LM TH NO T HIU QU TRONG CNG VIC

hay Lm Th No n Ht Con Voi M Khng B Si n Tht

Willkommen

Bienvenue

Welcome welkom ykoso Benvenuto

Bienvenida
tervetuloa

Vui lng Tt chung in thoi!

Phn 1: Thit Lp v Trin Khai Mc Tiu Hay Lm Th No n Ht Con Voi

Ti Liu
Ti liu hun luyn da theo:
1.

2.

3.
4.

Hon Thnh Mi Vic Khng H Kh (Getting Things Done) - David Allen Phng Php Lp K Hoch Nhanh Chng (Rapid Planning Method) - Anthony Robbin T Duy Ti u (First Thing First) - Stephen Covey Lm t c Nhiu (Work Less Do More) Jan Yager

Quy trnh
1 M T Tm Nhn v Nhi m V Ch Yu

6 nh Gi

2 Xc nh Vai Tr

5 Nht Qun Thc Hi n 4 B Tr Cng Vi c Trong Tun

3 La Chn Cc M c Tiu cho mi vai tr

Tm Nhn
M t tm nhn v nhim v ch yu:
iu g l Quan Trng Nht? iu g em li ngha cho cuc sng ca bn? Bn mun tr thnh con ngi nh th no v mun lm g trong cuc sng?

Tm Nhn
M t tm nhn v nhim v ch yu:
10000m: Tm Nhn di hn S Nghip/L Tng/Phong Cch Sng (hng nm hoc hn) 8000 m: Mc tiu trung hn 3-5 nm (hng nm) 6000 m: Mc tiu ngn hn 1-2 nm (hng qu) 4000 m: Khu vc trch nhim (hng thng) 2000 m: D n hin ti/Cng vic trong tun (hng tun) ng bng: Cng vic trc mt (hng ngy)

Tm Nhn
M t tm nhn v nhim v ch yu: Bi tp: Hy suy ngh v vit ra (S Nghip & C Nhn)

10000m: Tm Nhn di hn S Nghip/L Tng/Cch Sng 8000 m: Mc tiu trung hn 3-5 nm 6000 m: Mc tiu ngn hn 1-2 nm

Vai Tr

Sc Khe

Ti Chnh Pht Trin S Nghip Quan H: G & bn

Tr Tu

Tinh Thn

Cng Hin

Mc Tiu
Xem xt Vai Tr: Ty thuc v tr & c nhn VD: Trng Phng K Thut
VAI TR
Qun l Phng K Thut H tr b phn Sn Xut
Qun l d n C S H Tng

Mc Tiu trong tun

Theo di hot ng chung Theo di v h tr khi c s c Tin hnh d n theo lch trnh Theo di hot ng, h tr nu cn Xem xt nh gi thnh tch nhn vin qu 2 Tham gia lp CEO

Thi Gian
Hng ngy Hng tun / t Xut
Theo lch trnh d n

Ghi Ch

n thng 6 2013

H tr DA sn phm mi
Pht trin nhn vin

Hng thng
Hng qu

Pht trin ngh nghip

Quan H - G & bn b

Hng tun

Trong 6 thng

a con i d ngoi cui tun Hng thng

B Tr
Xp lch trong tun
Tun 28
Monday, July 09, 2012
6 6

Tuesday, July 10, 2012

6

Wednesday, July 11, 2012

6

Thursday, July 12, 2012

6

Friday, July 13, 2012

6

Saturday, July 14, 2012

6

Sunday, July 15, 2012

Tennis
8 8 8 8 8 8 8

Tennis

Hp phng KT/ phng SX

9 9 10 10

Hp phng KT/ phng SX

9 10

Hp phng KT/ phng SX

9 10

Hp phng KT/ phng SX

9 10

Hp phng KT/ phng SX

9 9

D Ngoi
10 10 11

` Hp tun cc Trng Phng

Hp d n SP mi
11 11 11 11 11 11

12

12

12

12

12

12

12

Hp d n SP mi
2 2 2 2 3 3 3 3

Hp nh gi cng tc qu 2
2 2 2 3 3 3

Hp tun h tr SX
4 4 5 5

Hp d n CSHT
4 4 4 5 5 5

Xem xt tng kt tun

4

Tennis DDA
4 5 5

Ln k hoch tun sau Pick Na & No

Even ing Evening Eveni ng Evening Eveni ng Evening Evening

Hc CEO

Hc CEO

Hc CEO

Vic cng ty: Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic nh: Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

B Tr
Sp xp:
Khn Khng Khn

Khng Quan Trng

Quan Trng

B Tr
Sp xp:
Khn
Khng hong S C Bo co n hn cht

Khng khn
Chun b Lp k hoch Th thao Giao lu

Khng Quan Trng

Quan Trng

Bo co, hp, in thoi khng cn thit

Chuyn t m pho Internet, chi gm qu nhiu

B Tr
Sp xp:

B Tr
Thng Thng:

Th

Sa

Su

B Tr
u tin vic Quan Trng: M T W Th F Sa Su

B Tr
Khn Quan Trng Khng khn

Khn

Khng Khn
Chun b Lp k hoch Th thao Giao lu

Quan Trng

Khng hong S C Bo co n hn cht

20- 25%
25-30%

65-80%
15%

Khng Quan Trng

Khng Quan Trng

Bo co, hp, in thoi khng cn thit

Chuyn tm pho Internet Game

15%

50-60%

t hn 1% 2 3%

B Tr
Phn loi cng tc: Thng nht (hng ngy, hng tun, hng thng ) Theo d n (c thi im bt u v kt thc) t xut (xut hin khng theo k hoch, khng c thi gian c th) C nhn Xc nh hot ng cn thit cho cng tc Thng Nht Xc nh khung thi gian cho cng tc D n (bt u/kt thc) Dnh thi gian cho vic t xut Tng t cho vic C Nhn

B Tr
1. Nhm & kt hp cc cng vic theo: Thi gian a im (cng trng, nh my, vn phng) Ngun lc (ngi, cng c) V d: Hp nhm, hp d n Kim tra, gim st, x l ti cng trng Bo co Li ch: Tit kim thi gian

B Tr
2. B tr khung thi gian cho hot ng c nh: Hp b phn 8:30 am 9:00 am (hng ngy) Hp h tr Sn Xut 2:30 4:00 pm th Hai hng tun Hp tng kt nh my 10:00 12:00 th Hai u hng thng i hc thm 7:00 9:00 th Hai, T, Su Li ich: Vic quan trng thc hin ng thi hn C thi gian d phng linh ng cho vic t xut Khng cng thng

B Tr
3. Dnh thi gian cho cng tc chun b: Ti liu, s liu cho cuc hp D liu bo co ng no tm tng/ gii php gii quyt vn Li ch: Hiu qu cao, tit kim thi gian Nng cao kh nng suy ngh phn tch v l p k hoch

B Tr
4. D phng cho vic t xut: Khong 1 2 gi/ ngy Ty v tr, cng vic Li ch: Khng b ng thi gian cho vic quan trng

B Tr
5. Cng tc cho d n: Ln, phc tp: Theo lch trnh d n Nh, n gin : Lit k cng tc Va va: PLAN AHEAD

B Tr
5. Cng tc cho d n: PLAN AHEAD P: Pre-determine a course of actions Xc nh trc mi cng tc L: Layout your goals Xc nh mc tiu A: Adjust your priorities Sp xp theo th t u tin N: Notify key personels Bo cho nhng ngi ch cht A: Allow time for acceptance Dnh thi gian chp nhn H: Heading to action Hng n hnh ng E: Expect problems Nhn trc vn c th xy ra A: Always point to successors Lun hng n nhn t thnh cng D: Daily review your plan Xem xt cp nht k hoch mi ngy

Thc Hin

Tun 28
Monday, July 09, 2012
6 6

Tuesday, July 10, 2012

6

Wednesday, July 11, 2012

6

Thursday, July 12, 2012

6

Friday, July 13, 2012

6

Saturday, July 14, 2012

6

Sunday, July 15, 2012

Tennis
8 8 8 8 8 8 8

Tennis

Hp phng KT/ phng SX

9 9 10 10

Hp phng KT/ phng SX

9 10

Hp phng KT/ phng SX

9 10

Hp phng KT/ phng SX

9 10

Hp phng KT/ phng SX

9 9

D Ngoi
10 10 11

` Hp tun cc Trng Phng

Hp d n SP mi
11 11 11 11 11 11

12

12

12

12

12

12

12

Hp d n SP mi
2 2 2 2 3 3 3 3

Hp nh gi cng tc qu 2
2 2 2 3 3 3

Hp tun h tr SX
4 4 5 5

Hp d n CSHT
4 4 4 5 5 5

Xem xt tng kt tun

4

Tennis DDA
4 5 5

Ln k hoch tun sau Pick Na & No

Even ing Evening Eveni ng Evening Eveni ng Evening Evening

Hc CEO

Hc CEO

Hc CEO

Vic cng ty: Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic 1 Vic 2 Vic 3 Vic 4

Vic nh: Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Nh 1 Nh 2 Nh 3 Nh 4

Tm tt
1 M T Tm Nhn v Nhi m V Ch Yu

6 nh Gi

2 Xc nh Vai Tr

5 Nht Qun Thc Hi n 4 B Tr Cng Vi c Trong Tun

3 La Chn Cc M c Tiu cho mi vai tr

Xin cm n Cu hi?

Bi Tp
Bi tp v nh: T lp k hoch trong 5 6 tun Theo di 1 2 tun u T nh gi kt qu (kh nng theo st k hoch, hiu qu, tr ngi, gii php) Trao i vi ng nghip

Coffee Break

Phn 2: Lm th no x l thng tin trn ngp lm th no khng b si n tht

Hoc

Hon thnh mi vic

Ngh thut thc thi khng cng thng
theo David Allen

Organize

Qu nhiu Th

Cc cuc gi cha tr li, Vic cha phn cng, Vn cha x l t cc cuc hp, trao i Trch nhim c nhn cha hon thnh, Email cha c, ..

Organize

Bi v:

X hi thng tin phc tp

Hu ht hot ng l vic tr c (Drucker 1973) Ngy cng thay i nhanh v phc tp hn Khng ngng trn ngp thng tin mi

S u Tin v ngun lc khng ngng thay i.

=> CNG THNG

Organize

Gii ta Cng Thng Cch no?

a ht mi th trong u, vo trong B Nh Tin Cy Bn Ngoi. ng dng quy trnh Tm Nh Thy

X l & T Chc
B NH TIN CY BN NGOI VIC K TIP LCH/S TAY VIC PHN CNG
D N C ( nhiu bc ) THNG TIN LOI

HP U VO Vt b

RC

l g?
Ch Ngy no / C l

D N NGY NO / C TH THAM KHO

LP K HOCH

C cn x l?

KHNG

Lu
Xem xt thc hin C

THAM KHO

Giao cho ngi khc

Lm tip th no?

t hn 2 pht

LM NGAY

CHO TI:

C Ngy /Gi c th

Cng sm cng tt

Vic Phn Cng

Vic K Tip

Danh sch/ khay , th mc

Lch/S tay

Quy Trnh
1 Thu Thp Thng Tin

5 nh Gi

2 X L

4 Nht Qun Thc Hin

3 T Chc

Thu Thp Thng Tin

Mi thng tin cc dng

Dng vt l:
Khay, h s, s tay, ghi ch

Dng in t:
Email, bin bn hp, tin nhn.

Trong B Nh

X l & T Chc

X l & T Chc

X l & T Chc

X l & T Chc
B NH TIN CY BN NGOI VIC K TIP LCH/S TAY VIC PHN CNG
D N C ( nhiu bc ) THNG TIN LOI

HP U VO Vt b

RC

l g?
Ch Ngy no / C l

D N NGY NO / C TH THAM KHO

LP K HOCH

C cn x l?

KHNG

Lu
Xem xt thc hin C

THAM KHO

Giao cho ngi khc

Lm tip th no?

t hn 2 pht

LM NGAY

CHO TI:

C Ngy /Gi c th

Cng sm cng tt

Vic Phn Cng

Vic K Tip

Danh sch/ khay , th mc

Lch/S tay

X l & T Chc
V d: B Nh Bn Ngoi

Vic K Tip D n Mini

Sp xp hp th email In lch Re-arrange folders/soft document Make folders for hard document Th Hai: Hp nh my Th Ba: Hp d n sn phm mi

Vic Phn Cng

Nghin cu h s d n nng cp h tng

Ngy No / C L Tham Kho

ng k hc Khiu V

Lch

Danh sch nhng qun n ngon

X l & T Chc
Sample Mail box

References

45

X l & T Chc
Sample Folders/files

Numbering

Numbering

X l & T Chc
Result Samples

Subject

Start Date

Due Date

To

From

Due Date

X l & T Chc
V d: Hp Th Email

Thc Hin
Sp Xp Hng Tun

49

Thc Hin
Sp Xp Hng Ngy

Lch Vi c K Ti p Vi c Phn Cng

Thc Hin
Thc Hin Hng Ngy: Thu thp thng tin, sp xp li 2 3 ln trong ngy 1. Lch 2. Vic K Tip 3. Vic Phn Cng 4. D n & D n mini 5. Ngy No / C L 6. Tham Kho
D N C ( nhiu bc )

THNG TIN LOI

HP U VO Vt b

RC

l g?
Ch Ngy no / C l

C cn x l?

KHNG

Xem xt nh gi, 15 pht cui ngy 1. nh du hon thnh nhng vic xong 2. Sp xp li nhng vic cn tn ng 3. Cp nht cho ngy hm sau

Lu
Xem xt thc hin C

THAM KHO

LP K HOCH

Giao cho ngi khc

Lm tip th no?

t hn 2 pht

LM NGAY

CHO TI:

C Ngy /Gi c th

Cng sm cng tt

Vic Phn Cng

Vic K Tip

Danh sch/ khay , th mc

Lch/S tay

nh gi
Thc Hin Hng Ngy: Xem xt nh gi, 15 pht cui ngy 1. nh du hon thnh nhng vic xong 2. Sp xp li nhng vic cn tn ng 3. Cp nht cho ngy hm sau
D N C ( nhiu bc )

THNG TIN LOI

HP U VO Vt b

RC

l g?
Ch Ngy no / C l

C cn x l?

KHNG

Lu
Xem xt thc hin C

THAM KHO

LP K HOCH

Giao cho ngi khc

Lm tip th no?

t hn 2 pht

LM NGAY

CHO TI:

C Ngy /Gi c th

Cng sm cng tt

Vic Phn Cng

Vic K Tip

Danh sch/ khay , th mc

Lch/S tay

nh gi
Xem xt nh gi cui tun Thu thp & x l mi thng tin Xem xt li h thng Cp nht theo quy trnh Gi Sch, R, Cp Nht v Hon tt.
D N C ( nhiu bc )

THNG TIN LOI

HP U VO Vt b

RC

l g?
Ch Ngy no / C l

C cn x l?

KHNG

Lu
Xem xt thc hin C

THAM KHO

LP K HOCH

Giao cho ngi khc

Lm tip th no?

t hn 2 pht

LM NGAY

CHO TI:

C Ngy /Gi c th

Cng sm cng tt

Vic Phn Cng

Vic K Tip

Danh sch/ khay , th mc

Lch/S tay

nh gi
nh gi & Sp Xp cui tun

54

Quy Trnh
1 Thu Thp Thng Tin

5 nh Gi

2 X L

4 Nht Qun Thc Hin

3 T Chc

Bi Tp
Bi tp v nh

Sp xp li hp th email Sp xp li th mc/file Mua & t lm S Tay Dn sch Inbox (hp u vo) v mi th linh tinh Ch tiu: o Inbox thng xuyn trng (3 4 ln/ngy) o Lu trong 10 giy o Tm bt c thng tin no trong 30 giy

Bi Tp
Bi tp v nh b quyt:

Khng nn lm tt c mt lc: o Ti a 30 - 50 email/ln o Mi ln mt mn o Mc nm trn => lm trc o Khng a tr li Inbox o C th to Inbox tm thi nu cn

C th mt 2- 3 thng mi hon thin

Bi Tp
Home Work

V d: Vic Hm Nay

V D Vic Tun Ny

David Allens (2001) Getting Things Done (GTD) Method.

Trc Nghim
Thc hin 3 bng:

Bn cu hi s 1: i sng lm vic Bn cu hi s 2: i sng gia nh Bn cu hi s 3: Lp lch Lu : o Chia ct im ra 2 phn o Bn tri: lm lin o Bn phi: lm li sau 2 thng

Nhng con s 10
10 c im ca ngi Thnh t:
o o o o o o o o o o o Thit lp cc mc ch c nh ngha r rng Tn trng thi gian Vit ra mi th Lp bn u tin Tp trung vo vic trc mt Nghin cu ti trc khi hnh ng Thng xuyn tm kim cc phng php ci tin C i din Bit khi no ri khi Qun l khng gian v thi gian Linh ng khi cn thit

Nhng con s 10
10 cu t hi hng thnh cng:
o Cc mc tiu ti thit lp c thc t & c th t khng? o Vic ti ang lm mi ngy c gip ti t mc tiu ca ti khng? o Ai kim sot thi gian ca ti? o Ti thng chp nhn s gin on nh th no? o Ai dn vin ln bn ti, v ti gii quyt th no? o K hoch hng ngy c theo ti mi lc khng? o Ti c vit ra mi th khng? o Ti c bit ny mai vic u tin ca ti l g khng? o Ti c bit ngy mai ti v nh khi no khng? o Nhng li th no ti hon thnh mi vic trn danh sch?

Nhng con s 10
10 Cu bo cha ca ngi thiu t chc:
o o o o o o o o o Xin li ti tr Ti bit ch ca mi th Ti vn thnh t trn nhng xo trn Ti qu sng to n ni khng th sng c t chc Mt ngy no ti s sng c t chc Nu ti c gip , c l ti sng c t chc hn Ti s nh iu Ti khng c thi gian sng c t chc l mt lch lm vic bn rn, nhng ti tin chc l ti c th lm xong o Ti khng bit thi gian ca ti i u.

Nhng con s 10
10 im nn trnh bng mi gi:
o Ngi thiu t chc l thuc vo tr nh ca h o Ngi thiu t chc to dng nn cnh dn ng o Ngi thiu t chc chp nhn nhng s gin on trong cng vic. o Ngi thiu t chc tr li mi cuc gi in thoi ca ngi khc o Ngi thiu t chc lp lch qu nhiu vic o Ngi thiu t chc thiu hiu sut o Ngi thiu t chc thng hay ni phi o Ngi thiu t chc khng th ni cho bn bit h s u trong nm ti o Ngi thiu t chc dng nh khng bao gi ui kp o Ngi thiu t chc thay i tin trnh bt thng

Xin Cm n Cu Hi?