G.

Balaji contact:+91 8897262601

Email:Balajisun2008@gmail.com

MULTI ORG
MULTI ORG:
Multi Org is a feature to store the data of multiple organization in a single instance.
By partitioning thae data of H.Rs, Financials,Sales,Purchases,Material etc.,.
1)Bussiness Group:
Is a highest level in the Organization structure. At this level we secure Work structure and
Remuneration policies.
Ex:
TATA GROUP
|
-----------------------------|
|
|
TATA
TATA
TATA
MOTORS CEMENTS SOFTWARES
(WORK STRUCUTRES)
LEDGERS:
Is use to secure Journals and Ledgeral balances of a company.
A ledger is a collection of 1) currency
2)calendar
3)charted of accounts
4) subledger accounts
Currency :
For India - INR
USA US-D
And some other countries need conversion.
Calendar:
FISCAL TYPE: financial calendar
01-April to 31-March
Its divided into Periods like months,quarterly ,weely ,yearly etc.,
Subledger accounting:
Accural (not yet pay)
Cash
LEGAL ENTITY:

Is a legal Bussiness purpose at this level we are goin to prepare INCOME TAX REPORTS.,
We need pan(perminant account number) for taxations, other use for internal banking task.
OPERATING UNIT:
Is a strategic Bussiness Unit.At this level we secure and partition sales and purchase transaction data.

How About a Close to Real Life Case Study?

Before we dive into this topic, let us draw a multi org structure on a whiteboard. It would
help to analyze a real picture, as we pick at the concepts that go into designing a multi org
structure.

The above is the organization structure for Office Smart Solutions, which is a major office
supplies retailer, headquartered in Naperville, Illinois, USA. The organization operates in
three countries the US, Canada and India.
Office Smart has an organization structure with the following:

2 Business Groups one in the US, which controls the organization structure in
North America, and one in India

3 Legal Entities one in the US, one in Canada, and one in India

3 Primary Ledgers one in the US, one in Canada, and one in India

3 Operating Units one in the US, one in Canada, and one in India

5 Inventory organizations two in the US, one in Canada, and two in India

Subinventories and locators exist beneath the inventory organizations, but they are
not relevant for the session on multi org structures.
With this, let us step back and reflect

TAKE THE SYSTEM ADMINISTRATOR RESPONSIIBILITY FOR DEFINING HRMS

X
SWITCH RESPONSIBILITY AS SYSTEM ADMINISTRATOR

X
NAV: SECURITY RESPONSIBILITYDEFINE

ASSIGN RESPONSIBILITY TO THE USER:

NAV:SECURITYUSERDEFINE

SELECT HRMS RESPONSIBILITY FOR DEFINING BUSSINESS GROUP:

NAV:WORKSTRUCTUREORGANIZATIONDESCRIPTION
TAKE A NEW WINDOW FOR DEFINE BUSSINESS GROUP

IN THE ABOVE FORM YOU SHOULD SAVE THE NAME,TYPE DEFINE AND SAVE.
AFTER THAT COMES UNDER ORGANIZATION CLASSIFICATION
IS BUSSINESS GROUP AND ENABLE IT AND SAVE.
CLICK OTHERS TAB. SAVE AND CHOOSE BUSSINESS GROUP INFO OPTION
SELECT.

SAVE THIS.
WHEN WE DEFINE A BUSSINESS GROUP SYSTEM INTERNALLY GENERATES A
DEFALT SECURITY PROFILE.WITH THE SAME AS OUR BUSSINESS GROUP.

THE DEFAULT SECURITY PROFILE WLL GIVE ACCESS TO ALL THE

ORGANIZATIONS.DEFINE UNDERA A BUSSINESS GROUP.
ALL THE ORGANIZATIONS COMES UNDER THE BUSSINESS GROUP.
LIKE OPERATONG UNITS
INVENTORY ORG
HR ORG ETC.,
WE CAN ALSO DEFINE A NEW SECURITY PROFILE TO SECURE OUR OWN
ORGANIZATIONS.
PLANNING BY LEDGER:
1.CURRENCY
2.CALENDERS
3.SUBLEDGER ACCOUNTING METHOD
4.CHARTED OF ACCOUNT
Create Acounting Calender:
Define accounting Calender:
Switch responsibility---->System Administrator
First you should create responisibilty ex: tata gl ( calendar is comes under general ledger).
Nav: securityresponisibilitydefine

Define period types:

Nav: setup financialcalendertypes
Switch responsibility is general ledger

Period type:tata pt
Year type is not calendar.. that is fiscal .
Fiscal ----financial calendar(April 01 to March 31)
Calendar---- work day calendar (Jan to Dec)
Nav:setupfinancialcalenderaccounting

Choose current option click

Calendar was completed.
Define Chart of Account:
Switch responsibility is GENERAL LEDGER(TATA GL)
NAV:SETPFINANCIALKEYSEGMENT

SEARCH OPTION : SELECT GENERAL LEDGER

AFTER YOU SHOULD GIVE YOUR NEW CHART OF ACCOUNT NAME
THEN GO FOR SEGMENTS.
Company ,branch ,account ,cost center,product
Is a chart of account number ex: 01-00-00-1414-00
01company
00branch
00division or some other
1410accounting information
00product

Click Value set option

Highlight the cursor on company name

And click value set.

Create value set name for company n format type n maximum size .
In this way highlight coursor on division,

Dept:

Account:

Now completed valusets for all .

Then assign all names in chart of account previous list window ie.,

Assign values set items to value set option under like tata company
Tata div1
Tata dept1,
Operation account
Here operations accounts is for account value set name.. bt I can not create any valuset name for
account simply I created account value set is like Operations Account and enable all thing n
save.
Flex Field Qualifiers:
Highlight the cursor on company n click on FLEX FIELD QUALIFIER

Enable balancing segment for company.

Similarly highlight account n click flex field qualifier
Enable natural account segment

After that
Compile :
Complie all the things.

Click compile n enable freeze,allow dynamic inserts what you want like periods,dashes etc.,

Compliling flexfield definition.

Ok.
Compile successfully:

Key flex field values:

Nav: keyflexfieldskeyvalues

Assign application,title structure n comes under the value option choose

Like 01 for company
02 for division
03 for department

For department you should gve values in this way for all names like division,dept,account etc.,

Chart of account part completed .

Created Accounting setupd:
Accounting setups are the commn setups, to process.,
1) financial transactions
2) financial applications
Switch responsibility is General ledger .
Nav: setupfinancialaccountng setup manageraccountng setup
Click on create accounting setup
Create Legal entity
Legal Entity:
Is a legal Bussiness at this level we prepare 1)Tax Reports
2)Maintain Interanal bank Accounts
Create Legal Entity:

Click this

Click apply option

Create another legal entity
Same process

Primary ledger:
Go for step 3 of 3 or 2 of 3 for finding the primary ledger

Click on finish button

Click Defining Options

Update here ledger options

Go direct step 2 of 4

Assign retained Earnings Accounts ex: 01-00-00-1410

How can I assign reatained earnings accounts are

Directly you can go step 4 of 4

Click on to finish

Click on yes
Go to add legal entities

Click on Apply

Search tata
Select all (tata motors,tatacars)
Click apply
Update balancing segment values for tata motors legal entity
Select 01 ,tata motors
Start date:
Click on apply
Similarly select update balancing segment values for tata cars legal entity
01 , tata cars
Here only I have taken 2 legal entities. (tata motors,tata cars)
Click on apply
click on complete
Confirm option after test all things in subledger accounting setups.

OPERATING UNITS:
Nav: setupfinancialsaccounting manageraccounting setups

Click on update accounting options

Operating units update

Click Add Operating Units

Operating Units:
ADD 2 OPERATING UNITS

How do we defne Operating Units to HRMS:

Switch system administrator responsibility
Nav: profilesystem

Click find

When we set HR security profile system internallygoing to set one more profile option that is HR
Bussiness group. To associate to business group here that is tata group.

HR;User type---------------HR WITH PAYROLL USER

Take switch responsibility HRMS

NAV: WORKSTRUCTUREORGANIZATIONSDESCRIPTON

HRMS name tata consultancy

Save
Organization classification is
OPERATING UNIT ,ENABLE AND SAVE
Click Others
Operating Unit information option choose
Ok
Save

Choose information click

Assign all thing.. take ur own primary ledger(tata pl) default legal context(tata motors1)
Operating Unit code (tata cons)
Ok

Now,
Defne Inventory Organization:
Nav: work structureorganizationdescription
Switch HRMS RESPONSIBILITY

ACCOUNTING INFORMATION:

INVENTORY INFORMATION:

RECEIVING OPTIONS:
Give values accounting information,delay time early time etc., save

Define HR Organization:
Same navigation n switch responsibility
Nav:workstructureorganizatinDescription

Assign name classification etc.,

No need to go for others now.. bt just see the options
And save

This is briefly about MULTI ORG