Manual Code: GG-0-002 Revision 0 (30-Mar-2009)

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SAP Business One User Manual
Title:
Tips for general management
Manual Code: GG-0-002 Revision 0 (30-Mar-2009)
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I. Title: Tips for general management
II. Document Code: GG-0-002
III.Revision History
Rev. Date Description
0 30-Mar-2009 Initial document
IV. Review History
Rev. Prepared
Date
Checked
Date
Approved
Date
0 David Kim
30-Mar-2009
V. Distribution History
Rev Date Distribution
0 30-Mar-2009 Nado Logistics BV (NL Headquarter, BE Branch)
Nado Holdings BV
Nado International BV
* Basically, this document is distributed by intranet.
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VI. Contents
1. Purpose 4
2. Reference .. 4
3. Overview ..... 4
4. Major menu .. 4
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1 Purpose
1.1 This document will introduce checking points with a view of general
management in SAP system.
1.2 You can get quickly how to manage SAP system for your successful task.
2 Reference
2.1 You need a good understanding of overall task in forwarding business.
3 Overview
3.1 Managing periods
Module Occasion Daily Weekly Monthly Quarter Yearly
Administration
Financials
Sales AR
Purchasing AP
Business Partners
Banking
Stock
Management

Human
Resources

Forwarding
3.2 Managing points
3.2.1 Check a wrong information in each module
3.2.2 Check posting date and correct amounts including tax about AR or AP
3.2.3 Correlate data between actual bank statements and the incoming
payments / outing payments of banking module
3.2.4 Manage aging of AR and AP
3.2.5 Analysis data of sales and costs
3.2.6 Manage data of employee including holiday, user ID, and etc.
4 Major menu
4.1 Administration
4.1.1 Occasion
4.1.1.1 Control general authorizations
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4.1.1.2 Control posting periods after closing date of AP and AR
4.1.1.3 Change password of user
4.1.1.4 Control add-ons
4.1.1.5 Input or update sales employees
4.1.2 Daily
4.1.2.1 Input exchange rate of foreign currency
4.2 Financials
4.2.1 Occasion
4.2.1.1 Input data of Journal entry
4.2.2 Monthly, Quarter, and Yearly
4.2.2.1 Make excel data of monthly journal document for tax office.
4.2.2.2 Make report of balance sheet and P/L statement
4.2.2.3 Analysis balance sheet and P/L statement
4.3 Sales AR
4.3.1 Occasion
4.3.1.1 Make AR or AR credit invoice
4.4 Purchasing AP
4.4.1 Occasion
4.4.1.1 Make AP or AP credit invoice
4.5 Business Partners
4.5.1 Occasion
4.5.1.1 Make new BP for customer or supplier
4.5.1.2 Update information of customer or supplier
4.5.2 Quarter
4.5.2.1 Check matching status between customer code and supplier
code
4.5.2.2 Control VAT number for each customer or supplier
4.6 Banking
4.6.1 Occasion
4.6.1.1 Settle data between AR/AP and bank statements
4.7 Stock management
4.7.1 Occasion
4.7.1.1 Make new item code
4.8 Human resources
4.8.1 Occasion
4.8.1.1 Input and update information of employee
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4.8.1.2 Manage holidays of employee
4.8.1.3 Control user ID to access SAP
4.9 Forwarding
4.9.1 Daily
4.9.1.1 Input information of BL
4.9.1.2 Make AR or AP invoice for forwarding business
4.9.2 Weekly
4.9.2.1 Manage profit of ocean or air unit
4.9.2.2 Make data of management
4.9.3 Monthly
4.9.3.1 Manage profit of ocean or air unit
4.9.3.2 Make data of management
4.9.4 Yearly
4.9.4.1 Manage profit of ocean or air unit
4.9.4.2 Make data of management