1907 A Detailed Guide To The Features and Functions in SAP General Ledger

A Detailed Guide to the Features and Functions
in SAP General Ledger ID: 1907

Pete Graham, Finance Solutions, SAP Labs, LLC
[
Real Experience. Real Advantage.
[
2
Learning Points
Learn the latest features of the SAP General Ledger in SAP
ERP 6.0 delivered within the latest enhancement package.
Learn how the SAP General Ledger supports parallel reporting
by using parallel ledgers.
Learn how the SAP General Ledger helps support corporate
governance by improving transparency.
2012 SAP AG. All rights reserved. 3
Legal Disclaimer
This presentation outlines our general product direction and should not be
relied on in making a purchase decision. This presentation is not subject to
your license agreement or any other agreement with SAP. SAP has no
obligation to pursue any course of business outlined in this presentation or
to develop or release any functionality mentioned in this presentation. This
presentation and SAPs strategy and possible future developments are
subject to change and may be changed by SAP at any time for any reason
without notice. This document is provided without a warranty of any kind,
either express or implied, including but not limited to, the implied warranties
of merchantability, fitness for a particular purpose, or non-infringement. SAP
assumes no responsibility for errors or omissions in this document, except if
such damages were caused by SAP intentionally or grossly negligent.
Means Greater Expectations of Finance
Ensure Regulatory
Compliance and Effective
Risk Management
Deliver Superior Service
at Reduced Cost
Outperform Financial Objectives
and Create Sustainable Value
INCREASING PRESSURES ON THE
OFFICE OF FINANCE
How Finance Can Run Better
Ensure Regulatory
Risk Management
at Reduced Cost
Streamline financial functions and
provide self-service reporting and
analysis
Shorter time to close books
% of time spent of working with
the business
Lower cost of finance as
% of revenue
Embed a 360 view of enterprise
performance with agile budgeting
and actionable profitability reporting
Superior Return on Capital Employed
(ROCE)
Lower proportion of unprofitable
products and customers
Minimize #earnings warnings
Embedded risk management and
controls from transactional
processing to financial reporting
Lower % revenue at risk
Reduced incidence of penalties
for non-compliance
Minimize risk of financial restatements
Our Solutions for Finance
Treasury and Financial Risk
Management
Manage Enterprise Risk
and Compliance
Accounting
and Financial Close
Ensure Regulatory
Risk Management
Receivables Management
Invoice to Pay
Travel Management
Shared Services
at Reduced Cost
Manage Financial
Performance
Strong cash flow and liquidity
Compliant and accurate financial reporting
Maximized profitability
SAPs comprehensive portfoli o of appli cations and end-to-end
processes help you achieve Financi al Excell ence
Reduced cost of finance
Partnering with organization to
drive value
On premise On demand In memory On device
Treasury and Financial Risk
Management
Manage Enterprise Risk
and Compliance
Accounting
and Financial Close
Receivables Management
Invoice to Pay
Travel Management
Shared Services
Manage Financial
Performance
How They Are Delivered
Ensure Regulatory
Risk Management
at Reduced Cost
SAP ERP Financials,
Including controlling modules
and partner solutions
SAP BusinessObjects enterprise
performance management
(EPM) solutions
SAP BusinessObjects
governance, risk, and compliance
(GRC) solutions

Entity
Close
Corporate
Close
Financial
Accounting
Reporti ng and
Disclosure
Financial
Close
Governance
Internal Controls
Master Data Governance for Financials
General Ledger
Sub-Ledgers
Inter-Company
Reconciliation
Reporting
and Analysis
Consolidation
Notes
Management
Disclosure
Management
All Stages of the Accounting and Financial Close
Entity Close
Management
Accounting and Financial Close
Streamline processes and increase governance for financial accounting, entity close, corporate
close, and disclosures to make them faster, more accurate, and less costly to execute
How do I provide
consolidated financial
data for multiple
accounting standards at
tightened schedules?
SAP BusinessObjects
Planning and
Consolidation
SAP BusinessObjects
Financial Consolidation
Corporate Close
Financial
Accounting
How do I support multiple
accounting standards
and other compliance
requirements in a highly
automated way?
SAP ERP Financials
How do I streamline
reporting and the disclo-
sure of financial state-
ments, and adhere to
new regulations like
XBRL?
SAP BusinessObjects
business intelligence
(BI) solutions
SAP BusinessObjects
Disclosure
Management
SAP BusinessObjects
Notes Management
Reporting and
Disclosure
How do I ensure sound
processes, consistent
master data, and
transparency across the
whole E2E process?
SAP Master Data
Governance for
financial data
SAP BusinessObjects
Process Control
Financial Close
Governance
Entity Close
How do I provide timely
and accurate financial
reporting on entity level
without over-taxing my
organization?
SAP Financial Closing
cockpit
SAP Central Process
Scheduling by
Redwood
SAP BusinessObjects
Intercompany
S
o
l
u
t
i
o
n
s
C
h
a
l
l
e
n
g
e
Increased productivity and reduced risks in financial
reporting by implementing SAP BusinessObjects Planning
and Consolidation
60% reduction in the reporting cycle
Reduced risk associated with regulatory reporting
Implemented SAP BusinessObjects Financial Consolidation
and SAP BusinessObjects Intercompany to improve data
quality and increase productivity of the financial close
15 days taken off the quarterly close with improved controls
and data quality
Reduced risk of errors to achieve IFRS readiness
Ensure Regulatory
Risk Management
Agenda
1. Requirements and Architecture
2. Benefits of the General Ledger
3. Positioning and Availability
4. Customers
5. Summary
The New General Ledger Motivation
Extensibility
Balanced books
in any dimension
Parallel
accounting
Fast close
Total cost
of ownership
reduction
Transparency
Compliance
Legal entity
reporting
Segment
reporting
Management
reporting
New GL i n
SAP ERP 6.0
General Ledger in SAP ERP 6.0 Architecture
Legal, Segment, and Management Reporting
. . .
General Ledger in SAP ERP 6.0
Company Segment Partner Co Ledger Func. Area Partner Seg
Accounting Interface
Logistics / HR Financial Supply Chain Accounting Subledgers
SAP Consolidation
(Consolidated)
Org Units
GL in SAP ERP 6.0 Standard Structure
General Account +Subaccnts Industry Template
Customer Extension
Despite its flexibility, General Ledger is no substitute for SAP Profitability Analysis or
SAP Business Information Warehouse.
Reasons: Data volume, performance, functionality.
+
+
Ledger
Company
Segment
Profit Center
Partner Company
Partner Segment
Partner Profit Center
Account
Transaction Type
Functional Area
Value in TC
Value in LC
Value in GC
+Grant
+Fund
+
Agenda
4. Customers
5. Summary
SAP 2007 / Page 15
New General Ledger Benefits and Concepts
Multi-dimensional balancing
Debit
60
40
Credit
60
40
Local GAAP
US GAAP
xxx xxx xxx
Document entry
Debit
100
Accnt / SEG
----------
---------- A
---------- B
Credit
60
40
Online
Split
IFRS
xxx xxx xxx xxx xxx xxx
Multi-dimensional
Benefits of the New GL:
Unified Financial &
Management Acctg
Extensibility for customer dimensions
Support of multiple reporting rqmnts
Support of Parallel Accounting
Fast Close
Increased transparency
Reduced TCO
Multi-ledger update
M
u
l
t
i
p
l
e
v
a
l
u
a
t
i
o
n
Accnt / SEG
---------- A
---------- B
---------- A
---------- B
General Ledger in SAP ERP 6.0 Benefits (1)
Unified Financial and Management Accounting
One version of the truth stored in the General Ledger
Same valuation
No inconsistency
No reconciliation
Supports different reporting purposes
Legal entity reporting
Segment reporting
Management reporting
Multi-dimensional analysis
Account analysis, Drilldown reporting
BW Remote reporting slide and dice for all dimensions
Pre-defined reports delivered as SAP content
SAP 2007 / Page 17
BW Reporting for General Ledger
Company, Segment, PC,
FI
CO
. . .
Company, Segment, Profit Center,
Functional Area, Transaction Type,
SAP BW
General
Ledger
SAP ERP 6.0 is based on SAP NetWeaver which includes BW reporting.
Therefore, there is only 1 system required.
Remote Extractor
Periodic Extractor
Extensibility for customer dimensions
Option to expand standard accounting with
Industry specific fields
Customer-defined fields
Meets international expectations
Integration of management dimensions in the GL
Supports allocation on additional dimensions in the GL
Important for industry solutions
Possibility to adjust to own requirements and terminology
Balanced Books for any dimension
Essential for segment reporting and management reporting
Balance sheet for segments
KPI including B/S accounts
Important for various industries
Public sector, Insurance, Media,
Often legal requirements
Dimensions can be defined in the configuration.
There is a new standard field segment in SAP ERP 6.0.
Segment is derived from a profit center (PC).
It can be filled manually or defaulted.
Option to determine it via a BAdI (Business AddIn)
Recommended for segment reporting (in case there are too many PCs)
Balanced Books for any Dimension
Entry View
Data entry: Expenses for two profit centers
Expenses are entered for two cost centers from which profit centers
and segments are derived. Payables are entered as one total
amount.
The total tax amount is derived accordingly.
Balanced Books for any Dimension GL View
In the GL view, payables and taxes are split online by profit centers
and segments. The ratio is picked from the expense items.
Online Split for Process Chains Invoice
Enrichment
Entry View GL View
Posting
Vendor Invoice
PK Account PrCtr CCtr Amount
40 Expense PC01 CC01 400
31 Payables 1000-
Vendor Invoice
31 Payables PC01 400-
31 Payables PC02 600-
Document 4711
The split info (PC01 40%,
PC02 60%) is stored for usage
in subsequent processes.
Totals
Single
Items
Doc 4711
Split
Info
Table
Posting
Online Split for Process Chains Payment (1)
Payment
25 Payables 1000
50 Bank 970-
50 Discount 30-
Payment
25 Payables 1000
50 Bank 970-
50 Discount PC01 CC01 12-
In a first automatic step, additional costs are broken down according to the split info.
Entry View
Enriched Document
Split of the discount
Split
Info
Table
The split info (PC01 40%, PC02 60%)
is applied on the discount of the payment.
Online Split for Process Chains Payment (2)
Enrichment Cleared Document
Enriched Document
Payment
25 Payables 1000
50 Bank 970-
GL View
25 Payables PC01 400
25 Payables PC02 600
50 Bank PC01 388-
50 Bank PC02 582-
Posting
The split info (PC01 40%,
PC02 60%) is also applied on
payables and bank account.
Totals
Single
Items
Doc 4712
Split
Info
Table
Posting
Parallel Accounting
The New General Ledger supports Parallel Accounting by using either parallel
accounts
or parallel ledgers.
In New GL, both approaches are considered equally powerful.
The choice will depend on the specific customer situation.
The parallel accounts approach in the New GL is as powerful as in classic GL in
R/3.
The parallel ledgers approach in the New GL is much better than
the SAP R/3 approach of using classic GL plus the special ledger application.
Parallel Accounting by using Parallel Ledgers
Parallel Accounting Details
Any number of parallel ledgers
For parallel valuation local GAAP, group GAAP, tax purposes
For different fiscal year variants
Same UI for all ledgers (data entry, functions, reporting)
Almost the same functionality for all ledgers
Standard reporting for multiple ledgers
Postings into multiple ledgers
Postings per specific ledger
Closing activities are run separately in parallel ledgers.
Parallel Accounting The Leading Ledger
In GL, one ledger is assigned the role of the leading ledger. Group valuation is
usually mapped in this ledger.
All company codes are automaticall y assigned to the leading ledger (cannot be
deactivated).
If parallel reporting is done by parallel accounts, then there is exactly one ledger in
the New GL, the leading ledger.
For parallel reporting via parallel ledgers, the customer can add additional ledgers
to the New GL per company code.
The leading area of asset accounting (area 01) is posted to the leading ledger.
Controlling is i ntegrated to the leading ledger.
Parallel Ledgers Posting to all Ledgers
If ledger is not specified at time of document entry: Posting to all defined GL ledgers
Typical transactions: Ingoing invoice, Outgoing invoice, Payment
Ledger A
(IAS)
(leading
ledger)
Ledger C
(HGB)
Ledger B
(US GAAP)
Parallel Ledgers Posting to one Ledger
B
If ledger is specified at time of document entry: Posting to the specified ledger only
Typical transactions: Valuation postings, Period end postings
Ledger A
(IAS)
(leading
ledger)
Ledger C
(HGB)
Ledger B
(US GAAP)
SAP 2007 / Page 30
Parallel Accounting for Primary Processes
Primary Processes
Invoices, Payments,
Online split, substitution,
Creation of one document for all
parallel ledgers
Fiscal year variant and subset of
dimensions may differ per ledger.
Ledger
L1
Ledger
L2
SAP 2007 / Page 31
Parallel Accounting for Secondary Processes
Secondary Processes, e.g. IFRS
Allocation, Currency Valuation,
Carry Forward,
Creation of parallel documents,
separate documents per ledger
Full parallel accounting: different settings for
valuation, fiscal year variant, selected dimensions
Ledger L1
Secondary Processes, Local
GAAP
Allocation, Currency Valuation,
Carry Forward,
Ledger L2
Fast Close
Many period-end activities are no longer required:
Document online split substitutes batch split at period end.
Real-time posting from CO into FI - no longer at period end.
Legal and management data are in one uniform database.
Closing activities are run just once and not multiple times.
One uniform database instead of multiple related databases
saves a lot of reconciliation time.
There is more time for analysis and better decision support.
Corporate Governance
Perfect support of transparency
Legal entity, segment and management reporting as unified whole
Same procedures and same quality for all valuations
Document principle, entry view linked to each ledger
Less manual processing less risk of non-compliance
Less double processing less risk of non-compliance
TCO Reduction
Configuration
Best fit no discussions about which component to choose
Reduction of implementation costs just one component
Reduction of costs for end user training
Daily Business
Reduced manual reconciliation and balancing activities
Less effort for enhancing / changing the system
Technique
No data redundancy less data volume reduced data storage
Reduced ongoing maintenance and development time
Agenda
4. Customers
5. Summary
New General Ledger Availability
New Installations
New GL is the default setting for all new installations.
Upgrade Installations
Customers are not required to change and may continue using Classic GL.
Customers may run a separate migration project at a later point of time.
New GL in ERP 2004
Unrestricted availability since the end of February 2005.
New GL in ERP 2005
Unrestricted availability since Q2 / 2006
New GL in SAP Enhancement Package 3 for SAP ERP 6.0
Unrestricted availability since J une 2008
More details on SAP Enhancement Packages for SAP ERP on www.service.sap.com/erp-ehp
Available since November 2008 for Ramp-Up customers
Available since J une 2011
Scenario-based SAP General Ledger Migration service
Various migration scenarios for migration from classic to new G/L and for subsequent implementation of further functionality within new G/L
Migration training AC212 (for certain migration scenarios) available since Q2 2007
SAP Enhancement Package 3 for SAP ERP 6.0 New GL
Parallel Accounting
Posting and clearing ledger-group- specific documents on open item managed
G/L accounts
Planning
Cumulative display for B/S accounts during plan data entry
Real-time integration of CO plan data to G/L
Upload of plan data from external data sources
New Authorization Check
for Profit Centers when posting, clearing and displaying documents
New Standard Reports
for Profit Centers and Segments (Drill-Down)
Conversion Tool
to transfer Classic Profit Center Reports to New G/L
FI-CO Reconciliation Reporting (New G/L)
Drilldown from NewGL profit center reports to CO reports can be done dynamically depending on the origin object
type (e.g. cost center, WBS element) that is selected in the sender report; Better reporting integration from FI to CO,
value reconciliation between profit centers and cost objects (origin objects), transparency between FI and CO values
and less reconciliation effort
Ledger group-specific display of documents (New G/L)
Before EHP4: selection of documents only via ledger was possible; Now: possibility to identify and select ledger group
specific postings; Customers running parallel accounting using the ledger approach covering different accounting
principles can now select documents according to the ledger group and increase transparency
PC-Assignment-Monitor (New G/L)
The user interface of the transaction Profit Center Accounting: Assignment Monitor (1KE4) has been extended. Using
this overview, you can find and correct missing assignments more easily.
Validation of combinations of new G/L characteristics (New G/L)
When entering an accounting entry, all fields are checked to see if they exist. Here also the combinations of the fields
entered are checked for validity
Wizards for Configuration of Document Split (New G/L)
Guided procedure for document split configuration. The wizard combines all the IMG activities relating to document
splitting.
Ledger Specific Posting Period Check (Local Close)
Allows to check the posting period for each single ledger
Posting from CO to FI in closed periods (Local Close)
Up to now, the FI posting period had to remain open when postings from CO to FI are performed. These postings can
now be handled via a separate (new) posting peri od interval
Reorganization of Profi t Centers
Consistent, auditable, key-date oriented re-assignment of Profit Centers and correspondent
processes. Single point of access and administration using modern user interfaces for selection and
decision taking. Covers merge, split and change of Profit Centers. No system down-time. Can be used
peri odically. The functionality is part of the offering of SAP LT (system landscape transformation).
Segment and Profit Center Reporting for Asset Accounting
Accumulated asset history sheet created in the new general ledger. Further reports in FI-AA. New fields in
asset master data: segment and profit center. Assets needs to be consistent ->unique derivation of profit
center/segment for all cost objects. Reports in FI-AA offer the possibility to select and sort on the level of
entity segment/profit center. BW reporting containing the entities segment/profit center.
Read Totals from Archive
The following SAP reporting strategies can now read archived totals data: Abap\4 reports , Drill Down Reports,
Report Writer, Simplified Reporting (reading the BI), Display balances (new) =FAGLB03
Transfer of Cumulated and Single Documents in a Distributed System
Landscape (ALE)
It can be decided which G/L accounts are transferred on a single document level and which G/L accounts are
cumulated before the transfer. Provides the possibility of building the right mix with needed granular
information without unnecessarily increasing Financials data volume. If the transfer takes place on single
document level the receiving system gets all necessary process information for subsequent process steps. All
documents where no single document transfer takes place where cumulated before the transfer. The solution
presumes the same customizing setting in all involved systems which is checked before the transfer takes
place.
Reorganization of Segments
The same procedure and handling as the EhP5-reorganization of profit centers. The functionality is also part
of the offering of SAP LT (system landscape transformation).
Archiving of reorgani zational data
For profit centers ( EhP5 and EhP6) and for segments (as of EhP6 only).
Ramp-up milestones of EhP6: currently planned
Nov 8 th 2011 Start of Ramp-Up;
May 7 th 2012 End of Ramp-Up (RTC)
Reorganization of Profit Centers / Segments in ERP
Business Functions:
EhP5: FIN_GL_REORG_1
EhP6: FIN_GL_REORG_SEG
Solution Overview
Reorganization of Profit Centers / Segments
New Features Description Target Users
Reorganization
of profit
centers/
segments
Reorganization scenarios
Merge
Split
Change
Reorganization Scope:
Segment: Balance Sheet and P&L
Profit Center:
Current Assets
W I P
Fixed Assets
Receivables / Liablities
P&L
Change of master data, transactional data and value flow
Audit Trail
Generic framework allowing customer speci fic adoption
Controller/ Accountant
(responsible for overall
organizational/
reporting model )
Line Manager / Project
Manager / Plant
Manager (responsible
for detailed
reassignments)
Reorganization Management: Defined procedure for organizational change in ERP
Reorganization Plan: Unique and comprehensive view on reorganization measures.
Benefits
Flexibility: Fast adaption of organizational/ reporting structures
Transparency: High data quality for Management Reporting.
Compliance: Approval Steps & Audit Trail.
Low TCO / TCI
Feature: SAP Reorganization Plan provides one unique & complete
view on reorganization process
* *
Take
detailed
decisions
Report
Results
Monitors Status,
Triggers
automated steps
Management
decision:
corporate
reorganization
Corporate Management
(CEO)
Defines
reorganizat
ion plan
Central Controller Central Controller
Central Controller
Plant Manager
Sales Manager
Cost Accountant
Accountant
Business Value
Single point of entry for defining,
triggering, monitoring and reporting on a
reorganization plan.
Customer business challenges
Break down a management decision for a
reorganization aim into a well defined
reorganization plan.
Align all related parties, identify their
specific responsibilities, initiate and monitor
all necessary activities.
Provide the database for audit trail.
Reorganization of Segments General Ledger Supports
Flexibility with SAP ERP 6.0 EHP6
Segment reorganization is based on the new general ledger. It enables customers to respond to changing reporting
structure requirements by automating the reorganization of their business segments.
Customers will now be able to combine flexibility in their reporting structure with the data consistency.
Features and Key Functions
Flexible and comfortable administration of the reorganization procedure
Support of different scenarios for segment reorganization:
Merge, Split, Object-based reassignment of segments, Consistent processing of master data and business processes, Audit
trail, Generic framework allowing customer-specific adoption
Strong orientation towards customers need :
Web UI, Customer defined Validations, Customer defined Authorizations, Easy mass maintenance of involved objects
Scope of the reorganization :
All balance sheet and P&L positions carrying segment by SAPs default derivation from the profit center. (Some restrictions
when not using standard derivation logic of profit center).
* Improvements
* *
Take detai led
decisions
Monitors
Status,
Triggers
automated
steps
Management
decision:
Corporate
Reorganization
(CEO)
Defines
reorganizat
ion plan
Central Controller
Management Accountant
Accountant
Take detai led
decisions
Defines
reorganizat
ion plan
Monitors
Status,
Triggers
automated
steps
Take detai led
decisions
Defines
reorganizat
ion plan
Report
Results
Monitors
Status,
Triggers
automated
steps
Take detai led
decisions
Defines
reorganizat
ion plan
Take detai led
decisions
Defines
reorganizat
ion plan
Monitors
Status,
Triggers
automated
steps
Defines
reorganizat
ion plan
Report
Results
Monitor Status,
Trigger Automated
Steps
Make
Detailed
Decisions
Define
Reorgani-
zation Plan
*
*
* *
Chief Accountant
GL Accountant
Central Controller
Chief Accountant
SAPs Reorganization Plan provides one unique & complete view on
reorganization process: Example for Profit center Reorganization
Take detai led
decisions
Report
Results
Monitors Status,
Triggers
automated steps
Management
decision:
corporate
reorganization
(CEO)
Defines
reorganizat
ion plan
Central Controller Central Controller
Central Controller
Plant Manager
Sales Manager
Cost Accountant
Accountant
My Company
Profit Center 2
Profit Center 3
Purchasing
Production
My Company
Profit Ctr A
Profit Ctr 2
Profit Ctr 3
Profit Ctr B
Purchasing
Production
Profit Center A
Fast implementation of new organization

Low TCO / TCI
Reporting on fulfillment
Scope of Profit Center Reorganization:
Considered Objects
Material
Sales Order
Purchase Order
Payable
Receivable
GR/IR Account
Fixed Asset
Internal Order
Cost Center
WBS Element
Network
Network Activity
Cost Object
Production Order
Process Order
Product Cost Collector
Accrual Calculation Order
QM Order
Maintenance Order
and all related open processes
Scope of Reorganization of Segments
Merge, Change, Split of segments *
Keydate oriented, forward-driven reorganization
Reorganization of all balance sheet and P&L positions
Reorganization of New G/L allocation cycles
Consistent Reorganization of open processes
Reorganization (restricted) allthough New G/L scenario Profit Center is not
active
Rolebased activities for performing the reorganization process
Generic framework (the same as for the reorganization of profit centers)
Information about status of the process
Audit trail
*Split of segments is only possible when profit center scenario active (e.g. if
profit center is available in totals and documents)
Out of scope: HCM employee master data
New Customers
The New General Ledger is default for new i nstallations.
It i s based on proven functionality and technology of the classic G/L in R/3 which is
currently used at more than 10.000 customers.
The cl assic G/L remains avai labl e in SAP ERP 6.0
for upgrade customers
for new customers with specific industry requirements (e.g. J oint Venture
Accounting).
Upgrade Customers
The classic G/L is still available in SAP ERP 6.0.
Upgrade installations will continue to use their current appl ications per default.
Customers who are satisfied with their current installati on wil l not be requi red to change
anything and will not be affected at all.
SAP offers the SAP General Ledger Migration service whi ch combi nes the general
ledger mi gration cockpit and service sessions to ensure a safe migration.
Even wi th the availabi lity of the general ledger migration cockpit, there is no push-button
solution. Customers are strongly advised to set up a separate project for changing from
the cl assic G/L to the New GL.
For further information about the SAP General Ledger Migration please
refer to http://service.sap.com/GLMIG
General Ledger Migration
Back Office (SAP)
Consultant (Partner / Customer)
Upgrade Customers: Migration to the New General Ledger
performing the
migration
(with the migration
cockpit)
validation with help of
service sessions
performing the new
G/L implementation
project
development
support
SAP General Ledger
Migration Service
SAP General Ledger Migration service (obligatory) +qualified consultants
=safe project
Content of SAP General Ledger Migration
Scenario-based general ledger mi gration cockpit
Step-by-step guidance through the migration via process tree and monitor
Status administration with logs
Remote service sessions
Service session to assure right migration approach
Service session including technical validation and plausibility checks in migrated test data
Service session report after each session, which contains the results of the checks performed
Back office support
24h/day technical development support at production weekend
Technical development support for test migrations during working hours
Complete migration service offered at fixed price
Each of these components is required.
New Approach: Step-by-Step Transition
Implementation of new G/L step by step: various function can be activated
subsequently within new G/L
1. Implementation of new G/L
2. Implementation of document splitting
3. Change from account to ledger solution
New G/L project 3: change from
account to ledger solution for parallel
accounting
New G/L project 2: subsequent
implementation of document splitting
New G/L implementation project 1:
Migration from classic to new G/L
Customizing Migration Blueprint
Upgrade
project
R/3 ->ERP
Customizing Migration Blueprint Customizing Migration Blueprint
Scenarios for Migration from Classic to New G/L (1/2)
Scenario 1: Merge of FI ledger
Merging of classic G/L ledger, consolidation preparation ledger and cost-of-sales
ledger
Benefits
Reduced data redundancy
Reduced effort for period end closing
Harmonized reporting
Scenario 2: Merge of FI, PCA and/or SL ledger
Scenario 1 and additional merging of Profit Center Accounting and Special Ledger
Benefits
Replacement of Special Ledger Accounting by new G/L
Enhanced auditability
Better integrated reporting
Scenarios for Migration from Classic to New G/L (2/2)
Scenario 3: Scenario 2 + document splitting
(for profit center, segment or business area reporting)
Document splitting allows balance sheet on the additional dimensions profit center,
segments or business areas
Benefit
Flexible reporting on entities other than company code
Scenario 4: Scenario 2 + change from account solution to ledger solution for
parallel accounting
Switch from parallel accounting by parallel accounts to parallel ledger
Benefit
More transparent chart of accounts, reporting, audit ability
Scenario 5: Scenario 3 + change from account solution to ledger solution for
parallel accounting
See descriptions of scenarios 2,3,4
Scenario 6: Subsequent implementation of document splitting
New general ledger has been activated without document splitting and now it has to be
implemented subsequently for one or more company codes.
New general ledger has been activated with document splitting in several company codes and
now document splitting is needed in a further company code, where originally document
splitting has been deactivated.
Service sessions are delivered in a shortened form.
Scenario 7: Subsequent implementation of a further ledger
Extend an existing ledger solution in new G/L by a further non-leading ledger
Introduction of a non-leading ledger while no parallel accounting was in use before*
Scenario 8: Subsequent change from account solution to ledger sol ution
Implementation of ledger solution in new G/L for parallel accounting and replacement of
existing account solution
*Introduction of parallel accounting itself is not part of migration service
Scenarios for Subsequent Implementation of Further
Functionality within New G/L
Reduced complexity of migration due to
scenario-based functionality and guidance
Efficient and targeted data migration
Easier to handle
Safe data migration and quality assurance of
migration project via service sessions
Lower risk of migration project
Extended knowledge ware produced by
competent and experienced SAP consultants in new
general ledger migration team
Roadmap / Migration guide / FAQs
Lower cost of data migration through standardized
and high quality migration procedure
Overall cost of the new G/L implementation project will be
reduced
Migration service is based on procedure certified
by auditor
Benefits for the Customer
SAP 2007 / Page 57
GL in SAP R/3 Enterprise and SAP ERP 6.0
SAP ERP 6.0: A Unified World
General Ledger supports
Legal Requirements
Mgmt. and Segment reporting
Extensibility by Industries
Extensibility by Customers
Balanced book by any dimension
Parallel sets of books
Fast Close
TCO reduction
Intl. Accounting Standards
Compliance & Transparency
Multiple Applications
Classi c GL
Legal
Requirements
General Ledger in SAP R/3 Enterprise General Ledger in SAP ERP 6.0
CoGS
Ledger
Profit Center Ledger
Management and
Segment reporting
Special Ledger
Multi-dimensional,
Customer-defined
Industry Specific Ledgers
B/S by Grant,
Fund, Title
SAP 2007 / Page 58
GL in SAP ERP 6.0 The Unified Approach
Cons.
Preparation
EC-PCA
GL in
SAP ERP 6.0
FI-SL CO-OM
CO-PA
CoGS
Ledger
Reconc.
Ledger
Document Online Split:
Balanced book for any dimension
Profit Center
Determination
Currency
Translation
Zero balance Derivation
Agenda
4. Customers
5. Summary
New GL Customers Overview
ECC 6.0
Probably more than 3000 live customers*
Further migrations projects have been started
30 reference customers*
* Estimation on August 2011
SAP 2007 / Page 61
New GL Customers References (1)
Reference Customer Industry Country
AIR FRANCE Cargo Services France
J M AB Engineering Sweden
AIR LIQUIDE Chemicals France
InfraServ Chemicals Germany
bebit Engineering Germany
CorpTech Public Sector Australia
HDI Insurance Austria
CREDIT LOGEMENT Banking France
Oy Karl Fazer Ab Consumer Products Finland
Australasian Lubricants
Manufacturing
Oil & Gas Australia
SAP 2007 / Page 62
BOC Gases America Chemicals USA
Bridgestone Americas Automotive USA
State of California Public Sector USA
The Home Depot Retail USA
Forest City Enterprises Inc Professional Services USA
Flir Systems, Inc. Aerospace & Defense USA
WorldSpace Inc Telecommunications USA
Electro Scientific Industries Industrial Machinery USA
Newport Corporation Aerospace & Defense USA
Haas Automation Industrial Machinery USA
SAP 2007 / Page 63
Nordenia Forest Products Malaysia
Centrica Plc Utilities & Waste Great Britain
BBS Bankenes Banking Norway
MEAG MUNICH ERGO Insurance Germany
CITIC Industrial Bank Banking China
Press Media Higher Education China
Rio Tinto Aluminium Primary Metal & Mining Australia
Socotab Frana SA Wholesale Switzerland
Mnchener Rck Insurance Germany
W.R. Grace & Co. Chemicals USA
Success at our Customers
We generate a balance sheet and profit and loss statement at

the profit center/store level. Online document splitting enables
a very high degree of automation.
Ms. Byner-Bendig, Common Template
Accounting FI/CO, Metro Group
With the New GL in SAP ERP 6.0 we are able to master al l
requirements for parallel valuation (Local GAAP and US-GAAP)
Dieter Bankosegger,
Head of the Financial Accounting Department
With New GL we have the ability to differentiate each posting by
fund and with this new GL functionality we are benefiting from more
accurate account assignment procedures re-designed to support
our complex Fund Accounting for DWR
Mary Smith, project manager, Department of Water
Resources - State of California
Migration to NewGL - Success at our Customers
The functionality of the migration programs and the

structured process reduced the costs and the risk in the
migration project.
Reinhold Scherer, Manager Subdivision
Accounting, Ameco, China
SAPs general ledger migration team provided
optimum support for the implementation of the new
general ledger.
Runar Kletvang, BBS
(Banking and Business Solutions), Norway
SAP's support during our rollout planning, testing and
during our go-live weekend, was an important factor in
our success.
Rob Sargeson, Chief Information Officer
Thomson Legal and Regulatory, Thomson, USA
SAP
Agenda
4. Customers
5. Summary
Benefits of the General Ledger in SAP ERP 6.0
The General Ledger supports a Unifi ed Fi nancial and Management Accounting.
It provi des Extensibil ity and Flexibil ity to add industry or customer specific
dimensions to standard accounting.
There is powerful functionali ty for Balanced Books by Any Dimension which is
important for segment and management reporting, and in many industries.
The General Ledger supports Parall el Accounting by Using Parall el Ledgers
or Parall el Accounts.
There is a strong support of Fast Close since many period-end activities are no l onger
required.
The General Ledger provides perfect transparency and reduces the risk of non-
compl iance thus supporting Corporate Governance.
Low TCO for impl ementing and running the General Ledger.
Wi th the reorgani zation of profit centers (EhP5) the General Ledger supports heavily
Organizational Flexibility without involving IT.
Further Information
New G/L and mi gration to new G/L is covered in greater depth in the fol lowing SAP
training courses:
AC210: New General Ledger Accounting
AC212: Migration to New General Ledger Accounting
www.sap.com/germany/services/education/
Updated Information about the New G/L from Soluti on Management
www.service.sap.com/GL
Thank You!
Contact information:
Pete Graham
Director, Finance, Solutions
pete.graham@sap.com
Newtown Square, PA
267-752-4056
2012 SAP AG. All rights reserved. 70 70
[
]
Thank you for participating.
SESSION CODE:
1907
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc
SAP Contact Slide
SAP Finance, Solutions Pete Graham pete.graham@sap.com
SAP Field Services - ERP Joe Svoboda joe.svoboda@sap.com
SAP Solution Management Financials Erwin Brandt erwin.brandt@sap.com
No part of this publication may be reproduced or transmitted in any form or for any purpose
without the express permission of SAP AG. The information contained herein may be
changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary
software components of other software vendors.
Microsoft, Windows, Excel, Outlook, PowerPoint, Silverlight, and Visual Studio are
registered trademarks of Microsoft Corporation.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x,
System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power
Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA,
pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP,
RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli,
Informix, and Smarter Planet are trademarks or registered trademarks of IBM Corporation.
Linux is the registered trademark of Linus Torvalds in the United States and other countries.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are trademarks or registered
trademarks of Adobe Systems Incorporated in the United States and other countries.
Oracle and J ava are registered trademarks of Oracle and its affiliates.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, ProgramNeighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are
trademarks or registered trademarks of Citrix Systems Inc.
HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C
, World
Wide Web Consortium, Massachusetts Institute of Technology.
Apple, App Store, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C,
Retina, Safari, Siri, and Xcode are trademarks or registered trademarks of Apple Inc.
IOS is a registered trademark of Cisco Systems Inc.
RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry
Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook, and BlackBerry App
World are trademarks or registered trademarks of Research in Motion Limited.
2012 SAP AG. All rights reserved.
Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps,
Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync,
Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik and Android are
trademarks or registered trademarks of Google Inc.
INTERMEC is a registered trademark of Intermec Technologies Corporation.
Wi-Fi is a registered trademark of Wi-Fi Alliance.
Bluetooth is a registered trademark of Bluetooth SIG Inc.
Motorola is a registered trademark of Motorola Trademark Holdings LLC.
Computop is a registered trademark of Computop Wirtschaftsinformatik GmbH.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
StreamWork, SAP HANA, and other SAP products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of SAP AG in Germany
and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal
Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services
mentioned herein as well as their respective logos are trademarks or registered trademarks
of Business Objects Software Ltd. Business Objects is an SAP company.
Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase
products and services mentioned herein as well as their respective logos are trademarks or
registered trademarks of Sybase Inc. Sybase is an SAP company.
Crossgate, m@gic EDDY, B2B 360 , and B2B 360 Services are registered trademarks
of Crossgate AG in Germany and other countries. Crossgate is an SAP company.
All other product and service names mentioned are the trademarks of their respective
companies. Data contained in this document serves informational purposes only. National
product specifications may vary.
The information in this document is proprietary to SAP. No part of this document may be
reproduced, copied, or transmitted in any form or for any purpose without the express prior
written permission of SAP AG.
2012 SAP AG. Alle Rechte vorbehalten.
Weitergabe und Vervielfltigung dieser Publikation oder von Teilen daraus sind, zu
welchem Zweck und in welcher Form auch immer, ohne die ausdrckliche schriftliche
Genehmigung durch SAP AG nicht gestattet. In dieser Publikation enthaltene Informationen
knnen ohne vorherige Ankndigung gendert werden.
Die von SAP AG oder deren Vertriebsfirmen angebotenen Softwareprodukte knnen
Softwarekomponenten auch anderer Softwarehersteller enthalten.
Microsoft, Windows, Excel, Outlook, und PowerPoint sind eingetragene Marken der
Microsoft Corporation.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x,
System z, System z10, z10, z/VM, z/OS, OS/390, zEnterprise, PowerVM, Power
Architecture, Power Systems, POWER7, POWER6+, POWER6, POWER, PowerHA,
pureScale, PowerPC, BladeCenter, System Storage, Storwize, XIV, GPFS, HACMP,
RETAIN, DB2 Connect, RACF, Redbooks, OS/2, AIX, Intelligent Miner, WebSphere, Tivoli,
Informix und Smarter Planet sind Marken oder eingetragene Marken der IBM Corporation.
Linux ist eine eingetragene Marke von Linus Torvalds in den USA und anderen Lndern.
Adobe, das Adobe-Logo, Acrobat, PostScript und Reader sind Marken oder eingetragene
Marken von Adobe Systems Incorporated in den USA und/oder anderen Lndern.
Oracle und J ava sind eingetragene Marken von Oracle und/oder ihrer
Tochtergesellschaften.
UNIX, X/Open, OSF/1 und Motif sind eingetragene Marken der Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame und MultiWin sind
Marken oder eingetragene Marken von Citrix Systems, Inc.
HTML, XML, XHTML und W3C sind Marken oder eingetragene Marken des W3C
, World
Wide Web Consortium, Massachusetts Institute of Technology.
Apple, App Store, iBooks, iPad, iPhone, iPhoto, iPod, iTunes, Multi-Touch, Objective-C,
Retina, Safari, Siri und Xcode sind Marken oder eingetragene Marken der Apple Inc.
IOS ist eine eingetragene Marke von Cisco Systems Inc.
RIM, BlackBerry, BBM, BlackBerry Curve, BlackBerry Bold, BlackBerry Pearl, BlackBerry
Torch, BlackBerry Storm, BlackBerry Storm2, BlackBerry PlayBook und BlackBerry App
World sind Marken oder eingetragene Marken von Research in Motion Limited.
Google App Engine, Google Apps, Google Checkout, Google Data API, Google Maps,
Google Mobile Ads, Google Mobile Updater, Google Mobile, Google Store, Google Sync,
Google Updater, Google Voice, Google Mail, Gmail, YouTube, Dalvik und Android sind
Marken oder eingetragene Marken von Google Inc.
INTERMEC ist eine eingetragene Marke der Intermec Technologies Corporation.
Wi-Fi ist eine eingetragene Marke der Wi-Fi Alliance.
Bluetooth ist eine eingetragene Marke von Bluetooth SIG Inc.
Motorola ist eine eingetragene Marke von Motorola Trademark Holdings, LLC.
Computop ist eine eingetragene Marke der Computop Wirtschaftsinformatik GmbH.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer,
StreamWork, SAP HANA und weitere im Text erwhnte SAP-Produkte und -
Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken
der SAP AG in Deutschland und anderen Lndern.
Business Objects und das Business-Objects-Logo, BusinessObjects, Crystal Reports,
Crystal Decisions, Web Intelligence, Xcelsius und andere im Text erwhnte Business-
Objects-Produkte und Dienstleistungen sowie die entsprechenden Logos sind Marken oder
eingetragene Marken der Business Objects Software Ltd. Business Objects ist ein
Unternehmen der SAP AG.
Sybase und Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere und weitere im Text
erwhnte Sybase-Produkte und -Dienstleistungen sowie die entsprechenden Logos sind
Marken oder eingetragene Marken der Sybase Inc. Sybase ist ein Unternehmen der SAP
AG.
Crossgate, m@gic EDDY, B2B 360 , B2B 360 Services sind eingetragene Marken der
Crossgate AG in Deutschland und anderen Lndern. Crossgate ist ein Unternehmen der
SAP AG.
Alle anderen Namen von Produkten und Dienstleistungen sind Marken der jeweiligen
Firmen. Die Angaben im Text sind unverbindlich und dienen lediglich zu
Informationszwecken. Produkte knnen lnderspezifische Unterschiede aufweisen.
Die in dieser Publikation enthaltene Information ist Eigentum der SAP. Weitergabe und
Vervielfltigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in
welcher Form auch immer, nur mit ausdrcklicher schriftlicher Genehmigung durch SAP AG
gestattet.

1907 A Detailed Guide To The Features and Functions in SAP General Ledger

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

1907 A Detailed Guide To The Features and Functions in SAP General Ledger

Uploaded by

Copyright:

Available Formats

A Detailed Guide to the Features and Functions

in SAP General Ledger ID: 1907

2012 SAP AG. All rights reserved. 8

Fast implementation of new organization

We generate a balance sheet and profit and loss statement at

The functionality of the migration programs and the

You might also like