STUDENT MANUAL

HRM and BM Programmes Batch 2013-15

Office of the Dean

June 2013

(For private circulation only)

STUDENT MANUAL
HRM and BM Programmes Batch 2013-15

Office of the Dean

June 2013

CONTENTS
Rule No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Annexure 1 Annexure 2 Description Vision Mission Definitions and Abbreviations Academic Year Registration Curriculum Design Course Workload Team Building Programme Village Exposure Programme Attendance Waiver Summer Project Dissertation Electives Pre-Registration of Elective Courses Dropping of Elective Courses Scheduling of Classes Audit Course Course of Independent Study (CIS) Examinations Evaluation Mid-Term Feedback and Final Communication of Grades Grading System Qualifying Standards Diploma and Transcripts Medals for Academic Excellence Academic Discipline Other Acts of Indiscipline Grievance Resolution Scholarships Loans Fees Railway / Air Concession Student Committees Placement Extra Curricular Activities General List of Medals for Academic Excellence List of Scholarships Page 1 1 1 2 2 3 4 4 5 5 6 7 7 9 10 10 10 11 11 13 14 16 16 17 19 19 20 22 25 25 26 26 27 28 29 29 29 30 31

STUDENT MANUAL 2013

1. Vision Inspired by the Jesuit spirit of Magis [ever greater], XLRI aims at being a management school with: A passion for academic excellence Uncompromising human values A sensitive social conscience An abiding commitment to improving the quality of life in organizations and society 2. Integrity

Mission To offer enriching learning experiences to aspiring managers To enable them to realize their full potential To ensure that they serve as agents of continuous improvement and change To encourage entrepreneurship and service To extend the frontiers of knowledge in management through cutting-edge research To disseminate knowledge through a portfolio of educational programmes and publication

3.

Definitions and Abbreviations AIS Area Auditor BM CSS CIS CQPI Calendar Component Creditor Elective : : : : : : : : : Academic Information System (Software) Functional Area A student who audits an elective course Business Management Programme Class Schedule System (Software) Course of Independent Study Cumulative Quality Point Index Academic Calendar A component in a course, which carries marks/ points for the purpose of evaluation and grading : A student who credits an elective course : Elective course 1

End-term : End-term examination Faculty : Internal and external faculty member(s) Full Credit : 3 credits requiring approximately 100 hours work to be put in by the student, including 30 hours of class room sessions Half Credit : 1.5 credits requiring approximately 50 hours work to be put in by the student, including 15 hours of class room sessions Home : A place where the parents (or, if no parent is alive, the students guardian) reside HRM : Human Resource Management Programme Mid-term : Mid-term examination Outline : Course outline QPI : Quality Point Index Singular : Includes plural and masculine includes feminine, wherever applicable 4. Academic Year The academic year consists of three Terms. The average duration of each Term is approximately 11 weeks. Terms I, II & III refer to the first year students and Terms IV, V & VI refer to the second year students. 5. Registration

5.1 All students are required to register in person on the Registration Day as indicated for each Term in the Calendar. The student who fails to register without prior permission will be deemed to have left the programme. A student who does not register within 72 hours of the time specified for registration is liable to be directed to withdraw from the programme with no stigma attached. If, however, the student does not withdraw from the programme within 48 hours after being so directed, he will be liable for expulsion from the Institute. 5.2 Registration for Term I: (a) New students are required to register on the Registration Day of Term I and submit the supporting documents relating to their academic qualifications and work experience as applicable. Students, who have not received their final year 2

(b)

graduation mark sheets from their respective universities by the day of registration for Term I, should submit them latest by the Registration Day of Term II, failing which the admission stands automatically cancelled. An Orientation / Preparatory Programme for the first year students are normally held following the Welcome and Registration. Attendance at the Orientation / Preparatory Programme is compulsory.

5.3 Registration for Other Terms: (a) In all Terms, except Term I, students are required to register on the first day of the Term, unless permitted by the Dean to register on a later date (refer 5.1). A student, who fails to register on the first day of the other Terms, will be allowed to register only after he has obtained special permission from the Dean, subject to his paying a late-fee, which in no case shall be less than 1,000/- per day. (b) Second year students resuming after summer vacation must submit a certificate of completion, issued by the summer project guide (from the organisation where the summer project was undertaken), at the time of registration for Term IV. A student, who fails to submit the certificate as mentioned above, will be given provisional entry only into second year. Failure to submit the summer project completion certificate within one month from the date of registration [Term IV], will disqualify the student for the award of the diploma [also see Qualifying Standards Section 24.2 (a)]. 6. Curriculum Design

6.1 The academic programmes consist of core (compulsory) and elective (optional) courses. 6.2 Core courses in the programme are designed to: (a) provide basic conceptual and analytical knowledge, and inculcate attitudes and skills necessary for managerial effectiveness; (b) develop an integrated view of organisational and managerial functioning and an understanding of the interdependencies of subsystems; and (c) create an awareness and understanding of environmental forces impinging on managerial behaviour. 3

6.3 The elective courses provide an opportunity for concentration on focus areas to enable the student to cope with the demands of the job in the early years of his professional career. 6.4 A copy of Syllabus is available on the AIS. The syllabus is only indicative. The detailed course structure would be given by faculty teaching the course. 7. Course Workload

7.1 A 3 credit course is taken as a full course for the purpose of calculating the number of courses completed for a programme. Other courses of different credits are calculated accordingly (e.g. 1.5 credit course is equivalent to a half course and 4.5 credit course is equivalent to one and a half course for the purpose of calculating workload). A student is expected to put in at least 100 hours of work in a 3 credit course including 30 contact hours in class. In case of a 1.5 credit course, the time devoted would be 50 and 15 hours respectively. Accordingly a 4.5 credit course would require 150 hours of work including 45 contact hours. 7.2 The total number of credits for the core courses are 63 (SixtyThree) for HRM and BM. The Term-wise distribution of core courses in the first year for HRM shall be 7-6-7 and BM shall be 6-7-7 as applicable. The remaining 3 core courses shall be scheduled in the second year. The elective courses are not offered in the first year. 7.3 Elective courses are offered during Term IV, V & VI. The minimum number of electives required to qualify for the Diploma is 14 (Fourteen) for HRM and BM. 7.4 The maximum number of credits (including Dissertation, Special Elective Course, Audit Course and CIS) in any given Term should not be more than 19. Students are encouraged to spread their electives in a 4-6-4 format. 8. Team Building Programme The objective of the team building programme is to develop leadership and team work through adventure activities. The programme includes overnight camping and other outdoor activities. Attendance to the team building programme is compulsory for the students.

9.

Village Exposure Programme A village exposure programme is also mandatory for the students. The students are expected to stay in the villages and study some of the practices and issues relating to rural India.

10. Attendance 10.1 It is mandatory for the students to be regular and punctual in all the classes without exception. Individual faculty members may, at their discretion, assign some weightage to attendance and class participation in the evaluation of the course. In such an event, absenteeism on the part of the student may adversely affect both the components, namely, attendance and the consequential class participation, if any. 10.2 Students should apply for leave to the faculty concerned in advance. The student should show the supporting documents to the faculty, if required. The leave application duly permitted by the faculty should be submitted to the Deans Office for further action. 10.3 Absence without prior permission of the Dean and / or faculty will be considered as a serious breach of indiscipline. In such cases, the student may be directed to withdraw from the programme with no stigma attached. If, however, the student does not withdraw from the programme within a week on being so directed, he will be liable for expulsion from the Institute. 10.4 Students should ensure that the attendance requirements, as stipulated in this section, are met no matter whatever may be the compulsions. Absence for attending any activity, including student competitions or placement work, is also treated similarly for calculating attendance as per Section 10.8. 10.5 The Dean or the faculty will not be responsible, if the student suffers loss in the evaluation of any segment on account of his absence. The faculty may administer make-up tests/ assignments only to those students who remained absent with his prior permission. However, for the purpose of calculating the number of classes missed, there is no distinction between leave sanctioned or not sanctioned, or not applied for leave. The total classes missed would be used for calculating the grade deduction, if the faculty so desires. 10.6 The faculty will be free to adopt any measure to regulate 5

attendance, penalise absence, and ensure smooth and undisturbed learning in the class. 10.7 If a student puts in less than 50% attendance in more than 3 (three) courses during a Term, he will be required to withdraw from the programme. 10.8 The faculty may assign marks for attendance and can reduce the marks / grade point for low attendance. Incase the faculty does not have any such evaluation the Institutes policy on attendance will be implemented as give below. The reduction would, however, not be greater than the following: Attendance Range 75 - 100% 65 74% 50 64% 0 49% No. of Classes 13-14 classes 10-12 classes <10 classes Grade Reduction Less One Grade Point Less Two Grade Points F grade 15 & more classes No Grade Loss

However, a student would not be punished twice on account of attendance. That is, if a course has a penalty for each class missed and a student loses a grade because of marks for attendance, then the student would not be penalized again by another grade loss. 11. Waiver 11.1 A student may be granted waiver in respect of a core course, provided the course faculty and the Dean are satisfied that he has adequate knowledge of the course. In such an event, he stands exempted from attending the classes of that course. 11.2 To qualify for a waiver, a student must (a) (b) make a request, in writing, to the Dean through the course faculty for the waiver at the beginning of the Term; take a written qualifying test designed by the faculty teaching the course to ascertain the knowledge of the student in the course; and / or submit a written assignment(s) as prescribed by the course faculty.

11.3 The grade for the course will be determined on the basis of the performance of the student in the qualifying test and / or written assignments. 6

11.4 Waiver is however not allowed for students who are repeating the year or repeating certain course(s) due to poor academic performance. 12. Summer Project 12.1 Summer project investigates some significant aspect of a managerial problem. It gives students an opportunity to observe a business organisation in operation and to sharpen their knowledge and skills by putting them to use. Besides providing an opportunity to enhance their understanding of managerial problems, summer project also gives students practical experience that will help them to plan their careers. 12.2 Summer Project is a compulsory non-credit course. A student is required to do a Summer Project on any aspect of HRM / BM, as applicable, in industry for eight to ten weeks at the end of the first year (April - June). While registering for Term IV, a student must submit to Deans Office a summer project satisfactory completion certificate from the summer project company guide [refer Section 5.3 (b) and Section 24.2 (a)]. 12.3 A sealed envelope (Marked NOT TO BE OPENED BY THE STUDENT) containing the blank Summer Project Completion Certificate is given to the student, to be handed over to the Summer Project Company Guide. At the end of the project, the guide evaluates the student on his performance, by filling up the Completion Certificate, and gives the same in a sealed envelope to the student for submitting it to the Deans Office at the time of Term IV registration. 12.4 Students will be entitled to receive the Diploma only after completing the summer project satisfactorily. 12.5 A student, who does not complete the Summer Project satisfactorily, and who does not comply with the requirements, will have to do another Summer Project before becoming eligible to receive the Diploma. 12.6 Students who receive adverse comments from their company guides will be liable for disciplinary action. 13. Dissertation 13.1 Dissertation is optional. A student can opt for a dissertation in lieu of a 3 credit elective course in Term V. Students will be allowed to drop those courses, where, by dropping, the number of 8

creditors will not go below 15 . However, only those students meeting the following criteria will be eligible to do dissertation on a topic of their choice in a related field of HRM or BM. (a) HRM students doing Dissertation should have CQPI of 5.5 upto Term III and also an average of 6.00 in related courses as follows: (a) For OB related topic *OB I, OB II and OB III * (b) For HR related topic *PMA , HRP and WADA* (c) For IR / Law related topic *Fundamentals LL, Fundamentals of Industrial Relations, ERL: Law of IR* It is the students responsibility to check whether he/she is eligible for doing Dissertation. BM students should have CQPI of 5.5 upto Term III and also an average of 6.00 in the functional area of the Dissertation topic. Dissertation cannot be counted in any area of specialisation.

(b)

13.2 The dissertation will be in lieu of a 3 credit elective course and is taken into account for the computation of QPI and CQPI like any other full credit course and shall be added to the courses scheduled in Term V. 13.3 Students should directly contact the faculty for guidance in the dissertation. 13.4 In case the dissertation topic is such that it requires the guidance of a part-time or visiting faculty, the concerned Area Chairperson may permit the student to undertake the study under the guidance of the part-time or visiting faculty. No part-time or visiting faculty can act as a dissertation guide for more than 2 (two) students in all. 13.5 Where the dissertation topic involves study covering more than one discipline, the student may, with the approval of the primary guide, opt for a secondary (joint) guide from the relevant discipline. The dissertation will, however, be evaluated by the primary guide in consultation with the secondary guide. 13.6 The Dissertation proposal should be finalised by the date specified by the Deans Office. That is, the proposal form with the faculty guides signature should be submitted to the Deans Office as specified. The complete dissertation report should be submitted within 10-15 days before the end of Term V as specified 9

by the Deans Office. Failure to submit a signed proposal from the faculty guide would be equivalent to a student not being interested to take up the Dissertation. 14. Electives 14.1 Students are required to choose electives in the second year. The elective courses may be of full-credit or half-credit or one and a half credit weightage. Choice of half-credit elective courses should be in pairs and not singles [i.e. in even numbers and not in odd numbers] except in case of audit courses, so that they complete the required number of credits. Half credit courses can be taken in different Terms. 14.2 Out of the 14 electives in BM programme, a student is free to choose electives offered to them. A student must choose elective courses from at least 2 areas. No student will be allowed to opt for more than 10 elective courses from any single area. However, to fulfill the requirement of area(s) of concentration, a student is required to do an equivalent of five full credit electives (which could be in the form of full credit or half credit) in an area listed below: (a) (b) (c) (e) (f) Economics Finance Information Systems Production, Operations & Decision Sciences Strategy

(d) Marketing

A student can opt for a maximum of two areas only for concentration. A few elective courses are common to more than one area as mentioned in the Syllabus. Therefore, such type of electives will be counted in one area only as per the choice of the student. Under no circumstances [including students going for Exchange Programme] a student with the BM programme, will not be allowed to take a course exclusively offered to the students in the HRM programme and vice-versa. 14.3 Since the HRM programme itself is a specialised programme, there are no separate areas of concentration. Students are required to choose 14 electives from the courses offered to them. Out of these, a minimum of 6 (six) electives should be from those listed under the head HRM Area in the Syllabus. An HRM student may, if he so desires, opt for a maximum of 4 (four) electives each 10

from Economics, Information Systems and / or Strategy Areas. 15. Pre-Registration of Elective Courses 15.1 The elective courses to be offered in the 2 nd year, will be announced in the 3 rd Term of 1 st year. Students should get clarification on electives, if required, from Area Chairpersons and / or the course instructors before the deadline for registration of electives. 15.2 Electives which have a ceiling on the number of students, the concerned faculty will announce the final list of selected students for each elective. Students who have registered for an elective in AIS, but have not been selected for the course will be given a chance to opt for another elective by sending an email to Deans Office. Detailed information on date(s) for registration and finalisation of electives for 2nd year will be announced in the 1st year of term - 3. Students need to strictly adhere to the deadlines, as no changes in electives would be permitted after the deadlines. 15.3 Faculty may evolve suitable criteria, in consultation with the area, to select students for their electives. Such criteria will normally be based on: (a) the academic background, aptitude and level of performance of the students in related courses; and (b) the number of students that can be admitted to the elective given the pedagogy of the course. 16. Dropping of Elective Courses 16.1 In order to offer an elective course, there should be a minimum registration of 15 creditors failing which the elective course will be dropped. (In the case of an elective offered for the first time, the minimum number of creditors should be 10). The faculty in consultation with the Dean may offer a course with low registration. 16.2 In the event of an elective being dropped as stated above, the students will be given option to register for other electives (as per Section 15.2). 17. Scheduling of classes The class schedule will be regularly updated in the Class Schedule System (CSS). No rescheduling should be done in the 11

class schedule without the prior permission of the Deans Office. 18. Audit Course 18.1 There is no provision for any extra credit elective. However, a student can opt for the course as Audit subject to a maximum of two electives during the second year. Language courses can be offered as Audit courses in the first year also. 18.2 Permission for auditing an elective is at the discretion of the faculty concerned. 18.3 An auditor has to fulfill all the academic requirements of the course he is auditing. Failure to do so could result in the award of an Incomplete grade. In such an eventuality, a student has to repeat the course the next time it is offered. Failure to do so disqualifies him for the award of diploma notwithstanding the fact that he has otherwise qualified himself. 18.4 Whatever grade is awarded to the auditor by the faculty, (i.e. from A+ to F grade or Incomplete grade) will be shown on the final transcript. However, the grade will not be included in the computation of the students QPI / CQPI (or for completion of the programme). 18.5 All auditors will be required to pay a non-refundable audit fee as stipulated in Section 32.4. 19. Course of Independent Study (CIS) 19.1 The CIS allows for an in-depth exploration of a topic in the students field of concentration or area of special interest. It allows the integration of several fields of study in searching for the solution of a single problem. It provides valuable experience in the research process, definition of the problem, search for relevant data, analysis of the data, and drawing conclusions and implications from it. An acceptable CIS may take many forms. It may be a case study, describing and analysing a particular incident, illuminating a variety of managerial problems. The CIS may take the form of a study in which the pertinent elements of a policy problem are studied and weighted to reach conclusions as to possible courses of action. The CIS may be a historical study, analysing and 12

searching for implications in a particular period. It may involve the design of a new method or a comparison of pertinent factors in two or more methods. The CIS may, of course, consist of the formulation and testing a hypothesis relevant to management. Data sources are: books, articles, published reports, results of interviews, response to questionnaires, etc. 19.2 A student can opt for a CIS, if the identified topic is not offered as an elective. That is, a student cannot do a CIS on a topic which is offered as an elective. The approval of the CIS topic (as described in Section 19.5) has to be completed in the Term preceding the Term in which the CIS is planned to be taken up. 19.3 Second year students may opt for a maximum of 1 (one) CIS, over and above the minimum number of elective courses specified (subject to Section 7.2). The grade obtained in CIS shall not be taken into account for the computation of QPI / CQPI. The CIS topic will, however, be shown in the Final Transcript along with the grade obtained. 19.4 A student is required to have a faculty guide for the CIS. The responsibility for securing a faculty guide rests with the student. The selection of topic, meetings with the faculty guide and other course related interactions are also left to the initiative of the student. 19.5 After the topic has been finalised, the student undertaking the CIS has to submit a brief synopsis to the faculty concerned. The synopsis is circulated among the area faculty for suggestions. After incorporating suggestions received from the area, the proposal has to be sent to Deans Office. The Dean may forward it to other areas, if he feels that inputs from other areas may enrich the study. Subsequent to this, the Deans Office would approve the CIS. 19.6 Performance on the CIS is evaluated by the standards of good scholarship and integrity, courtesy in crediting sources of information, objective standards of precision, logic and use of evidence, imagination, and the ability to reach and state defensible conclusion. 19.7 The CIS should be manageable in terms of time and effort. No student is permitted to choose a topic likely to be classified as 1 3

confidential, for reasons of national security, or restricted for proprietary or other similar reasons. 19.8 Faculty guiding a CIS has the discretion to decide the criteria for evaluation. However, the student must make an open-house presentation after completing the study. 19.9 A student failing to complete an approved CIS in time, would result in the award of an Incomplete grade for CIS. As a result, the student would not be eligible for the Diploma with the Incomplete Grade. 20. Examinations 20.1 Students should report at the examination venue at least 10 minutes before the scheduled time and take their seats according to the randomised roll number chart put up on the black board. Students will not be permitted into the examination venue after the question paper is distributed. 20.2 Students are expected to equip themselves with pen, pencil, ruler, calculator etc. Borrowing of books, study material, calculators etc., will not be permitted in the examination venue. 20.3 On entering the examination venue, each student should collect the answer booklet from the invigilator. Answer booklets are not exchangeable. 20.4 Students must fill the particulars on the cover page of answer booklet before proceeding to attempt any question. The same is the case with every additional booklet used. 20.5 A student must not refer to any book, paper or other notes, unless it is an open-book examination. Except for open-book examinations, all books and study material must be left outside the examination venue. The Institute will not be held responsible for the loss or theft of any material from within or outside the examination venue. Students are, therefore, advised to refrain from carrying important books, papers or other belongings to the examination venue to avoid the risk of losing them. 20.6 Except for essential communication with the invigilator, a student is not permitted to communicate in any form with anyone else during the examination. Passing or receiving information in any form or peeping into the answer books of others during the examination constitutes misconduct and is strictly prohibited. A 1 4

student, who assists or abets giving or passing of information, in any form whatsoever, will be considered as guilty and punishable as the one receiving it. 20.7 Students must stop writing, as soon as the invigilator signals the end of the time allotted for the examination. 20.8 Students should fulfill their physical needs before they enter the exam venue. Since, they are not allowed to leave the examination venue during the examination. 20.9 Answer books should be handed over to the invigilator once the student finishes the examination. It is the sole responsibility of the student to ensure that his answer book is promptly handed over to the invigilator. 20.10 Any violation of the norms of examination will be considered as a serious offence and an act of misconduct. In such an event, the student will be liable for forfeiture of the answer book and expulsion from the examination hall at once. If the gravity of the offence is so grave as to adversely affect the reputation of the institute and/or the fair conduct of the examination and/or the general discipline in the campus, the student will be liable for expulsion from the Institute. 20.11 If a student is not in a position to take an examination for reasons beyond his control, he should in writing inform, the Dean and/ or the faculty concerned before hand and obtain his clearance, failing which he will be awarded an I grade in respect of the course concerned. If the student obtains clearance from the Dean and/or the faculty, then the procedure mentioned in Section 21.5 will apply. 21. Evaluation 21.1 Every faculty, while giving the course outline, will indicate the criteria for evaluation at the beginning of the Term. 21.2 The components for evaluation of a course may, in general, include a combination of attendance, quizzes, assignments, fieldwork, level of class participation, mid-term, end-term, etc. There will be a minimum of three components. The weightage of any component should not exceed 40%. 21.3 The decision of the faculty regarding grades or any segment of evaluation will be final. A student who needs clarification of 1 5

grades may discuss with the faculty concerned within a week of receiving the grades. 21.4 Faculty will give feedback to students periodically on their performance through written comments on answer sheets or through individual meetings. 21.5 If a student has missed a mid-term or an end-term on account of authorised absence, he should approach the faculty concerned for administering a make-up examination and notify the Dean accordingly. In such an event, the student is responsible for ensuring that the grade is submitted to the Dean by the faculty without undue delay. The students transcript will carry an I grade until and unless the Dean receives the final grade from the faculty. 21.6 If, for any reason, the student fails to avail himself of the opportunity to make-up the missed examination(s), he will be finally awarded I grade for that course or for that segment of evaluation, as the case may be, and no second opportunity for a re-test will lie. 21.7 A student, who has obtained an I grade should complete the requirements of the course to the satisfaction of the faculty within 3 [three] weeks from date on which the grade is announced or, where the course falls in Term VI, within a week of the completion of Term VI, failing which he will be required to repeat the same course full length as and when it is offered by a faculty in the following year. It should be clearly understood that the student will not be entitled to receive the Diploma until he completes the requirements stipulated here-in-before and after. 21.8 Students are required to strictly adhere to the deadlines prescribed for the submission of all written assignments, projects, and reports. Late submission is liable for reduction in grade in that component as indicated hereunder: Delay 1 week or less 2 weeks or less 3 weeks or less Reduction 1 grade point 2 grade points 3 grade points Example From B+ to B From B+ to C+ From B+ to C

If a written assignment is overdue for more than 3 weeks, the faculty may refuse to accept the assignment and award a zero 16

marks to the student concerned for that segment of evaluation. This would be applicable for Dissertation / CIS also. 21.9 Normal requests for Re-evaluation Re-evaluation of examination/term paper is not normally permitted. If on a request made by a student for re-evaluation, the faculty member concerned may at his discretion re-evaluate the answer book, and submit the revised grade, if any, before the publication of the same by the Deans Office (also refer Section 22.2). 22. Mid-term Feedback and Final Communication of Grades 22.1 Faculty will communicate, mid-term feedback comprising of 35%40% of the total marks at least 3 weeks before the commencement of the end-term. 22.2 The faculty concerned will announce the grades to the students directly before submission to the Dean. No change in grade will be allowed, once the grade-sheet is submitted to the Dean. The Deans Office will announce the grades through Intranet (AIS: Academic Information System) as and when received and the students concerned should promptly check their grades through AIS (http://acad.xlri.ac.in). 22.3 The grades of sponsored candidates, if any, may be communicated to the sponsoring organisations at the request of the student and/or of the sponsoring organisation. As a general rule, the grades of a student will not be communicated to any other person or organisation without the consent of the student concerned. 23. Grading System 23.1 A nine-point grading system is used for evaluation. The 9 grades and their corresponding quality points are given below: Performance Grades Grade Points F 0 Fail D 1 D+ 2 Average C 3 C+ 4 Good B 5 B+ 6 Excellent A 7 A+ 8

23.2 The faculty will inform the evaluation pattern in his course outline to be given at the beginning. 1 7

23.3 The index of a students performance in each Term is the QPI. It is derived by averaging the quality points secured by a student in all the courses of the Term. 23.4 The index of a students overall performance is the CQPI, which is the weighted average of the successive term QPIs. 23.5 A faculty would award an Incomplete Grade (I grade) if a student fails to complete the academic requirements of the course. An incomplete grade would require a student to repeat the course the next time it is offered. A student is not eligible for the Diploma with an I grade in any course (including Audit, CIS Courses). 24. Qualifying Standards 24.1 The qualifying standards of the students for the promotion to senior classes, continuation in the programmes, and successful completion of the post-graduate diploma programmes are decided based on (a) (b) (a) the failure points given below Failure Points: F = 1, D = 0.67, D+ = 0.5 and the total CQPI 4.00 at the end of the first year (CQPI of Terms I, II & III) and a satisfactory report from the Summer Project Company Guide. 4.50 at the end of second year (CQPI of Terms I to VI). If the CQPI falls below 4.00 at the end of first year, the student will stand disqualified for pursuing the programme further, and accordingly, he will be directed to withdraw from the programme with no stigma attached. 24.2 Minimum CQPI at the end of first and second years

(b) (c)

(d) If the student does not withdraw from the programme within a fortnight after being so directed, he will be liable for expulsion from the Institute. (e) To qualify for the Diploma, a student should not have any Incomplete grades.

24.3 Course-wise Minimum Grades - Disqualification (a) During the programme, if a student secures any of the following combination of D + , D or F grades (totaling to failure points >2.01), he will stand disqualified for

18

pursuing the programme further, and, accordingly he will be directed to withdraw from the programme with no stigma attached. D+ D F 3 2 1 1 Failure Points 3.00 2.67 / 2.50 2.34 2.67 2.17 2.34 2.68 2.50

1D or 1 D+ 2 2 1 3 1 2 2 4 5

24.4 Course-wise Minimum Grades Option of Repetition: (a) At any time during the first year, if a student secures any of the following combination of D + , D or F grades (equivalent to failure points between 1.67 and 2.01), he will have the option to repeat the first year in its entirety or withdraw from the programme. D+ 2 2 1 4 (b) D 1 1 2 3 F 2 1 1 Failure Points 2.00 1.67 2.00 1.67 1.84 2.01 2.00

At any time during second year, if it is found that, a student has accumulated (beginning from Term I) any of the above combination of D + , D or F grades mentioned in Section 24.4 (a), he has to repeat any one course of the 2nd year where he obtained D + , D or F as and when offered. After repetition as above, if the student still secures any of the above combination of D + , D or F grades as 1 9

(c)

mentioned in Section 24.4 (a), he will stand disqualified for pursuing the programme further, and, accordingly he will be directed to withdraw from the programme with no stigma attached. In other words, no second repetition is permitted under any circumstances. 24.5 (a) The maximum time permitted to complete the programme is 3 (three) continuous academic years including any repetition [as stated in 24.4(a) or 24.4 (b)] a student may undertake. If the student does not withdraw from the programme within a fortnight after being so directed, he will be liable for expulsion from the Institute.

(b)

25. Diploma and Transcripts 25.1 At the end of the second year of the HRM Programme, Postgraduate Diploma in Human Resource Management will be awarded to those students, who have fulfilled all the conditions and requirements for the award, and who have been approved by the Faculty Council and Board of Governors for the award of the Diploma. 25.2 At the end of the second year of the BM Programme, Postgraduate Diploma in Business Management will be awarded to those students, who have fulfilled all the conditions and requirements for the award, and who have been approved by the Faculty Council and Board of Governors for the award of the Diploma. 25.3 The Diplomas are conferred at the Institutes Annual Convocation that is normally held in the month of March/April every year. All students who qualify for the Diploma are expected to attend the Convocation. 25.4 The final transcript will be given along with the Diploma during the Convocation provided the student has cleared all the dues of the Institute. 25.5 The transcript indicates ranks obtained by the students up to and inclusive of Rank 5. 26. Medals for Academic Excellence For outstanding academic performance, medals are presented at the time of the Convocation, subject to the condition that the medal-winning student has a CQPI greater than or equal to 6.5 and has not violated the academic discipline of the programme 20

at any time during the academic years. The tentative lists of medals are given in Annexure 1 . The final medals list to be awarded will be put up at the beginning of the fourth term. 27. Academic Discipline 27.1 The Institute attaches great importance to integrity, honesty and discipline. A sense of responsibility and a high degree of maturity are expected from all the students inside or outside the campus as befit future managers. 27.2 Without prejudice to the generality of the foregoing, the following commissions and/or omissions on the part of students will constitute breach of discipline or, say, acts of misconduct. The punishment that can be given by the faculty teaching the course is given along side. A faculty may however recommend for a higher punishment, if he so feels, to the Dean. The Dean will then decide on the level of punishment. 27.2.1 Absence (a) Absence without prior permission from the Dean and / or the faculty; as per the attendance rules. (b) Mass absence (more than one-third of the registered students for the course are absent) from class; 5% reduction in marks for students absent in 1st instance 10% reduction in marks for students absent in 2nd instance D grade for the course if a student is part of mass absenteeism for 3 or more times.

27.2.2 Assignment/Project/Dissertation (a1) Copying in any form in the assignments / projects / dissertation; (a2) Plagiarism :Plagiarism is defined as the wrongful appropriation, close imitation, purloining and publication of another authors language, thoughts, ideas, or expressions, and the representation of them as ones own original work. Plagiarism is considered as academic dishonesty, breach of ethics and a serious offence. XLRI takes cheating and plagiarism seriously, and 21

disciplinary action will be taken against any student, suspected of being involved in any sort of cheating and/or plagiarism. F grade for the course or expulsion from the Institute. (b) Reporting fictitious data for empirical study or in the dissertation or assignments; F grade for the assignment Permitting, whether willfully or otherwise, a co-student to copy from ones own assignment or project; Both would be given F grade for the assignment or project Whispering or communicating with one another by means of signs, symbols or gestures or in any other body language in the examination venue; F grade for the course Copying in any form in any examination; F grade for the course

(c)

27.2.3 Examination Hall (a)

(b)

27.2.4 Summer Project Sub-standard performance in the summer project, resulting in adverse feedback from the company guide; Debarred from Campus Placement A student can represent the above to the Dean who would constitute a Disciplinary Committee (DC) to look into the matter 27.3 The faculty can refer to the Dean if he feels higher punishment should be given. The Dean will then constitute a DC to look into the matter. 27.3.1 A student, who is alleged to have committed an act of misconduct as aforesaid will be directed to show cause against disciplinary action and will be given an opportunity to present his case. The DC may, after giving a hearing to the student and after conducting such investigation as is deemed fit and proper in the circumstances, impose such punishment as is deemed fit and proper. 27.3.2 The recommendation of the DC will be implemented by the Dean fully. 2 2

27.3.3 Where the DC has imposed the punishment of (a) downgradation to F , or (b) denial of scholarship, or (c) withholding of Diploma or (d) expulsion from the Institute, the aggrieved student may appeal to the Director. The decision of the Director thereon shall be final. 27.4 Company Projects Failure to complete a company project to the satisfaction of the company would be treated as an act of indiscipline. Adverse feedback from the company may debar a student from the placement process. If the complaint comes after the student graduates then the company in which the student would be joining would be informed of the act of indiscipline and allow them to take any action they may deem fit. 28. Other Acts Indiscipline: 28.1 The acts of indiscipline include : (a) (b) (c) (e) (f) (g) (i) (j) Drunkenness; Entering the Xerox room without permission of the Administrator. Damage to the property of the Institute; Theft or fraud or dishonesty; Smoking in the rooms earmarked for lectures, seminars, examinations or in the library or auditoriums; Defacing of walls and/or furniture with graffiti; Leveling false and baseless allegations against any faculty member or officer or employee of the Institute. Doing or causing to do, any act, which is likely to adversely affect the relations of the Institute with its customers, i.e. Organisations; Indulging in any act or acts, such as, defacing, burning or otherwise damaging any banner or property or equipment of a company, erected by the company or by an Association of XLRI commemorating an event organised or sponsored by the company at XLRI; Though there is no dress code, students are expected to wear 23

(d) Riotous or violent or disorderly behaviour;

(h) Not attending Adventure and the Village Programme.

(k)

(l)

decent dress. Any complaint regarding dressing would be taken up in the necessary forum that may be constituted by the Dean and such complaint may be lodged either by faculty orstudents or anymember of the XL community, jointly or severally. (m) Indulging in any act subversive of general discipline (the word discipline being used here in its generic sense and in its widest amplitude), inside or outside the campus, and/ or is detrimental to the reputation, image or standing of the Institute; 28.2 Ragging: Ragging has been strictly prohibited in XLRI, Jamshedpur. Ragging in any form is an unwelcome behaviour and is totally banned. Students should note that they are prohibited from engaging in any disorderly conduct, whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness any other student, indulging in rowdy or indisciplined activities which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in a fresher or a junior student or asking the student to do by act or perform something which such student will not do in the ordinary course and which has the effect of causing or generating a sense of shame or embarrassment so as to adversely affect the physique or psyche of a fresher or junior student. (Order of the Supreme Court of India, dated May 4, 2001). Organizers of this kind of behaviour may face penalties and fines, including losing their own campus residence or expulsion from the Institute. Each student of the Institute, his / her parents and or Guardian is required to submit individually or combined undertaking at the time of Registration in the prescribed format. 28.3 Sexual Harassment: The Institute is committed in dealing with and doing away with any instance of Sexual Harassment by and against its students. (i) The following shall fall within the ambit of sexual harassment (a) Unwelcome sexual advances involving verbal, nonverbal, or physical conduct such as sexually coloured remarks, jokes, letters, phone calls, e-mail, gestures,

24

(b)

(c)

(d) (ii)

showing of pornography, lurid stares, physical contact or molestation, stalking, sounds, display of pictures, signs, or demand for sexual favors; eve teasing, innuendos and taunts, physical confinement against ones will and intrusion upon ones privacy; act or conduct by a person inside or outside the campus which is intimidating to a person belonging to the other sex; any unwelcome gesture by an employee or student having sexual overtones

However False or unsubstantiated complaints will warrant disciplinary action against the complainant. A student or faculty of another institute/college/university who is a visitor at any of the institute premises or at any branches or franchisees of the Institute will also be governed by the present policy.

(iii) Any student who feels and is being sexually harassed directly or indirectly may submit a complaint of the alleged incident to any member of the Complaints Against Sexual Harassment at the Workplace [CASH] that has been instituted for this purpose, in writing with his / her signature within a period of 10 days of occurrence of the incident. (iv) The Disciplinary Action will be commensurate with the nature of violation ranging from Verbal Apology to Denial of the Diploma for the student. For further details kindly refer to the Policy to Prevent and Deal with Sexual Harassment at XLRI, Jamshedpur, which has been uploaded on the Academic Information System (AIS). 28.4 A student, who is alleged to have committed an act of misconduct as aforesaid will be directed to show cause against disciplinary action and will be given an opportunity to present his case. The Dean may, after giving a hearing to the student and after conducting such investigation as is deemed fit and proper in the circumstances, impose such punishment as is deemed fit and proper. 28.5 Punishments include warning or down-gradation upto grade F, or denial of scholarships or medals if due, or withholding of Diploma or expulsion from the Institute. While imposing 25

punishment, the Dean will take into account the nature and gravity of misconduct, the surrounding circumstances, and the impact of the misconduct on the general discipline inside the campus or on the reputation, image and standing of the Institute. 28.6 The aggrieved student may appeal to the Director. The decision of the Director thereon shall be final. 29. Grievance Resolution 29.1 Any student, having a grievance, may submit a written application to the Dean setting out all the circumstances and/or details therein clearly. The grievance application should be signed by the student concerned. 29.2 Anonymous applications/petitions/letters will not be entertained or attended to under any circumstances. 29.3 If a student, having obtained grade C + or C or D + or D or F in any course, feels that he has been unfairly discriminated against in evaluation/grading or has become a victim of subjectivity or internal inequity, he can make a representation to the Dean within seven days after receiving the grade. No grievance shall lie, if the student has obtained B and above B . 29.4 The representation should set out all the circumstances and grounds, and should be accompanied by all the relevant documents in support of the allegation. If the Dean is satisfied that the representation is not frivolous or vexatious, and that there is a prima facie case, he may constitute a Committee in consultation with the area concerned and get the papers reexamined. 29.5 In all such cases, however, the onus of proving such discrimination, subjectivity or internal inequity, as the case may be, lies squarely on the student concerned. If, at any time during investigation, it is found that the allegations are mala fide or wild or without substance, the student concerned will expose himself to the risk of extreme punishment of expulsion from the Institute. 30. Scholarships 30.1 There are 3 types of scholarships - based on need, merit-cumneed and merit. Merit scholarships are awarded on the basis of 2 6

academic performance only. A student is eligible to get only one scholarship in a year. Applications for scholarships should be submitted to the Dean within the time stipulated in the notification issued for this purpose. The details of tentative list of scholarships are given in Annexure 2 . The final list of scholarships would be announced during the second term, after getting confirmation from the donors. 30.2 Financial aid or scholarship may be withdrawn or denied to a student, if the students conduct warrants such an action. 31. Loans Study loans are available from banks and other agencies. The nearest source is The State Bank of India, XLRI Branch. 32. Fees 32.1 Fees payable to the Institute are announced in the annual Prospectus. The schedule of payment is announced on the AIS notice board from time to time. 32.2 All fees are to be paid by bank draft in favour of XLRI Jamshedpur. Cheques or cash will not be accepted. 32.3 All fees must be paid on time. A late payment fee of 50/- per day will be charged in case of payments made after the due date. 32.4 Audit Course Fee: A fee of 5,000/- per audit course of 3 credits 2,500/- per course of 1.5 credits is to be paid by the and students, as soon as the list of students opting for audit courses is published by the Dean. Failure to pay audit fee, within a week, would result in deregistration from the course. 32.5 Repeat Course Fee: An amount of course repeated by the student. 10,000/- will be charged per

32.6 Late Registration Fee: A student, who fails to register on the first day of the Term (as specified in the Academic Calendar), will be allowed to register only after the student has obtained special permission from the Dean. The Institute may charge a late registration fee, which in no case will be less than 1,000/- per day. 32.7 Duplicate copy of Diploma: In case of loss of the original Diploma, a duplicate copy of the Diploma can be obtained on payment of 3,000/-. 27

32.8 Fee for Extra Copies of the Official Transcript: Extra copies of official transcripts, after successful completion of the programme, can be obtained on payment of 1,000/- per copy. An additional amount of 50/- will be charged if the documents are to be despatched by Speed Post or Courier within India. All amounts should be paid by way of crossed Demand Draft drawn in favour of XLRI Jamshedpur payable at Jamshedpur or for online transfer; following are the details of our bank account
Bank Account Name Account No. RTGS/IFSC Code Branch Sakchi, Jamshedpur Account Type Saving

AXIS Xavier Labour 340010100069580 UTIB0000340 Bank Ltd. Relations Institute

You can transfer the same to the above account and provide us the details. Please provide UTR no in caseyou are havingaccount of different bank other than Axis Bank. 32.9 The fees/charges stipulated in this clause may be revised by the Institute without notice. 32.10 Default in Payment of Fees: (a) A student will not be allowed to take the end-term exams, if the student has not paid the Institutes fees and the mess dues payable at that time; or if taken, the results will not be released until all the dues are fully paid. (b) A student will not be awarded the Diploma, if all dues and fines are not cleared, even if all academic requirements are fulfilled. 32.11 Refund of Fees and Caution Deposits: (a) No fee paid to the Institute, other than caution deposit, is refundable. This applies in case of dismissal from the Institute, as well as any kind of withdrawal (voluntary or otherwise) from the Institutes rolls. (b) Caution deposits will be released after obtaining clearance regarding the following: i) tuition fees; ii) audit fees; iii) hostel fees; iv) mess dues; v) sports; vi) library; vii) general breakage; viii) room key and/or (ix) any other. (c) Clearance certificate form can be obtained from Accounts Office. (d) No adjustment of any expense is allowed against caution deposit.

28

33. Railway/Air Concession 33.1 Railway Concession: Students railway concession forms are issued by the office of the Administrator to HRM and BM students only for going home on vacations. Concessions are not available for placement interviews. (b) The concession forms will be issued only for the vacation of the Institute. The outward journey on the students concession form is not to be undertaken before the vacation begins. 33.2 Air Travel Concession: Concession forms may be obtained from the Airlines Offices and submitted to the Deans Office for certification, after affixing a passport-size photograph of the applicant. 34. Student Committees 34. [i] Students Affairs Council (SAC): This committee consists of the General Secretary and four elected Principal Secretaries one each for Placement Affairs, Academic Affairs, Cocurricular Affairs, Extra-curricular Affairs. All these members will be elected from the senior batch. SAC also will have two junior members one each from BM and HRM. This committee is a forum for periodic discussion with the Director/Dean on issues affecting the student body in general, in the following fields: (a) Curriculum; (b) Teaching (including evaluation system); (c) Academic Discipline; (d) Extra and Co-curricular Activities; (e) Physical Facilities (a)

34.1 [ii] (A) Ensemble core team and Functional committees will fall directly under the General Secretary. All principal secretaries will be responsible for their respective areas. (B) Principal Secretary, Academic affairs - functions as the secretary of Academic Affairs committee (ACADCOM). ACADCOM consists of the Principal Secretary, Academic Affairs and 2 members (Class Representatives) each from all sections of BM and HRM. Principal Secretary, Academic affairs also serves as the treasurer of the student body. 34.2 Issues relating to individual students are specifically excluded from the purview of this committee. 29 34.3 It is recommended that a student who has obtained one F or D grade or more (at the time of election) shall not stand for election as an office-bearer or as a member of the Executive Committee of any of the student bodies, i.e. SAC, SAPPHIRE,

Annexure 1
Medals for Academic Excellence XLRI Medal : Best All-round Student in Memory of Parineet Reddy (Sponsored by Reddys) XLRI Medal : Best All-round Woman Student in memory of Geeta Saxena (Sponsored by Dr Madhukar Shukla) XLRI Medal for Social Initiatives (Sponsored by State Bank of India) XLRI Medal : Highest CQPI HRM in Memory of John P DCosta (Sponsored by Ronald DCosta) XLRI Medal : Second Highest CQPI HRM XLRI Medal : Highest CQPI - BM in Memory of Ram Awtar Chachra (Sponsored by Ashcharya Lal Chachra) XLRI Medal : Second Highest CQPI - BM (Sponsored by Janardhan Pyda) XLRI Medal : Highest CQPI Exec-PGP, Dubai (Sponsored by Jagans) XLRI Medal : Highest CQPI GMP in Memory of R S Pande (Sponsored by K G Pande) 30

Annexure 2

Name of Scholarship Merit and selection as per the company criteria Merit and selection as per the Company criteria One One One Five One One One

List of Scholarships Programme Type

Aditya Birla Scholarship

HRM-I, BM-I

No. Amount of each scholarship ( ) One 1,75,000 / Year 1st Year Tuition Fee upto 4,00,000 1,25,000 1,25,000 1,00,000 50,000 25,000 25,000 20,000

Citi Woman Leader Award

HRM-I, BM-I

OP Jindal Engineering & Management

HRM-I, BM-I HRM-II, BM-II HRM-II, BM-II HRM-II, BM-II HRM-I, BM-I HRM-II, BM-II

HRM-II, BM-II Merit-cum-Need Merit-cum-Need Merit-cum-Need

Merit-cum-Online Test and Interview Merit-cum-Online Test and Interview Selection as per the company criteria Selection as per the company criteria Merit-cum-Need Will be distributed equally among the applicants Stipulated criteria by the Donor

BM-II HRM-II, BM-II

T Thomas Sir Ratan Tata Trust Pirojsha Godrej Joseph M Sciortino [for ST Students] Geeta Saxena Memorial Naveen Jain & Distinguished Alumni Award XLRI Diamond Jubilee [Seniors] XLRI Diamond Jubilee [Juniors]

HRM-I, BM-I

One 20,000 Two 2nd Year Tuition Fees upto 2,85,000 Two 1st Year Tuition Fees upto 2,55,000

3 1

The applications will be evaluated and the awardee will be finalised by the Medal and Scholarship Committee constituted by the Director.