COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH ANUSANDHAN BHAVAN, RAFI MARG, NEW DELHI-1

16115(BF)I2008-CR

Dated:-2810312013 OFFICE MEMORANDUM

The matter of timely completion of APARs is important in view of the fact that a lot of hassle is created at the time of considering the cases of the officials for confirmation/regular promotion/MACPS etc. In this regard kind attention is invited to DoPT OM No. 21011/02/2009-Est(A) dated 16/02/2009 endorsed by CSIR circular letter No. 5-1(44)/2008-PD dated 29-31/03/2010, according to which:1. In case the APAR is not initiated by Reporting Officer for any reason beyond 30th June of the year in which the financial year ended she/he shall forfeit her/his right to enter any remarks in the APAR of the Officers to be reported upon and she/he shall submit all APARs held by her /him for Reporting to the Reviewing Officer on the next working day. 2. The Reviewing Officer shall forfeit her/his right to enter any remarks in the APAR beyond 31St August of the year in which the financial year ended. 3. The Section entrusted with maintaining the APAR shall also bring to the notice of the Secretary concerned in the case of Ministry/Department and the Head of the organization in the case of attached and subordinate offices, the names of those Group A and Group B Reporting Officers and Group A Reviewing Officers in the month of October after receiving the completed APARs, who have failed to initiate/review the APARs even by 30th June of 31St August as the case may be. 4. The Secretary in the Department/Head of the organization may direct to call for the explanation of the concerned officers for not having performed the public duty of writing the APARs within the due date and in absence of proper justification direct that a written warning for delay in completing the APARs be placed in the APAR folder of the defaulting officer concerned. 5. In case the remarks of the Reporting officer or Reviewing officer, as the case may be, have not been entered in the APARs due to the concerned officer forfeiting his right to make any entry, a certificate to this effect shall be added in his APARs for the relevant years in case both the Reporting officer and Reviewing officer had forfeited their rights to enter any remarks, the CR format with the self appraisal given by the officer to be reported upon will be placed in the APAR dossier. The prescribed time schedule for submission of APARs is enclosed with this O.M. It is for the information of staff members of CSIR Hqrs. /HRDG/HRDC/IPU/RAB/ URDIP/ESD/EMR-l/Il that the O-APAR/APAR/PMS forms are available at CSIR Website www.csir.res.in . The staff members are requested to download the forms from the website and submit 'self-appraisal report' to this section latest by 15th April, 2013, for recording the necessary entries relating to leave etc. and forwarding to the concerned reporting/reviewing Officers. A new performance evaluating system has been evolved/devised for Group IV Scientists and available on CSIR website along with detailed instructions. All Group IV Scientists are requested to go through it and submit their appraisals accordingly to office for further necessary action vis--vis reporting and reviewing. The Office will record necessary entries related to leave etc. before taking action regarding Reporting and Reviewing. Contd....2

In case any staff member does not submit the self-appraisal within the specified date, it would be presumed that no self-appraisal is being submitted by the individual concerned. In such cases, the concerned Reporting Officer may initiate the 0-APAR/APARIPMS of the individual at her/his own level. Hindi version follows. (Pu ma Arora) Section Officer

To
Copt/ to;

1.

All the Sectional/Divisional, Heads of CSIR Complex/ HRDC/ MBSA/ MBGH/ IPU/ URDIP/Science Centre All the Sr. DS/Sr. DY FA/ DY FA /DS of CSIR Complex/ HRDC/ MBSA/ MBGH/ IPU/URDIP

2. 3. US to 0/o DG, CSIR 4. US to 0/o JS (Admn.) 5. PS to CVO, CSIR 6. PA to FA, CSIR 7. PS to Sr. DS (HR) 8. PS to Legal Adviser, CSIR 9. Manager Cafeteria 10. PS to DS(CO) for information All Notice Board of CSIR Complex/ HRDC/ MBSAJ MBGH/ IPU/ URDIP/Science Centre 11. 12. Office Copy L16)-1-f- `MAis (9/11 I t

-3T ME SCHEDULE FOR PREPARATION OF CONFIDENTIAL REPORTS S.No. 1. Nature of Action Date by which to be completed

Distribution of blank CR forms to 31' March. all concerned (i.e., to officer to be (This may be completed even a reported upon where self-appraisal week earlier). has to be given and to reporting officers where self-appraisal is not to be given) Submission of self-appraisal to 15th April. reporting officer by officer to be reported upon (where applicable). Submission of report by reporting officer to reviewing officer - Where self-appraisal by officer reported upon is 7th May. prescribed. - Where self-appraisal by officer reported upon is not 21 April. prescribed. d Where officer reported upon 22n May. is himself a reporting officer for subordinates under him. 23rd May where the due Report to be completed by date for the reporting to sent Reviewing Officer and officer is 7th May. Administration or CR Section/Cell. 7th May where the due date, for the reporting officer is 21st April. 5th June where the due date for the reporting officer is 22nd May

2.

3.

4.

Important notice: (i) The Reporting Officer is requested to complete the ACRs as per the schedule above. The Reporting Officer shall have no right to enter any remarks in the CRs after 30th June following the annual reporting period. (ii) Reviewing Officer is also requested to complete the review of the ACRs as per the schedule above. The Reviewing Officer shall have no right to enter any remarks in the CRs after 31st August following the annual reporting period.

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