SAP TechEd 03 Basel

2003 SAP AG BPI 151, Patrick Schmidt 1

Building Your Own
Workflow from
Scratch
Patrick Schmidt, SAP AG
SAP AG 2003, TechED_Basel / BPI151, Patrick Schmidt/ 2
Learning Objectives
As a result of this workshop, you will
be able to:
Use the workflow definition tools
Work with the workflow inbox (SAPGui based)
This session is not:
About Business scenarios it is about technology
A general introduction to workflow management
A general introduction in SAPs WebFlow Engine
This session cannot cover all workflow
functions - but feel free to interrupt for
questions or meet the expert after the session
SAP TechEd 03 Basel
2003 SAP AG BPI 151, Patrick Schmidt 2
SAP AG 2003, TechED_Basel / BPI151, Patrick Schmidt/ 3
System and User
System characteristics
WebAS 6.20 SP 24 (or higher)
SAPGui for Windows 6.20 PL 34 (or higher)
System info
M35
Client 800
User
Manager: WF-MGR-## (00-98)
Employee: WF-USR-## (00-98)
Password
Init
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Agenda
Scenario
Runtime
Definition time
Summary
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2003 SAP AG BPI 151, Patrick Schmidt 3
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Employee Manager
Reject Reject notification notification of of
absence absence
Change Change notification notification of of
absence absence
Accept Accept notification notification of of
absence absence
Mail: Mail: Notification Notification of of
absence approved absence approved
Scenario
2
2
3
3
4
4
5
5
Create Create notification notification of of
absence absence
1
1
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Agenda
Scenario
Runtime
Definition time
Summary
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2003 SAP AG BPI 151, Patrick Schmidt 4
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Demo
Demo
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Employee Manager
Reject Reject notification notification of of
absence absence
Change Change notification notification of of
absence absence
Accept Accept notification notification of of
absence absence
Mail: Mail: Notification Notification of of
absence approved absence approved
Scenario
2
2
3
3
4
4
5
5
Create Create notification notification of of
absence absence
1
1
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2003 SAP AG BPI 151, Patrick Schmidt 5
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Step 1.1: Choose Workflow Definition
1
1
double
click
2
2
3
3
4
4
WF-USR-##
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Step 1.2: Start Workflow
1
1
2
2
3
3
Press
execute
WF-USR-##
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2003 SAP AG BPI 151, Patrick Schmidt 6
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Employee Manager
Create Create notification notification of of
absence absence
Reject Reject notification notification of of
absence absence
Change Change notification notification of of
absence absence
Accept Accept notification notification of of
absence absence
Mail: Mail: Notification Notification of of
absence approved absence approved
Scenario
1
1
2
2
3
3
4
4
5
5
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Step 2.1: Reject Notification of Absence
Deadline has
been reached
Attachments
1
1
2
2
Click here to reject
3
3
4
4
single
click
double
click
WF-MGR-##
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Step 2.2: Reject Notification of Absence
1
1
4
4
5
5
Create attachment
to explain why the
notification has to
be rejected
3
3
2
2
6
6
WF-MGR-##
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Employee Manager
Create Create notification notification of of
absence absence
Reject Reject notification notification of of
absence absence
Change Change notification notification of of
absence absence
Accept Accept notification notification of of
absence absence
Mail: Mail: Notification Notification of of
absence approved absence approved
Scenario
1
1
2
2
3
3
4
4
5
5
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Step 3.1: Decide to Change Notification
Double
click to
execute
Revise notification of
absence
Click to read
reason of rejection
1
1
1
1
2
2
4
4
3
3
WF-USR-##
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Step 3.2: Do not change notification
Work item cannot be
completed
1
1
2
2
5
5
Do not change anything
In the notification of
absence
WF-USR-##
3
3
4
4
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Step 3.3: Change Notification
Work item disappears
1
1
2
2
3
3
Revise notification of
absence
WF-USR-##
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Employee Manager
Create Create notification notification of of
absence absence
Reject Reject notification notification of of
absence absence
Change Change notification notification of of
absence absence
Accept Accept notification notification of of
absence absence
Mail: Mail: Notification Notification of of
absence approved absence approved
Scenario
1
1
2
2
3
3
4
4
5
5
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Step 4.1: Approve Notification of Absence
double
click to
execute
Click here to
approve
2
2
3
3
4
4
5
5
WF-MGR-##
1
1
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Employee Manager
Create Create notification notification of of
absence absence
Reject Reject notification notification of of
absence absence
Change Change notification notification of of
absence absence
Accept Accept notification notification of of
absence absence
Mail: Mail: Notification Notification of of
absence approved absence approved
Scenario
1
1
2
2
3
3
4
4
5
5
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Step 5.1: Check Your Mail
WF-USR-##
SAP AG 2003, TechED_Basel / BPI151, Patrick Schmidt/ 22
Agenda
Scenario
Runtime
Definition time
Summary
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Definition Tools - The Goal
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Definition Tools - Scenario
Scenario from the definition perspective
Step 1: Call Workflow Builder
Define a new search area for the available tasks
Step 2: Insert first steps out of the available tasks
Insert step Create notification of absence
Insert step Approve notification of absence
Step 3: Insert mail notification about approval
Step 4: Insert step to delete absence request if rejected
Insert step Notification of absence rejected
Insert step Delete notification of absence
Step 5: Insert step Revise notification of absence
Step 6: Insert loop to do the approval again
Step 7: Assign agents
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Demo
Demo
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Step 1.1: Call Workflow Builder
1
1
3
3
Single click
The search area
has to be defined
once
2
2
4
4
Double click
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Step 1.2: Introduction
1
1
2
2
3
3
5
5
4
4
6
6
7
7
8
8
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Step 2.1: Insert Step Create Notification
Drag & Drop
1
1
2
2
3
3
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Step 2.2: Insert Step Approve Notification
2
2
1
1
Drag & Drop
3
3
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Step 3.1: Insert Step to Send Mail
Right
mouse click
to create
1
1
2
2
Choose
send mail
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Step 3.2: Create Mail Step
1
1
Define mail title
Define
mail recipient
Define mail text
2
2
3
3
5
5
4
4
6
6
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Step 4.1: Delete or Not? Insert Decision
Click create
button
1
1
2
2
3
3
4
4
Single click
to select
outcome
Choose user
decision
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Step 4.2: Delete or Not? Insert Deletion
1
1
2
2
3
3
Drag & Drop
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Step 5.1: Insert Update
2
2
1
1
3
3
Drag & Drop
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Step 5.2: Edit Binding
6
6
1
1
2
2
3
3
Drag & Drop
5
5
4
4
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Step 5.3: Edit Condition
4
4
1
1
5
5
2
2
3
3
6
6
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Step 5.4: Insert Update
2
2
1
1
3
3
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Step 6.1: Insert Loop
Double-
click to
create flag
1
1
2
2
3
3
2
2
4
4
5
5
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Step 6.2: Insert Loop
2
2
3
3
4
4
Drag & Drop
1
1
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Step 6.3: Define Loop - Condition
Double
click to
insert
1
Click = to
insert
Enter X as
constant and
press return
4
4
3
3
5
5
2
2
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Step 6.4: Take Care to Leave the Loop
1
1
2
2
3
3
Drag & Drop
4
4
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Step 6.5: Take Care to Leave the Loop and Save
1
1
3
3
2
2
4
4
Draw a line
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Step 6.6: Save
1
1
3
3
2
2
4
4
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Step 7.1: Assign Agents
Employee
Create notification of absence
User decision - revise or withdraw
Revise notification of absence
Manager
Approve notification of absence
Create document from template
Workflow system
Send e-mail
Delete notification of absence
Who is responsible for what?
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Step 7.2: Assign Agents
click to
navigate
1
1
4
4
2
2
3
3
click to
navigate
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Step 7.3: Assign Agents
click to
navigate
1
1
4
4
2
2
3
3
click to
navigate
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Finish
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Agenda
Scenario
Runtime
Definition time
Summary
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2003 SAP AG BPI 151, Patrick Schmidt 25
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Summary
You are able to:
Use the workflow definition tools
Work with the workflow inbox
(SAPGui based)
SAP AG 2003, TechED_Basel / BPI151, Patrick Schmidt/ 50
Further Information

Public Web:
www.sap.com\technology

SAPNet:
Use ALIAS: webflow

Workshops at TechEd 2003

Building your own workflow from scratch
Extend the Reach of SAPs WebFlow engine

Book:
Practical workflow for SAP ISBN1-59229-006-X
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2003 SAP AG BPI 151, Patrick Schmidt 26
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Q&A
Questions?
SAP AG 2003, TechED_Basel / BPI151, Patrick Schmidt/ 52
Please complete your session evaluation and
drop it in the box on your way out.
Feedback
Thank You !
The SAP TechEd 03 Basel Team
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2003 SAP AG BPI 151, Patrick Schmidt 27
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