Human Resource Management System

SYNOPSIS
Human Resource Management System is aimed to integrate the
activities of Human Resource Department of Hindustan Software Limited (HSL).
The Human Resource Management System maintains the following core
activities and core processes of HSL.
1. Personal Information Management
2. Personal Training Management
3. Recruitment Process Management
4. Proect Management
The information collected through the aove activities will e maintained in
a centrali!ed server and could e accessed through the "nternet. The company
has decided to create a corporate intra networ# to connect all offices and their
networ# would also e utili!ed in case of implementation. The information
collected through this management and process related activities are maintained
as folios.
Personal Information Management
This Management process is to maintain the details of employees who are
wor#ing at HSL as well as employees who are wor#ing in various client concerns.
HR Managers of all HSL and its units will maintain the information. $mployee
details that would e sent aroad and other concerns other than clients of HSL
would also e managed.

Personal Training Management
$mployee will e given regular training on need in the latest advanced
areas. The training management maintains a folio on the various topics on which
the training is provided. "t is also maintains the details of the employee who
underwent%is undergoing %will e undergone training. The training has een
classified into three categories.
In!"ouse training
Offs"ore training
The training management also maintains information aout the guest
lectures as well as lecturers.
Recruitment Process Management
"t creates a folio relating to Recruitment &rocess. There are three different
methods to recruit employees. They are
T"roug" #irect recruitment
T"roug" cam$us inter%ie&s an#
'(sor(ing $roect trainees
)irect Recruitment
Direct Recruitment is done on the net. Resumes of candidates are
received as either directly or y mail%e'mail%fa(%courier. "f they found eligile for
interview they would e mailed indicating a user name) password and date of
interview. The candidate has to log on into the HSL server and he will e given a
set of *uestions (mostly of o+ective type). He has to answer those *uestions and
the HR Manager will process his papers. The process may include further
interviews) direct appointment.
*am$us Inter%ie&s
$mployees are appointed y conducting interviews at college campus.
The profile of the students who are interviewed is maintained. "s also maintains
the details of the college. The selected candidates will first e given training in
their respective areas and then they are put up in anyone of its developing unit.
'(sor(ing Proect Trainees
The &ro+ect Trainees could also e hired y the HSL concern) if their
pro+ect performance is well.
Proect Management
The details of all pro+ects done y HSL are maintained. The pro+ects are
classified into two categories.
Offs"ore Proects
Onsite Proects
"n case of onsite pro+ect employees will e sent to the client concern.
,ffshore pro+ects are developed in any one of the developing units. -ll pro+ect'
related information is maintained.
"t also maintains the details of the clients who have consulted for their
pro+ect wor#. "t includes the client organi!ation and nature of consultancy.
The information elonging to the students who re*uest to wor# as pro+ect
trainees are also maintained. That includes the profile of the student as well as
the pro+ect to which he is sent. "t also maintains the student.s college information.
MO)+,'R )-S*RIPTION
The Human Resource Management System comprises of a login screen
and / modules
T"ere are (asically 2 mo#ules
+ser mo#ule
'#ministration mo#ule
0ser module e(its for
Recruitment $rocess
*om$any #etails
Recruitment process
)irect inter%ie&
*am$us inter%ie&
'(sor(ing trainee
-dministration module e(its for
Proect maintenance
*om$any #etails
-m$loyee #etails
Recruitment $rocess
Reports generated for
-m$loyee #etails
Proect training
Recruitment re$ort
Online e.am re$ort
*om$any #etails
DATA FLOW DIAGRAMS OF OVERALL SYSTEM
HUMAN
RESOURCE
MANAGMENT
SYSTEM
ADMIN
FORM
USER
LOGIN
FORM
USER MODULE PROCESS
CAMPUS INTERVIEW FLOW PROCESS
LOGIN FORM STUDENT
DETAILS
COLLEGE DETAILS
OF STUDENT
PERFORMANCE DETAILS
DATABASE OF
STUDENT
USER LOGIN
FORM
RECUITME
NT
PROCESS
COMPANY
DETAILS
DATA BASE
STORAGE
DIRECT
INTERVIEW
ABSORBING
CAMPUS INTERVIEW
DIRECT INTERVIEW PROCESS

USER
LOGIN
REGISTRATION
FORM
INSTRUCTION
FOR
EXAM APPLICATION
ONLINE EXAM
QUESTIONS
RESULTS REPORT NOT QUALIFIED
FOR SELECTION
QUALIFIED FOR
STUDENT INF.
STORED
SELECTED
ADMINSTRATION FORM PROCESS
EMPLOYEE DETAILS PROCESS
PROJECT MAINTAINENCE DETAILS
ADMIN FORM EMPLOYEE
DETAILS INF.
MODIFICATIONS,
ADDING,
DELETING
EMPLOYEE WORK
EXPERIENCE
DETAILS
DATA BASE
STORAGE
LOGIN FORM PERSON DETAILS
PROJECT DETAILS
TYPE, TITLE and
DURATION
DETAILS REPORT
FORM
DATABASE
STORAGE
EMP. TRAINING
SOFTWARE & HARDWARE CONFIGURATION
Software Requre!e"t#
SOFTWARE : JAVA SERVLET, TML !."
DATABASE : MS ACCESS
SERVER : JAVA WEB SERVER #."
OPERATING SYSTEM : WINDOWS$%&
Har$ware Requre!e"t#
CPU TYPE : P'n()*+ III
MEMORY : ,#& MB RAM
ARD DISK : #" GB DD
KEY BOARD : ,," KEYS
Dr%e Su!!ar&
FLOPPY DRIVE : ,.!! MB FDD
CDROM : -#X
MONITER : ,-.COLOR MONITOR

Data'a#e Ta()e#
EMPLOYEE MASTER*
FIELD NAME DATA TYPE SI+E
Emp_code(pk) Integer 10
Empname Text 30
Email_id Text 0
!"ali#ication Text 0
$re_exp_det Text %0
$re_exp Text %0
&lood gro"p Text %
D_o_' Date
(o'_code Integer %0
(o'_nat"re Text %0
Marr_)tat") Text 1
*e#re_'+ Text 30
$re)ent addre)) Text %0
$ermanent addre)) Text %0
EMPLOYEE TRAINING DETAILS*
FIELD NAME DATA T,$E -I.E
Emp code(pk) Text 10
Email Text 0
(o' code Integer 10
Train categor+ Text 0
Train place Text 10
Train #rom date Date
Train to date Date
Train per)on Text 0
RECRUITMENT MASTER*
FIELD NAME DATA T,$E -I.E
*ec code(pk) Text 10
Name Text 0
Email Text 30
Addre)) Text 0
!"li#ication Text 0
RECURIMENT,DIRECT*
FIELD NAME DATA T,$E -I.E
*ec code (pk) Integer 10
Name Text 10
*e)"me '+ Text 0
$a))/d Text 10
Date o# inter0ie/ Date
Mark) o'tained Integer 10
*e#erance '+ Text 10
RECRUITMENT CAMPUS*
FIELD NAME DATA T,$E -I.E
*E1 12DE(pk) Integer 10
Name Text 10
1oll_name Text 30
1oll_add Text 30
D_o#_inter Date
$er#ormance Text 30
$lacement area Text 0
Areao# train Text 0
*e#_'+ Text 0
RECRUITMENT PRO-ECT*
Fe)$ "a!e DATA T,$E -I.E
*ec code(pk) Integer 10
Name Text 0
$ro_tittle Text 0
$ro_lang"age Text 10
$ro_place Text 30
$ro3 from_date Date
$ro3_)tat") Text 0
$ro3_to_date Date
Date_o#_inter Date
PRO-ECT,MASTER*
FIELD NAME DATA T,$E -I.E
Pro.,/o$e0123 I"te4er 10
Pro. ,/at Text 0
$ro_place Text 0
1lient name Text 0
1lient nat"re Text 0
$ro3_name Text 30
$ro3_area Text 0
$ro3_#rom_date Date
$ro3_to_date Date
COMPANY,DETAILS*
FIELD NAME DATA T,$E -I.E
1omp_code(pk) Integer 0
1omp_name Text 0
1omp_add Text 40
1omp_cit+ Text 30
1omp_area Text 30
Mail_id Text 0
Md_name Text 0
,r_o#_origin Date