Easy Clocking EC500 Setup Guide - Page 1

EC500
BASIC SOFTWARE SETUP GUIDE
Read This First
www.easyclocking.com
Easy Clocking EC500 Setup Guide - Page 2
Step 1 - Registering the Software
Aer lnsLalllng Lhe Lasy Clocklng Soware, Lhe nexL sLep ls Lo reglsLer Lhe soware for warranLy and Lechnlcal
supporL purposes.
Cpen Lhe Lasy Clocklng soware, by
double cllcklng on soware lcon on
Lhe compuLer's deskLop.
A
B
LnLer Lhe Log ln credenuals.
!"#$ &'(# : AdmlnlsLraLor
)'""*+$, : 12343
12345
C
LnLer Lhe ume clock serlal number
and 4 dlglL valldauon number
locaLed on Lhe Cu envelope.
Cnce you have enLered Lhe correcL
credenuals cllck acuvaLe Lo reglsLer
Lhe soware.
D
Cllck Conunue
Easy Clocking EC500 Setup Guide - Page 3
E
LnLer Lhe cusLomer name, company
name, Lelephone number, and
emall address, Lhen cllck save
F
Cnce all lnformauon ls enLered and
saved you wlll see 1he Lasy
Clocklng Soware ls AcuvaLed"
Easy Clocking EC500 Setup Guide - Page 4
Step 2 - Establishing a connection between the PC and Time Clock
A connecuon beLween Lhe !"#$ &'()*+,- soware and Lhe -./00 ume clock musL be congured ln order Lo add
employees, and download employee auendance records from Lhe ume clock Lo Lhe soware.
1he -./00 ume clock can connecL Lo Lhe compuLer ln 3 dlerenL ways
The EC500 time clock can be connected to a
network router or switch using an Ethernet cable
(not included). Identify the network settings (ip
addresses) prior to configuring a TCP/IP network
connection. For instructions on how to configure
the IP addresses to the time clock read pages 6-7
on this guide. (Every network has different settings
and configurations, if you need assistance
configuring IP addresses please contact you
network administrator)
TCP/IP Network
1he LC300 ume clock downloads employee
auendance uslng a uS8 ash memory suck, Lo
download uslng a uS8 memory suck, a connecuon
beLween Lhe C and Lhe ume clock ls noL requlred
USB Flash Memory Download
Setting up a connection by TCP/IP Network
Cpen Lhe Lasy Clocklng soware, by
double cllcklng on soware lcon on
Lhe compuLer's deskLop.
B
ConnecL Lhe ume clock Lo Lhe C or
Lo Lhe neLwork elLher by connecung
Lhe uS8 cable Lo Lhe pc's uS8 porL or
eLherneL cable (noL provlded) Lo your
neLwork.
A
Easy Clocking EC500 Setup Guide - Page 5
C
LnLer Lhe Log ln credenuals.
!"#$ &'(# : AdmlnlsLraLor
)'""*+$, : 12343
12345
Cnce Lhe soware ls open, cllck on Lhe Communlcauon Lab, Lhls Lab manages all opuons
from Lhe ume clock such as connecuons, downloads, uploads L1C. (!"" $%&'()" *"+,-)
D
E SelecL LC300
Easy Clocking EC500 Setup Guide - Page 6
Device ID: This number identifies each time clock within your software; if you only have
one clock, then leave it as 1, every clock from factory is setup as Device ID 1. If you have
more than one clock, each clock must have its own Device ID and can be programmed
through the time clocks menu. To set the device ID press Menu Setting Set IP or enter
Menu 23 OK, then type the Device ID and press OK to save.
F
Connecting via TCP-IP Network
From the clock connection settings select TCP-IP / Network and enter the Device ID, IP Address,
and Port Number, (see instructions below)
IP Address: Enter the time clocks IP address. The time clocks network adapter allows you to
set a static IP address or it can pick up an available IP address from the DHCP range in your
network. The default setting for the network card is DHCP, meaning that the time clock will
always pick up an IP address automatically after plugging the network cable. To find out the IP
address assigned to the time clock by DHCP press MENU Setting Set IP then scroll
down to TCP-IP and press OK, or press Menu 23 then scroll down to TCP-IP and press
OK. If DCHP is set to YES in the time clock, then the time clock will display its IP
address, the number displayed under the IP address is the one to enter under the clock
connection settings in the Easy Clocking Software.
Port Number: This number works just like the Device ID, and is used to configure a
communication port number for the time clock. Default from factory the clocks port number is
5005 and it can be changed or modify to accommodate to your needs. It is also used for
remote connected clocks and it is configured in the same way in the same menu as the IP
address setting.
Easy Clocking EC500 Setup Guide - Page 7
After entering the correct TCP/IP
settings press Connect, if you
successfully connected it will
display connected and a green
light will be lit. (See picture)
Once connected you will be able to, download attendance records, employee information and time
synchronization. (See picture below)
Cnce connecLed Lo Lhe clock you can use Lhe opuon Lo synchronlze Lhe compuLer's daLe and ume Lo Lhe ume
clock. 1here are Lwo waysLo accompllsh Lhls, one ls Lo reLrleve Lhe ume clock's daLe and ume and Lhe oLher
one ls Lo sync Lhe compuLer's daLe and ume Lo Lhe ume clock. (!"" $%&'()" *"+,-)
Synchronize date & time with the PC
Downloads new time records
Downloads all time records
Downloads employee user # from the clock to the software
Easy Clocking EC500 Setup Guide - Page 8
Step 3 - Adding Employees
Every employee will be assigned a unique ID number, and the number will be linked to a fingerprint,
which is the one the employees will use to clock in or out. Follow the steps below to enroll the ID # and
fingerprint for each employee, make sure to keep track of the ID numbers assigned to each employee,
as these will be replaced with names on the Easy Clocking software.
a) Turn the time clock on
b) Press the MENU key.
c) Select User from the menu options and press OK.
d) Select Enroll and press OK.
e) Using the time clocks keypad enter the ID number for the employee, or you may also use the
ID provided by the time clock in sequential order and press OK. (keep track of ID numbers
assigned, you will need them in a later step to link the employee and ID to the software).
f) Now you must select one of the three methods of punching in/out for the employee you are
enrolling and then press OK on the Keypad (At a later time you may also add additional
methods for that employee):
a. Fingerprint
b. ID Card
c. Password
g) If you select fingerprint, the new employee must scan their fingerprint to be enrolled
3 times to get the best image of the fingerprint.
ESC OK
FP No. 00001-1
Press #1
User ID: 00001
Retry Next
Once the screen like the one shown below appears, Press finger lightly and centered on the
sensor glass until you see the 3 finger images turn green, and the screen displays Enrollment
Success , then press OK to save.
See Next Page for Proper Fingerprint Enrollment Instructions
ESC OK
FP No. 00001-1
Enrollment Success
User ID: 00001
Retry Next
Easy Clocking EC500 Setup Guide - Page 9
INCORRECT
CORRECT
To add more employees just follow steps a-g, from above.
a) After adding the new employee you may access the employee profile once again to also add a
privilege setting for the employee, by default each employee is added as a normal employee but
they can also be added as a manager. (See instructions below)
a. Employee - This option is for those employees with no administrative privileges . They will only
be able to punch in/out for time keeping purposes.
b. Manager- This option is for the System Manager. The time clocks menu option is unlocked and
can be accessed by anyone until an Manager is assigned to the time clock. Any person setup with
this option will be able to make any future changes on the time clock. Once a Manager has been
saved in the time clock, no one will not be able to access the time clock menu without the
Managers fingerprint , password or RFID card saved for that manager.
c. Once you have selected a privilege scroll down to highlight the OK button on the screen
and click the OK button on the keypad to save the selections made.
Step 1 Step 2 Properly Centered
Easy Clocking EC500 Setup Guide - Page 10
Step 4 - Downloading from the time clock to the PC
Log into the Easy Clocking software
A
B
C
Go to the communications tab
Select EC500 + Enter TCP/IP Settings + Click Connect
Once connected click on Download Employee Information. When downloading the progress bar will
reach 100% and a confirmation will follow, also the number of employees downloaded to the software
will display, this is the number of employees registered in the time clock.
Easy Clocking EC500 Setup Guide - Page 11
After downloading employee information from the clock, confirm the list of ID numbers registered in
the time clock by going to the Employee Control tab of the software.
Double click on each number to replace it with the employee name and also to add other employee
information necessary for your company. Please make sure not to change the information for the ID
# from time clock, because this will change the configurations you have previously setup for this
employee on the time clock.
Aer enLerlng all Lhe employee lnformauon cllck save and Lhe employee name wlll dlsplay on Lhe llsL of
employees.
D
E
F
Easy Clocking EC500 Setup Guide - Page 12
Downloading Attendance records from the time clock to the PC
Once the connection has been setup and the users have been enrolled in the system, they can start
using their fingerprints to start recording IN/OUT attendance records. When employees successfully
record IN/OUT attendance records, these will be saved and kept on the time clocks memory until they
are downloaded to the Easy Clocking softwares database. Once these attendance records have been
downloaded, attendance reports and time-sheets can be previewed and printed. The download of the
attendance records is a manual process.

Log in to the Easy Clocking software.

Click on the communications tab and then connect to the time clock.

Once connected click on either Download New or Download All attendance records (See
picture below) the option for new records will download to the software new records never
downloaded, the option for all records will download all the attendance records stored on the
time clocks memory whether they were downloaded previously or not. The time clock can
store up to 100000 in/out records in its internal memory.
Easy Clocking EC500 Setup Guide - Page 13