2013-2015

Dear Camping Coordinator,

We are pleased that you are interested in renting space at one of the Girl Scout Heart of New Jersey camps for your event.
We appreciate the opportunity to serve you.
This packet includes important information including fees, a site map and reservation form. Please read carefully
all of the documents and fill out the enclosed Site Reservation Form and return with the required $100.00 non-
refundable/non-transferable deposit. Reservations will be entered in our schedule only when a deposit and the
proper paperwork are received.
All cancellations and site releases must be received in writing 16 weeks prior to your arrival at camp. Final payment
is due 8 weeks prior to your arrival as well. All paperwork and necessary certifications are due at least two weeks
prior to your arrival. In addition, Girls Scouts groups should follow trip procedures including completing a Troop
Trip Application.
We will contact you prior to your event to offer any assistance you may need in planning your stay with us. It is likely that you
will be sharing the facility with others and scheduling is necessary to accommodate the needs of everyone on site. When
sharing the facility contact information will be shared with all parties.
If you have any questions please do not hesitate to contact me at dhooker@gshnj.org
rental date and Camp Hoover.
in the subject line please indicate your
2014 page 1 of 9 www.gshnj.org

Camp Hoover Site Reservation Fees
includes refrigerator, stove, cooking equipment, dishes and silverware for 46, microwave and prep space.
includes refrigerator, stove, cooking equipment, dishes and silverware for 46, microwave and prep space.
fire circles and picnic tables
small sleeping rooms. Full kitchen- includes refrigerator, stove, cooking equipment, dishes and silverware
(Per Site)
$60 / $80
2014 page 2 of 9 www.gshnj.org
SITE

DESCRIPTION

GSHNJ
One
Night/Two
Nights
Non-Profit
One
Night/Two
Nights
Heronwood

Capacity
46

Modern chalet suitable for co-ed living and heated for year round use. Sleeps 46 two rooms of 20 and
one room of 6 with bunk beds and mattresses. Large room with a wood burning stove, tables and benches.
Two separate bathrooms each with two showers, two toilets and two sinks. Full kitchen

Outdoor fire circles, decks and picnic tables
$250 /
$400

$350 /
$560

Evergreen

Capacity
46

Modern chalet suitable for co-ed living and heated for year round use. Sleeps 46 two rooms of 20 and
one room of 6 with bunk beds and mattresses. Large room with a wood burning stove, tables and benches.
Two separate bathrooms each with two showers, two toilets and two sinks. Full kitchen

Outdoor fire circles, decks and picnic tables
$250 /
$400

$350 /
$560

Sinawik

Capacity
24
Heated cabin sleeps 24 four bedrooms each with three bunk beds. Meeting room with rock fireplace,
tables and benches. Full bathroom with three showers, three toilets and three sinks. Full kitchen- includes
refrigerator, stove, cooking equipment, dishes and silverware for 26, microwave and prep space. Outdoor

$175 /
$280

$250 /
$400

Berry Hill

Capacity
26

Cabin with wheelchair accessibility and heated for year round use. Sleeps 26 two small rooms sleep 4
each and large room of 18 with bunk beds and mattresses. Meeting room with rock fireplace, tables and
benches. Full bathroom with two showers, two toilets and two sinks and then additional bathrooms off

for 26, microwave and prep space. Outdoor fire circles and picnic tables
$175 /
$280

$250 /
$400



Seasonal Accommodations- Mid April to Mid October


5 Sites Available (capacity 46 each site) see below

Birch Hollow
Hickory Hill
Cedar Ridge
Maple Glen
Oak Knoll
Each site has 8 platform tents that contain 5 cots, 5 mattresses and 5 crates. Each site has a screened
counselor cabin with electricity, 6 beds, 6 mattresses and 6 crates. Cindy (or bathhouse) has electricity,
flush toilets, hot showers and sinks. Program Shelter is a large covered pavilion with a storage closet.
Program shelter has picnic tables, benches, refrigerator, cooking equipment, charcoal grill and emergency
phone system
$140 /
$225 (Per
Site)

$185 /
$290


Individual
Tent/
Counselor
Cabin
Counselor cabins and tents can be rented individually when groups are smaller and there is space to allow
for such a rental. See above for the capacity and set up of tents and cabins. When a full site is not rented
it is possible to be shared with another group.

$30/50
Per tent
$40 / $60
Per cabin
$40/$60
Per tent

Per cabin
Valhalla
Capacity 20
Large open shelter with secure storage, sink and flush toilets. Plenty of space to pitch your own tents. Fire
circles, picnic tables and benches as well as cooking equipment.
$25 / $40

$50 / $70

Misty Knoll Primitive camping site. Locations for pitching tents and for fire circles. Trough sinks with running water. Free $25 / $40
CIT Cabins
(3)
Capacity 8
Three small cabins at the main entrance to camp. The cabins have 2 sleeping rooms with 2 bunk beds
each, indoor bathrooms, full kitchen with stoves and an eating area. Outdoor fire circle and porches on all
cabins.
$60 / $95
(each)

$80 /
$120


Day Trip

$5 per day $5 per day

Camp Hoover Program Reservation Fees
include wading, fishing, water related badge work, etc.
Facilities Fees
Morning
$50
$50
$40
Afternoon
$50
$50
$40
Evening
$50
$50
$40
Townley Hall
Dining Hall for Program
Creation Studio
*Fees for additional facilities are based on a 4-hour block of time.
**Refrigeration: $40 for two days.
**** Meal Plans Available
***Kitchen (own cook): $80 per meal.
Whole Day
$60
$60
$60
$100
Half Day
$30
$30
$30
$50
2 Hours
$15
$15
$15
$25
Waterfront Swimming
Waterfront Boating
Rope Course
Archery Course
Staff Fees
Lifeguards, Boating instructors, Ropes Course instructors, Archery Instructors and additional staff are paid a full or a
half day fee. These fees will be part of the final invoice and the staff members will be paid through the council after
providing the necessary service to the Camporee.
2 hours $35 Half Day $65 Whole Day $135
2014 page 3 of 9 www.gshnj.org
SITE DESCRIPTION
Townley Hall

Available year round as indoor program space. Stone fireplace, kitchen with sink and refrigerator, two bathrooms, deck with
tables and chairs. Activities can include roller skating, indoor games, yoga, floor hockey, pillo pollo, etc.
Low Ropes
Course
Available Spring to Fall. A group cooperation and problem solving activity. Requires a trained Low Ropes Course instructor
to lead the activities.
Waterfront
Facilities

Boating available April to October- row boating, canoeing and funyaking. Swimming available June to September. All
activities require parental permission and a health history. Requires qualified lifeguards for all activities. Other activities can

Creation Studio

Arts and Crafts room location below the Dining hall. Bring your own craft materials or work with what is available. Supplies
available for your use include crayons, markers, paper, ribbon fabric ,etc. Other activities that can be arranged include
candle making, leather work, beading and basket weaving.
Dining Hall

Can be utilized as a program area or for meals. Industrial kitchen is available to be used by trained adults. Other activities
can include bingo, dances, indoor fires and more.
Playfield Large open space with picnic table. Shed houses equipment for soccer, softball, volleyball, badminton, tug-o-war and more.
Hiking Trails

Five marked trails available to explore including a Night trail A wide variety of terrains and habitats including a transitional
forest, animals and plant life, vestiges of the past such as arrowheads, a lime kiln and old rock walls.
Amphitheater Ideal location to hold large group campfires. Seats up to 400 on benches with fire circle and room to perform in front.
Archery Available Spring to Fall. Learn the basics of archery; including safety, how to hold bow and shoot.

gr
I
scouts

heart of new jersey
Camp Hoover Site Map
Sports Fie.\ds
a
r
2014 v.gshnj.org

Site Reservation Form Camp Hoover
Please complete this reservation form and return it with your deposit. A confirmation, invoice, and site Instructions:
specific packet will be emailed to you. No reservation request will be held without the deposit payment.
Questions: Please email Deb Hooker directly at email at: dhooker@gshnj.org or call 973-383-3220
Type of Rental Group: circle one
GSHNJ Council GSHNJ SU # GSHNJ Troop # Out-of-council GS Non-Profit Private
Type of Activity:
Anticipated Attendance:

Person in Charge of Activity:
# of children # of adults
Name Telephone (Day)
Address Cell Phone
City/State/Zip Email Address
Facility Requested: Please indicate your three choices by order and your arrival and departure time.
Heronwood
Evergreen
Sinawik
Berry Hill
CIT Cabin
Misty Knoll
Day Trip
Choice Hickory Hill
Cedar Ridge
Birch Hollow
Maple Glen
Oak Knoll
Valhalla
Choice
Choice Choice
Choice Choice
Choice Choice
1 3 4 Choice Choice
Choice Choice
Choice
Arrival Departure
Site Reservation:
Total fees of $100 or less must be paid in full at the time of the reservation in order to hold the site.
If the fees total over $100, a deposit of $100 is due at the time of the reservation in order to hold the site.
The remainder of the rental fee is due 8 weeks prior to arrival at camp.
If the date you requested is available, a rental invoice with billing information will be issued.
If the date is not available, the Camp Support Manager will notify you.
All Non-GSHNJ rental groups will need to provide a Certificate of Insurance naming GSHNJ as the insured for dates of the trip
Canceling a portion of the site or the entire site:
All cancellations must be received in writing 8 or more weeks prior to your arrival date.
If you cancel by this time, you will receive a refund minus the deposit
No refund will be issued if fewer than 8 weeks notice is given.
If the site is closed by GSHNJ due to weather or maintenance problems, a credit for a future site rental or a full refund will be issued.
Payment Method: circle one / make payable to Girl Scouts Heart of NJ (GSHNJ)
Check Money Order/Certified Check Visa MasterCard Discover Am Express
Card #: Exp Date: Cardholder Signature:
Card holder name, address and zip code
Mail to: Girl Scouts Heart of NJ, West Service Center, Attn: Camp Support, 1171 Route 28, North Branch, NJ 08876
2014 page 5 of 9 www.gshnj.org
























Fees for the following areas are: *$60 for full day program / $30 for half day program / $15 for 2 hours
ROPES COURSE (available from April 15
th
to October 15
th
Ages 8 and up)
Saturday Full Day 9:00am 1:00pm 2:00pm -6:00pm
For 2 hour rentals would you prefer am or pm
*1 Ropes Course Certified Adult for every 12-15 girls.
I would like the Girls Scouts Heart of NJ to provide a Ropes Course Certified Adult.
For up to 15 participants each time period 1 staff member
For up to 30 participants each time period 2 staff members
I am including a copy of our Ropes Course Certified Adults Certification.
WATERFRONT (available from April 15
th
to October 15
th
All ages)
Saturday Full Day 9:00am 1:00pm 2:00pm -6:00pm BOATING
For 2 hour rentals would you prefer am or pm
*All Troops / Groups must have certified lifeguards
I would like the Girls Scouts Heart of NJ to provide Boating Staff for each time period
For up to: 25 boaters (2 staff) 35 boaters (3 staff) 50boaters (4 staff).
SWIMMING Saturday Full Day 9:00am 1:00pm 2:00pm -6:00pm
For 2 hour rentals would you prefer am or pm
*All Troops / Groups must have certified lifeguards
I would like the Girls Scouts Heart of NJ to provide Certified Lifeguard(s) for each time period
For up to: 10 swimmers (1 lifeguard) 25 swimmers (2 lifeguards) 35 swimmers (3 lifeguards)
Fees for the archery are: *$100 for full day program / $50 for half day program / $25 for 2 hours
ARCHERY (available from April 15
th
to October 15
th
Ages 10 and up)
Saturday Full Day 9:00am 1:00pm 2:00pm -6:00pm
For 2 hour rentals would you prefer am or pm
*1 Archery Instructor for every 12-15 girls.
For up to 15 participants each time period 1 staff member
For up to 30 participants each time period 2 staff members
FOOD SERVICES I would like more information on Food Service options.
2014 page 6 of 9 www.gshnj.org

Dining Hall Friday 7:00pm -11:00pm
(For Program) Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm
Sunday 9:00am-1:00pm
*$50 fee per time period

Creation Studio Friday 7:00pm -11:00pm
Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm
Sunday 9:00am-1:00pm
*$40 fee per time period

Townley Hall Friday 7:00pm -11:00pm
Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm
Sunday 9:00am-1:00pm
*$50 fee per time period



































Camp Hoover Site Usage
Please share these rules with your group including all adults.
ARRIVAL
- No earlier than 2 pm and no later than 9 pm without arrangements.
-
-
-
-
-
Day use is sunrise to sunset.
Quiet time is 11 pm 7 am.
Go directly to your site it will be open and ready.
Areas should be inspected and self-checked by Adult in Charge upon arrival.
Review the safety procedures and regulations that are posted at all sites and can be found at www.gshnj.org/camp prior
to arrival
Bring your Site Confirmation and current Roster.
Site Director will check in and pickup copy of current Roster from Adult in Charge.
Once on site, each group should self-monitor themselves regarding what they can and cannot do.
Complete the Site Checklist arrival portion as soon as you can.
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-
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DEPARTURE
- Check out time is no later than 1 pm from your cabins.
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You can remain on site with prior arrangements.
The Camp Ranger will meet with your group the night before your departure to go over your responsibilities.
Complete the Site Checklist for departures and leave in the cabin.
Any site found in unsatisfactory condition will result in additional $75 cleaning fee.
CERTIFICATIONS/RECOMMENDATIONS
- Adults with Step 1 Outdoor and Overnight Training can bring their girls cabin or tent camping.
-
-
-
-
Adults with Step 2 Outdoor and Overnight Training are able to make campfires.
Adults with Step 3 Outdoor and Overnight Training are able to cookout with their girls.
One adult per site with CPR and First Aid Training.
All adults in a leadership role have been checked against the National Sex Offenders Registry and/or completed a
background check
COMMUNICATIONS / EMERGENCIES
- Be familiar with emergency procedures, phone numbers and directions to local hospitals.
-
-
-
Be familiar with emergency procedures for fire, severe storm, lost camper and camp evacuation.
Telephones are located in all sites except Valhalla, the Playfield and Misty Knoll.
The phones can connect you with the Camp Ranger other sites, Police, Rescue Squad, Fire Department & Newton
Memorial Hospital.
Direct any site emergencies, hazards, damage to equipment, or facility malfunction to the Camp Ranger immediately.
In case of a fire emergency, call 9-1-1.
Dont be afraid to use a fire extinguisher for a fire emergency.
Do not touch or disconnect smoke or CO2 detectors.
There are no pay phones on site. You must rely on a cell phone to make personal calls.
If you answer one of the camp phones and its an outside line, pass the message the Camp Ranger.
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-
FIRST AID
- Groups must supply their own First Aid kit.
- All groups must have a designated First Aider on site this person is responsible for first aid, emergency care and
emergency transportation.
Report all injuries or illnesses to your groups First Aider.
If necessary, file an Accident or Incident Form with our Camp Support Manager the next business day.
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2014 page 7 of 9 www.gshnj.org

Camp Hoover Site Usage
PARKING
- All vehicles are to be parked in the upper and lower parking lots.
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-
-
-
Adhere to posted speed limits throughout camp.
One emergency vehicle may be kept at each site and one where the First Aider is staying.
Vehicles should only be used for emergencies throughout the groups stay.
Upon arrival you may drive to your site (at your own risk) to unload gear ONLY.
CAMP FIRES
- All fires are to be confined to established fire circles in camp.
-
-
-
-
Never leave a fire unattended.
Always have a bucket of water near by the fire area.
In the event of a State imposed fire ban, you will be notified by camp personnel either prior to your arrival or upon arrival.
If there is a ban, all fires must be confined to charcoal stoves.
GENERAL CAMP RULES
- Sledding on playfield only. SLEDDING IS STRICTLY AT YOUR OWN RISK!!!
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While troop camping, no one may leave the unit alone or without permission. Have a strict Buddy System for safety.
Children may never go to the waterfront unless an adult is present.
No pedestrians are allowed on rainbow Road, the main asphalt road to camp. Pedestrians are to use walking road to
Townley
No one should run on the site except during supervised activities on the playfield and commons.
Report any hazards to the Camp Ranger.
All groups at Camp Hoover are held financially responsible for damages incurred during their stay.
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ANIMALS
- There are a wide range of animals on site including deer, fox, raccoons, skunks, and bears. Please read our Wild
Things! attachment.
Pets and animals are not to be brought to camp except for service animals.
All service animals on camp must have the appropriate health and immunization records on site.
Inform the Camp Ranger of all encounters with bears.
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PLATFORM TENTS
- These large canvas tents are mounted on wood platforms and have a waterproof rain fly.
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Do not adjust ropes or hang items from the ropes.
Unroll flaps before leaving.
Do not use bug and hair sprays in or near tents. These products are harmful to the tent waterproofing and fire retardant
covering.
Do not burn candles inside the tents. This is also harmful to the tent waterproofing and fire retardant covering. -
HEAT AND POWER
- All buildings on camp are fully winterized and heated.
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-
Please use good judgment when controlling the heat in buildings.
All doors and windows should be kept closed whenever possible to conserve heat.
In the interest of conservation, all groups are asked to turn lights off during the day or when the building is not in use.
2014 page 8 of 9 www.gshnj.org

Camp Hoover Site Usage
SITE SANITATION / RECYCLING
- Please sweep and wash the bathroom facilities daily.
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Keep all garbage in the appropriate bins and inside the buildings or programs shelters.
Garbage will be picked up nightly.
Store all food in buildings and program shelters, leave nothing in cars.
Recycle the following items in the blue bins located throughout camps
*Aluminum cans, newspaper, glass, plastic, cardboard and paper.
SMOKING
- Smoking is to be confined to designated smoking areas only i.e., Fire Circles.
- ABSOLUTELY NO SMOKING IN TENTS OR BUILDINGS.
- The use of candles, incenses or another type of incendiary is absolutely prohibited in any camp building.
ALCOHOL
- Alcohol is prohibited and will be reported to appropriate authorities except for groups with permission from GSHNJ.
FIREARMS AND EXPLOSIVES
- Firearms, weapons and explosives, including fireworks, air rifles, etc, are prohibited and will be reported to appropriate
authorities except for licensed hunters with permission from GSHNJ.
ILLEGAL DRUGS
- Illegal drugs are prohibited and will be reported to appropriate authorities.
VANDALISM/GRAFFITI
- Graffiti and other forms of vandalism are a crime and will treated as such.
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Graffiti will be charged at $1.00 per letter or per inch.
If it is determined that your group is responsible, you may receive a bill for any loss or repairs. Labor charged for all
repairs is $30 per hour plus materials.
Depending on severity, your group may lose the privilege to use our camp. -
THEFT
- GSHNJ assumes no responsibility for loss, breakage or theft of personal or group property brought to or used at camp.
FIRE EXTINGUISHERS
- Firefighting equipment is place strategically throughout camp and in all buildings.
- Tampering with any firefighting equipment is strictly prohibited.
- Smoke detectors and carbon monoxide detectors are located in all buildings.
CAMP TRADING POST
- Our Camp Trading Post is located in the Dining Hall
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Carries an assortment of t-shirts, stuffed animals, stickers, sweatpants, sweatshirts, key chains, patches and more.
Prices range from $0.50 to $40.00.
Arrangements for the store hours will be made prior to arrival.
SUPPLIES
- Please provide the following supplies for your group: First Aid Kit, dishwashing detergent, disinfectant, toilet paper, paper
towels, plastic bags, hand sanitizer, sponges, rubber gloves etc.
2014 page 9 of 9 www.gshnj.org

Camp Hoover Site Usage
SUPPLIES
- Please provide the following supplies for your group: First Aid Kit, dishwashing detergent, disinfectant, toilet paper, paper
towels, plastic bags, hand sanitizer, sponges, rubber gloves etc.
PACKING LIST
- The following is a guideline of items to bring for a two night stay on our site.
Clothing Cold/Wet Weather
Hat Long Underwear
Sturdy Shoes Warm Jacket
Clothes for Each Day of Stay Sweatpants
Extra Socks Wool Hat
Sleepwear Warm Gloves/Mittens
Sweatshirt/Jacket Raincoat/Poncho
Waterproof Boots
Bedding Other Items
Sleeping Bag Money for Camp Trading Post
Pillow Camera
Blankets Books/Magazines
Sheets Flashlight
Mess Kit
Sit upon
Toiletries Please Do Not Bring
Toothbrush/Toothpaste * Expensive Items
Wash Cloth/Towels * Gum/Candy
Comb/Brush * Firearms/Knives
Soap * Alcohol/Drugs
Shampoo/Conditioner
2014 page 10 of 9 www.gshnj.org