
region. Its main instruments for helping its developing member countries
are policy dialogue, loans, equity investments, guarantees, grants, and
technical assistance.
Asian Development Bank
Publication Stock No. ARM135779 Printed on recycled paper
Introduction 1
20102012 Results 2
Way Forward 5
Where to start? 5
Eligible Instruments, Countries, and Sectors 5
Institutional Coordination 7
Country Coordination 7
Project Processing Coordination 8
Preparation 10
Approval and Efectiveness 15
Implementation Coordination 17
Project Completion Coordination 18
Evaluation Coordination 19
Headquarters and Country Ofces 20
CONTENTS
FOLD FOLD C O V E R B A C K C O V E R
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About the Asian Development Bank
ADBs vision is an Asia and Pacic region free of poverty. Its mission is
to help its developing member countries reduce poverty and improve
the quality of life of their people. Despite the regions many successes,
it remains home to two-thirds of the worlds poor: 1.7 billion people who
live on less than $2 a day, with 828million struggling on less than $1.25 a
day. ADB is committed to reducing poverty through inclusive economic
growth, environmentally sustainable growth, and regional integration.
Based in Manila, ADB is owned by 67 members, including 48 from the
region. Its main instruments for helping its developing member countries
are policy dialogue, loans, equity investments, guarantees, grants, and
technical assistance.
Asian Development Bank
Publication Stock No. ARM135779 Printed on recycled paper
Introduction 1
20102012 Results 2
Way Forward 5
Where to start? 5
Eligible Instruments, Countries, and Sectors 5
Institutional Coordination 7
Country Coordination 7
Project Processing Coordination 8
Preparation 10
Approval and Efectiveness 15
Implementation Coordination 17
Project Completion Coordination 18
Evaluation Coordination 19
Headquarters and Country Ofces 20
CONTENTS
FOLD FOLD C O V E R B A C K C O V E R
ARM135779 OCO ADB-AFD Cofinancing_COVER 6th proof.indd 1 12/13/2013 11:53:44 AM
ADBAFD Conancing at a Glance
IDENTIFICATION
MISSION
RECONNAISANCE
MISSION
LOAN
NEGOTIATIONS
(if not completed
before approval)
DEPARTMENT
MEETING
CONCEPT
CLEARANCE
LOAN
NEGOTIATIONS
REVIEW MISSIONS
LOAN
AGREEMENT
SIGNING
LOAN
EFFECTIVENESS
PROJECT
CONCEPT PAPER
PROJECT
COMPLETION
REPORT
EVALUATION
REPORT
PROJECT
COMPLETION
REPORT
(Rapport
d'Achvement
de Projet)
EVALUATION
REPORT
RRP AND PAM
PROJECT
PRESENTATION
NOTE NPP
IDENTIFICATION
COMMITTEE
CDI
CREDIT
COMMITTEE
CCR
APPROVAL
PREPARATION
MONTHS TARGET
APPROVAL AND EFFECTIVENESS
MONTHS TARGET
NOTIFICATION
SHEET
FOR OECD
IMPLEMENTATION
COMPLETION/
EVALUATION
PREPARATION
FORMALIZATION
MONTHS REQUIREMENT
IMPLEMENTATION
COMPLETION/
EVALUATION
PROJECT
IDENTIFICATION
SHEET FIP
months
same date
STAFF REVIEW
MEETING OR
MANAGEMENT
REVIEW MEETING
PROJECT
COMPLETION
EVALUATION
FACTFINDING
MISSION
APPRAISAL
MISSION
COUNTRY
STRATEGY
AND BUSINESS
PIPELINE
NOTE
TO THE
BOARD NCA
CCR = Comit de Crdit, CDI = Comit dIdentication, CFI = Comit de Financement, FIP = Fiche dIdentication de Projet, NCA = Note au Conseil, NPP = Note de Prsentation de Projet,
OECD = Organisation for Economic Co-operation and Development, PAM = project administration manual, RRP = report and recommendation of the President
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ADB, the largest partner of AFD in Asia and the Pacifc
France, the third-largest lending partner of ADB in 20102012
ADB and France started cofnancing operations in 1997
Partnership Framework Agreement 20102016
Framework Cofnancing Agreement 20102012 for $600 million
Framework Cofnancing Agreement 20132016 for $1.3 billion
QUICK FACTS
ADB AFD
Established 1966 1941
Financing in 2012* $13.3 billion 6.98 billion
Countries of operations 40 90
Field ofces 28 feld and 3 regional ofces 70
Staf 3,045 1,742
IntroDuCtIon
In May 2013, the Asian Development Bank (ADB) and the Agence Franaise
de Dveloppement (AFD) signed an amended Framework Cofnancing
Agreement for 20132016 with the aim of reaching $1.3billion cofnancing from
each over 3years.
With a growing fnancing partnership, each partner needs to understand and
better align their respective processing and implementation procedures and
requirements to achieve the joint target more efciently. this brochure is a
living document and outlines each partners internal arrangement to guide
staf on cofnancing, and to harmonize their work accordingly.
* Excluding cofnancing.
2012 ADB and AFD overview
ADBAFD Cofnancing Guide 2
Partnering for Development donor reports
www.adb.org/publications/series/donor-reports
Partnership Brief: Conancing between ADB and AFD
www.adb.org/publications/cofnancing-between-adb-and-afd
For more information about ADBAFD conancing or conancing
in general, visit
Cofnancing by Each Partner in 20102012
($ million)
20102012 rESultS
* Based on ADB approval dates.
A
n
o
u
r
L

(
$

n
i
l
l
i
o
r
)
600
S00
400
300
200
!00
!997 !998 !999 2000 200! 2002 2003 2004 200S 2006 2007 2008 2009 20!0 20!! 20!2
0
S
4
3
2
!
0
N
u
n
b
e
r

o

P
r
o
j
e
c
L
s
AD Corarcirg AFD Corarcirg
AFD 3-year novirg average Nunber o corarcirg rojecLs
number and Amount of Cofnancing Projects*
2010 2011 2012 TOTAL
ADB
240 353 270 863
AFD
119 168 145 432
WHY COFINANCE?
Scaling up
Increase funding to large-scale projects or bridge the fnancing gap
necessary to achieve project outcome
Additionality
Provide additional resources to augment own resources, and/or
auxiliary operational headroom if close to reaching country limits,
and add value
Complementarity
Pursue a common agenda to maximize development impact,
and promote Finance++
Sustainability
Support the development objective and ability to fnance long-term
programs and projects, and promote the sustainability of outcomes
by ensuring the social and environmental sustainability of programs
and projects
Geographic Distribution
of ADBAFD Cofnanced
Projects 20102012
Sector Distribution
of ADBAFD Cofnanced
Projects 20102012
Viet Nam
%
Sri Lanka

Transport

Agriculture

Energy

Water Supply and

Other Municipal
Infrastructure
and Services

Indonesia

Bangladesh

20102012 results 3
Georgia
Kazakhstan
Uzbekistan
Afghanistan
Pakistan
India
Bangladesh
Myanmar
Thailand
Sri Lanka
Indonesia
Philippines
Viet Nam
Peoples Republic of China
Lao People's Democratic Republic
Cambodia
Armenia
Azerbaijan
AFD is a public development fnance institution that has for over 70years been
working to fght poverty and foster economic growth in developing countries and the
French overseas Communities.
AFD executes policies defned by the Government of France.
AFD is present in four continents where it has an international network of 70 agencies
and representation of ces, including nine in the French overseas Communities and
one in Brussels.
AFD fnances and supports projects that improve peoples living conditions,
promote economic growth, and protect the planetsuch as schools for children,
maternal health, support for farmers and small businesses, water supply, sustainable
urbanization, tropical forest and biodiversity preservation, and the fght against
climate change.
open, clear, and regular communication from the early stages of project
preparation is the key to successful partnerships. Mutual understanding of the
partners internal processes is essential. Without it, cofnancing becomes less
predictable, costly, and time-consuming. Further, partners must continue to
harmonize and synchronize operational activities corresponding to the 2005Paris
Declaration on Aid Efectiveness and the 2008 Accra Agenda for Action.
AFD provides untied
1
cofnancing in the form of loans through the Framework
Cofnancing Agreement, technical assistance grant associated with loans,
and grant through a trust fund for Project Preparatory Technical Assistance in
the Greater Mekong Subregion and other specic Asian Countries to cofnance
feasibility studies.
the ADBAFD partnership is limited to 18 common countries of operations
for 20132016.
ElIGIBlE InStruMEntS,
CountrIES, AnD SECtorS
1
the procurement eligibility of this external funding applies to all ADB members. In the case of administration of this type of
funding by ADB, ADB's Procurement Guidelines (2013, as amended from time to time) and Guidelines on the use of Consultants
(2013, as amended from time to time) apply.
Staf must familiarize themselves with two partnership documents:
Way Forward 5
WHErE to StArt?
Partnership Framework Agreement Framework Conancing Agreement
establishes the basis for
cooperation between partners, and
is a time-bound and noncommittal
general cooperation framework
based on the strategic framework
of each partner
increases the predictability of
cofnancing volumes,
minimizes negotiation time for
each transaction, and
streamlines reporting and
information exchange
WAy ForWArD
ADBAFD Cofnancing Guide 6
Sector/Theme Country/Region
Global Public Goods
(natural resources,
climate change, and
biodiversity)
Central and West Asia: Afghanistan,
Armenia, Azerbaijan, Georgia, Kazakhstan,
Pakistan, uzbekistan
East Asia: Peoples republic of China (PrC)
South Asia: Bangladesh, India, Sri lanka
Southeast Asia: Cambodia, Indonesia,
lao Peoples Democratic republic (lao PDr),
Myanmar, Philippines, thailand, Vietnam
Sustainable Infrastructure
and urban Development
(including local
government support)
Central and West Asia: Afghanistan,
Armenia, Azerbaijan, Georgia, Kazakhstan,
Pakistan, uzbekistan
East Asia: PrC
South Asia: Bangladesh, India, Srilanka
Southeast Asia: Cambodia, Indonesia,
lao PDr, Myanmar, Philippines, thailand,
Vietnam
Economic and Inclusive
Growth (including
agriculture, education, and
vocational training)
Central and West Asia: Afghanistan, Armenia
South Asia: Bangladesh
Southeast Asia: Cambodia, lao PDr,
Myanmar
regional Integration ASEAn,* CArEC,* GMS
* AFD does not operate in the Kyrgyz republic,
Malaysia, Mongolia, tajikistan, and turkmenistan.
ASEAn = Association of Southeast Asian nations, CArEC = Central Asia regional Economic
Cooperation, GMS = Greater Mekong Subregion.
Priorities for ADB and AFD Cofnancing, 20132016
Guided by the Partnership Framework Agreement 20132016, ADB and AFD
hold a high-level consultation annually. this consultation provides a platform
and an opportunity to jointly review the scope of the partnership in light of
the changing development landscape, verify common interests and shared
concerns, and agree on future joint activities.
During the consultation, the two institutions develop a joint ADBAFD work
plan with a pipeline of cofnancing projects over 23 years (joint pipeline).
ADBs ofce of Cofnancing operations (oCo) is the custodian of this work
plan and regularly updates and disseminates this document.
InStItutIonAl
CoorDInAtIon
Country
CoorDInAtIon
Institutional Coordination 7
ADBs regional departments, mostly through its resident missions, lead
Country Partnership Strategies (CPSs) and Country operations Business Plan
(CoBP),
2
and initiate partners participation in development activities. the
resident missions are the frst points of contact with partners in the feld as
they have extensive knowledge and information on partners development
agenda and priorities specifc to that country, as well as contacts in the
partners feld ofces. this enables resident missions to pre-identify partners
with cofnancing potential and advise project ofcers with cofnancing needs.
2
In ADB, a project is normally processed if it has been included in the rolling CoBP.
AFD has 12 feld ofces in Asia: Afghanistan, Bangladesh, Cambodia,
the PrC, India, Indonesia, the lao PDr, Pakistan, the Philippines,
Sri lanka, thailand, and Viet nam.
ADBAFD Cofnancing Guide 8
ProjECt ProCESSInG
CoorDInAtIon
the extent of partner involvement in the project cycle should be determined
for projects where cofnancing is identifed. the partnersmay
check key processing milestones of the other partner, including indicative
board dates;
plan project processing coordination covering the entire project cycle,
with the plan regularly revisited and updated jointly, as appropriate; and
ADBs Strategy 2020 determines
its overall strategic approach
driving CPSs.
3
ADB prepares
an individual CPS for each
developing member country
serving as a medium-term,
country-specifc operational
framework and a CoBP
4
as a
3-year rolling project pipeline.
regional Cooperation Strategy
covers an ADB-defned region
or subregion.
ADBs country partnership
strategies and project documents
are made publicly available on
www.adb.org in line with ADBs
Public Communications Policy.
AFD has its Country
operations Frameworks
(Cadres dIntervention Pays
[CIP]) steering AFDs country-
specifc activities, and regional
operations Frameworks (Cadres
dIntervention rgionaux
[CIr]) by regioni.e., Asia,
sub-Saharan Africa, latin
America and Caribbean, and
Mediterranean and the Middle
East. they are revised every
3years on average.
AFD regional operations
Frameworks are posted on
www.afd.fr
ADB AFD
3
http://www.adb.org/documents/series/country-partnership-strategies
4
http://www.adb.org/documents/series/country-operations-business-plans
ADB processing is broadly
defned by preparation, and
approval and efectiveness
(similar to AFDs formalization).
AFD loan delivery is commonly
split between preparation
consisting of concept clearance
and appraisal, and formalization.
Formalization covers the
followingmilestones:
board approval
loan negotiations
(to be concluded with the
borrower within 8 months
after board approval)
loan agreement signing
(AFD loan agreement is
efective on the day of signing)
Project Processing Coordination 9
Alignment with country and sector strategies, and borrowers
development plan;
Assessment of environmental and social safeguard requirements and
implementation; and,
Harmonization with other partner activities.
AFD, similar to ADB, requires the following:
ADB AFD
ensure the borrower is involved in the project design process, i.e., contract
packaging and project components, and seek the borrowers early buy-in
of the partners fnancing terms and specifc requirements.
ADBAFD Cofnancing Guide 10
ADB prepares a project concept
paper (with or without request
for project preparatory technical
assistance [PPtA]).
ADB concept paper is subject
to internal review through
a departmental meeting to
determine project merits, risks,
complexity, and readiness.
A reconnaissance mission would
normally follow to frm up and
agree on the project concept
and due diligence requirements
with the borrower.
the concept paper is peer
reviewed and is submitted for
concept clearance.
ADB felds a fact-nding
mission to confrm the projects
viability after sufcient feasibility
study has been carried out.
AFD prepares a project
identication sheet (Fiche
dIdentifcation de Projet [FIP]).
AFD holds an Identication
Committee (Comit
dIdentifcation [CDI]) followed
by an identication mission.
AFD commissions additional
technical assistance activities
to supplement or complement
project preparation, if needed.
AFD submits a project
presentation note (note de
Prsentation de Projet [nPP])
incorporating the results of
the feasibility study and other
preparatory works.
upon receiving guidance from
the Financial Committee
(Comit de Financement
[CFI]), AFD conducts an
appraisal mission (equivalent to
ADBs fact-fnding mission).
Potential borrowers request for
fnancing must be received at
the earliest possible stage and
at the latest by CFI.
Preparation
ADB AFD
Continued on next page
Project Processing Coordination 11
ADB prepares the report
and recommendation of the
President to the Board of
Directors (RRP) and the project
administration manual (PAM)
and other required documents.
ADB circulates the draft rrP
and holds a second peer review
to be shortly followed by a
Management Review Meeting
(for complex projects) or Staf
Review Meeting (for low-risk
projects). the project must be
included in the joint pipeline
indicating AFDs confrmation
of cofnancing.
ADB conducts loan negotiations
with the borrower before ADB
Board approval.
ADB submits its fnal
documentation (including the
negotiated loan agreement) for
the Boards consideration.
AFD prepares a Note to the
Board (note au Conseil
[nCA or nCEE]).
5

AFD normally conducts loan
negotiations after its board
approval but, to better align with
the ADB process, AFD may start
conducting loan negotiations
before its board approval on a
case-by-case basis.
AFDs Credit Committee
(Comit de Crdit [CCr])
conducts a fnal risk review and
endorses the note to the Board
for AFD board consideration.
5
the term board should be understood as follows: (i) for projects less than 20 million, Committee of Foreign States;
(ii) for projects over 20 million, Board of Directors.
Table continued
ADBAFD Cofnancing Guide 12
Communication
During the annual consultation, the partners formulate and refne the
joint pipeline for the coming years (see Institutional Coordination). once
a project is listed in the joint pipeline,
6
each project team communicates
regularly through periodic follow upincluding face-to-face meetings,
teleconferencing, and videoconferencingand conducts joint missions.
Mission leaders from each partner (whose contact details are in the joint
pipeline) are responsible for coordinating and communicating with their own
respective headquarters and feld ofces.
Missions
Ideally, the partners synchronize the timing of missions, facilitating one-on-one
consultation on
project design, procurement, disbursement, safeguards,
and cofnancing arrangements;
potential issues and other requirements; and
negotiation with the borrower.
Safeguards
Partner participation is highly recommended during project due diligence. this
is especially critical for safeguards. ADB, AFD, and the borrower collaborate to
adopt a single social and environmental assessment and planning process and
unifed safeguard documentation, consultation, and disclosure requirements to
satisfy the safeguard principles and requirements of ADB and AFD. this can be
achieved through early consultation on terms of reference on safeguards.
the partners, in consultation with the borrower, should also agree on a
common approach to address environmental and social risks. If this is not
possible, ADB prepares its safeguard documents and AFD prepares any
additional requirements to meet its own safeguards policy. Each partner
applies their respective policies on accountability mechanism.
Cofnancing Project Structuring
the timing of the mission may be synchronized so that the cofnancing amount
and its arrangement with the partnersi.e., procurement, disbursement,
safeguards, and extent of ADB administrationare agreed upon during
the mission. At the early project processing stage, the type of cofnancing
arrangement must be discussed.
6
Cofnancing is deemed confrmed by ADB and AFD, but is subject to the potential borrowers request for fnancing.
Project Processing Coordination 13
Contractual Conancing Collaborative Conancing
Denition Cofnancing for which ADB
assumes fnancial, fduciary,
and/or administrative
responsibilities in exchange
for a fee
no contractual obligations
but requires close
coordination during
project processing and
implementation
Template Cofnancing Agreement Memorandum of
understanding on
Collaborative Cofnancing
Cofnancing Arrangements
Joint Financing Parallel Financing
Partners fnance common list
of goods, works, and consulting
services required for the project
in agreed-upon proportions.
ADB policies and guidelines
apply.
Said policies and guidelines
are administered by ADB
(Contractual joint Financing).
Project is divided into specifc,
identifable components or
contract packages.
Each component is separately
fnanced by each partner.
Financing may either be
administered (Contractual
Parallel Financing) or not
administered (Collaborative
Parallel Financing) by ADB.
under ADB administration, ADB
policies and procedures apply.
If not administered by ADB,
the partner may use its own
procurement and disbursement
guidelines, and make best
eforts to adopt a single
safeguard requirement.
What is joint vs. Parallel Financing?
ADBAFD Cofnancing Guide 14
From 18 March 2013, universal procurement will apply to operations fnanced
by the Asian Development Fund (ADF) and from ADB-administered
cofnancing resources in all cases where
ADB administers cofnancing resources for ADF-fnanced
operations, or
ADF resources and a partners resources are used to jointly
fnance individual procurement packages.
BLANKET WAIVER OF ADB MEMBER COUNTRY
PROCUREMENT ELIGIBILITY RESTRICTIONS
Disbursement
AFD may impose certain disbursement restrictions afecting the extent of
ADBs partial administration services. If the AFD loan is denominated in
uSdollar ($), a minimum disbursement amount of $5million is required for
AFDs currency swap arrangement. In this case, ADBs administration may
be restricted to procurement supervision because this requirement does not
comply with ADBs standard disbursement procedures.
In addition, when ADB provides disbursement supervision services to AFD,
the commitment procedure, typically used for importing large equipment with
a letter of credit, cannot be used because AFDs disbursement procedures
are limited to direct payment, reimbursement, and imprest fund procedures
and do not permit commitment procedures. these limitations need to be
thoroughly discussed during project preparation.
Cofnancing Document Preparation
upon confrmation of cofnancing, the partners formalize the cofnancing
arrangement by using the templates attached to the 20132016 Framework
Cofnancing Agreement. this process may start as early as the projects
inclusion in the joint pipeline.
ADBs oCo, in consultation with the regional department(s), leads the
process under contractual cofnancing with ADBs partial administration.
If cofnancing arrangement entails signifcant deviation from the templates,
ADB, through oCo, seeks interdepartmental comments and renegotiates
with the partner. oCo should be directly consulted in all cofnancing
agreement matters, including amendment.
Approval and Efectiveness
Project Processing Coordination 15
ADB arranges and signs a loan
agreement with the borrower
(signing date) after Board
approval (approval date).
ADBs requirements and
deadline for loan efectiveness
are stipulated in the loan
agreement. loan efective date
is the date when all conditions
of efectiveness of the loan
agreement (efectiveness
conditions) have been fulflled
by the borrower, and ADB
declares loan efectiveness.
AFD conducts loan
negotiations after its board
approval.
upon successful loan
negotiations, AFD and the
borrower sign a separate
loan agreement (signing and
efective date).
AFD sends a notication sheet
to OECD.
Continued on next page
ADBs partial administration of AFD loans can be provided in two ways.
ADBs administration is limited to procurement supervision.
ADB reviews only procurement, consulting services, and other contracts
according to ADBs policies and guidelines but not withdrawal applications
and attached supporting documents for AFD loans. AFD loan is disbursed
according to AFDs policy and guidelines. ADB informs AFD of ADB loan
disbursement date and amount for AFDs decision to process its own
disbursement.
ADBs administration includes both procurement and
disbursement supervision.
ADB reviews procurement, consulting services, and other contracts and
withdrawal applications and attached supporting documents for AFD loans
according to ADBs policies and guidelines, and advises AFD accordingly.
AFD loan funds are always held by AFD, therefore, ADBs full administration
of AFD loans is not feasible.
ADB AFD
ADBAFD Cofnancing Guide 16
the borrower should satisfy
the efectiveness conditions
within a period of time
agreed upon with ADB and as
specifed in the loan agreement
(usually 36 months).
the loan agreement may
include conditions for
withdrawal (disbursement
conditions), which are
conditions to be met before
the loan proceeds can be
disbursed.
ADB targets 6 months after
Board approval for its frst
disbursement. Extensions of
loan efectiveness beyond
1year require approval.
AFDs loan is efective
upon signing date, but the
disbursement can only be made
by AFD when all conditions
before the frst disbursement
in its loan agreement
(disbursement conditions) have
been met.
AFD limits the frst disbursement
to be made within 14 months
after its board approval. AFDs
loan fnancing terms may change
after 14months from its board
approval date. this requirement
must be carefully considered
for planning procurement and
disbursement arrangements.
Cofnancing Document Signing
the parties share copies of signed loan agreements, and sign a cofnancing
document for the project, with ADBs oCo as the signatory.
ADB Presidents approval is sought if the ADB regional department requests
changes to the signatory of the cofnancing document. If the partner
cofnances a project after ADB Board approval, ADB processes additional
fnancing if the project requires ADBs administration.
Table continued
IMPlEMEntAtIon
CoorDInAtIon
the partners monitor the implementation of the project via joint inception,
midterm review, or other monitoring missions. the scope of partners
coordination during project implementation ranges from
procurement,
disbursement and monitoring project cash fows,
conducting review missions,
monitoring the borrowers compliance with loan covenants,
monitoring project performance, and/or
assessing project results.
If the AFD loan is partially
administered, ADB will supervise
either the procurement, or
procurement and disbursement,
according to ADBs standard
policies and guidelines.
In this case, ADB sends the
shortlist for consulting services
and the recommendation of award
for goods, works, and services to
AFDs Asia Department in Paris
at _conancement-adb@afd.fr
for review. If ADB does not receive
any response from AFD within
15calendar days, ADB proceeds
with the normal course of action.
ADB ensures that appropriate
references to AFD are made
in its procurement notices
and documentation.
AFD responds to ADB within
15 days; if not, ADB proceeds
with the normal course
of action.
In case of objection, ADB and
AFD will consult each other
to determine the appropriate
course of action.
AFD provides ADB
information on procurement
and disbursement, if not
administered by ADB.
Implementation Coordination 17
ADB AFD
ADBAFD Cofnancing Guide 18
Coordination under Collaborative Cofnancing
Where ADB administration is not required, the partners will each manage
their own procurement and disbursement under their respective policies
and guidelinesalthough each partners projects should be closely linked,
and information exchanged and jointly monitored, especially on safeguards.
regardless of the type of cofnancing arrangement, joint eforts toward
streamlining safeguards requirement and process are required (see Safeguards).
Coordination under Suspicion of Corruption and Fraud
ADB is guided by its Anticorruption Policy and Integrity Principles and
Guidelines. AFD applies its General Policy on Combating Corruption, Fraud,
Anti-competitive Practices, Money laundering and terrorist Financing.
ADB and AFD inform each other of any event that interferes or threatens
successful project implementation. Exchange of information shall be made
on a confdential basis and with respect to each partners applicable rules
and regulations. If an investigation is deemed necessary by ADB and/or
AFD in relation to a project, both parties coordinate and share the relevant
information. In such cases, each partner keeps its investigative powers and its
capacity to take appropriate remedy.
ADB project completion date
refers to the date the project is
physically completed. this date
precedes the loan closing date
(normally 6 months before).
loan closing date is the date
ADB terminates the right of the
borrower to withdraw from the
AFD project completion date
refers to the date the project is
completed from an operational
viewpoint, that is, when the
amount to be disbursed
reaches zero and the project
does not require additional
follow-up. Disbursement
ProjECt CoMPlEtIon
CoorDInAtIon
Continued on next page
ADB AFD
If the project cofnanced by the
partner is the subject or included
as a sample in any evaluation
study by ADBs Independent
Evaluation Department,
evaluation reports are shared
with the partner. the evaluation
fndings take into account
feedback from the partner(s).
Some AFD projects are subject
to an ex post evaluation carried
out by external consultants
after the project completion.
the evaluation report is shared
with the partner(s).
EVAluAtIon
CoorDInAtIon
loan account. Expenditures
incurred after the loan closing
date will not be fnanced under
the loan.
Within 1224 months after
the project completion, ADB
prepares a project completion
report.
For cofnanced project(s),
a draft completion report is
shared with the partner(s) for
confrmation of cofnancing
information and experience.
date or deadline is the date
on which all funds must have
been disbursed. Expenditures
incurred after the disbursement
date or deadline will not be
fnanced under the AFD loan.
AFD prepares a project
completion report (rapport
dAchvement de Projet)
within 6 months after
project completion.
For cofnanced project(s),
the partners share the
draft completion report to
verify cofnancing data and
information and to validate
experience and lessons learned.
Project Completion Coordination 19
Table continued
ADB AFD
ADBAFD Cofnancing Guide 20
ADB AFD
Continued on next page
HEADquArtErS
AnD Country oFFICES
ADB Afghanistan resident Mission
Asian Development Bank
P. o. Box 3070 Kabul, Afghanistan
tel +93 20 210 3602
Fax +93 85 535 204
ADB Bangladesh resident Mission
Plot E-31, Sher-e-Bangla nagar Dhaka
1207, Bangladesh, GPo Box no. 2100
tel +880 2 815 6000-8, 815 6009 to 16
Fax +880 2 815 6018 to 19
Asian Development Bank
6 ADB Avenue, Mandaluyong City
1550 Metro Manila, Philippines
tel +63 2 632 4444
information@adb.org
www.adb.org
ofce of Cofnancing operations
Ma. Carmela D locsin
Head
Agence Franaise de Dveloppement
5 rue roland Barthes
75598 Paris Cedex 12, France
tel +33 (0)1 53 44 31 31
site@afd.fr
www.afd.fr
Asia Department
Gregory Clemente
Director for Asia
AFD Afghanistan
Shar-e-naw, Park Plaza
Kabul, Afghanistan
tel 93 797 323 235
AFD regional ofce for Cambodia
and lao PDr
5, rue 106, Sangkat Wat Phnom
Khan Daun Penh Phnom Penh, Cambodia
tel 855 23 426 360/855 23 362 490
Fax 855 23 426 243
afdphnompenh@afd.fr
ADB AFD
Headquarters
Country ofces
Continued on next page
Headquarters and Country ofces 21
ADB Cambodia resident Mission
no. 29, Suramarit Boulevard (St. 268)
Sangkat Chaktomuk, Khan Daun Penh
P.o. Box 2436, Phnom Penh, Cambodia
tel +855 23 215 805/806, 216417
Fax +855 23 215 807
ADB PrC resident Mission
17th Floor, China World tower
(Guomao III)
1 jian Guo Men Wai Avenue
Chaoyang District, Beijing 100004
Peoples republic of China
tel +86 10 8573 0909
Fax +86 10 8573 0808
ADB India resident Mission
4 San Martin Marg, Chanakyapuri,
newDelhi 110021 India
tel +91 11 2410 7200
Fax +91 11 2687 0945
ADB Indonesia resident Mission
Gedung BrI II, 7th Floor jl. jend.
Sudirman Kav. 44-46 jakarta 10210,
Indonesia
tel +62 21 2512721
Fax +62 21 2512749
ADB lao PDr resident Mission
Corner of lanexang Av. and Samsenthai
rd. P.o. Box 9724 Vientiane, lao PDr
tel +856 21 250444
Fax +856 21 250333
ADB Pakistan resident Mission
level 8, north Wing, Serena ofce
Complex Khayaban-e-Suhrawardy,
G-5 Islamabad, Pakistan
tel +92 51 260 0351 to 69, 2087300
Fax +92 51 260 0365 to 66,
2087397 to 98
AFD lao PDr ofce
Avenue lane Xane
BP 5923, Vientiane, lao PDr
tel 856 21 24 3295
AFD PrC
7th Floor, Block C, East lake Villas 35,
Dongzhimenwai Avenue,
Dongcheng District
C701 100027 Beijing PrC
tel 8610 8451 1200
Fax 8610 8451 1300
afdpekin@afd.fr
http://china.afd.fr
AFD regional ofce for India, Srilanka,
Bangladesh and Maldives
1 A janpath new Delhi 110 011, India
tel 91 11 2379 3747
Fax 91 11 2379 3738
afdnewdelhi@afd.fr
AFD Bangladesh
road #8, House #2/E-Baridhara, Dhaka
1212, Bangladesh
tel 880 2 882 2751-4
AFD Sri lanka ofce
33 1/3 West tower World trade Center
Echelon Square Colombo 1, Sri lanka
tel 94 011 529 9780
Fax 94 011529 9784
afdcolombo@afd.fr
AFD Indonesia
the Plaza 27th f
jl M.H. thamrin Kav 28-30
jakarta 10350, Indonesia
tel 62 21 2992 1500
Fax 62 21 292 1555
afdjakarta@afd.fr
Table continued
ADBAFD Cofnancing Guide 22
Table continued
ADB Philippines Country ofce
6 ADB Avenue, Mandaluyong City
1550 Metro Manila, Philippines
tel +63 2 683 1000
Fax +63 2 683 1030
ADB Sri lanka resident Mission
23, Independence Avenue Colombo 7,
Sri lanka
tel +94 11 267 4499
Fax +94 11 267 4488
ADB thailand resident Mission
23rd Floor, the ofces at Central World
999/9 rama 1 road, Wangmai
Pathumwan, Bangkok 10330, thailand
tel +66 2 263 5300
Fax +66 2 263 5301 to 02
ADB Extended Mission in Myanmar
Inya lake Hotel, room 240 37, Kaba Aye
Pagoda road, Mayangone township,
yangon
tel +95 1 966 2866
Fax +95 1 966 5537
ADB Vietnam resident Mission
unit 701-706, Sun red river Building
23 Phan Chu trinh Street, Ha noi,
Vietnam
tel + 84 4 3933 1374
Fax + 84 4 3933 1373
AFD Pakistan
French Embassy
Diplomatic Enclave G5 Islamabad
tel 92 51 265 5196 /92 51 201 1517
Fax 92 51 265 5197
afdislamabad@groupe-afd.org
AFD Philippines
34/F rufno Pacifc tower,
units 34 A&B 6784 Ayala Avenue 1200
Makati City, Philippines
tel 632 811 1001
Fax 632 811 1033
AFD regional ofce for thailand
and Myanmar
AFD Bangkok 35/FExchange tower
unit 3501-02
388 Sukhumvit road, Klongtoey
Bangkok 10 110, thailand
tel662 663 60 90
Fax 662 663 60 77
afdbangkok@afd.fr
thailande.afd.fr
AFD Vietnam
AFD Ha noi, 6-8 rue ton that thiep-BP
137 District de Ba Dinh, Ha noi, Vietnam
tel 84 4 3823 6764/65
Fax 84 4 3823 6396
afdhanoi@afd.fr
AFD Ho Chi Minh, 113 Hai Ba trung, Ben
nghe, D1, Ho Chi Minh, Vietnam
tel 848 3824 7243
Fax 848 3824 3106
afdhochiminhville@afd.fr
ADBAFD Conancing at a Glance
IDENTIFICATION
MISSION
RECONNAISANCE
MISSION
LOAN
NEGOTIATIONS
(if not completed
before approval)
DEPARTMENT
MEETING
CONCEPT
CLEARANCE
LOAN
NEGOTIATIONS
REVIEW MISSIONS
LOAN
AGREEMENT
SIGNING
LOAN
EFFECTIVENESS
PROJECT
CONCEPT PAPER
PROJECT
COMPLETION
REPORT
EVALUATION
REPORT
PROJECT
COMPLETION
REPORT
(Rapport
d'Achvement
de Projet)
EVALUATION
REPORT
RRP AND PAM
PROJECT
PRESENTATION
NOTE NPP
IDENTIFICATION
COMMITTEE
CDI
CREDIT
COMMITTEE
CCR
APPROVAL
PREPARATION
MONTHS TARGET
APPROVAL AND EFFECTIVENESS
MONTHS TARGET
NOTIFICATION
SHEET
FOR OECD
IMPLEMENTATION
COMPLETION/
EVALUATION
PREPARATION
FORMALIZATION
MONTHS REQUIREMENT
IMPLEMENTATION
COMPLETION/
EVALUATION
PROJECT
IDENTIFICATION
SHEET FIP
months
same date
STAFF REVIEW
MEETING OR
MANAGEMENT
REVIEW MEETING
PROJECT
COMPLETION
EVALUATION
FACTFINDING
MISSION
APPRAISAL
MISSION
COUNTRY
STRATEGY
AND BUSINESS
PIPELINE
NOTE
TO THE
BOARD NCA
CCR = Comit de Crdit, CDI = Comit dIdentication, CFI = Comit de Financement, FIP = Fiche dIdentication de Projet, NCA = Note au Conseil, NPP = Note de Prsentation de Projet,
OECD = Organisation for Economic Co-operation and Development, PAM = project administration manual, RRP = report and recommendation of the President
ARM135779 OCO ADB-AFD Cofinancing_COVER 6th proof.indd 2 12/13/2013 11:53:45 AM
About the Asian Development Bank
ADBs vision is an Asia and Pacic region free of poverty. Its mission is
to help its developing member countries reduce poverty and improve
the quality of life of their people. Despite the regions many successes,
it remains home to two-thirds of the worlds poor: 1.7 billion people who
live on less than $2 a day, with 828million struggling on less than $1.25 a
day. ADB is committed to reducing poverty through inclusive economic
growth, environmentally sustainable growth, and regional integration.
Based in Manila, ADB is owned by 67 members, including 48 from the
region. Its main instruments for helping its developing member countries
are policy dialogue, loans, equity investments, guarantees, grants, and
technical assistance.
Asian Development Bank
Publication Stock No. ARM135779 Printed on recycled paper
Introduction 1
20102012 Results 2
Way Forward 5
Where to start? 5
Eligible Instruments, Countries, and Sectors 5
Institutional Coordination 7
Country Coordination 7
Project Processing Coordination 8
Preparation 10
Approval and Efectiveness 15
Implementation Coordination 17
Project Completion Coordination 18
Evaluation Coordination 19
Headquarters and Country Ofces 20
CONTENTS
FOLD FOLD C O V E R B A C K C O V E R
ARM135779 OCO ADB-AFD Cofinancing_COVER 6th proof.indd 1 12/13/2013 11:53:44 AM