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MC No. 19, s.

1999
MEMORANDUM CIRCULAR
TO: ALL HEADS OF DEPARTMENTS. BUREAUS AND
AGENCIES OF THE NATIONAL AND LOCAL
GOVERNMENTS. INCLUDING GOVERNMENT-
OWNED AND CONTROLLED CORPORATIONS
WITH ORIGINAL CHARTERS AND STATE
UNIVERSITIES AND COLLEGES
SUBJECT: REVISED UNIFORM RULES ON
ADMINISTRATIVE CASES IN THE CIVIL SERVICE
The Civil Service Commission, through Resolution No. 99-1936 dated August
31,1999. adopted the ne !"ni#orm Rules in Administrative Cases in the Civil Service$
hich ill govern the conduct o# disciplinar% and non-disciplinar% proceedings in
administrative cases &rought &e#ore this Commission and'or other government agencies,
e(cept here special la provides otherise,
The said resolution as pu&lished in the )anila Standard on Septem&er 11. 1999 and
thus it ill ta*e e##ect on Septem&er +,, 1999. -n this regard, all concerned are en.oined
to #ollo strictl% the said ne Rules.
/Sgd.0 C1RA21N A3)A 4. 56 361N
Chairman
17 Septem&er 1999
Resolution No. 99-1936 was published Sept. 11, 1999 on pages 9-10 of the Manila
Standard.
Reso!"#o$ No. 9919%&
Whereas, Section 1+ /+0, Chapter 3. Title -, Su&title /A0, 8oo* 9 o# Administrative
Code o# 19:, /6(ecutive 1rder No. +9+0 empoers the Civil Service Commission to
prescri&e, amend and en#orce rules and regulations to e##ectivel% carr% out its mandate;
Whereas, Section 1+ /110, Chapter 3, Title -, Su&title /A0, 8oo* 9 o# the same Code
provides, in part, that the Commission shall hear and decide administrative cases
instituted &% or &rought &e#ore it directl% or on appeal, including contested appointments,
and revie decisions and actions o# its o##ices and o# the agencies attached to it; and
Whereas, the e(isting rules and regulations in administrative cases need to &e
updated and revised to ma*e them more responsive to the demands #or speed%, #air and
.udicious disposition o# cases;
N1<, T=6R6>1R6, the Commission here&% adopts and promulgates the #olloing
rules that shall govern disciplinar% and non-disciplinar% proceedings in administrative
cases.
RULE I
GENERAL PROVISIONS
Section 1. Title. ? These Rules shall &e *non as the "ni#orm Rules on Administrative
Cases in the Civil Service.
Section +. Coverage and Definition of Terms. ? These Rules shall &e applica&le to all
cases &rought &e#ore the Civil Service Commission and other government
agencies, e(cept here a special la provides otherise.
The terms hereunder shall &e construed as #ollos@
a. CIVIL SERVICE is the generic term hich re#ers to all men and
omen in all &ranches, su&divisions, instrumentalities and agencies o#
the 4overnment, including government-oned or controlled
corporations ith original charters.
&. COMMISSION re#ers to the Civil Service Commission /Central
1##ice and Regional 1##ices0.
c. COMMISSION PROPER re#ers to the Civil Service Commission-
Central 1##ice.
d. CIVIL SERVICE REGIONAL OFFICES re#er to the si(teen /160
Civil Service Regional 1##ices and those hich ma% &e su&seAuentl%
created, each headed &% a Regional 5irector.
e. DEPARTMENT re#ers to an% o# the e(ecutive departments or entities
having the categor% o# a department, including the .udiciar% and the
other constitutional commissions, and o##ices.
#. AGENC' re#ers to an% &ureau, o##ice, commission, administration,
&oard, committee, institute, corporation ith original charter, state
universities and colleges, or an% other unit o# the national government
as ell as provincial, cit% or municipal government.
g. DISCIPLINING AUTHORIT' re#ers to the person, tri&unal or &od%
dul% authoriBed to suspend, dismiss or discipline o##icials and
emplo%ees in the Civil Service.
h. APPOINTING AUTHORIT' re#ers to the person or &od% dul%
authoriBed to issue appointments in the civil service.
i. PERSONNEL ACTION re#ers to an% action denoting the movement
or progress o# personnel in the Civil Service hich shall include
appointment through certi#ication, promotion, trans#er, reinstatement,
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 1
reemplo%ment, -detail, reassignment, secondment, demotion and
separation #rom the service.
.. RESPONDENT re#ers to the person ho is #ormall% charged &% the
disciplining authorit%.
*. PERSON COMPLAINED OF re#ers to the person ho is the su&.ect
o# a complaint &ut ho is not as %et #ormall% charged &% the
disciplining authorit%
l. PART' ADVERSEL' AFFECTED re#ers to the respondent against
hom a decision in a disciplinar% case has &een rendered.
m. FORUM-SHOPPING re#ers to the #iling o# an administrative action
or complaint &e#ore another agenc% or an% tri&unal against the same
part% involving the same acts or causes o# action and relie#.
m. (UALIFIED NE)T-IN-RAN* re#ers to the emplo%ee ho is
appointed under a permanent status to a position previousl% determined
to &e a ne(t-in-ran* to the vacanc% and ho meets the reAuirements #or
appointment thereto.
o. THIRD LEVEL re#ers to positions in the Career 6(ecutive Service
/C6S0 hich include "ndersecretar%, Assistant Secretar%, 8ureau
5irector, Regional 5irector, Assistant Regional 5irector and other
o##icers o# eAuivalent ran*.
p. PROBATIONAR' EMPLO'EE re#ers to the emplo%ee ho is
issued an original appointment and ho is reAuired to undergo the #irst
si( /60 months o# service on a pro&ationar% status.
Section 3. Technical Rules in Administrative Investigations. ? Administrative
investigations shall &e conducted ithout necessaril% adhering strictl% to the
technical rules o# procedure and evidence applica&le to .udicial
proceedings.
Section 7. Jurisdiction of the Civil Service Commission. ? The Civil Service
Commission shall hear and decide administrative cases instituted &%, or
&rought &e#ore it, directl% or on appeal, including contested appointments,
and shall revie decisions and actions o# its o##ices and o# the agencies
attached to it.
6(cept as otherise provided &% the Constitution or &% la, the Civil
Service Commission shall have the #inal authorit% to pass upon the removal,
separation and suspension o# all o##icers and emplo%ees in the civil service
and upon all matters relating to the conduct, discipline and e##icienc% o#
such o##icers and emplo%ees.
Section C. Jurisdiction of the Civil Service Commission Proper. ? The Civil Service
Commission Droper shall have .urisdiction over the #olloing cases@
A. D#s+#,#$-./
1. 5ecisions o# Civil Service Regional 1##ices &rought &e#ore it on
petition #or revie;
+. 5ecisions o# heads o# departments, agencies, provinces, cities,
municipalities and other instrumentalities, imposing penalties
e(ceeding thirt% da%s suspension or #ine in an amount e(ceeding
thirt% da%s salar% &rought &e#ore it on appeal;
3. Complaints &rought against Civil Service Commission Droper
personnel;
7. Complaints against third level o##icials ho are not presidential
appointees;
C. Complaints against Civil Service o##icials and emplo%ees hich
are not acted upon &% the agencies and such other complaints
reAuiring direct or immediate action, in the interest o# .ustice;
6. ReAuests #or trans#er o# venue o# hearing on cases &eing heard &%
Civil Service Regional 1##ices;
,. Appeals #rom the 1rder o# Dreventive Suspension; and
:. Such other actions or reAuests involving issues arising out o# or in
connection ith the #oregoing enumerations.
B. No$-D#s+#,#$-./
1. 5ecisions o# Civil Service Regional 1##ices &rought &e#ore it;
+. ReAuests #or #avora&le recommendation on petition #or e(ecutive
clemenc%;
3. Drotests against the appointment, or other personnel actions,
involving third level o##icials; and
7. Such other analogous actions or petitions arising out o# or in
relation ith the #oregoing enumerations.
Section 6. Jurisdiction of Civil Service Regional Offices. ? The Civil Service
Regional 1##ices shall have .urisdiction over the #olloing cases@
A. D#s+#,#$-./
1. Complaints initiated &%, or &rought &e#ore, the Civil Service
Regional 1##ices provided that the alleged acts or omissions ere
committed ithin the .urisdiction o# the Regional 1##ice, including
Civil Service e(amination anomalies or irregularities and the
persons complained o# are emplo%ees o# agencies, local or
national, ithin said geographical areas;
+. Complaints involving Civil Service Regional 1##ice personnel ho
are appointees o# said o##ice; and
3. Detitions to place respondent under Dreventive Suspension.
B. No$-D#s+#,#$-./
1. 5isapproval o# appointments &rought &e#ore it on appeal;
+. Drotests against the appointments o# #irst and second level
emplo%ees &rought &e#ore it directl% or on appeal;
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 2
3. 5ecisions o# national agencies and local government units ithin
their geographical &oundaries relative to personnel actions and
non-disciplinar% cases &rought &e#ore it on appeal; and
7. ReAuests #or accreditation o# services and corrections o# personal
in#ormation in the records o# the Commission.
Section ,. Jurisdiction of Heads of Agencies. ? =eads o# 5epartments, agencies,
provinces, cities, municipalities and other instrumentalities shall have
original concurrent .urisdiction, ith the Commission, over their respective
o##icers and emplo%ees.
A. D#s+#,#$-./
1. Complaints involving their respective personnel. Their decisions
shall &e #inal in case the penalt% imposed is suspension #or not
more than thirt% da%s or #ine in an amount not e(ceeding thirt%
/3E0 da%s salar%.
5ecisions o# =eads o# Agencies imposing a penalt% o# removal
shall &e e(ecutor% onl% a#ter con#irmation &% the 5epartment
Secretar% concerned.
B. No$-0#s+#,#$-./
1. Drotests against the appointments o# their respective personnel. The%
shall have original concurrent .urisdiction ith the Civil Service
Regional 1##ice concerned; and
+. Complaints on personnel actions and other non-disciplinar% actions
o# their respective personnel.
RULE II
DISCIPLINAR' CASES
Section :. Complaint. ? A complaint against a civil service o##icial or emplo%ee shall
not &e given due course unless it is in riting and su&scri&ed and sorn to
&% the complainant. =oever, in cases initiated &% the proper disciplining
authorit%, the complaint need not &e under oath.
No anon%mous complaint shall &e entertained unless there is o&vious truth
or merit to the allegations therein or supported &% documentar% or direct
evidence, in hich case the person complained o# ma% &e reAuired to
comment.
The complaint should &e ritten in a clear, simple and concise language and
in a s%stematic manner as to apprise the civil servant concerned o# the
nature and cause o# the accusation against him and to ena&le him to
intelligentl% prepare his de#ense or anser.
The complaint shall contain the #olloing@
a.. #ull name and address o# the complainant;
&. #ull name and address o# the person complained o# as ell as his
position and o##ice o# emplo%ment;
c. a narration o# the relevant and material #acts hich shos the acts or
omissions allegedl% committed &% the civil servant;
d. certi#ied true copies o# documentar% evidence and a##idavits o# his
itnesses, i# an%; and
e. certi#ication or statement o# non-#orum shopping.
-n the a&sence o# an% one o# the a#orementioned reAuirements, the
complaint shall &e dismissed.
Section 9. hen and here to !ile a Complaint. ? 6(cept hen otherise provided
#or &% la, an administrative complaint ma% &e #iled at an%time ith the
Commission, proper heads o# departments, agencies, provinces, cities,
municipalities and other instrumentalities.
Section 1E. ithdra"al of the Complaint. ? The ithdraal o# the complaint does not
result in its outright dismissal nor discharge the person complained o# #rom
an% administrative lia&ilit%. <here there is o&vious truth or merit to the
allegation in the complaint or here there is documentar% evidence that
ould tend to prove the guilt o# the person complained o#, the same should
&e given due course.
Section 11. Action on the Complaint. ? "pon receipt o# a complaint hich is su##icient
in #orm and su&stance, the disciplining authorit% shall reAuire the person
complained o# to su&mit a Counter-A##idavit'Comment under oath ithin
three /30 da%s #rom receipt.
Section 1+. Preliminar# Investigation. ? A Dreliminar% -nvestigation involves the e
parte e(amination o# records and documents su&mitted &% the complainant
and the person complained o#, as ell as documents readil% availa&le #rom
other government o##ices. 5uring said investigation, the parties are given
the opportunit% to su&mit a##idavits and counter-a##idavits.
>ailure o# the person complained o# to su&mit his counter a##idavit shall &e
considered as a aiver thereo#.
Therea#ter, i# necessar%, the parties ma% &e summoned to a con#erence
here the investigator ma% propound clari#icator% and other relevant
Auestions.
"pon receipt o# the counter-a##idavit or comment under oath, the
disciplining authorit% ma% no determine hether a prima #acie case e(ist
to arrant the issuance o# a #ormal charge.
A #act-#inding investigation ma% &e conducted #urther or prior to the
preliminar% investigation #or the purpose o# ascertaining the truth. A
preliminar% investigation necessaril% includes a #act-#inding investigation.
>or this purpose, preliminar% investigation ma% &e entrusted &% the
Commission to la%ers o# other agencies pursuant to Section ,9.
Section 13. Duration of the Investigation. ? A preliminar% investigation shall
commence not later than #ive /C0 da%s #rom receipt o# the complaint &% the
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 3
disciplining authorit% and shall &e terminated ithin thirt% /3E0 da%s
therea#ter.
Section 17. Investigation Report. ? <ithin #ive /C0 da%s #rom the termination o# the
preliminar% investigation, the investigating o##icer shall su&mit the
-nvestigation Report and the complete records o# the case to the disciplining
authorit%.
Section 1C. Decision or Resolution After Preliminar# Investigation. ? -# a prima #acie
case is esta&lished during the investigation, a #ormal charge shall &e issued
&% the disciplining authorit% A #ormal investigation shall #ollo.
-n the a&sence o# a prima #acie case, the complaint shall &e dismissed.
Section 16. !ormal Charge. ? A#ter a #inding o# a prima #acie case, the disciplining
authorit% shall #ormall% charge the person complained o#. The #ormal charge
shall contain a speci#ication o# charge/s0, a &rie# statement o# material or
relevant #acts, accompanied &% certi#ied true copies o# the documentar%
evidence, i# an%, sorn statements covering the testimon% o# itnesses, a
directive to anser the charge/s0 in riting under oath in not less than
sevent%-to /,+0 hours #rom receipt thereo#, an advice #or the respondent to
indicate in his anser hether or not he elects a #ormal investigation o# the
charge/s0, and a notice that he is entitled to &e assisted &% a counsel o# his
choice.
-# the respondent has su&mitted his comment and counter-a##idavits during
the preliminar% investigation, he shall &e given the opportunit% to su&mit
additional evidence.
The disciplining authorit% shall not entertain reAuests #or clari#ication, &ills
o# particulars or motions to dismiss hich are o&viousl% designed to dela%
the administrative proceedings. -# an% o# these pleadings are interposed &%
the respondent, the same shall &e considered as an anser and shall &e
evaluated as such.
Section 1,. Ans"er. ? The anser, hich is in riting and under oath, shall &e speci#ic
and shall contain material #acts and applica&le las, i# an%, including
documentar% evidence, sorn statements covering testimonies o# itnesses,
i# there &e an%, in support o# his case. -t shall also include a statement
indicating hether or not he elects a #ormal investigation.
Section 1:. !ailure to !ile an Ans"er. ? -# the respondent #ails or re#uses to #ile his
anser to the #ormal charge ithin #ive /C0 da%s #rom receipt thereo#, he
shall &e considered to have aived his right thereto and #ormal investigation
ma% commence.
Section 19. Preventive Suspension. ? "pon petition o# the complainant or !otu
proprio, the proper disciplining authorit% ma% issue an order o# preventive
suspension upon service o# the >ormal Charge, or immediatel% therea#ter to
an% su&ordinate o##icer or emplo%ee under his authorit% pending an
investigation, i# the charge involves@
a. dishonest%;
&. oppression;
c. grave misconduct;
d. neglect in the per#ormance o# dut%; or
e. i# there are reasons to &elieve that the respondent is guilt% o# charges
hich ould arrant his removal #rom the service.
An order o# preventive suspension ma% &e issued to temporaril% remove the
respondent #rom the scene o# his mis#easance or mal#easance and to
preclude the possi&ilit% o# e(erting undue in#luence or pressure on the
itnesses against him or tampering o# documentar% evidence on #ile ith
his 1##ice.
-n lieu o# preventive suspension, #or the same purpose, the proper
disciplining authorit% or head o# o##ice, ma% reassign respondent to another
unit o# the agenc% during the #ormal hearings.
Section +E. Duration of Preventive Suspension. ? <hen the administrative case against
an o##icer or emplo%ee under preventive suspension is not #inall% decided
&% the disciplining authorit% ithin the period o# ninet% /9E0 da%s a#ter the
date o# his preventive suspension, unless otherise provided &% special la,
he shall &e automaticall% reinstated in the service; provided that, hen the
dela% in the disposition o# the case is due to the #ault, negligence or petition
o# the respondent, the period o# dela% should not &e included in the counting
o# the 9E calendar da%s period o# preventive suspension. Drovided #urther
that should the respondent &e on )aternit%'Daternit% leave, said preventive
suspension shall &e de#erred or interrupted until such time that said leave
has &een #ull% en.o%ed.
Section +1. Remedies from the Order of Preventive Suspension. ? The respondent ma%
#ile a motion #or reconsideration ith the disciplining authorit% or ma%
elevate the same to the Civil Service Commission &% a% o# an appeal
ithin #i#teen /1C0 da%s #rom receipt thereo#.
Section ++. Conduct of !ormal Investigation. ? Although the respondent does not
reAuest a #ormal investigation, one shall nevertheless &e conducted &% the
disciplining authorit% here #rom the allegations o# the complaint and the
anser o# the respondent, including the supporting documents o# &oth
parties, the merits o# the case cannot &e decided .udiciousl% ithout
conducting such investigation. The investigation shall &e held not earlier
than #ive /C0 da%s nor later than ten /1E0 da%s #rom receipt o# the
respondentFs anser. Said investigation shall &e #inished ithin thirt% /3E0
da%s #rom the issuance o# the #ormal charge or the receipt o# the anser
unless the period is e(tended &% the disciplining authorit% in meritorious
cases.
>or this purpose, the Commission ma% entrust the #ormal investigation to
la%ers o# other agencies pursuant to Section ,9.
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 4
Section +3. Pro$Hearing Conference. ? At the commencement o# the #ormal
investigation, the =earing 1##icer ma% conduct a pre-hearing con#erence #or
the parties to appear, consider and agree on an% o# the #olloing@
a. Stipulation o# #acts;
&. Simpli#ication o# issues;
c. -denti#ication and mar*ing o# evidence o# the parties;
d. <aiver o# o&.ections to admissi&ilit% o# evidence;
e. 3imiting the num&er o# itnesses, and their names;
#. 5ates o# su&seAuent hearings; and
g. Such other matters as ma% aid in the prompt and .ust resolution o# the
case.
The parties ma% su&mit position paper'memoranda and su&mit the case #or
resolution &ased on the result o# the pre-hearing con#erence ithout an%
need #or #urther hearings.
Section +7. Continuous Hearing %ntil Terminated& Postponement. ? =earings shall &e
conducted on the hearing dates set &% the =earing 1##icer or as agreed upon
during the pre-hearing con#erence.
<here no pre-hearing con#erence is conducted, the parties, their counsel
and itnesses, i# an%, shall &e given a notice o# at least #ive /C0 da%s &e#ore
the #irst scheduled hearing speci#%ing the time, date and place o# the said
hearing and su&seAuent hearings. Therea#ter, the schedule o# hearings
previousl% set shall &e strictl% #olloed ithout #urther notice. A part% shall
&e granted onl% three /30 postponements upon oral or ritten reAuests. A
#ourth postponement ma% &e granted onl% upon ritten reAuest and su&.ect
to the discretion o# the disciplining authorit%.
-# the respondent #ails or re#uses to appear during the scheduled hearings
despite due notice, the investigation shall proceed e( parte and the
respondent is deemed to have aived his right to &e present and to su&mit
evidence in his #avor during those hearings.
Section +C. Preliminar# 'atters. ? At the start o# the hearing, the hearing o##icer shall
note the appearances o# the parties and shall proceed ith the reception o#
evidence #or the complainant.
-# the respondent appears ithout the aid o# a counsel, he shall &e deemed to
have aived his right thereto.
8e#ore ta*ing the testimon% o# a itness, the hearing o##icer shall place him
under oath and then ta*e his name, address, civil status, age, and place o#
emplo%ment.
A sorn statement o# a itness/es0 properl% identi#ied and a##irmed shall
constitute his direct testimon%, cop% #urnished the other part%.
Clari#icator% Auestions ma% also &e as*ed.
Section +6. Appearance of Counsel. ? An% counsel appearing &e#ore an% hearing or
investigation shall mani#est orall% or in riting, his appearance #or either
the respondent or complainant, stating his #ull name, -8D receipt and e(act
address here he can &e served ith notices and other pleadings. An%
pleading or appearance o# a counsel ithout compl%ing ith the a&ove
stated reAuirements shall not &e recogniBed.
Section +,. Order of Hearing. ? "nless the =earing 1##icer directs otherise, the order
o# hearing ma% &e as #ollos@
a. The prosecution shall present its evidence su&.ect to the pre-hearing
agreement;
&. Cross-e(amination &% the part%;
c. There ma% &e redirect and re-cross e(amination;
d. The respondent shall then o##er evidence in support o# his de#ense
#olloing the same order;
e. Re&uttal and sur-re&uttal, i# an%.
<hen the presentation o# evidence has &een concluded, the parties shall
#ormall% o##er their evidence either orall% or in riting and therea#ter
o&.ections thereto ma% also &e made either orall% or in riting. A#ter hich,
&oth parties ma% &e given time to su&mit their respective memorandum
hich in no case shall &e &e%ond #ive /C0 da%s a#ter the termination o# the
investigation.
>ailure to .su&mit the same ithin the given period shall &e considered a
aiver thereo#.
Section +:. O()ections. ? All o&.ections raised during the hearing shall &e resolved &%
the hearing o##icer. =oever, o&.ections that cannot &e ruled upon &% the
hearing o##icer shall &e noted ith the in#ormation that the same shall &e
included in the memorandum o# the concerned part% to &e ruled upon &% the
proper disciplining authorit% The =earing 1##icer shall accept all evidence
deemed material and relevant to the case. -n case o# dou&t, he shall allo
the admission o# evidence su&.ect to the o&.ection interposed against its
admission.
Section +9. 'ar*ings. ? All documentar% evidence or e(hi&its shall &e propert% mar*ed
&% letters /A,8,C, etc.0 i# presented &% the complainant and &% num&ers
/1,+,3, etc.0 i# presented &% the respondent. These shall #orm part o# the
complete records o# the case.
Section 3E. Re+uest for Su(poena. ? -# a part% desires the attendance o# a itness or
the production o# documents, he shall ma*e a reAuest #or the issuance o# the
necessar% su&poena ad testifi"andu! and'or su&poena du"es te"u!, at least
three /30 da%s &e#ore the scheduled hearing.
Section 31. Issuance of Su(poena. ? The =earing 1##icer ma% issue su&poena ad
testifi"andu! to compel the attendance o# itnesses and su&poena du"es
te"u! #or the production o# documents or things.
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 5
Section 3+. Records of Proceedings. ? Records o# the proceedings during the #ormal
investigation ma% &e ta*en in shorthand or stenot%pe or an% other means o#
recording .
Section 33. !iling of 'otions, Petitions, Appeals and Other Pleadings. ? An% motion,
petition, appeal and other pleadings sent &% mail shall &e deemed #iled on
the date shon &% the postmar* on the envelope hich shall &e attached to
the records o# the case and in case o# personal deliver%, the date stamped
thereon &% the disciplining o##ice.
Section 37. -ffect of the Pendenc# of an Administrative Case. ? Dendenc% o# an
administrative case shall not disAuali#% respondent #or promotion or #rom
claiming maternit%'paternit% &ene#its.
>or this purpose, a pending administrative case shall &e construed as
#ollos@
a. <hen the disciplining authorit% has issued a #ormal charge; or
&. -n case o# a complaint #iled &% a private person, a prima #acie case is
#ound to e(ist &% the disciplining authorit%.
Section 3C. !ormal Investigation Report. ? <ithin #i#teen /1C0 da%s a#ter the
conclusion o# the #ormal investigation, a report containing a narration o# the
material #acts esta&lished during the investigation, the #indings and the
evidence supporting said #indings, as ell as the recommendations, shall &e
su&mitted &% the =earing 1##icer ith the disciplining authorit%. The
complete records o# the case shall &e attached to the Report o# -nvestigation.
The complete records shall &e s%stematicall% and chronologicall% arranged,
paged and securel% &ound to prevent loss. A ta&le o# contents shall &e
prepared. <hoever is in-charge o# the transmittal o# the complete records
shall &e held responsi&le #or an% loss or suppression o# pages thereo#.
Section 36. hen Case is Decided. ? The disciplining authorit% shall render his
decision on the case ithin thirt% /3E0 da%s #rom receipt o# the Report o#
-nvestigation.
Section 3,. !inalit# of Decisions. ? A decision rendered &% heads o# agencies here&%
a penalt% o# suspension #or not more than thirt% /3E0 da%s or a #ine in an
amount not e(ceeding thirt% /3E0 da%sF salar% is imposed, shall &e #inal and
e(ecutor% =oever, i# the penalt% imposed is suspension e(ceeding thirt%
/3E0 da%s, or #ine in an amount e(ceeding thirt% /3E0 da%s salar% the same
shall &e #inal and e(ecutor% a#ter the lapse o# the reglementar% period #or
#iling a motion #or reconsideration or an appeal and no such pleading has
&een #iled.
RULE III
REMEDIES
Section 3:. !iling of 'otion for Reconsideration. ? The part% adversel% a##ected &%
the decision ma% #ile a motion #or reconsideration ith the disciplining
authorit% ho rendered the same ithin #i#teen /1C0 da%s #rom receipt
thereo#.
Section 39. hen deemed filed. ? A motion #or reconsideration sent &% mail shall &e
deemed #iled on the date shon &% the postmar* on the envelope hich
shall &e attached to the records o# the case and in case o# personal deliver%,
the date stamped thereon &% the proper o##ice.
Section 7E. .rounds for 'otion for Reconsideration. ? The motion #or reconsideration
shall &e &ased on an% o# the #olloing@
a. Ne evidence has &een discovered hich materiall% a##ects the
decision rendered, or
&. The decision is not supported &% the evidence on record, or
c. 6rrors o# la or irregularities have &een committed pre.udicial to the
interest o# the movant.
Section 71. /imitation. ? 1nl% one motion #or reconsideration shall &e entertained.
Section 7+. -ffect of !iling. ? The #iling o# a motion #or reconsideration ithin the
reglementar% period o# #i#teen /1C0 da%s shall sta% the e(ecution o# the
decision sought to &e reconsidered.
Section 73. !iling of Appeals. ? 5ecisions o# heads o# departments, agencies,
provinces, cities, municipalities and other instrumentalities imposing a
penalt% e(ceeding thirt% /3E0 da%s suspension or #ine in an amount
e(ceeding thirt% da%s salar%, ma% &e appealed to the Commission Droper
ithin a period o# #i#teen /1C0 da%s #rom receipt thereo#.
-n case the decision rendered &% a &ureau or o##ice head is appeala&le to the
Commission, the same ma% &e initiall% appealed to the department head and
#inall% to the Commission Droper. Dending appeal, the same shall &e
e(ecutor% e(cept here the penalt% is removal, in hich case the same shall
&e e(ecutor% onl% a#ter con#irmation &% the Secretar% concerned.
A notice o# appeal including the appeal memorandum shall &e #iled ith the
appellate authorit%, cop% #urnished the disciplining o##ice. The latter shall
su&mit the records o# the case, hich shall &e s%stematicall% and
chronologicall% arranged, paged and securel% &ound to prevent loss, ith its
comment, ithin #i#teen /1C0 da%s, to the appellate authorit%.
Section 77. hen deemed filed. ? An appeal sent &% mail shall &e deemed #iled on the
date shon &% the postmar* on the envelope hich shall &e attached to the
records o# the case and in case o# personal deliver%, the date stamped
thereon &% the proper o##ice.
Section 7C. Appeal !ee. ? The appellant shall pa% an appeal #ee o# Three =undred
Desos /D3EE.EE0 and a cop% o# the receipt thereo# shall &e attached to the
appeal. Section 76. Der#ection o# an Appeal. ? To per#ect an appeal, the
appellant shall ithin #i#teen /1C0 da%s #rom receipt o# the decision su&mit
the #olloing@
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 6
a. Notice o# appeal hich shall speci#icall% state the date o# the decision
appealed #rom and the date o# receipt thereo#;
&. Three /30 copies o# appeal memorandum containing the grounds relied
upon #or the appeal, together ith the certi#ied true cop% o# the
decision, resolution or order appealed #rom, and certi#ied copies o# the
documents or evidence;
c. Droo# o# service o# a cop% o# the appeal memorandum to the
disciplining o##ice;
d. Droo# o# pa%ment o# the appeal #ee; and
a. A statement or certi#icate o# non-#orum shopping.$
>ailure to compl% ith an% o# the a&ove reAuirements ithin the
reglementar% period shall &e construed as #ailure to per#ect an appeal and
shall cause its dismissal.
Section 7,. -ffect of !iling. ? An appeal shall not stop the decision #rom &eing
e(ecutor%, and in case the penalt% is suspension or removal, the respondent
shall &e considered as having &een under preventive suspension during the
pendenc% o# the appeal, in the event he ins the appeal.
Section 7:. hen Case is Remanded for 0iolation of Respondent1s Right to Due
Process. ? -# the case on appeal ith the Commission Droper is remanded to
the proper disciplining authorit% #or #urther investigation, the said
disciplining authorit% shall #inish the investigation ithin three /30 calendar
months #rom the date o# receipt o# the records #rom the Commission, unless
the investigation is dela%ed due to the #ault, negligence or petition o# the
respondent, or an e(tension is granted &% the Commission Droper in
meritorious cases. The period o# dela% shall not &e included in the
computation o# the prescri&ed period.
<ithin #i#teen /1C0 da%s #rom the termination o# the investigation, the
disciplining authorit% shall render its decision. -# at the end o# said period,
the disciplining authorit% #ails to decide the case, the Commission Droper
shall vacate and set aside the appealed decision and declare respondent
e(onerated o# the charge. -# the respondent is under preventive suspension,
he shall &e immediatel% reinstated and shall &e entitled to &ac* salaries and
other &ene#its.
The Civil Service Regional 1##ice and the 1##ice #or 3egal A##airs o# the
Commission Droper shall evaluate reAuests #or the e(tension o# #ormal
investigations and grant the same on meritorious grounds. -n disposing the
reAuests, these o##ices shall &e guided &% the principles o# .ustice and #air
pla%, provided, that the e(tension shall not &e #or more than tent% /+E0
da%s.
>or this purpose, the 5irector shall monitor the implementation o# the CSC
Resolution remanding the case to the proper disciplining authorit% #or
#urther investigation and to su&mit a report to the Commission Droper.
Section 79. Petition for Revie". ? A complainant ma% elevate the decision o# the Civil
Service Regional 1##ice dismissing a complaint #or lac* o# a prima #acie
case &e#ore the Commission Droper through a Detition #or Revie ithin
#i#teen /1C0 da%s #rom the receipt o# said decision.
Section CE. Petition for Revie" "ith the Court of Appeals. ? A part% ma% elevate a
decision o# the Commission &e#ore the Court o# Appeals &% a% o# a
petition #or revie under Rule 73 o# the 199, Revised Rules o# Court.
Section C1. Recommendation for an -2ecutive Clemenc#. ? -n meritorious cases and
upon recommendation o# the Commission, the Dresident ma% commute or
remove administrative penalties or disa&ilities imposed upon o##icers or
emplo%ees in disciplinar% cases, su&.ect to such terms and conditions as he
ma% impose in the interest o# the service.
>or this purpose, a petition #or a #avora&le recommendation #or the grant o#
e(ecutive clemenc% ma% &e #iled &% a dismissed or disciplined emplo%ee
ith the Commission Droper upon su&mission o# the #olloing@
a. certi#ied true cop% o# the decision in the disciplinar% case ith a
#avora&le recommendation &% the disciplining authorit%;
&. certi#ication #rom reputa&le mem&ers o# the communit% here he
resides to the e##ect that he has &ecome a use#ul mem&er thereo#;
c. proo# o# non-pendenc% o# an appeal'petition #or revie relative to his
disciplinar% case &e#ore an% court'tri&unal; and
d. proo# o# pa%ment o# Three =undred /D3EE.EE0 Desos.
RULE IV
PENALTIES
Section C+. Classification of Offenses. ? Administrative o##enses ith corresponding
penalties are classi#ied into grave, less grave or light, depending on their
gravit% or depravit% and e##ects on the government service.
A. The #olloing are grave o##enses ith their corresponding penalties@
1. 5ishonest%
1st o##ense ? 5ismissal
+. 4ross Neglect o# 5ut%
1st o##ense ? 5ismissal
3. 4rave )isconduct
1st o##ense ? 5ismissal
7. 8eing Notoriousl% "ndesira&le
1st o##ense ? 5ismissal
C. Conviction o# a crime involving moral turpitude
1st o##ense ? 5ismissal
6. >alsi#ication o# o##icial document
1st o##ense ? 5ismissal
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service
,. Dh%sical or mental incapacit% or disa&ilit% due to immoral or
vicious ha&its
1st o##ense ? 5ismissal
:. 6ngaging directl% or indirectl% in partisan political activities &%
one holding non-political o##ice
1st o##ense ? 5ismissal
9. Receiving #or personal use o# a #ee, gi#t or other valua&le thing in
the course o# o##icial duties or in connection thereith hen such
#ee, gi#t or other valua&le thing is given &% an% person in the hope
or e(pectation o# receiving a #avor or &etter treatment than that
accorded to other persons, or committing acts punisha&le under the
anti-gra#t las.
1st o##ense ? 5ismissal
1E. Contracting loans o# mone% or other propert% #rom persons ith
hom the o##ice o# the emplo%ee has &usiness relations.
1st o##ense ? 5ismissal
11. Soliciting or accepting directl% or indirectl%, an% gi#t, gratuit%,
#avor, entertainment, loan or an%thing o# monetar% value hich in
the course o# his o##icial duties or in connection ith an% operation
&eing regulated &%, or an% transaction hich ma% &e a##ected &%
the #unctions o# his o##ice. The propriet% or impropriet% o# the
#oregoing shall &e determined &% its value, *inship, or relationship
&eteen giver and receiver and the motivation. A thing o#
monetar% value is one hich is evidentl% or mani#estl% e(cessive
&% its ver% nature.
1st o##ense ? 5ismissal
1+. Nepotism
1st o##ense ? 5ismissal
13. 5islo%alt% to the Repu&lic o# the Dhilippines and to the >ilipino
people
1st o##ense ? 5ismissal
17. 1ppression
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
1C. 5isgrace#ul and immoral conduct
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
16. -ne##icienc% and incompetence in the per#ormance o# o##icial duties
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
1,. >reAuent unauthoriBed a&sences, or tardiness in reporting #or dut%,
loa#ing or #reAuent unauthoriBed a&sences #rom dut% during regular
o##ice hours
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
1:. Re#usal to per#orm o##icial dut%
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
19. 4ross insu&ordination
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
+E. Conduct pre.udicial to the &est interest o# the service
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
+1. 5irectl% or indirectl% having #inancial and material interest in an%
transaction reAuiring the approval o# his o##ice. >inancial and
material interest is de#ined as pecuniar% or proprietar% interest &%
hich a person ill gain or lose something.
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
++. 1ning, controlling, managing or accepting emplo%ment as
o##icer, emplo%ee, consultant, counsel, &ro*er, agent, trustee, or
nominee in an% private enterprise regulated, supervised or licensed
&% his o##ice, unless e(pressl% alloed &% la.
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
+3. 5isclosing or misusing con#idential or classi#ied in#ormation
o##iciall% *non to him &% reason o# his o##ice and not made
availa&le to the pu&lic, to #urther his private interests or give undue
advantage to an%one, or to pre.udice the pu&lic interest.
1s1 o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
+7. 1&taining or using an% statement #iled under the Code o# Conduct
and 6thical Standards #or Du&lic 1##icials and 6mplo%ees #or an%
purpose contrar% to morals or pu&lic polic% or an% commercial
purpose other than &% nes and communications media #or
dissemination to the general pu&lic.
1- o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
+C. Recommending an% person to an% position in a private enterprise
hich has a regular or pending o##icial transaction ith his o##ice,
unless such recommendation or re#erral is mandated &% /10 la, or
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service !
/+0 international agreements, commitment and o&ligation, or as
part o# the #unction o# his o##ice.
1st o##ense ? Suspension /6 mos. 1 da% to 1 %ear0
+nd o##ense ? 5ismissal
8. The #olloing are less grave o##enses ith the corresponding penalties@
1. Simple Neglect o# 5ut%
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
+. Simple )isconduct
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
3. 4ross 5iscourtes% in the course o# o##icial duties
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
7. 9iolation o# e(isting Civil Service 3a and rules o# serious nature
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
C. -nsu&ordination
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
6. =a&itual 5run*enness
1s1 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
,. "n#air discrimination in rendering pu&lic service due to part%
a##iliation or pre#erence.
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
:. >ailure to #ile sorn statements o# assets, lia&ilities and net orth,
and disclosure o# &usiness interest and #inancial connections
including those o# their spouses and unmarried children under
eighteen /1:0 %ears o# age living in their households.
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
9. >ailure to resign #rom his position in the private &usiness enterprise
ithin thirt% /3E0 da%s #rom assumption o# pu&lic o##ice hen
con#lict o# interest arises, and'or #ailure to divest himsel# o# his
shareholdings or interest in private &usiness enterprise ithin si(t%
/6E0 da%s #rom assumption o# pu&lic o##ice hen con#lict o#
interest arises; Drovided, hoever, that #or those ho are alread% in
the service and con#lict o# interest arises, the o##icial or emplo%ee
must either resign or divest himsel# o# said interest ithin the
periods hereina&ove; provided, rec*oned #rom the date hen the
con#lict o# interest had arisen.
1st 1##ense ? Suspension 1 mo. 1 da% to 6 mos.
+nd 1##ense ? 5ismissal
C. The #olloing are 3ight 1##enses ith corresponding penalties@
1. 5iscourtes% in the course o# o##icial duties
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
+. -mproper or unauthoriBed solicitation o# contri&utions #rom
su&ordinate emplo%ees and &% teachers or school o##icials #rom
school children
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
3. 9iolation o# reasona&le o##ice rules and regulations
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
7. >reAuent unauthoriBed tardiness /=a&itual Tardiness0
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
C. 4am&ling prohi&ited &% la
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
6. Re#usal to render overtime service
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
,. 5isgrace#ul, immoral or dishonest conduct prior to entering the
service
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
:. 8orroing mone% &% superior o##icers #rom su&ordinates
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
9. 3ending mone% at usurious rates o# interest.
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 9
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
1E. <ill#ul #ailure to pa% .ust de&ts or ill#ul #ailure to pa% ta(es due
to the government
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
The term !.ust de&ts$ shall appl% onl% to@
1. Claims ad.udicated &% a court o# la, or
+. Claims the e(istence and .ustness o# hich are admitted
&% the de&tor.
11. 3o&&%ing #or personal interest or gain in legislative halls and
o##ices ithout authorit%
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
1+. Dromoting the sale o# tic*ets in &ehal# o# private enterprises that
are not intended #or charita&le or pu&lic el#are purposes and even
in the latter cases, i# there is no prior authorit%
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
13. >ailure to act promptl% on letters and reAuest ithin #i#teen /1C0
da%s #rom receipt, e(cept as otherise provided in the rules
implementing the Code o# Conduct and 6thical Standards #or
Du&lic 1##icials and 6mplo%ees
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
17. >ailure to process documents and complete action on documents
and papers ithin a reasona&le time #rom preparation thereo#,
e(cept as otherise provided in the rules implementing the Code
o# Conduct and 6thical Standards #or Du&lic 1##icials and
6mplo%ees
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
1C. >ailure to attend to an%one ho ants to avail himsel# o# the
services o# the o##ice, or act promptl% and e(peditiousl% on pu&lic
transactions
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1 -3E da%s
3rd 1##ense ? 5ismissal
16. 6ngaging in private practice o# his pro#ession unless authoriBed &%
the Constitution, la or regulation, provided that such practice ill
not con#lict ith his o##icial #unctions.
1st 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
1,. Dursuit o# private &usiness, vocation or pro#ession ithout the
permission reAuired &% Civil Service rules and regulations
1s1 1##ense ? Reprimand
+nd 1##ense ? Suspension 1-3E da%s
3rd 1##ense ? 5ismissal
Section C3. -2tenuating, 'itigating, Aggravating, or Alternative Circumstances. ? -n
the determination o# the penalties to &e imposed, mitigating, aggravating
and alternative circumstances attendant to the commission o# the o##ense
shall &e considered.
The #olloing circumstances shall &e appreciated@
a. Dh%sical illness
&. 4ood #aith
c. Ta*ing undue advantage o# o##icial position
d. Ta*ing undue advantage o# su&ordinate
e. "ndue disclosure o# con#idential in#ormation
#. "se o# government propert% in the commission o# the o##ense
g. =a&itualit%
h. 1##ense is committed during o##ice hours and ithin the premises o#
the o##ice or
i. &uilding
.. 6mplo%ment o# #raudulent means to commit or conceal the o##ense
*. 3ength o# service in the government
l. 6ducation, or
m. 1ther analogous circumstances
Nevertheless, in the appreciation thereo#, the same must &e invo*ed or
pleaded &% the proper part%, otherise, said circumstances shall not &e
considered in the imposition o# the proper penalt% The Commission,
hoever, in the interest o# su&stantial .ustice ma% ta*e and consider these
circumstances.
Section C7. 'anner of Imposition. <hen applica&le, the imposition o# the penalt% ma%
&e made in accordance ith the manner provided herein &elo@
a. The minimum o# the penalt% shall &e imposed here onl% mitigating
and no aggravating circumstances are present.
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 1"
&. The medium o# the penalt% shall &e imposed here no mitigating and
aggravating circumstances are present.
c. The ma(imum o# the penalt% shall &e imposed here onl% aggravating
and no mitigating circumstances are present.
d. <here aggravating and mitigating circumstances are present, paragraph
GaH shall &e applied here there are more mitigating circumstances
present; paragraph G&H shall &e applied hen the circumstances eAuall%
o##set each other; and paragraph GcH shall &e applied hen there are
more aggravating circumstances.
Section CC. Penalt# for the 'ost Serious Offense. -# the respondent is #ound guilt% o#
to or more charges or counts, the penalt% to &e imposed should &e that
corresponding to the most serious charge or count and the rest shall &e
considered as aggravating circumstances.
Section C6. Duration and effect of administrative penalties. ? The #olloing rules shall
govern in the imposition o# administrative penalties@
a. The penalt% o# dismissal shall result in the permanent separation o# the
respondent #rom the service, ith or ithout pre.udice to criminal or
civil lia&ilit%.
&. The penalt% o# trans#er shall carr% ith it the sanction that #ailure on
the part o# the respondent to see* trans#er to another o##ice ithin a
period o# not less than ninet% /9E0 da%s, he shall &e considered
resigned. The penalt% o# trans#er ma% &e imposed ith a condition that
the respondent shall &e &arred #rom holding a position involving
propert% or mone% responsi&ilit%.
c. The penalt% o# demotion shall include reduction in ran*, or salar%, or
&oth.
d. The penalt% o# suspension shall result in the temporar% cessation o#
or* #or a period not e(ceeding one /10 %ear.
Suspension o# one da% or more shall &e considered a gap in the
continuit% o# service. 5uring the period o# suspension, respondent shall
not &e entitled to all mone% &ene#its including leave credits.
e. The penalt% o# #ine shall &e in an amount not e(ceeding si( /60 months
salar% o# respondent. The computation thereo# shall &e &ased on the
salar% rate o# the respondent hen the decision &ecomes #inal and
e(ecutor%.
#. The penalt% o# reprimand or censure shall not carr% ith it an%
accessor% penalt% nor result in the temporar% cessation o# or*.
Section C,. Administrative Disa(ilities3Accessories to Administrative Penalties.
a. Cancellation o# eligi&ilit%
&. >or#eiture o# retirement &ene#its
c. 5isAuali#ication #or reinstatement or reemplo%ment
d. 5isAuali#ication #or promotion
e. 8ar #rom ta*ing an% Civil Service e(amination
Section C:. Administrative Disa(ilities Inherent in Certain Penalties.
a. The penalt% o# dismissal shall carr% ith it that o# cancellation o#
eligi&ilit%, #or#eiture o# retirement &ene#its, and the perpetual
disAuali#ication #or reemplo%ment in the government service, unless
otherise provided in the decision.
&. The penalt% o# trans#er shall carr% ith it disAuali#ication #or promotion
#or a period o# si( /60 months #rom the date respondent reports to the
ne position or station.
c. The penalt% o# demotion shall carr% ith it disAuali#ication #or
promotion at the rate o# to /+0 months #or ever% step or one /10 month
#or ever% range o# salar% &% hich he as demoted to &e computed
#rom the date respondent reports to the ne position or station.
d. The penalt% o# suspension shall carr% ith it disAuali#ication #or
promotion corresponding to the period o# suspension.
e. The penalt% o# #ine shall carr% ith it disAuali#ication #or promotion #or
a period tice the num&er o# da%s he as #ined.
#. The penalt% o# #ine shall &e paid to the agenc% imposing the same,
computed on the &asis o# respondentFs salar% at the time the decision
&ecomes #inal and e(ecutor%.
g. The #olloing are the 4uidelines #or the pa%ment o# #ine@
1. >ines shall &e paid ithin a period not e(ceeding one %ear
rec*oned #rom the date the decision'resolution &ecomes #inal and
e(ecutor%.
+. >ine ma% &e paid in eAual monthl% installments su&.ect to the
#olloing schedule o# pa%ment prescri&ed &elo@
a. >ine eAuivalent to one /10 month salar% shall &e paid ithin
to /+0 months;
&. >ine eAuivalent to to /+0 months salar% shall &e paid ithin
#our /70 months;
c. >ine eAuivalent to three /30 months salar% shall &e paid ithin
si( /60 months;
d. >ine eAuivalent to #our /70 months salar% shall &e paid ithin
eight /:0 months;
e. >ine eAuivalent to #ive /C0 months salar% shall &e paid ithin
ten /1E0 months;
#. >ine eAuivalent to si( /60 months salar% shall &e paid ithin
telve /1+0 months;
3. Should the respondent #ail to pa% in #ull the #ine ithin the
prescri&ed period, he shall &e deemed to have #ailed to serve the
penalt% imposed, hence, the disAuali#ication #or promotion shall
remain in e##ect until such time that the #ine is #ull% paid.
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 11
h. The penalt% o# reprimand shall not carr% ith it an% o# the accessor%
penalties.
i. A arning or admonition shall not &e considered a penalt%.
Section C9. -ffect of -2oneration on Certain Penalties.
a. -n case the penalt% imposed is a #ine, the same shall &e re#unded.
&. -n case the penalt% imposed is demotion, the e(onerated emplo%ee shall
&e restored to his #ormer position ithout loss o# seniorit% rights ith
pa%ment o# salar% di##erentials.
c. -n case the penalt% imposed is trans#er, he shall immediatel% &e restored
to his #ormer post unless he decides otherise. -n case there is
demotion in ran*, salar% or status, he shall &e restored to his #ormer
ran*, salar% or status.
d. -n case the penalt% imposed -s suspension, he shall immediatel% &e
reinstated to his #ormer post ithout loss o# seniorit% rights ith
pa%ment o# &ac* salaries.
e. -n case the penalt% imposed is dismissal, he shall immediatel% &e
reinstated ithout loss o# seniorit% rights ith pa%ment o# &ac*
salaries.
)andator% leave &ene#its shall not &e charged against the respondentFs
leave credits.
The respondent ho is e(onerated &% #inal .udgment shall &e entitled to the
leave credits #or the period he had &een out o# the service.
RULE V
NON-DISCIPLINAR' CASES
A. PROTEST
Section 6E. ho ma# !ile a Protest and here to !ile. ? A Auali#ied ne(t-in-ran*
emplo%ee ma% #ile a protest ith the appointing authorit% or ith the Civil
Service Regional 1##ice against an appointment made in #avor o# another
ho does not possess the minimum Auali#ication reAuirements.
=oever, an% protest against appointments to third level position shall &e
#iled ith the Commission Droper.
Section 61. !orm and Content of Protest. ? The protest shall &e su&scri&ed and sorn
to and ritten in clear, uneAuivocal and concise language. -t shall contain
the #olloing@
a. the position &eing contested, including its item num&er, correct position
title and the salar% per annum;
&. the #ull name, o##ice, position and salar% per annum o# &oth the
protestant and the protestee;
c. the #acts and arguments constituting the grounds #or the protest; and
d. proo# o# pa%ment o# a #iling #ee o# Three =undred Desos /D3EE.EE0.
Section 6+. hen to !ile a Protest. ? The protest ma% &e #iled ithin #i#teen /1C0 da%s
#rom the issuance o# the appointment or promotion. -n cases here the
protest is #iled ith the Commission, the protestant shall #urnish the
appointing authorit%, a cop% o# his protest and su&mit proo# o# service
thereo#.
>or this purpose, all appointments or promotions shall &e dul% announced
and'or posted in &ulletin &oards or at conspicuous places in the 5epartment
or Agenc%.
Section 63. -ffect of Protest on the Appointment. ? A protest shall not render an
appointment ine##ective nor stop the approval thereo#, &% the Civil Service
>ield or Regional 1##ice, &ut the approval shall &e su&.ect to the #inal
outcome o# the protest.
Section 67. -ffect of ithdra"al of Protest. ? A protest or an appeal in this case ma%
&e ithdran at an% time as a matter o# right. The ithdraal o# the protest
or appeal shall terminate the protest case.
Section 6C. hen Protest is Deemed !iled. ? A protest is deemed #iled, in case the
same is sent &% mail, on the postmar* date on the envelope hich shall &e
attached to the records o# the case, and in case o# personal deliver%, on the
date stamped &% the agenc% or the Commission.
Section 66. Transmittal of Records. ? -n cases here the protest is #iled ith the
Commission, the head o# department or agenc% shall #orard his comment
and the records o# the case ithin ten /1E0 da%s #rom receipt o# the cop% o#
the protest. The records shall &e s%stematicall% and chronologicall%
arranged, paged and securel% &ound to prevent loss and shall include the
#olloing@
a. Statement o# 5uties or Io& description o# the contested position;
&. 5ul% accomplished and updated personal data sheets o# the parties ith
certi#ied statement o# service records attached;
c. Certi#ied cop% o# the protested appointment; and
d. Comparative assessment o# the Auali#ications o# the protestant and
protestee.
Section 6,. Dismissal of Protest. ? A protest shall &e dismissed on an% o# the #olloing
grounds@
a. The protestant is not a Auali#ied ne(t-in-ran*;
&. The protest is not directed against a particular protestee &ut to !an%one
ho is appointed to the position$ or directed to to or more protestees;
c. The protest is not in accordance ith the reAuired #orm as prescri&ed in
these Rules;
d. No appointment has &een issued or the appointment has &een
disapproved;
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 12
e. The protest is #iled outside the 1C-da% reglementar% period as provided
in Section 6+ hereo#;
#. Non-pa%ment o# the #iling #ee; and
g. Non-su&mission o# a certi#icate o# non-#orum shopping.
Section 6:. !inalit# of Decision. ? 5ecision on a protest case shall &ecome #inal a#ter
#i#teen /1C0 da%s #rom receipt thereo#.
Section 69. Availa(le Remedies.
a. The decision o# the regional o##ice or &ureau ma% &e appealed initiall%
to the 5epartment Secretar% then to the Civil Service Regional 1##ice
ithin #i#teen /1C0 da%s and #inall% to the Commission Droper. in cases
here the protest is #iled ithin the department or agenc%, the
protestant ma% #ile a motion #or reconsideration o# the adverse
decision, ruling or action ithin #i#teen /1C0 da%s #rom receipt ith the
same agenc%.
&. -n cases here the protest is #iled ith the Civil Service Regional
1##ice, a motion #or reconsideration ma% &e #iled ith the same o##ice
ithin #i#teen /1C0 da%s #rom the receipt o# the adverse decision then to
the Commission Droper ithin the same period.
The protestant shall #urnish a cop% o# his protest to the head o# agenc%
concerned ho shall su&mit his comment to the Civil Service Regional
1##ice ithin ten /1E0 da%s.
Section ,E. -ffect of Decision. ? -n case the protest is #inall% decided against the
protestee, the approval o# his appointment shall &e recalled and the
appointment shall &e considered disapproved. The protestee shall &e
reverted to his #ormer position, i# applica&le.
B. OTHER PERSONNEL -$0 NON-DISCIPLINAR' ACTIONS
Section ,1. Complaint or Appeal to the Commission. ? 1ther personnel actions, such
as, &ut not limited to, separation #rom the service due to unsatis#actor%
conduct or ant o# capacit% during pro&ationar% period, dropping #rom the
rolls due to A&sence <ithout 1##icial 3eave /A<130, ph%sicall% and
mentall% un#it, and unsatis#actor% or poor per#ormance, action on
appointments /disapproval, invalidation, recall, and revocation0,
reassignment, trans#er, detail, secondment, demotion, or termination o#
services, ma% &e &rought to the Commission, &% a% o# an appeal.
Section ,+. hen and here to !ile.- A decision or ruling o# a department or agenc%
ma% &e appealed ithin #i#teen /1C0 da%s #rom receipt thereo# &% the part%
adversel% a##ected to the Civil Service Regional 1##ice and #inall%, to the
Commission Droper ithin the same period.
A motion #or reconsideration ma% &e #iled ith the same o##ice hich
rendered the decision or ruling ithin #i#teen /1C0 da%s #rom receipt thereo#.
Section ,3. Re+uirement of !iling.- The appellant shall #urnish a cop% o# his appeal to
the head o# department or agenc% concerned ho shall su&mit his comment,
together ith the records, to the Commission ithin ten /1E0 da%s #rom
receipt thereo#. Droo# o# service o# the appeal on the head o# department o#
agenc% shall &e su&mitted ith the Commission.
Section ,7. .rounds for Dismissal. -An appeal involving non-disciplinar% cases shall
&e dismissed on an% o# the #olloing grounds@
a. The appeal is #iled &e%ond the reglementar% period;
&. The #iling #ee o# Three =undred /D3EE.EE0 has not &een paid, or
c. The appeal does not contain a certi#ication o# non-#orum shopping.
Section ,C. -ffect of Decision. ? <here the Commission, on appeal, sets aside,
modi#ies or reverses the decision here&% an emplo%ee as dropped #rom
the rolls, he shall &e reinstated immediatel% to his #ormer post ith pa%ment
o# &ac* salaries and other mone% &ene#its.
>or this purpose, dropping #rom the rolls, &eing non-disciplinar% in nature,
shall not result in the #or#eiture o# &ene#its. -n case o# illegal termination,
the emplo%ee shall &e reinstated ith pa%ment o# &ac* salaries. -n case o#
disapproval, invalidation, recall and revocation o# appointments, the
appointee shall &e restored to his #ormer position ithout loss o# seniorit%
rights.
-n case o# reassignment, trans#er, detail, or secondment, he shall return to
his #ormer position.
-n case o# demotion in ran*, salar% or status, he shall &e restored to his
#ormer ran*, salar%, and status.
C. CORRECTION OF PERSONAL INFORMATION IN THE RECORDS OF
THE COMMISSION
Section ,6. here to file. ? ReAuests #or correction o# name, date o# &irth, place o#
&irth and other personal in#ormation in the records o# the Civil Service
Commission shall &e #iled ith the Civil Service Regional 1##ice concerned
and ith the #olloing documents@
a. 1riginal Certi#icate o# 3ive 8irth, or in its a&sence a court order;
&. A##idavit o# 5iscrepanc%; and
c. Dhotocop% o# the documents sought to &e corrected.
A #iling #ee o# 1ne =undred Desos /D1EE.EE0 shall &e paid and a receipt
thereo# shall &e attached to the reAuest.
Section ,,. Availa(le Remedies. ? -n case o# denial o# the reAuest #or correction o#
personal in#ormation, the reAuesting part% ma% ithin #i#teen /1C0 da%s
#rom receipt thereo#, #ile a motion #or reconsideration ith the same
regional o##ice. An appeal ma% therea#ter &e #iled ith the Commission
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 13
Droper ithin the same period a#ter pa%ment o# the appeal #ee o# Three
=undred Desos /D3EE.EE0.
RULE VI
MISCELLANEOUS PROVISIONS
Section ,:. Schedule of !iling !ees.- The #olloing are the schedule o# #ees su&.ect to
the revision #rom time to time hen the need arises@
a. Appeal D 3EE.EE
&. Drotest D 3EE.EE
c. Detition #or Revie D 3EE.EE
d. Complaints'appeal on other personnel and non-disciplinar% actions D
3EE.EE
e. >avora&le Recommendation #or 6(ecutive Clemenc% D 3EE.EE
#. Correction o# Dersonal -n#ormation in the records o# the Civil Service
Commission D 1EE.EE
Section ,9. Deputi4ation (# CSC of other la"#ers.- The Commission ma% deputiBe
la%ers o# other agencies and similar o##icials to conduct preliminar% and
#ormal investigation and to ma*e the necessar% report and recommendation
ithin the period speci#ied in Sections 13 and ++.
Section :E. -2ecution of Decision. ? The decisions o# the Commission Droper or its
Regional 1##ices shall &e immediatel% e(ecutor% a#ter #i#teen /1C0 da%s
#rom receipt thereo#, unless a motion #or reconsideration is seasona&l% #iled,
in hich case the e(ecution o# the decision shall &e held in a&e%ance.
Section :1. Implementation of !inal Decisions. ? The Civil Service Regional 1##ices
/CSR1s0 shall monitor the immediate implementation o# these decisions.
Section :+. -ffect of Pendenc# of Petition for Revie"3Certiorari "ith the Court. ? The
#iling and pendenc% o# a petition #or revie ith the Court o# Appeals or
certiorari ith the Supreme Court shall not stop the e(ecution o# the #inal
decision o# the Commission unless the Court issues a restraining order or an
in.unction.
Section :3. 5on$e2ecution of Decision. ? An% o##icer or emplo%ee ho ill#ull%
re#uses or #ails to implement the #inal resolution, decision, order or ruling o#
the Commission to the pre.udice o# the pu&lic service and the a##ected part%,
ma% &e cited in contempt o# the Commission and administrativel% charged
ith conduct pre.udicial to the &est interest o# the service or neglect o# dut%.
Section :7. Computation of Period. ? -n computing an% period o# time prescri&ed &%
these Rules, the #irst da% shall &e e(cluded and the last da% included unless
it &e a Saturda% a Sunda% or a legal holida%, in hich case the period shall
run until the end o# the ne(t or*ing da% hich is neither a Saturda%, a
Sunda% nor a legal holida%.
Copies o# decisions and other communications shall &e served on counsel
&ut receipt &% either counsel or part% shall &e deemed to &e a valid service.
The period to per#ect a motion #or reconsideration or an appeal shall &e
rec*oned #rom the date o# receipt o# counsel or part%, hichever is later.
Section :C. -ffectivit#. -These Rules shall ta*e e##ect a#ter #i#teen /1C0 da%s #rom date
o# pu&lication in a nespaper o# general circulation.
Section :6. Repealing Clause. ? The "ni#orm Rules o# Drocedure in the Conduct o#
Administrative -nvestigation in the Civil Service Commission as prescri&ed
in the CSC Resolution No. 97-EC+1 dated Ianuar% +C, 1997, the Rules o#
Drocedure in the Conduct o# Dreliminar% J >ormal -nvestigation as
prescri&ed &% the Civil Service Commission in its Resolution No. 9+-7C,
dated )arch +7,199+, Resolution No. :9-,,9 as implemented &% )C No.
76, s. 19:9, Sections 61 and 6C o# )C 71, s. 199:, Section 9, Rule K-9 o#
the 1mni&us Rules -mplementing 8oo* 9 o# Administrative Code o# 19:,
/61 +9+0, Section +, CSC )emorandum Circular No. 3+, s. 1963, and all
other o##ice memoranda, memorandum circulars, resolutions, rules or
regulations inconsistent ith these Rules are here&% repealed or modi#ied
accordingl%.
LueBon Cit%, August 31, 1999.
CSC MC 19 Uniform Rules on Administrative Cases in the Civil Service 14

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