KONSORTIUM PD SDN BHD

7 Pillar Audit
Minuted by : Henry Status of action items:
Overdue Open Closed Cannot Source The Item / NA

No.

Ref.No.
MM

What

How

Who

When

Status

No root cause determine. To further analyze breakdowns to determine root cause. Much room for improvement. No specific measures targeted on areas of concern. No objective way of tracking breakdowns No clear follow up on learning points to prevent incident reoccurrence Unit rate not captured accurately by maintenance team on overall savings Much room for improvement on 3rd party contractors audit Overfill sensors tested annually No proper fire shield HSSE To put in specific measures to address breakdown issues (by category) To monitor breakdowns and to show reduction in breakdown trends To identify key learning from incidents / breakdowns and come out with comprehensive alerts / training materials to ensure that there is no reoccurrence of incidents To track actual engine oil savings by unit rates (for maintenance)

Haulier

30/06/06

Haulier

30/06/06

3 4

Haulier Haulier

Ongoing 30/06/06

Haulier

15/06/06

To improve quality of 3rd party contractors by having clear gauge on vendor benchmarking Overfill sensors to be tested twice a year (repeated audit finding) Proper fire shield to be installed on BDD 280 (all Hino)

Haulier

30/06/06

7 8

Haulier Haulier

30/06/06 15/06/06

No.
1

Ref.No.

What
There can be further improvement in analyzing HSSE statistic and putting specific measure No clear gauge of success rates of initiatives Licensing not abstained for own used storage tank

How
To identify measures to counter HSSE issues based on statistics

Who
Haulier

When
30/06/06

Status

2 3

To have specific success gauges on initiatives implemented and to monitor consistently To follow up on storage tank licensing issue

Haulier Haulier

30/06/06 30/06/06
The MTDCA officer had come for site inspection & is expected to issue the storage license soon

4 5

Gas freeing procedure not per actual practice No list of authorized signatories in existing procedures There is much room for improvement on 3rd party contractors There is no fixed items to be shared on regular interval basis for toolbox meetings

To update gas freeing as per actual practice To have list of authorized signatories as per procedure

Haulier Haulier

15/06/06 15/06/06

To improve quality of 3rd party contractors by having clear gauge on vendor benchmarking To improve on toolbox meetings by having planners on key items to be shared on regular intervals

Haulier

30/06/06

Haulier

30/06/06

Done has been implemented

To clear method to track visitors in/out

Clear records / tracking method required for visitors & staff in / out

Haulier

15/06/06

Had tightern the security and had designed a staff attendance system to capture their attendance for head count

No.
9

Ref.No.

What
Not all staff clear on ER roles and responsibilities

How
All staff to be rebriefed on ER roles and responsibilities

Who
Haulier

When
15/06/06

Status
Had briefed all ER team member and they are cleared with their role & responsibility
done, Fixed criteria had set and Kalai is inchareged on it

10

No fixed criteria on ER equipment inspection No clear inventory on ER items in / out To clear delegation of responsiblities for mobilization of ER equipment

To have fix criteria on inspection of ER equipment

Haulier

15/06/06

11 12

To have inventory of items in / out To have clear roles and responsibilities for the mobilization of ER equipment

Haulier Haulier

15/06/06 15/06/06
Done, Kalai is responsible for Mobilized the ER Equipment

JM 1 2 No specific plan put in to identify foot cause of delay No revision dates included To further analyze reasons for delay, identify areas for improvement, put in specific measures and to track results To include all revision updates on Journey Management to facilitate tracking. To update Toolbox meeting focal point on key Journey Management items to be updated in toolbox meeting (structured format). Haulier Haulier 30/06/06 30/06/06

4 5

Key journey management issues should be shared on regular interval basis (monitored)in toolbox meetings No clear approval on all trips exceeding 12 hrs

Haulier

30/06/06

To recheck JM approval for trips exceeding 12 hrs planned

Haulier Haulier

30/06/06 30/06/06

Penalty scheme not included Penalty scheme (Shell & KPP) to be included in drivers handbook in drivers handbook

No.
6 7 8

Ref.No.

What

How

Who
Haulier Haulier Haulier

When
30/06/06 30/06/06 30/07/06

Status

HSSE criterias at reat areas To update current HSSE criteria at rest areas (specific) not specific HSSE criterias at reat areas To download HSSE criteria's of rest areas to all drivers. not downloaded to drivers RHM with water catchment To update RHM to include water catchment areas for product areas not updated containing MTBE. Updates to be included in drivers handbook DM

Flow chart of driver recruitment is in place but need to have description for common understanding Haulier conduct regular Drug and random Alcohol test monthly for all drivers, for the month Jan 2006, 7 drivers were not done

Flow chart of driver recruitment is in place but need to have description for each process for common understanding. To conduct regular Drug and random Alcohol test monthly for all drivers.

Haulier

30/07/06

Haulier

30/07/06

No clear process / procedure No clear process / procedure tohandle drivers who are tested to handle drivers who are positive for any of the tests. tested positive for any of the tests. CS

Haulier

30/07/06

Delay not updated in system Delay not updated in system as required only records in Log book as required only records in effective April 2006, for proof. Log book effective April

Haulier

30/06/06

Closed On (For overdue case)

Closed On (For overdue case)

Attachment available

Attachment available

Closed On (For overdue case)

Attachment available

Attachement available

Attachment available and had briefed all ER Team member on their jobs & responsibility

Closed On (For overdue case)