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RETRO COMMISSIONING
INVESTIGATION PLAN
TEMPLATE










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II.1. Step 1: Select project and building

II.1.1. Identify your Pilot Building

NAME OF THE SOCIAL HOUSING ORGANIZATION / OWNER
OF THE BUILDING

COUNTRY

ADDRESS OF THE BUILDING
Number

Street

City (+code)

Climatic zone

INDIVIDUAL/COLLECTIVE

YEAR OF DELIVERY FOR THE BUILDING

NUMBER OF STORIES

NUMBER OF DWELLINGS

NUMBER OF INHABITANTS

LIVING SURFACE (M).

ENERGY CARRIER FOR HEATING

PILOT ENERGY SAVING MEASURE IDENTIFIED AS STUDY
CASE ON THE BUILDING



II.1.2. What facts did orientate you toward this building to implement a retro commissioning process?


Regular complaints by tenants

An unjustified and high-energy index regarding its expected performance

Persistent failure of equipment or control system identified by technical staff
Equipment or system identified:

Regular issues regarding the management and maintenance of the building by technical staff

Using the testing of a specific building for corporate strategic dissemination

Changes in regulatory or technical requirements

Others :

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II.1.3. Including photos
URBAN LOCATION (MAP)

VIEWS OF THE OUTSIDE

EQUIPMENT ROOM
EQUIPMENT ROOM

COMMON AREAS

SAMPLE DWELLING





II.2. Step 2: Develop a team

IDENTIFICATION CONTACT ROLE AND INVOLVEMENT
RCX RESPONSIBLE Name Phone number
Function Email
Company
ADMINISTRATIVE
SOCIAL HOUSING
COMPANY
REPRESENTATIVE
Name Phone number
Function Email
Company
INTERNAL TECHNICAL
STAFF
Name Phone number
Function Email
Company
CARETAKER OF THE
BUILDING
Name Phone number
Function Email
Company
PARTICIPATING
SERVICE PROVIDERS
INVOLVED IN THE
PROCESS
Name Phone number
Function Email
Company
TENANTS
REPRESENTATIVES
Name Phone number
Function Email
Company








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II.3. Step 3: Gathering documentation

PERSON TO CONTACT TO
OBTAIN THE DOCUMENTS
TARGETED
INFORMATION
IN THE
DOCUMENTATION
TO GATHER
LIST AND TITLES OF DOCUMENTS ESSENTIAL
/ OPTIONAL
OBTAINED
Internal/
External
Name Ess. Opt.

Yes No
ENERGY DATA
Energy
Performance
Certificate
Building general
performance
Energy bills Real consumption and
costs for a whole year
(since 2007 if possible),
for electricity, gas, all
type of energy + water
GENERAL INFORMATION ON THE MANAGEMENT OF THE BUILDING
Contracts on
operation and
maintenance and
energy providing
Costs, kind of actions
included in the contracts,
frequency of
interventions
Contracts with
caretakers
Mission, and contents
costs, seniority in the
position
Tenants
organization
Existence, missions,
involvement,
organization, relationship
between tenants and
SHO
Energy strategic
plan for the
building
List of future energy
saving measures already
planned for the next 5
years
BUILDING CHARACTERISTICS
Architects plans,
BIM
Photos
Energy audit,
diagnosis
BUILDING EQUIPMENT
List of equipments
with description
and technical
caracteritics
Building/Refurbishment
book of specifications
Manufacturer
documentation for
all or most
equipment
Technical legal advices.

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O&M manuals
Book of O&M
interventions
Timelines of operation
and maintenance actions
(listing, book), check of
respect of contracts
Critical reviews of
specific periodic
inspections
Functional
diagrams of the
systems
Diagrams of the systems
(ex: boilers and
distribution network
diagrams)
DOCUMENTATION FROM/FOR THE TENANTS
Handbooks for
tenants for all or
most equipment
Results of past
survey of tenants


Register of tenants
complaints


II.4. Step 1: Building description

II.4.1. Shell

TYPOLOGY
TOTAL LIVING SURFACE
TOTAL HEATED SURFACE
NUMBER AND SIZE OF DWELLINGS
(BY SURFACE OR NUMBER OF ROOMS)

Rooms Surface Number


CONSTRUCTIVE TYPOLOGY

concrete post-and-beam framing

complete solid masonry

mixed
WALLS TYPOLOGY Insulation
External thermal insulation
Internal thermal insulation
Mixed thermal insulation
No insulation
Insulation material
Cellular plastics

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Mineral wool
Wood
Other derived from renewable resources : .
Insulation technic
Pasted
Clipsed
Screwed
Blown
Tightness (cm)
R-value
Performance
Exterior trim
Cladding
Coatting
Other remarks
CEILLAR, BASEMENT
Heated surface
Crawl space
Ground
Description cf. Walls Typology
TYPE OF ROOF, TERRACES
Flat roof
Slopping roof
Vegetalized roof
Description cf. Walls Typology
TYPE OF WINDOWS


Glazzing
Simple
Double
Triple
Other
Frame
PVC
Wood
Aluminium
U-value
Shadings

Remarks


II.4.2. Previous refurbishments
YEAR OF
IMPLEMENTATION
TYPE OF REFURBISHMENT PART OF THE BUILDING
IMPACTED
REFURBISHMENT DESCRIPTION
Before After
Minor refurbishment
Major refurbishment
Complete refurbishment




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II.5. Step 5: Building equipment

II.5.1. Heating

ENERGY CARRIER
Gas Oil Coal Wood Electricity Heat pump Solar
DISTRIBUTION
Individual Collective
PRODUCTION
Combustion boiler
Condensation boiler
Pellets boiler
Solar panels
District heating substations
Electrical boiler
Cogeneration
EMISSION

Radiators

Heat recovering ventilation

Underfloor heating
MONITORING

Thermostatic valves

Thermostat

Specific BMS
REMARKS

HEATING EQUIPMENT #1
IDENTIFICATION Brand

Model

TYPE

START-UP DATE

NUMBER (IF IDENTICAL)

POWER (KW)


HEATING EQUIPMENT #2



II.5.2. Domestic Hot Water

ENERGY CARRIER
Gas Fiul Wood Electricity Heat pump Solar
DISTRIBUTION
Individual Collective
PRODUCTION Cf. Heating




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DOMESTIC HOT WATER EQUIPMENT #1
IDENTIFICATION Brand

Model

TYPE

START-UP DATE

NUMBER (IF IDENTICAL)

POWER (KW)



DOMESTIC HOT WATER EQUIPMENT #2



II.5.3. Ventilation

DISTRIBUTION
Individual Collective
TYPE
Natural
Mechanically controlled
Humidity controlled
Double-flux
Ground-coupled heat exchanger
Hybrid ventilation

VENTILATION EQUIPMENT #1
IDENTIFICATION Brand

Model

TYPE

START-UP DATE

POWER (KW)

DESCRIPTION INLETS/OUTLETS










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II.6. Step 6: Consumption analysis

II.6.1. Energy Consumptions for the building

YEAR 2007 2008 2009 2010 2011
HEATING in kWh

WATER in kWh

ELECTRICITY in kWh

GHG EMISSIONS

HEATING DEGREE DAYS

ENERGY PERFORMANCE
CERTIFICATE

REMARKS


II.6.2. Energy Bills for the building

YEAR 2007 2008 2009 2010 2011
HEATING in EUR

WATER in EUR

ELECTRICITY in EUR

HEATING DEGREE DAYS

REMARKS



II.6.3. Specific focus concerning the metering for the implemented Energy Saving Measure

ENERGY SAVING MEASURE

PART OF THE BUILDING/EQUIPMENT
IMPACTED

PRESENCE OF ADDITIONAL METERING

Yes

No


TYPE OF METERING

Manual

Automatic
DESCRIPTION
FREQUENCY




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II.7. Step 7: Perform a first direct site assessment

II.7.A. Walk-through and visual inspection

PART STATEMENT DESCRIPTION
SHELL AND EQUIPMENT
STRUCTURE


Minor difficulty

Dysfunctioning

Disorder


ROOF


INSULATION


CARPENTRIES,
WINDOWS, SHADINGS


FACADE

HEATING SYSTEM
DISTRIBUTION SYSTEM

HOT DOMESTIC WATER
SYSTEM

VENTILATION SYSTEM

LIGHTING IN COMMON
AREAS / OTHER
ELECTRICAL
INSTALLATIONS

MANAGEMENT
REVIEW BUILDING
OPERATION SCHEDULES

FOLLOW-UP BOOKLET
FOR BOILER ROOM
ACTIVITY
REVIEW TENANTS
INFORMATION AND
AWARENESS FORMATS

CARETAKER INTERVIEW












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II.7.B. Dwelling visit

PART STATEMENT DESCRIPTION
VISUAL INSPECTION OF
EQUIPMENT QUALITY
AND PROPER
FUNCTIONING


Minor difficulty

Dysfunctioning

Disorder


MOISTURE DETECTION


INSPECTION OF AIR
VENTS: OBSTRUCTION
OF INLETS AND OF
OUTLETS, FILTERS.

TEMPERATURE
MEASUREMENT

HUMIDITY
TEMPERATURE
MEASUREMENT

AIR FLOWS
MEASUREMENT


II.7.C. Register of complaints

Date Source Part of the building
impacted
Type of complaint Recurrence of the
complaint
Description of the complaint


Tenant

Caretaker

Service provider

Staff

Functionality

Comfort
Access


Recurring

Punctual

Rare



II.7.D. Preventive and corrective actions taken in the building

Date Part of the building
impacted
Type of deficiency Intervention

Description of the
intervention

Included in
the
maintenance
contract?
Cost Current
situation
validated


Minor difficulty

Dysfunctioning
Disorder

Replacement

Repair

Change of
regulation

Adjustment

Cleaning

Communication


Yes
No

Yes

No



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II.8. Step 8: Master list of deficiencies

IDENTIFIED DEFICIENCY #1

ITEM
Structure
Shell insulation
Carpentries / Windows
Heating system (generation/storage/distribution)
Domestic Hot Water System (generation/storage/distribution)
Ventilation
Building Management Systems
Management (energy contract, maintenance contract, staff management)
Tenants awareness and empowerment
PART OF EQUIPMENT/SYSTEM

RISK ANALYSIS

Minor difficulty

Dysfunctioning

Disorder

Rare

Punctual

Recurring
IDENTIFICATION OF THE
TIMELINE FOR THE DEFICIENCY
Programme Design Contract Construction phase Commissioning
First year Exploitation
IDENTIFICATION OF THE ORIGIN
Irrelevant programme
Error in the design scheme
Failure of implementation
Non-compliance with legislation
Bad coordination
Unefficient contract
Wrong regulation and settings
Wrong maintenance
Wrong product(s)
Tenants behaviors
POTENTIAL IMPACT
Highest energy consumptions than expected
Increasing costs for maintenance
Acoustic discomfort
Thermal discomfort
Visual discomfort
Defects concerning air tightness
Condensation and moisture
Difficulty for maintenance activities
Risk concerning the durability of the equipment
Less performing envelope
Less performing equipment regarding consumptions
Health and Indoor Air Quality issues
Defects regarding the functiunality of the equipment

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Environmental impact (pollution, etc.)
Defects regarding the functiunality of the equipment
Other : ..



II.9. Step 9: Diagnostic monitoring and functional test to identify recommendation for
optimization

II.9.A. Need for more diagnostic monitoring and testing?

Yes
No

IDENTIFIED
DEFICIENCY #
EQUIPMENT OR PART OF THE
SYSTEM NEEDING MORE
DIAGNOSTIC MONITORING
JUSTIFICATION



II.9.B. What type of diagnostic monitoring is chosen?


Additional Datalogger plan

Functional test performance

Manual reading of meters

Visual inspections

Tenant questionnaire

Others :

II.9.B.a. Example for a data logger reporting plan

BRAND NAME OF THE DATALOGGER

START DATE AND TIME

STOP DATE AND TIME

DURATION

SAMPLING FREQUENCY

TOTAL LOGGERS
TOTAL POINTS

TOTAL LOGGERS










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PART OF THE
SYSTEM/EQUIPM
ENT NAME
POINT NAME FOR
ADDITIONAL
MONITORING
TYPE OF
MEASUREMENT
TYPE OF
MODULE
UNITS MIN. MAX.
Water
Temperature
Air flow
Current
etc.


II.9.B.b. Functional test performance plan example

PART OF THE SYSTEM/EQUIPMENT
NAME

OBSERVED FUNCTIONALITY DESCRIPTION OF THE TESTING PROTOCOL OBSERVATION
#1
#2
#3


II.10. Step 11: Suggestions and proposals for optimization

ITEM # DEFICIENCY
IDENTIFIED
OPTIMIZATION POTENTIAL FOR
THE ESM
TYPE OF OPTIMIZATION
PROPOSED FOR THE
ESM
DESCRIPTION OF THE OPTIMIZATION
PROPOSAL/SOLUTION

Improving the energy
performance
Reducing the maintenance
and energy costs
Improving the tenants
comfort, satisfaction and
functionality
Improving the durability of
the building

Other.

Technical
intervention
Management and
contract adjustment
Awareness process