User ID : operations Pwd : welcome Clic on Login ! Select t"e Responsi#ilit$ % S$stem &dministrator'! Create a Responsi#ilit$ (or HRMS Manager : )a*igation : S$stem &dministrator + Securit$ +Responsi#ilit$ +De(ine ,"e (ollowing page appears : Press %-11' and .uer$ wit" % /ol#al Super HRMS Manager' and press %Ctrl0-11'! Create )ew Responsi#ilit$ wit" t"e same menus and same data group wit" ur name ! Sa*e it and close it! Create a user wit" ur name )a*igation : S$stem &dministrator + Securit$ + User + De(ine /i*e some name (or t"e user and gi*e a password ! &ttac" $our % Human Resources' Responsi#ilit$! &nd also attac" % &pplication De*eloper' and % S$stem &dministrator'! Logout o( % Operations % and login wit" $our username and password! Clic on %Login'! &s it is t"e (irst time o( entering wit" t"e username s$stem prompts $ou to c"ange t"e password! /i*e t"e Old password and new password and con(irm t"e new password! &nd clic on %Su#mit'! ,"e (ollowing page appears wit" t"e Responsi#ilities $ou "a*e attac"ed to t"e user! Clic on $our 1 Human Resources' responsi#ilit$ ! Speci($ t"e 2 Key Flexfield Structures t"at must #e de(ined #e(ore $ou can de(ine a Business Group in Oracle HRMS! ,"ese are: 3o# 4Oracle HR5 Position 4Oracle HR5 /rade 4Oracle HR5 People /roup 4Oracle Pa$roll5 Cost &llocation 4Oracle Pa$roll5 Competenc$ -le6(ield 4Oracle HR5 Speci($ $our re.uirements (or t"e 7e$ -le6(ields speci(ied a#o*e! ,"e speci(ication must include t"e (ollowing details (or eac" 7e$ -le6(ield: ,"e Structure )ame and t"e num#er o( Segments ,"e -le6(ield Segment )ames8 Order8 9alidation Options and :uali(iers ,"e -le6(ield 9alue Sets to #e used and an$ lists o( *alues ,"e se.uence o( implementation (or eac" -le6(ield is as (ollows: De(ine 7e$ -le6(ield Segments De(ine -le6(ield Segment 9alues De(ine -le6(ield 9alue Sets De(ine 7e$ -le6(ield Cross;9alidation Rules De(ine 7e$ -le6(ield &liases -ree<e and Compile 7e$ -le6(ield Structure Populate -le6(ield *alue sets and list o( *alues )a*igation : &pplication De*eloper+ -le6 -ields+ 7e$ + Segments -le6 (ield :uali(iers are mandator$ (or Competence -le6 (ield 4 Human Resources5 and Cost &llocation 4 Pa$ Roll5 ! ,"e important point w"ic" must do w"ile de(ining (le6 (ields is to Freeze and compile eac" and e*er$ -le6 -ields a(ter de(ining segments (or it! Human Resources : Job Flex field : :uer$ wit" %3o# -le6 (ield' in t"e % -le6 (ield ,itle' and clic % Ctrl0=' in t"e #elow window displa$ed wit" prede(ined (le6 (ields to create $our own -le6 (ield (or % 3o# %! /i*e a name (or $our 3o# structure and clic on %Segments' #utton! De(ine t"e 3o# structure (or $our Organi<ation and c"ec t"e re.uired (ields #ased on $our re.uirement! Sa*e and close t"e window! C"ec t"e %-ree<e -le6 (ield De(inition % and %&llow D$namic Inserts' c"ec #o6es and Clic on %Compile' #utton!
Position Flex field : :uer$ wit" %Position -le6 (ield' in t"e % -le6 (ield ,itle' and clic % Ctrl0=' in t"e #elow window displa$ed wit" prede(ined (le6 (ields to create $our own -le6 (ield (or % Position %! /i*e a name (or $our Position structure and clic on %Segments' #utton! De(ine t"e Position structure (or $our Organi<ation and c"ec t"e re.uired (ields #ased on $our re.uirement! Sa*e and close t"e window! C"ec t"e %-ree<e -le6 (ield De(inition % and %&llow D$namic Inserts' c"ec #o6es and Clic on %Compile' #utton!
Competence Flex field : :uer$ wit" %Competence -le6 (ield' in t"e % -le6 (ield ,itle' and clic % Ctrl0=' in t"e #elow window displa$ed wit" prede(ined (le6 (ields to create $our own -le6 (ield (or % Competence%! /i*e a name (or $our Competence structure and clic on %Segments' #utton! De(ine t"e Competence structure (or $our Organi<ation and c"ec t"e re.uired (ields #ased on $our re.uirement! -le6 (ield :uali(iers are mandator$ (or % Competence -le6 (ield'! Clic on -le6 (ield :uali(iers % #utton and select an$ one .uali(ier (or t"e Competence ! Sa*e and close t"e window! C"ec t"e %-ree<e -le6 (ield De(inition % and %&llow D$namic Inserts' c"ec #o6es and Clic on %Compile' #utton!
Grade Flex field : :uer$ wit" %/rade -le6 (ield' in t"e % -le6 (ield ,itle' and clic % Ctrl0=' in t"e #elow window displa$ed wit" prede(ined (le6 (ields to create $our own -le6 (ield (or % /rade %! /i*e a name (or $our /rade structure and clic on %Segments' #utton! De(ine t"e /rade structure (or $our Organi<ation and c"ec t"e re.uired (ields #ased on $our re.uirement! Sa*e and close t"e window! C"ec t"e %-ree<e -le6 (ield De(inition % and %&llow D$namic Inserts' c"ec #o6es and Clic on %Compile' #utton! Cost llocation Flex field : Cost &llocation -le6 -ield is t"e interaction #etween Pa$ Roll and /eneral Ledger ! So t"e Segments w"ic" we are de(ining in HRMS s"ould matc" wit" t"e &ccounting -le6 -ield w"ic" we de(ine in -inancials! :uer$ wit" %Cost &llocation -le6 (ield' in t"e % -le6 (ield ,itle' and clic % Ctrl0=' in t"e #elow window displa$ed wit" prede(ined (le6 (ields to create $our own -le6 (ield (or % Cost &llocation%! /i*e a name (or $our Cost &llocationn structure and clic on %Segments' #utton! De(ine t"e Cost &llocation structure (or $our Organi<ation and c"ec t"e re.uired (ields #ased on $our re.uirement! -le6 (ield :uali(iers are mandator$ (or % Cost &llocation -le6 (ield' also! Clic on -le6 (ield :uali(iers % #utton and select an$ one .uali(ier (or t"e Competence ! Sa*e and close t"e window! C"ec t"e %-ree<e -le6 (ield De(inition % and %&llow D$namic Inserts' c"ec #o6es and Clic on %Compile' #utton!
People Group Flex field : :uer$ wit" %People /roup -le6 (ield' in t"e % -le6 (ield ,itle' and clic % Ctrl0=' in t"e #elow window displa$ed wit" prede(ined (le6 (ields to create $our own -le6 (ield (or % People /roup%! /i*e a name (or $our People /roup structure and clic on %Segments' #utton! De(ine t"e People /roup structure (or $our Organi<ation and c"ec t"e re.uired (ields #ased on $our re.uirement! Sa*e and close t"e window! C"ec t"e %-ree<e -le6 (ield De(inition % and %&llow D$namic Inserts' c"ec #o6es and Clic on %Compile' #utton! Business Group Creation ,"e ne6t Step is to Create our >usiness /roup ! ,"e Important t"ing we must not (orgot w"ile creating our #usiness group and all our organi<ations is 1Date ,racing'! ,"e date must #e c"eced w"ile creating all t"e organi<ations ! ,"e dates w"ic" we gi*e (or our orgni<ations must #e a(ter t"e date w"ic" our #usiness group is created and t"e dates are t"ose (rom w"ic" we want t"e organi<ations to #e e6isted in our #usiness group!,"e Date ,racing Pla$s a *ital role in HRMS! -or t"at (irst we "a*e to create a Location )a*igation : HRMS : ?or Structures + Location ,"e ne6t step is to attac" all our (le6 (ields w"ic" we "a*e de(ined #e(ore to our #usiness group ! Organi<ation Classi(ication is Important in HRMS! )a*igation : ?or Structure + Organi<ation+Description Clic on %)ew' Create t"e >usiness /roup! @na#le t"e >usiness /roup and clic on %Ot"ers' and gi*e t"e >usiness /roup In(ormation ! /i*e a S"ort name (or t"e >usines group! Select t"e @mplo$ee num#er 8 &pplicant )um#er /eneration8 Contingent ?orer /eneration -ields as eit"er as %&utomatic' or %Manual' #ased on $our #usiness group re.uirement! Select and attac" $our grade8people group8Ao#8costing8position8competence (le6(ields to $our #usiness groups "ere! Select $our Legislation Coed and currenc$ ! ,"en clic on %Bes' (or sa*ing t"e >usiness /roup In(ormation! &ttac" % HR Organi<ation % so t"at we can attac"C emplo$ees in t"at organi<ation! )ow Switc" t"e Responsi#ilit$ to 1 S$stem &dministrator' )a*igation : Pro(ile + S$stem &ttac" our #usiness group to HR Securit$ Pro(ile ! Under %HR Cross >usiness /roup % Pro(ile Select %$es % ! &dd %HR wit" Pa$roll' (or %HR User ,$pe' Switc" #ac to our HRMS Responsi#ilit$ ,"e ne6t step is to create organi<ations in our #usiness group! It will #e #etter i( we Select t"e Organi<ation t$pe w"ile creating t"em ! >ut &ttac"ing HR Organi<ation (or e*er$ Organi<ation is must ! Create ot"er Locations in $our >usiness group! )a*igation : ?or Structures +Location )ow create all Di*isions and Departments in $our >usiness /roup! )a*igation : ?or Structure + Organi<ation + Description ,"e ne6t step is to create a "ierarc"$ (or our organi<ation !?e must not (orget date tracing! I( we want to create a new "ierarc"$ (or our organi<ation we will gi*e an end date (or our old "ierarc"$! ,"e *ersion name will #e c"anged "ere! )a*igation : ?or Structures + Organi<ation + Hierarc"$ /i*e a name to t"e Organi<ation Hierarc"$ and create t"e "ierarc"$! Select %Primar$' c"ec #o6 i( it is t"e primar$ "ierarc"$ o( t"e organi<ation! Select 9ersion num#er as %1' and gi*e t"e starting date (or t"e "ierarc"$! :uer$ in t"e %Organi<ation' window wit" t"e >usiness /roup )ame and add all t"e di*isions an departments as per t"e "ierarc"$ in $our organi<ation in t"e %Su#ordinates' window! Job Creation : Create t"e 3o#s in $our >usiness /roup #ased in t"e Structure $ou "a*e de(ined (or t"e Ao#s! )a*igation : ?or Structures +3o# +Description 3o# is a role in our organi<ation !Here create Ao#s w"ic" we want in our organi<ation ! ,"e Ao# group will #e generated automaticall$!>ut i( we want a new Ao# group we can create it oursel(!Don't (orget to c"ec t"e date !&(ter creating t"e Ao#s wit" t"e Ao# code and Ao# name sa*e t"em! ,"e ne6t step is to create positions in our organi<ation! ,"ere r man$ di((erences #etween 3o#s and Positions! 3o#s Positions 15 3o#s are -le6i#le roles 15 Positions are rigid roles 25 3o#s are independent o( organi<ation 25 Positions are dependent on organi<ation D5 3o#s are independent o( positions D5 Positions are dependent on 3o#s! E5 & Ao# ma$ "a*e multiple positions E5 & position will "a*e speci(ic Ao# )a*igation (or creating a position : ?or Structures + Position + Description &(ter creating t"e positions 8 create Position Hierarc"$! )a*igation : ?or Structures + Position + Hierarc"$ /i*e a name to $our "ierarc"$! I( t"e Hierarc"$ is t"e primar$ "ierarc"$ in $our organi<ation 8 c"ec t"e %Primar$' c"ec #o6 !Sa*e it and *ersion num#er populated (or it automaticall$! I( $ou are creating (irst "ierarc"$ gi*e t"e %Date -rom' ! I( we want to create anot"er new "ierarc"$ a(ter some da$s 8 gi*e t"e %@nd Date % (or t"e pre*ious "ierarc"$ w"ic" is running! Sa*e it! :uer$ wit" Hig"er position name and attac" t"e positions in t"e order as it is in $our organi<ation! ,"e ne6t step is to assign grades to t"e Ao#s in our organi<ation! /rades can #e assigned to Ao#s or positions! >ut Oracle pre(ers to assign grades to Ao#s! )a*igation : ?or Structures + /rade+Description Here we will de(ine all t"e grades w"ic" are a*aila#le in our organi<ation! ,"e ne6t step is to assign t"e grades to our Ao#s! )a*igation : ?or Structures+3o#s+Description+ 9alid /rades ,"e ne6t step is to enter t"e details o( @mplo$ees )a*igation : People + @nter and Maintain @nter all t"e details o( t"e emplo$ee! Creatin! "acancies and Recruitments : )a*igation : Recruitment + Re.uisition and 9acanc$ ?e can create Re.uisitions8 *acancies and openings in our organi<ation using %Re.uisition and 9acanc$' window! & re.uisition can #e (or one or more *acancies ! Process o( raising a re.uisition (or a *acanc$ : 1! @nter t"e re.uisition and sa*e it #e(ore #eginning to de(ine t"e *acanc$! 2! @nter a name and num#er o( openings (or t"e *acanc$! D! I( $ou ad*ertise *acancies using SSHR8 enter t"e *acanc$ categor$! ,"e *acanc$ is automaticall$ ad*ertised under t"is categor$! E! Optionall$ enter a description and select a status! F! Bou can select one or more assignment components to de(ine t"e *acanc$! 2! Optionall$ enter t"e name o( t"e recruiter! G! Optionall$ enter t"e #udget measurement unit and *alue (or t"e *acanc$! ,"e *alue $ou enter is (or all t"e openings (or t"at *acanc$! Creating Re.ruitment &cti*it$ : ?e use %Re.uisitement &cti*it$' window to de(ine eit"er single recruitment acti*it$ or more! Process o( creating Recruitment &cti*it$ : 1! @nter t"e details o( t"e recruitment acti*it$! Bou can enter t"e name o( a 'parent' recruitment acti*it$ in t"e ?it"in Recruitment &cti*it$ region8 i( t"e acti*it$ $ou are de(ining is part o( a campaign! 2! C"oose t"e Recruiting -or #utton to select one or more *acancies to associate wit" t"e acti*it$! )a*igation : Recruitment + Recruitment &cti*it$ @ntering t"e &pplicant's details : ?e use t"e % &pplicant :uic @ntr$' window to enter #asic personal in(ormation and one assignment (or an application! I( we want to update t"is in(ormation or add (urt"er in(ormation 8 we use %People % window! )a*igation : Recruitment + &pplicant :uic @ntr$ ,"e process o( recording t"e applicant details .uicl$ : 1! @nter t"e applicant's name and an identi($ing num#er recogni<ed #$ t"e s$stem! 2! Select a status (or t"e application! >$ de(ault a new application "as t"e status &cti*e &pplication 4or an e.ui*alent user status de(ined on $our s$stem5! &ll ot"er (ields are optional! D! @nter in(ormation in t"e -urt"er In(ormation (ield i( $our Oracle locali<ation team "as set it up! E! ,o enter an address8 select a national address st$le! & window opens wit" t"e address (ormat (or t"e countr$ $ou select! @nter t"e address lines and c"oose O7! F! ,"e Date Recei*ed de(aults to $our e((ecti*e date8 #ut $ou can c"ange it! ,"is is t"e date t"e applicant's record will #egin! 2! Bou can enter t"e name o( t"e applicant's current emplo$er! G! Bou can select a recruitment acti*it$! I( t"ere is onl$ one *acanc$ (or t"e acti*it$8 t"e *acanc$ details appear automaticall$! H! I( $ou select a *acanc$8 applicant assignment in(ormation is displa$ed (rom t"e *acanc$ record! Bou can add to t"is in(ormation or c"ange it! Howe*er8 i( $ou c"ange it8 t"e *acanc$ (ield clears! I! I( $ou do not select a *acanc$8 $ou can enter assignment in(ormation in t"e 9acanc$ &pplied -or region! I( $ou do not enter an organi<ation8 it de(aults to t"e >usiness /roup! Updating &pplicant &ssignments #$ /roup : ?e can .uer$ and update t"e groups o( &pplicants assignments using %Mass Update o( &pplicants' window! )a*igation : Re.uisition + Mass Update O( &pplicants Process o( updating &pplicants : 1! Select (ind (rom t"e :uer$ menu to open t"e -ind &pplications window! @nter selection criteria (or t"e group o( applicants $ou want to update and c"oose t"e -ind #utton! 2! Do one o( t"e (ollowing: I( $ou want to update all or most o( t"ese applicant assignments8 c"oose t"e Select &ll #uttons! ,"en unc"ec t"e Mar c"ec #o6 (or an$ assignments t"at $ou do not want to update! I( $ou want to update less t"an "al( o( t"is group o( assignments8 c"ec t"e Mar c"ec #o6 (or eac" assignment $ou want to update! D! C"oose t"e Update #utton! E! In t"e Update window: I( $ou want to update t"e status o( t"e selected assignments8 select t"e new status! I( $ou want to re(er t"ese applicants to a new recruiter8 select t"e name o( t"e Recruiter! F! C"oose O7 to e((ect t"e update! Sc#edule pplicant $nter%ie& ,$picall$8 $ou trac applicant progress t"roug" a series o( inter*iews and update t"e status o( t"e application a(ter eac" inter*iew! Bou can sc"edule t"ese inter*iews and update t"e applicant assignment status using t"e &pplicant Inter*iew window! >e(ore $ou can sc"edule inter*iews8 inter*iew t$pes8 suc" as -irst Inter*iew8 or Selection ,est8 must #e de(ined as *alues (or t"e Looup &(ter Clicing on %Update' #utton we will get t"e (ollowing window! Select t"e status and Recruiter )ame Clic on %Correction' #utton !,"en t"e status o( t"e applicants w"o were applied will #e c"anged to %-irst Inter*iew'! Process o( &pplicant Inter*iew : 1! Select an inter*iew t$pe8 and enter t"e date o( t"e inter*iew in t"e Start Date (ield! Bou can also select a location and enter times and an end date! 2! I( $ou want to associate an applicant assignment status c"ange wit" t"e inter*iew8 enter it in t"e )ew Status (ield! ,"is creates a datetraced update to t"e applicant assignment! Bou cannot enter a status w"en: J ,"ere are (uture c"anges to t"e assignment J ,"e inter*iew date is t"e date w"en t"e acti*e application status #egan J Bou are updating an e6isting inter*iew record! -ollow t"e same process till we gi*e t"e %O((er % to t"e applicants to "ire t"em and t"e applicant ma$ accept or reAect it! I( t"e applicant accept t"e o((er ! t"e ne6t step is to "ire t"e applicant as an emplo$ee! ,"e main point to remem#er "ere is t"at t"ere must #e one da$ di((erence #etween t"e da$ t"e applicant accepts t"e o((er (rom t"e compan$ and "iring t"e applicant as emplo$ee!