POSITION

JOB DESCRIPTION

: OFFICE ASSISTANT/MARKETING ASSISTANT

Job Summary: Under general supervision, provides general office assistance; prepares correspondence; greets visitors/clients/students and provides information; processes forms and requisitions; maintains database information; organizes and files information; serves as liaison with service personnel; may oversee students, teachers and staff. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: 1. Provides clerical, secretarial, billing, and general office support for staff; types various correspondence and reports from rough draft and compiled data; researches and gathers materials; assembles reports; maintains and retrieves database information; completes forms and requisitions; maintains lists. 2. Coordinates appointments; arranges meetings; assists with special events; provides information, including policies and procedures; may supervise, oversee activities, and/or prepare schedules for student staff. 3. Greets visitors; responds to inquiries; operates single or multi-line phones, transfers calls, and relays messages; sorts and distributes mail; photocopies, collates, and distributes various materials; faxes documents. 4. Accepts all Music enrollees and provide appropriate schedule based on the music centers availability. Provide basic information such as fees, studio policy, instructional books, calendar of activities, etc. Informs teachers/students on the sudden changes of schedule that may arise. Must observed the cut-off period of 6PM. 5. Ensuring office and music equipment, music rooms are in working order; serves as liaison with service personnel; organizes, updates, and files documentation; orders materials and supplies; a good custodian in all CMLCs instructional books and equipment; may maintain petty cash funds(petty cash funds in-charge may change, it will depend on the management) 6. Take charge in checking, monitoring and processing of all employees salary. Observed cut-off date: 15 and 30 /31th day of the month Releasing of Salary: Effective March 2010 25 of the month and 5 of the month 7. Must submit the following Monthly reports: Monthly Revenue Report Monthly Expense Report Monthly Employees Salary Report Master list of Students Monthly Payment Report
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Must submit or accomplished the following daily/weekly reports: Daily Sales Report Daily Expense Filing Statement of Account

Must take into account the following: All collectibles, payables, balances from teachers and clients Change of schedule, incident reports Daily Students Enrollee-Logbook Recording Daily Logbook Report BIR/SSS/Philhealth Payments and documents Monitor payable accounts OTHER JOB FUNCTION: AS MARKETING ASSISTANT: 1.) A scheduled sales call on some schools/establishments on the companys promotional programs. Disseminate information through fax correspondence, flyer distribution, etc. 2.) Create promotional programs, ideas for the improvement of the music center. 3.) Accepts all walk-in or telephone inquiries and may ask for clients contact information. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Knowledge of a variety of office procedures and equipment usage Written and verbal communication skills Interpersonal/human relations skills Ability to oversee student activities and schedule assignments Ability to type and operate personal computer with various software programs Ability to perform basic numerical calculations Ability to maintain records and filing systems Ability to maintain confidentiality Willingness to greet visitors in a courteous manner