R12 Payroll Fundamentals: Administration (US) - Workbook

R
Practice 1: Define Payment Methods

Business Scenario
This practice demonstrates the ability to create payment methods.
Your organization must define separate payment methods for payroll check, third party payment check
and direct deposit.
Solution
1.
Navigate to the Payment Methods window using the US Super HRMS Manager responsibility:
(N) Payroll > Payment Methods

2.
Date Track to 01-JAN-2001
Define a Check Payment Method

3.
In the Name field, enter XX Payroll Check.
4.
In the Type field, select Check (United States).
5.
The Currency field defaults to USD.
6.
The Source Bank Country field defaults to United States.
7.
Click in the Bank Details field, and enter the following information:
8.
In the Account Name field, enter Payroll Checking.
9.
In the Account Type field, select Checking Account.
10. In the Account Number field, enter 8675309.

11. In the Transit Code field, enter 5053090.
12. In the Bank Name field, enter Team XX Bank.
13. In the Bank Branch field, enter Main.
14. Click OK to close the window.
15. Click on the General Ledger tab.
16. In the Ledger field, select Vision Operations (USA).
17. In the Account Alias field, enter the GL account code.
18. Click OK to close the Alias window.
19. In the Operations Accounting Flex window, select 01-000-1110-0000-000.
Note: Enter each segment separately.
20. Click OK to close the Operations Accounting Flex window.

21. Save your work.
22. Select a New record.
Define a Third Party Check Payment Method
23. Date Track to 01-JAN-2001.
24. In the Name field, enter XX Third Party Check.
25. In the Type field, select Check (United States).
26. The Currency field defaults to USD.
27. Select the Third Party Payment checkbox.
28. The Source Bank Country field defaults to United States.
29. Click in the Bank Details field, and enter the following information:
30. In the Account Name field, enter Payroll Checking.
31. In the Account Type field, select Checking Account.
36. Click OK to close this window.
40. Click OK to close the Alias window
42. Click OK to close the Operations Accounting Flex window.
43. Save your work.
44. Select a New record.
Define a Direct Deposit Payment Method

45. Date Track to 01-JAN-2001.
46. In the Name field, enter XX Direct Deposit.
47. In the Type field, select NACHA (United States).
48. The Currency field defaults to USD.
49. The Source Bank Country field defaults to United States.
50. Click in the Bank Details field, and enter the following information:
51. In the Account Name field, enter Payroll Checking.
52. In the Account Type field, select Checking Account.
57. Enter additional NACHA information in the Further Information field.
58. Click on the Other tab.
59. In the NACHA Destination Code field, enter 123456789.
60. In the NACHA Destination Name field, enter Company Bank.
61. In the NACHA Origin Code field, enter 123456789.
62. In the NACHA Origin Name field, enter Team XX Bank.
63. In the Reference Code field, enter XX-PR.
64. In the Balanced NACHA File field, select Yes.
65. Click OK to close the Further Payment Method Info window.
69. Click OK to close the Alias window.
71. Click OK to close Operations Accounting Flex window.

72. Save your work.
73. Close the form.
Practice 2: Define Consolidation Sets

Business Scenario
This practice reinforces the ability to create consolidation sets.
You should already have a consolidation set defined by the system. Review the consolidation set.
Solution
1.
Navigate to the Consolidation Sets window using the US Super HRMS Manager
responsibility:
(N) Payroll > Consolidation
2.
Date Track to 01-JAN-2001.
3.
Perform Query (Ctrl+F11).
4.
Vision Corporation will be displayed.
5.
In a new record, enter XX Semi Monthly Payrolls as the name of Consolidation Sets.
6.
Save your work.
7.
Close the form.
Practice 3: Define a Payroll

Business Scenario
This practice demonstrates the ability to create payrolls.
Your company has a semi-monthly payroll starting with year 2001. You need to generate 7 years
worth of calendars.
Solution
1.
Navigate to the Payroll window using US Super HRMS Manager responsibility:

(N) Payroll > Description
2.
3.
In the Name field, enter XX Semi-monthly Payroll.
4.
In the Period Type field, select Semi-Month.
5.
The First Period End Date field defaults to 15-JAN-2001.
6.
In the Number of Years field, enter 7.
7.
In the Date Offset region, enter the following information:
8.
In the Check field, enter 0.
9.
In the Scheduled Run field, enter -4.
10. In the Cut Off field, enter 5.

11. In the Payslip field, enter 2.
Note: The offset for the Payslip field is based on the payroll processing date. For example, by
entering 2, the result is the online payslip is available 2 days after the processing date.
1.
12. In the Default region, enter the following information:
2.
13. In the Payment Method field, select XX Payroll Check.
3.
14. In the Consolidation Set field, select Vision Corporation.
4.
15. In the Costing field, select 01-1400-000.
5.
16. Click OK to close Vision Cost Alloc Flexfield window.
6.
17. Click on the Suspense Account field to enter the following information:
7.
18. In the Suspense Account field, select 01-000-2420-0000-000.
8.
19. Click OK to close Vision Cost Alloc Flexfield window.
9.
20. Click on the Further Payroll Information field.
10. 21. In the Hours Calculation Type field, select Annualization.

11. 22. In the Pre-notification Allowed field, select Yes.
12. 23. In the Tax Multiple Payments as One field, select No.
13. 24. In the Terminate Seeded Earnings By field, select Last Standard Process Date.
14. 25. In the Time Definition field, select Non Allocated Time Definition.
15. 26. In the Premium Calculation Rate field, select Higher of Blended or Normal Rate.
16. 27. Click OK to close this window.
17. 28. Save your work.
18. 29. Click the Valid Payment Methods button.
19. 30. In a new record, select XX Direct Deposit to add to the list of valid payment methods.
20. 31. In a new record, select XX Third Party Check to add to the list of valid payment methods.
21. 32. Save your work and close the window to return to the Payroll window.
22. 33. Click on the Period Dates button to view the schedule that the system created for this payroll.
You can adjust the system dates if needed for holidays, vacations, end of fiscal year, end of
calendar year, etc.
23. 34. Close the Period Dates window.
24. 35. Close the form.
Practice 4: Defining GL Flexfield Mapping

Business Scenario
This practice reinforces the ability to understand the correlation of the Payroll Costing segments to the
GL Chart of Accounts segments.
Solution
1.
1.
Navigate to the GL Map window using the US Super HRMS Manager responsibility:
(N) Payroll > GL Flexfield Map

2.
2.
Date Track to 01-Jan-2001.
3.
3.
Perform Query Enter (F11).
4.
4.
In the Payroll field, enter XX%.
5.
5.
Perform Query (Ctrl+F11).
6.
6.
In the Ledger field, select Vision Operations (USA).
7.
7.
Click on Correction.
8.
8.
Save your work.
9.
9.
Select the following using the List of Values in the Payroll to GL Mapping Segment region:
Payroll Costing Segment
GL Chart of Accounts Segment
Company
Company
Cost Center
Department
GL Code
Account
Labor Distribution
Sub-Account
Product
Product
10. 10.
Save your work.
Practice 5: Defining Elements for Payroll Only

Business Scenario
This practice demonstrates the ability to create different types of elements.
You must maintain the following types of earnings and deductions for HRMS in your organization.
Element
Description
EARNINGS
Bonus
Flat amount
DEDUCTIONS
Garnishments
Alimony and Child Support
United Way
Flat amount or percentage for one time only or spread out over a period
of time for all employees
Solution
Define a Bonus Element
1.
1.
Navigate to the Earnings window using US Super HRMS Manager responsibility:
(N) Total Compensation > Basic > Earnings

2.
2.
3.
3.
In the Name field, enter BonusXX.
4.
4.
In the Reporting Name field, enter BonusXX.
5.
5.
In the Classification field, select Supplemental Earnings.
6.
6.
In the Category field, select Bonuses.
7.
7.
In the Processing Type field, select Nonrecurring.
8.
8.
In the Calculation Rule field, select Flat Amount.
9.
9.
In the Deduction Processing field, select All.
10. 10. In the Separate check field, select No.

Review the Bonus Element Description Information
13. 13. Navigate to the Element window using US Super HRMS Manager responsibility:
(N) Total Compensation > Basic > Element Description

14. 14. Date Track to 01-JAN-2005.
15. 15. Perform Query Enter (F11).
16. 16. In the Name field, enter BonusXX.
17. 17. Perform Query Run (Ctrl+F11).
18. 18. Select the Input Values button.
19. 19. The Input Values are described as follows:
Input Value
Purpose (Explanation) of Entry Value
Pay Value
Short-circuits formula and provides bonus payroll run result.
Amount
Flat amount of bonus
Jurisdiction
Provides the location for work done somewhere other than the primary work
location. Entry of a location here prompts system to find the locations tax
code in the table of jurisdiction codes, and uses it to override the code of the
employees regular work location when calculating taxes.
Tax Separately
Default No means, apply supplemental withholding for a supplemental run

and regular withholding for a regular run. Yes means, always apply
supplemental withholding.
Deduction Processing
Tax Only means, process tax deductions only for this earnings type or
payment. Pre Tax and Tax Only means, process only tax and pretax
deductions. Default is All.
Separate check
Yes signals that this earning should be paid by separate Check.

No.
20. 20. Deselect the Required checkbox for all the input fields.
Note: Highlight the Input Value to uncheck Required checkbox.
21. 21. Click on Correction when requested.
23. 23. Close the Input Values window.
Define a Garnishment Element
1.
1.
Navigate to the Deduction window using the US Super HRMS Manager responsibility:
(N) Total Compensation > Basic > Deductions

2.
2.
Default is
3.
3.
In the Name field, enter GarnishXX.
4.
4.
In the Reporting Name field, enter GarnishXX.
5.
5.
In the Classification field, select Involuntary Deductions.
6.
6.
In the Category field, select Garnishments.
7.
7.
Save your work.
8.
8.
Close the form.
Review the Garnishments Description Information

9.
9.
Navigate to the Element window using the US Super HRMS Manager responsibility:

12. 12. In the Name field, enter GarnishXX
15. 15. Review the Input Values described as follows:
Input Value
Allowances
Holds withholding allowance information from federal form 668W, part 3.

Note: Must be entered for federal tax levies; will not default to W-4
information.
Amount
Gives amount to deduct each pay period if the deduction amount rule is Flat
Amount.
Arrears Bal Amount
Holds arrearage information supplied on the court order.
Arrears Dedn Amount
Gives formula a court-specified amount to be withheld each period to cover

any existing arrearage.
Attachment Number
Records court-issued identification number, the case number, sometimes the

Social Security Number of the employee.
Clear Arrears
N/A for wage attachments.
Date Earned
Date in Arrears
If arrearage exists, gives formula the date from which it started. This
information is supplied by the court order.
Date Served
Holds the attachment's date of issue. This can help to set priorities if
multiple wage attachments exist. If this field is blank, it will default to 01-
Input Value

JAN-1901.
Dedns at Time of Writ
Gives formula the total dollar amount of employee's non-tax deductions as

of the date served, which can affect calculation of employee's exempt
earnings for tax levies. The deduction amounts may vary periodically
Examples include medical premiums and union dues.
Filing Status
Holds filing information from federal form 668W, part 3. This information
does not have to match federal W-4. Note: Must be entered for federal tax
levies; will not default to W-4 information.
Jurisdiction
Overrides employee's work state as source of the legislation used to

administer the attachment. This is on a state-by-state basis as not all states
honor court orders issued by other jurisdictions or will honor the order but
follow the legislative requirements of the employee work state.
Max Per Period
For use when multiple payroll runs occur during the same pay period for the
deduction element. All payroll runs for the period will check to make sure
deductions amounts for the element will not exceed this value.
Monthly Cap
For use when multiple payroll runs occur during the same calendar month
for the deduction element. All payroll runs for the calendar month will check
to make sure deductions amounts for the element will not exceed this value.
Number of
Dependents
Gives formula the number of dependents that can affect calculation of the
employee's exempt earnings. This field is not applicable except for
employees residing in Delaware. If the employee has multiple children on
different orders, this field holds the sum total of all the dependent children.
Pay Value
Payee Details
Holds the information about the recipient of the wage attachment, like the
estranged spouse or a creditor. Must be setup as a personal payment
method; there can be multiple values for an employee record, such as two
different orders, or multiple support orders.
Percentage
Gives percentage to use if the deduction amount rule is % Earnings.

Calculated by the system, when blank. Anything entered in this field will
override what the system calculates.
Processing Priority
The first field gives the system assigned processing priority. The second field
lets you determine the processing sequence or priority of multiple wage
attachments.
Total Owed
Gives formula the total amount owed, if applicable for the deduction
category.
Support Other Family
This field holds a value of Yes or No, and affects the employees exempt
wages for support orders.
16. 16. Close the Input Values window.

Define a United Way Element

1.
1.
Navigate to the Deduction window using the US Super HRMS Manager responsibility:
(N) Total Compensation > Basic > Deductions

2.
2.
3.
3.
In the Name field, enter United WayXX.
4.
4.
In the Reporting Name field, enter United WayXX.
5.
5.
In the Classification field, select Voluntary Deductions.
6.
6.
In the Category field, select Charitable Contributions.
7.
7.
In the Processing Type field, select Recurring.
8.
8.
In the Run Type field, select Regular.
9.
9.
In the Start Rule field, select On Entry.
10. 10. Select Amount Details tab.

11. 11. In the Calculation Rule field, select Flat Amount.
12. 12. In the Insufficient Funds Type region, select BOTH Arrearage and Partial Deduction
checkboxes.
13. 13. Select Processing tab.
14. 14. Click the Frequency Rules button.
15. 15. Click 1 for the Regular Processing Period check box for XX Semi-monthly Payroll with a period
type of Semi-Month.
Review the United Way Element Description Information
18. 18. Navigate to the Element window using the US Super HRMS Manager responsibility:
21. 21. In the Name field, enter United WayXX.
24. 24. The following describes the Input Values:

Input Value
Pay Value
Short-circuits formula and provides United Way payroll run result.
Amount
United Way Amount
Clear Arrears
25. 25. Close the form
Practice 6: Link Elements to a Payroll

Business Scenario
To activate the pre-defined elements, you need only define the element link.
the ability to link elements.
This practice reinforces
Employees in your payroll are eligible for the following elements:

LINK ELEMENTS YOU DEFINED:
Element
Linking Criteria
BonusXX
Payroll = XX Semi-monthly Payroll

Costing = 01-110-6150-0000-000; Balancing = 01-000-2420-1400000
GarnishXX
Payroll = XX Semi-monthly Payroll

United WayXX
Payroll = XX Semi-monthly Payroll;

Note: Legislative required elements are already linked in the Vision demo database.
Solution
Non-Open Links
1.
1.
Navigate to the Element Link window using the US Super HRMS Manager responsibility:
(N) Total Compensation > Basic > Link

2.
2.
3.
3.
In the Name field, select BonusXX.
4.
4.
In the Payroll field, select XX Semi-monthly Payroll.
5.
5.
Select the Costed checkbox.
6.
6.
Click in the Costing field to open the flexfield window.
7.
7.
In the Costing field, select 01-110-6150-0000-000.

8.
8.
Click OK to close the Cost Allocation Flexfield window.
9.
9.
Click in the Balancing field to open the flexfield window.
10. 10. In the Balancing field, select 01-000-2420-1400-000.

11. 11. Click OK to close the Cost Allocation Flexfield window.
12. 12. Click the Transfer to GL checkbox.
14. 14. Select the new record icon.
15. 15. Repeat the same procedure to link the remaining elements listed under the Business Scenario
section.
Practice 7: Create Employees

Business Scenario
This practice reinforces the ability to create employees. Your company has 3 employees who you must
move to a new payroll frequency.
Employee 1 - Mary Martin:
1.
1.
An hourly employee who is paid 15 hours per week
2.
2.
Timecard is not required
3.
3.
2 direct deposit payment methods
Employee 2 - Charles Bailey:

1.
1.
An hourly employee who is paid by timecards
2.
2.
One employee check payment method
Employee 3 - Andrew Johnson:

1.
1.
An employee who does not require timecard
2.
2.
With garnishment element
3.
3.
One employee check and one third party check payment methods
Hint: Perform all the changes to Employee 1; upon completion of Employee 1, then perform changes
to Employee 2.
Solution
1.
1.
Navigate to the People window using the US Super HRMS Manager responsibility:
(N) People > Enter and Maintain

2.
2.
Date Track to 01-JAN-2001
3. 3.
From the Find Person window, in the Full Name field, enter the following employee name:
Field
Employee 1
Employee 2
Employee 3
Full Name
Martin, Mary XX
Bailey, Charles XX
Johnson, Andrew XX
4.
4.
Click the Find button.
5.
5.
For Employee #1 and Employee #2, go to step #14.
6.
6.
For Employee #3, click the Others button
7. 7.
Field
Last
First
Select Contact from the Navigation Options

Employee 1
Employee 2
Employee 3
xxSimpson
Janice
Title
Type
Birth Date
Relationship
Primary Contact
Payments Recipient
Shared Residence
Personal
Relationship
Ms.
Contact
Ex-Spouse
Checked
Checked
Unchecked
Unchecked
8.
8.
Save your work.
9.
9.
For Employee #3, click the Contacts Details button, select Enter US Address to enter
address information for Janice XXSimpson
10. 10.
Enter the following information:
Field
Employee 1
Employee 2
Address Line
1
City
State
Zip Code
County
Country
Type
Employee 3
10 Palm Court
Kaanapali
HI
96761
Maui
United States
Home
11. 11.
Save your work
12. 12.
Close the window.
13. 13.
Close the Contact window to return to the People window.
Enter Assignment Information

14. 14.
Click the Assignment button.
15. 15.
Field
Payroll
Employee 1
XX Semi-monthly
Payroll
Employee 2
XX Semi-monthly Payroll
16. 16.
Click Correction.
17. 17.
Select the Statutory Information tab.
18. 18.
Field
Work
Schedule
Timecard
Required
Employee 3
XX Semi-monthly
Payroll
Employee 1
Blank
Employee 2
blank
Employee 3
1 Schedule 8-8-8-8-8-0-0
No
Yes
No
19. 19.
Click OK to close the GREs and other data window.
20. 20.
Select the Standard Conditions tab.
21. 21.
Field
Employee 1
Employee 2
Working
15
Accept default
Hours
Hourly /
Hourly
Hourly
Salaried
22. 22.
Employee 3
Accept default
Salaried
Save your work.
23. 23.
Write down the Assignment Number for each employee:

Employee 1
Employee 2
Assignment
Number
24. 24.
Click the Others button
25. 25.
Select Payment Method from the Navigation Options.

Employee 1
Employee 2
Name
XX Direct Deposit
XX Payroll Check
Priority
10
10
Balance
200
Currency
Percentage
100
Payee Type
Payee Name
Issued
Checked
PreNote
10-DEC-2001
Issued Date
Account
Savings
Name
Account Type Savings Account
Account
3552523
Number
Transit Code
23529
Bank Name
BofA
Bank Branch
Dundas Branch
Employee 3
26. 26.
27. 27.
Employee 3
XX Payroll Check
10
100
Save your work.
28. 28.
For employee #2, go to step #36. For employee #1 and #3, enter additional payment
methods by clicking on the New Record icon.
Employee 1
Employee 2
Employee 3
Name
XXDirect Deposit
XXThird Party Check
Priority
20
Balance Amount
Percentage
100
Payee Type
Person
Employee 1
Payee Name
Issued
PreNote Issued Date
Account Name
Account Type
Account Number
Transit Code
Bank Name
Bank Branch
Employee 2
Employee 3
XXSimpson, Ms. Janice
Checked
10-DEC-2001
Checking
Checking Account
35525903
23529
BofA
Dundas Branch
29. 29.
Save your work.
30. 30.
Close the Personal Payment Methods window to return to the Assignment window.
Define Element Entry Information

31. 31.
Date Track to 01-Jan-2005
32. 32.
Click on the Entries button to enter the following Element:
Field
Employee 1
Employee 2
Employee 3
Element
GarnishXX
Name
33. 33.
Select the Entry Values button.
34. 34.
Field
Employee 1
Employee 2
Amount
Payee Details
35. 35.
Save your work.
36. 36.
Close the form.
Employee 3
150
XXSimpson, Ms. Janice
Practice 8: Create Batch Element Entry Batches

Business Scenario
This practice reinforces your ability to use batch element entry.
Enter the following changes to BonusXX information for your employee as of 01-JAN-2005 in a batch:
Name
Amount
Mary Martin
1300
Andrew Johnson
4000
Solution
1.
1.
Navigate to the Batch Header window using the US Super HRMS Manager responsibility:
(N) Mass Information eXchange: MIX > Batch Element Entry

2.
2.
Date Track to 01-Jan-2005 (this window is date effective not date tracked).
3.
3.
In the Batch Name field, enter XXBonus.
4.
4.
In the Reference field, enter Sales thru Jan 15.
5.
5.
Select the Batch Control Action If Entry Exists Create New Entry checkbox.
6.
6.
Select the Reject if Future Changes checkbox.
7.
7.
Select the Reject Rollback if Results Exist checkbox.
8.
8.
Select the Auto Query checkbox.
9.
9.
Select the Auto Validation checkbox.
10. 10.
Save your work.
11. 11.
Click the Element Lines button.
12. 12.
In the Element field, query BonusXX.
13. 13.
If the bonus amount is the same amount for each employee, you can use the Defaults button to
create a template for replicating the information for each employee.
14. 14.
Click the Defaults button.
15. 15.
In the Reason field, select Merit.
16. 16.
In the Amount field, enter 1300.
17. 17.
Do not close the Batch Line Defaults window, instead, drag the Default window to the side.
18. 18.
Now, select each employee assignment and confirm or adjust the Amount as needed.
Employee
Assignment number
Amount
Mary Martin
1300
Andrew Johnson
4000
19. 19.
Save your work.
20. 20.
Close the Batch Line Defaults window and Batch Lines window to return to the Batch
Header window.
21. 21.
Click the Process button and select Validate, then click Start.
22. 22.
Query your Batch Name to verify the Batch Status is Valid.
23. 23.
If status is valid, click the Process button and select Transfer, then click Start.
24. 24.
Query your Batch Name to verify the Batch Status is Transferred. If status is Error, you
need to correct the element lines.
25. 25.
Close the form.
Verify Batch Element Entry Results

26. 26.
Navigate to the Element Entries window using the US Super HRMS Manager responsibility:

or
(N) FastPath > Element Entry (to skip the Assignment step)
27. 27.
28. 28.
From the Find Person window, in the Name field, select Johnson, Andrew XX.
29. 29.
Click Assignment button.
30. 30.
Click the Entries button.
31. 31.
The Element Entries shows the BonusXX element generated by Batch Element Entry.
32. 32.
Close the form.
Practice 9: Define an Assignment Set

Business Scenario
This practice reinforces the ability to use batch element entry with an assignment set.
You will enter the following changes to United WayXX information for your employees as of 01-JAN2005 in a batch:
Mary Martin
30
Charles Bailey
30
Andrew Johnson
30
Solution
1.
1.
Navigate to the Assignment Set window using the US Super HRMS Manager
responsibility:
(N) Payroll > Assignment Set
2.
2.
3.
3.
In the Name field, enter ASGSET_XX.
4.
4.
In the Payroll field, select the XX Semi-monthly Payroll.
5.
5.
Save your work.
6.
6.
Click on the Criteria button.
7.
7.
In the Num field, enter 10.
8.
8.
In the Database Item field, select &ASG_PAYROLL.
9.
9.
In the Operator field, sekect = .
10. 10.
In the Value/Datebase Item field, enter XX Semi-monthly Payroll.
Note: XX Semi-monthly Payroll is a case sensitive field.

11. 11.
Save your work.
12. 12.
Close the Assignment Criteria window.
13. 13.
Click the Generate button.
14. 14.
Close the form.
Create Batch Element Entries using an Assignment Set

1.
1.

2.
2.
3.
3.
In the Batch Name field, enter XXUnited Way
4.
4.
In the Reference field, enter United Way 2005 Campaign.
5.
5.
6.
6.
7.
7.
8.
8.
9.
9.
10. 10.
Save your work.
11. 11.
Click the Assignment Set button.
12. 12.
In the Assignment Set field, select ASGSET_XX.
13. 13.
In the Element field, enter United WayXX.
14. 14.
15. 15.
Click the Process button.
16. 16.
Click Yes to Confirm that you want the system to create the batch lines.
17. 17.
Click OK.
18. 18.
Click the Element Lines button to verify the lines created by the batch.
19. 19.
Close the Batch Lines window to return to the Batch Header window.
20. 20.
Click the Process button and select Validate, then click Start.
21. 21.
Query your Batch Name to verify the Batch Status is Valid.
22. 22.
If the status is valid, click the Process button and select Transfer, then click Start; if the
status is Error, you need to correct the element lines.
23. 23.
Query your Batch Name to verify the Batch Status equals Transferred.
24. 24.
Close the form.

1.
1.
Navigate to the Element Entries window using the US Super HRMS Manager
responsibility:
or
2.
2.
3.
3.
Find.
From the Find Person window, in the Name field, select Johnson, Andrew XX, and click
4.
4.
Select the Assignment button.
5.
5.
Select the Entries button.
6.
6.
The Element Entries shows the XXUnitedWay element generated by Batch Element Entry.
Practice 10: Define an Element Set
Business Scenario
This practice reinforces the ability to use batch element entry with an element set to assign elements
for Charles XX Bailey.
Time Entry Wages

Shift Diff Pay
Holiday Pay
Solution
1.
1.
Navigate to the Element and Distribution Set window using the US Super HRMS Manager
responsibility:
(N) Payroll > Element Set
2.
2.
3.
3.
In the Name field, enter XX_15JAN_HRS.
4.
4.
In the Type field, select Customization Set.
5.
5.
Save your work.
6.
6.
In the Elements region, click in the Name field.
7.
7.
Click the Include Element button.
8.
8.
In the Name field, select Time Entry Wages, and click OK.
9.
9.
10. 10.
In the Name field, select Shift Diff Pay and click OK.
11. 11.
12. 12.
In the Name field, select Holiday Pay, and click OK.
13. 13.
Save your work.
14. 14.
Close the form.
Create Batch Element Entries using an Element Set

1.
1.

2.
2.
3.
3.
In the Batch Name field, enter XXJan15 Hours.
4.
4.
In the Reference field, enter New Hire Jan 15.
5.
5.
6.
6.
7.
7.
8.
8.
9.
9.

11. 11. Click the Assignment Lines button.
12. 12. In the Assignment Number field, select Bailey, Charles XX.
13. 13. In the Element Set field, select XX_15JAN_HRS.
14. 14. Enter the following information:
Element
Hours
Time Entry Wages
40
Holiday Pay
Shift Diff Pay
20
Multiple
1.5

16. 16. Close the Batch Assignment Entry window.
17. 17. Click the Element Lines button to verify the element entries.
18. 18. Close the Batch Lines window.
19. 19. Click on the Process button and select Validate, then click Start.
20. 20. Query your Batch Name to verify the Batch Status is Valid.
21. 21. If the status is valid, click the Process button and select Transfer, then click Start. If the
status is Error, you need to correct the element lines.
22. 22. Query your Batch Name to verify the Batch Status is Transferred

23. 23. Navigate to the Element Entries window using the US Super HRMS Manager responsibility:
or
24. 24. Date Track to 01-Jan-2005.
25. 25. From the Find Person window, in the Name field, select Bailey, Charles XX, and click Find.
26. 26. Click the Assignment button.
27. 27. Click the Entries button.
28. 28. The Element Entries shows the Time Entry Wages, Shift Diff Pay and Holiday Pay elements
generated by Batch Element Entry.
Practice 11: Run a QuickPay

Business Scenario
This practice reinforces the ability to run a QuickPay for an employee.
Before the scheduled payroll run, you want to use Charles Bailey as a test case for the payroll run.
Solution
1.
1.
Navigate to the QuickPay window using the US Super HRMS Manager responsibility:

2.
2.
3.
3.
From the Find Person window, in the Name field, select Bailey, Charles XX, and click Find.
4.
4.
5.
5.
Click the Others button.
6.
6.
Select QuickPay from the Navigation Options.
7.
7.
8.
8.
Save your work.
9.
9.
Click the Start Run button.
10. 10.
Wait for the cursor to return.
11. 11.
After the status changes to Complete, click the View Results button, and select the SOE
Report.
12. 12.
Review the information.
13. 13.
Close the Employee Statement of Earnings window.
14. 14.
You are also able to view Run Results, view Balances, or view QuickPay Run Messages from
the QuickPay window.
Roll Back a QuickPay
1.
1.
Navigate to the QuickPay window using the US Super HRMS Manager responsibility:

2.
2.
Date Track to 15-Jan-2005
3.
3.
4.
4.
5.
5.
6.
6.
Select QuickPay from the Navigation Options.
7.
7.
Query the 15-JAN-2005 QuickPay record.
8.
8.
Click the Delete icon.
9.
9.
Select Yes.
10. 10.
Save your work.
OR
11. 11.
Navigate to the Payroll Processes window using the US Super HRMS Manager
responsibility:
(N) View > Payroll Process Results
12. 12.
13. 13.
In the From field, select 1 2005 Semi-Month.
14. 14.
15. 15.
Select the QuickPay Run you want to delete.
Note: Do not check the Retry checkbox

16. 16.
Click the Delete icon on the toolbar.
17. 17.
Click Yes.
18. 18.
Save your work
OR
19. 19.
Navigate to the Payroll Profile window using the US Super HRMS Manager responsibility:
(N) View > Payroll Profile

20. 20.
21. 21.
Press F11
22. 22.
In the Name field, enter Bailey, Charles XX%.
23. 23.
Press Ctrl+F11.
24. 24.
Click the QuickPay button.
25. 25.
Query the 15-JAN-2005 QuickPay record.
26. 26.
Click the Delete icon on the toolbar.
27. 27.
Click Yes.
28. 28.
Save your work.
Practice 12: Run the Payroll Process

Business Scenario
This practice reinforces the ability to run and if required, correct payroll run results for all of your
employees.
Solution
1.
1.
Navigate to the Submit Request window using the US Super HRMS Manager
responsibility:
(N) Processes and Reports > Submit Processes and Reports
2.
2.
Selecta Single Request.
3.
3.
Click OK.
4.
4.
In the Name field, select Payroll Process.
5.
5.
Click in the Parameters field, and enter the following parameters:
In the Consolidation field, select Vision Corporation.
In the Date Earned field, enter 15-JAN-2005.
In the Date Paid field, enter 15-JAN-2005.
6.
6.
Click OK.
7.
7.
Click the Submit button.
8.
8.
Write down the request id ___________________________
9.
9.
Click No.
Verify the Concurrent Request

10. 10.
Navigate to the Requests window using the US Super HRMS Manager responsibility:
(M) View > Requests > (b) Find

11. 11.
Before you proceed to the next step, ensure the request has been completed.
Verify the Payroll Run Results

12. 12.
responsibility:
13. 13.
14. 14.
15. 15.
Optionally, in the To field, select 1 2005 Semi-Month. If the From and To is the same
payroll period, you only need to enter the payroll period in the From field.
16. 16.
17. 17.
Place the cursor on the payroll run record.
18. 18.
Click the Assignment Process button.
19. 19.
Click on one of your employees.
20. 20.
Verify the following results:
View the Statement of Earnings

21. 21.
Select the SOE Report button.
22. 22.
Select Regular Standard Run from the Assignment Action window.
23. 23.
Review the SOE values generated by Oracle Payroll.
24. 24.
Close the Employee Statement of Earnings window.
View Run Results

25. 25.
Select the View Results button.
26. 26.
Place the cursor on Time Entry Wages, and select the Run Result Values button.
27. 27.
Review the information generated by Oracle Payroll.
28. 28.
Close the Result Values window.
29. 29.
Close the Run Results window.
View Balances
30. 30.
Click the Balances button.
31. 31.
Select the Tax Balance Summary option.
32. 32.
Click the Get Balances button.
33. 33.
Review the information generated by Oracle Payroll .
34. 34.
Close the Tax Summary Balances window.
View Messages
35. 35.
Click the Message button.
36. 36.
Select Regular Standard Run.
37. 37.
Review the messages generated by Oracle Payroll.
38. 38.
Close the View Run Messages window.
39. 39.
Close the form.
Run the Payroll Message Report

40. 40.
Navigate to the Submit Request window using the US Super HRMS Manager responsibility:

41. 41.
Select Single Request.
42. 42.
Click OK.
43. 43.
In the Request Name field, select Payroll Message Report or Payroll Message Report(PDF) .
44. 44.
45. 45.
In the Start Date field, enter 15-JAN-2005.
46. 46.
In the End Date field, enter 15-JAN-2005.
47. 47.
Click OK to close the Parameters window.
48. 48.
49. 49.
Write down the request id _____________________________
50. 50.
Click No.
Review the Report

51. 51.
(M) View > Requests > (B) Find
Retry the Payroll Run for Employee #3

The bonus amount given to employee #3 is not correct.
1.
1.
responsibility:
2.
2.
3.
3.
4.
4.
5.
5.
6.
6.
7.
7.
8.
8.
Select the Retry checkbox for Andrew XX Johnson.
9.
9.
Save your work.
Modify the Element Entries for Employee#3

1.
1.
Navigate to the Element Entries window using the US Super HRMS Manager
responsibility:
or
2.
2.
3.
3.
Find.
From the Find Person window, in the Name field, select Johnson, Andrew XX, and click
4.
4.
5.
5.
6.
6.
Highlight the BonusXX element.
7.
7.
Click the Entry Values button.
8.
8.
9.
9.
Save your work.
10. 10.
Click Correction.
Re-Process the Payroll Run

1.
1.
responsibility:
2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select Retry US Payroll Process.
5.
5.
Click the Parameters field, and enter the following parameters:
In the Process Year field, select 2005.
In the Process Type field, select Run.
In the Payroll Process field, select 15-JAN-2005 (xxxxxxx).
6.
6.
Click OK.
7.
7.
8.
8.
Click No.
9.
9.
Write down the request id ____________________________
Practice 13: Process Pre-Payments

Business Scenario
This practice reinforces the ability to process pre-payments for your employees.
Solution
1.
1.
responsibility:
2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select PrePayments.
5.
5.
6.
6.
Click OK.
7.
7.
8.
8.
9.
9.
When the Request Submitted dialog box is displayed, click No.
Verify the PrePayment Concurrent Request

10. 10.

11. 11.
Before you proceed to the next step, ensure the request has been completed.
Verify the PrePayment Results

12. 12.
responsibility:
13. 13.
14. 14.
15. 15.
16. 16.
17. 17.
Place the cursor on the Pre-payment record.
18. 18.
19. 19.
Click on Mary Martin.
20. 20.
Click the Payment Methods button.
21. 21.
You should see 2 direct deposit accounts for this employee
Practice 14: Run the Payroll Archive

Business Scenario
Note: The Payroll Archive must be completed before submitting the Check Writer or NACHA processes.
Solution
1.
1.
responsibility:
2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select Payroll Archive.
5.
5.
6.
6.
Click the OK button.
7.
7.
8.
8.
Write down the Request ID _________________
9.
9.
Practice 15: Process CheckWriter

Business Scenario
This practice reinforces the ability to print the checks from a payroll run.
Note: If you use SSHR Pay Slips, you must submit the External Process Archive concurrent request
before the CheckWriter or Nacha processes.
Solution
1.
1.
responsibility:
2.
2.
Click Single Request.
3.
3.
Click OK.
4.
4.
In the Name field, select CheckWriter.
5.
5.
Note: This is the Date Paid or Check Date.
In the Payment Method field, select XXPayroll Check.
In the Sort Sequence field, select Organization, Person.
In the Check Style field, select Payroll Check.
In the Start Check Number field, enter 1.
6.
6.
Click OK.
7.
7.
8.
8.
9.
9.
Verify the CheckWriter Concurrent Request

10. 10.

11. 11.
With cursor on your request, select View Output to view your payroll checks.
12. 12.
Before you proceed to the next step, ensure the request is complete.
Verify the CheckWriter Results

13. 13.
responsibility:
14. 14.
15. 15.
16. 16.
17. 17.
18. 18.
Place the cursor on the CheckWriter record.
19. 19.
20. 20.
Click on employees #2 or #3.
21. 21.
Click the Payment button.
Practice 16: Process NACHA

Business Scenario
This practice reinforces the ability to process direct deposits from a payroll run.
Solution
1.
1.
responsibility:
2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select NACHA.
5.
5.
In the Payment Method field, select XXDirect Deposit.
In the File ID Modifier, enter 1.
6.
6.
Click OK.
7.
7.
8.
8.

Verify the NACHA Concurrent Request
9.
9.

10. 10.
Before you proceed to the next step, ensure the request is comple.
Verify the NACHA Results

11. 11.
responsibility:
12. 12.
13. 13.
14. 14.
15. 15.
16. 16.
Place the cursor on the Magnetic transfer record.
17. 17.
Click the Output button to review the direct deposit files (.mf or .a01).
Note: The .mf is the detail file and the .a01 is the header/trailer file.
18. 18.
Close the files to return to the Payroll Process Results window.
19. 19.
Place the cursor on the Magnetic Transfer record.
20. 20.
21. 21.
Click on employee #1.
22. 22.
Process the NACHA Report

23. 23.

24. 24.
Select Single Request
25. 25.
Click OK.
26. 26.
In the Name field, select NACHA Report.
27. 27.
In the NACHA Process field, select 15-JAN-2005--Vision Corporation_XX Semi-monthly

Payroll.
In the Totals Only field, select No.
28. 28.
Click OK.
29. 29.
30. 30.
31. 31.
Verify the NACHA Report Concurrent Request

32. 32.
33. 33.
Place the cursor on the request, and select View Output to view your NACHA report.
Process Deposit Advice

34. 34.

35. 35.
36. 36.
Click OK.
37. 37.
In the Name field, select Deposit Advice.
38. 38.
In the Report Data Type field, select Deposit Advice.
In the Consolidation Set field, select Vision Corporation.
In the Sort Sequence field, select Organization, Person.
39. 39.
Click OK.
40. 40.
41. 41.
42. 42.
Verify Deposit Advice Concurrent Request

43. 43.

44. 44.
Place the cursor on your request, and select View Output to view the Deposit Advice
report.
Practice 17: Process Costing and Transfer to GL

Business Scenario
This practice reinforces the ability to process costing, run the costing breakdown report, and transfer
to General Ledger.
Solution
Review Cost Allocations
1.
1.
Navigate to the Cost Allocations webpage using the US Super HRMS Manager
responsibility:
2.
2.
3.
3.
Find.
From the Find Person window, in the Full Name field, select Bailey, Charles XX, and click
4.
4.
Select the Assignment button.
5.
5.
Select the Others button.
6.
6.
From the Navigating Options, select View Cost Allocations.
7.
7.
Select the Cost Allocations tab.
8.
8.
Review the information for the Cost Allocation and Balancing Cost Allocation account
codes.
9.
9.
Select the Graphical Analysis tab.
10. 10.
In the Analyse field, select Company.
11. 11.
Review the analysis of cost allocation by Company and Date.
12. 12.
Click Close Window.
13. 13.
Close the form.
Submit Costing
14. 14.
Navigate to the Submit Request window using theUS Super HRMS Manager responsibility:

15. 15.
16. 16.
Click OK.
17. 17.
In the Name field, select Costing.
18. 18.
19. 19.
Click OK.
20. 20.
21. 21.
22. 22.
Verify the Costing Concurrent Request

23. 23.

24. 24.
Verify the Costing Results

25. 25.
Navigate to the Payroll Processes window using theUS Super HRMS Manager responsibility:

26. 26.
27. 27.
28. 28.
29. 29.
30. 30.
Place the cursor on the Costing record.
31. 31.
32. 32.
33. 33.
Click the Costing button.
34. 34.
In the Costed Run Date field, select 15-Jan-2005.
35. 35.
Click in the Element Name field to display Dr/Cr entries for each element.
36. 36.
Close all windows except the Payroll Processes window.
37. 37.
Click the Breakdown button.
38. 38.
39. 39.
Close the form.
Generate the Costing Report

40. 40.

41. 41.
42. 42.
Click OK.
43. 43.
In the Name field, select Costing Summary Report.
44. 44.
In the Costing Effective Date Begin field, enter 01-JAN-2005.
In the Costing Effective Date End field, enter 15-JAN-2005.
In the Costing Process field, select the Costing Process.
OR
45. 45.
Click OK.
46. 46.
47. 47.
Select the Request Submitted dialog box is displayed, click No.

48. 48.
Verify Costing Report Concurrent Request

49. 49.

50. 50.
Transfer to General Ledger

51. 51.

52. 52.
53. 53.
Select OK.
54. 54.
In the Name field, select Transfer to GL.
55. 55.
In the Period Start Date field, enter 01-JAN-2005.
In the Period End Date field, enter 15-JAN-2005.

56. 56.
Click OK.
57. 57.
Click on the Submit button.
58. 58.
59. 59.
Verify the Transfer to GL Results

60. 60.
responsibility:
61. 61.
62. 62.
63. 63.
64. 64.
65. 65.
Place the cursor on the Transfer to General Ledger record.
66. 66.
67. 67.
68. 68.
Click the Message button.
69. 69.
70. 70.
Close the form.
Practice 18: Process Payroll Reports

Business Scenario
This practice reinforces the ability to generate other payroll related reports.
Solution
1.
1.
responsibility:
2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select Federal and State Tax Remittance Report Manager.
5.
5.
Click in the Parameters field, and enter applicable requirements in the parameter window
for each request.
6.
6.
7.
7.
8.
8.
Write down the request id _____________________
9.
9.
Repeat the same procedure for the following reports:
Request Name
Request ID
Employee Run Results Report

Local Tax Remittance Report Manager
GRE Totals Report
Payment Register Report
Payment Register Summary Report
Submit a Request Set
10. 10.

11. 11.
Select Request Set.
12. 12.
Click OK.
13. 13.
In the Name field, select Payroll Activity Report.
14. 14.
Click in the Parameters field, and enter the applicable data in the parameter window for
each request.
15. 15.
16. 16.
Request Name
Request ID
Payroll Activity Report

Payroll Activity Report
Payroll Activity Totals
17. 17.
Repeat the same procedure to submit the following request set reports (in bold):
Request Name
Payroll Register Report
Payroll Register
Payroll Register Totals
US Gross to Net Summary
Pre-Report Processor
US Gross to Net Summary
Request ID
Practice 19: Process Void Check / Reversals / Quick Pay

Business Scenario
This practice reinforces the ability to understand reversals. The Payroll Office entered incorrect hours
for Charles Bailey. Since the adjustment is significant, the Payroll Office has decided to void the
check, reverse the payroll run, and issue an external check.
Solution
Record the Check Number for the Employee
1.
1.
Navigate to the Payroll Processes window using the US Super HRMS Manager responsibility:

2.
2.
3.
3.
4.
4.
Optionally, in the To field, select 1 2005 Semi-Month. If the From and To is the same payroll
period, you only need to enter the payroll period in the From field.
5.
5.
6.
6.
Place the cursor on the CheckWriter record.
7.
7.
8.
8.
Click on employee #2 (Bailey, Charles XX).
9.
9.
10. 10. Write down the check number _______________

11. 11. Write down the check id _____________________ generated by the system.
Void the Check
1.
1.

2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select Void Check Payments.
5.
5.
Click in the Parameters field, and enter the following information:
In the Payment Run field, select 15-JAN-2005 (nnnnnnn).
In the Effective Date field, enter 16-JAN-2005.
Note: Effective Date is usually todays date.
In the Reason field, enter missing hours incorrect pay.
In the Start Check Number field, enter Charles Baileys check number.
In the End Check Number field, enter Charles Baileys check number.
6.
6.
7.
7.
8.
8.
Write down the request id _____________________
Verify the Void Check

9.
9.

10. 10. In the Payroll field, select XX Semi-monthly Payroll.
11. 11. In the To field, select 1 2005 Semi-Month. Optionally, in the To field, select 1 2005 SemiMonth. If the From and To is the same payroll period, you only need to enter the payroll period in
the From field.
12. 12. Click the Find button.
13. 13. Place the cursor on the CheckWriter record.
14. 14. Click the Assignment Process button.
15. 15. Click on employee #2 (Bailey, Charles XX).
16. 16. Click the Payment button.
17. 17. Verify the Status of the check is Void.
18. 18. Close all windows to return to the Payroll Processes window.
Verify the Void Payment
The voided payment is displayed based on effective date of the Void Check Payments process.
19. 19. Navigate to the Payroll Processes window using US Super HRMS Manager responsibility:
21. 21. In the From field, select 2 2005 Semi-Month.
22. 22. In the To field, select 2 2005 Semi-Month Optionally, in the To field, select 1 2005 SemiMonth. If the From and To is the same payroll period, you only need to enter the payroll period in
the From field.
23. 23. In the Action field, select Void Payment.

26. 26. Verify Charles Bailey has a void payment record.
Record an External Payment
1.
1.
Navigate to the People form using US Super HRMS Manager responsibility:

2.
2.
From the Find Person window, select Bailey, Charles XX, click the Find button.
3.
3.
Date track to 15-JAN-2005.
Note: This is the original check date.

4.
4.
5.
5.
Click the Others button, and select External/Manual Payment.
6.
6.
Select the Pay checkbox on the check for the external payment.
7.
7.
In the Method field, select Cancel Payment.
8.
8.
Save your work.
9.
9.
Close the form.
Process a Reversal
1.
1.
Navigate to the Reversals window using US Super HRMS Manager responsibility:

2.
2.
From the Find Person window, select Bailey, Charles XX, click the Find button.
3.
3.
4.
4.
5.
5.
6.
6.
Select Reverse Run from the Navigation Options window.
7.
7.
Select the Reverse checkbox.
8.
8.
Save your work.
Verify the Reversal Results

10. 10. Navigate to the Payroll Processes window using US Super HRMS Manager responsibility:
the From field.
14. 14. In the Action field, select Reversal.
17. 17. Place the cursor on Charles Bailey, and click the SOE Report button.
18. 18. Verify the amounts have been reversed.
Process PrePpayments for the Reversal Check
The pre-payments process prevents the reversal check from being included in the next payroll run.
20. 20. Navigate to the Submit Request window using the US Super HRMS Manager responsibility:
21. 21. Select Single Request.
22. 22. Click OK.
23. 23. In the Name field, select PrePayments.
24. 24. Click in the Parameters field, and enter the following parameters:
In the Override Payment Method field, select XXPayroll Check
25. 25. Click OK.
26. 26. Click the Submit button.

27. 27. Write down the request id ___________________________
28. 28. When the Request Submitted dialog box is displayed, click No.
Verify the PrePayment Concurrent Request
29. 29. Navigate to the Requests window using US Super HRMS Manager responsibility:
30. 30. Before you proceed to the next step, ensure the request is complete.
Verify the PrePayment for the Reversal
31. 31. Navigate to the Payroll Processes window using the US Super HRMS Manager responsibility:
the From field.
35. 35. In the Action field, select Pre-Payments.

38. 38. Verify Charles Bailey has a pre payment record for 16-Jan-2005.
Note: The original Check is no longer displayed in Self Service.
Enter Additional Hours
1.
1.

2.
2.
3.
3.
4.
4.
5.
5.
6.
6.
Place the cursor on the Time Entry Wages element, and click on Entry Values.
7.
7.
Replace 40 with 80 in the Hours field.
8.
8.
Save your work.
9.
9.
Close the Element Entries window.
Process a QuickPay
1.
1.

2.
2.
3.
3.
4.
4.
5.
5.
6.
6.
Select QuickPay from the Navigation Options window.
7.
7.
8.
8.
9.
9.
Save your work.
10. 10. Click the Start Run button.

11. 11. Wait for the cursor to return.
12. 12. After the status changed to Complete, click on the View Results button, and select SOE Report
and select Regular Standard Run.
13. 13. Review the information.
14. 14. Close the Employee Statement of Earnings window.
15. 15. You can also view Run Results, Balances or QuickPay Run Messages.
16. 16. Remain in the QuickPay window.
Process the QuickPay PrePayments
17. 17. From the QuickPay window, click the Start Pre-payments button.
18. 18. You receive a Decision popup window: You have tried to start a QuickPay Pre-payment
process without saving a QuickPay definition. Do you want to save this default definition and start
the Pre-payment process? Select Yes.
19. 19. Remain in the QuickPay window.
Note: In real world, you need to run External Archive Process, Check Writer, Costing, Transfer to
GL
Practice 20: View and Adjust Tax Balances

Business Scenario
This practice reinforces the ability to view and adjust non-tax and tax balances.
Solution
View the Bonus Balance
1.
1.
Navigate to the Employee Balances window using the US Super HRMS Manager
responsibility:
(N) View > Employee Balances
2.
2.
3.
3.
Query the employee.
4.
4.
5.
5.
In the GRE field, select Vision Corporation.
6.
6.
In the Classification field, select Supplemental Earnings.
7.
7.
8.
8.
Write down the Bonus Month Balance ___________________
9.
9.
Close the form.
Adjust the Bonus Balance

The company has over-paid the employee a $100 bonus. The employee returned the $100, but you
need to decrease the bonus balance by $100.
10. 10.
Navigate to the Adjust Balance window using the US Super HRMS Manager responsibility:

11. 11.
12. 12.
From the Find Person window, in the Name field, select your employee, and click Find.
13. 13.
14. 14.
15. 15.
Select Adjust Balance from the Navigation Options window.
16. 16.
In the Element Name field, select BonusXX.
17. 17.
In the Pay Value field, enter 100.
18. 18.
19. 19.
Save your work.
20. 20.
Close the form.
View the Tax Balances

21. 21.
Navigate to the Employee Balances window using the US Super HRMS Manager
responsibility:
(N) View > Tax Balances
22. 22.
23. 23.
Query the employee.
24. 24.
25. 25.
In the GRE field, select Vision Corporation.
26. 26.
In the Tax Name, State, Locality, School District fields, select a value using List of Values.
27. 27.
28. 28.
Write down the Gross Month Balance ___________________
29. 29.
Close the form.
Adjust the Withheld Tax Balance

30. 30.
Navigate to the Tax Balances window using the US Super HRMS Manager responsibility:

31. 31.
32. 32.
From the Find Person window, in the Name field, select your employee, and click Find.
33. 33.
34. 34.
35. 35.
Select Tax Balance from the Navigation Options window.
36. 36.
The window displays the city, county, state, and zip code of the employees default work
location, and the default consolidation set of the employees payroll. You can change these
defaults if necessary.
37. 37.
Enter the Earnings Name, Gross, Net, and all taxes withheld for the employee.
38. 38.
Save your work.
39. 39.
Close the form.
Practice 21: Run the Payroll Process Workflow

Business Scenario
You have learned how to run processes in the payroll cycle on a step-by-step basis. Now you will learn
how to process payroll using the Payroll Process Workflow, which is a workflow process that enables
the completion of all the individual payroll processing steps by submitting a single concurrent request.
Solution
Defining Application User
1.
1.
Navigate to the Users window using the System Administrator responsibility:

(N) Security > User > Define
2.
2.
Enter the user name as specified in the practice, prefixed with your group
identifier.
XXMARTIN
3.
3.
Enter the password for your user. Use Oracle as the initial password. Press
tab. Enter Oracle as the password again.
4.
In the Person field, select the first employee, Martin, Mary XX
5.
5.
In the Effective Date field, enter 01-JAN-2001
6.
6.
In the Direct Responsibilities region, enter the following responsibilities for XXMARTIN:
Responsibility
Security Group
Effective
Date
US Super HRMS Manager
Standard
01-JAN-2001
System Administrator (NOT Administration)
Standard
01-JAN-2001
Workflow User Web (New)
Standard
01-JAN-2001
7.
7.
Save your work.
8.
8.
Close the form.
Test the Application Signon

1.
1.
Close all windows to display the application log-on screen.
2.
2.
Log on as XXMARTIN, and enter the Oracle as the old password.
3.
3.
Enter Welcome in the two New Password fields.
4.
4.
Select the US Super HRMS Manager responsibility.
Define an HR/Payroll Representative

1.
1.
Navigate to the Payroll window using US Super HRMS Manager responsibility:
(N) Payroll > Description

2.
2.
3.
3.
Query your payroll, xx Semi-monthly Payroll.
4.
4.
Select the Further Payroll Information field.
5.
5.
In the HR/Payroll Representative field, select Martin, Mary XX.
6.
6.
Click OK to close the Further Payroll Information window.
7.
7.
Select Correction.
8.
8.
Save your work.
9.
9.
Close the form.
Enter Element Entries

1.
1.
Navigate to the Element Entries window using US Super HRMS Manager. This time you
will use the Fastpath navigation to access the Element Entries window.
2.
2.
(N) Fastpath > Entries
3.
3.
4.
4.
From the Find Person window, in the Full Name field, select Bailey, Charles XX, and click
Find.
5.
5.
In the Element Name field, select Time Entry Wages.
6.
6.
7.
7.
In the Hours field, enter 80.
8.
8.
Save your work.
9.
9.
Close the form.
Submit the Payroll Process Workflow Concurrent Request

1.
1.

2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select Payroll Process Workflow
5.
5.
Click on the Parameters field to enter the following parameters:
In the Payroll Name field, select XX Semi-monthly Payroll.
In the Consolidation Set Name field, select Vision Corporation.
In the Date Earned field, enter 31-JAN-2005.
In the Payroll Run Type field, select Regular.
In the NACHA Payment Method, select XX Direct Deposit.
In the Check Style field, select Payroll Check.
In the Check Writer Payment Method, select XX Payroll Check.
In the Start Check Number field, enter 5.
In the Third Party Payment Method, select XX Third Party Check.
In the Third Party Start Check Number field, enter 5.
In the Deposit Advice Data Type, select Deposit Advice.
6.
6.
Click OK.
7.
7.
8.
8.
9.
9.
Verify the Concurrent Request

10. 10. Navigate to the Requests window using the US Super HRMS Manager responsibility:
11. 11. Before you proceed to the next step, ensure the request is complete.
Note: Check the Request Status
Start the Payroll Process Workflow
12. 12. Navigate to the Notifications window using Workflow Web User (New) responsibility.
Note: You do not have to close the form. Toggle to the HomePage webpage using ALT key. From
the HomePage, select the Workflow Web User Applications responsibility.
13. 13. Select Self Service Workflow.
14. 14. Select Notifications.

15. 15. Click the Go button.
16. 16. Click on the Subject line Payroll Workflow ..
17. 17. The webpage displays the processes based on the parameters you entered.
18. 18. Click the Continue button.
Note: This submits the Payroll Process concurrent request.
19. 19. Navigate back to the Forms window.
Verify the Payroll Results
1.
1.

2.
2.
3.
3.
4.
4.
In the To field, select 2 2005 Semi-Month Optionally, in the To field, select 1 2005 SemiMonth. If the From and To is the same payroll period, you only need to enter the payroll period in
the From field.
5.
5.
6.
6.
7.
7.
8.
8.
Review the payroll information for each assignment.
9.
9.
Close all windows to return to the Payroll Processes window.
Verify the Concurrent Requests (after Payroll Process)

10. 10. Navigate to the Requests window using the US Super HRMS Manager responsibility:
11. 11. You can review reports submitted by the Payroll Process Workflow at this point.
Start the Pre-Payment Process Workflow
12. 12. Navigate to the Notifications window using the Workflow Web User (New) responsibility.
13. 13. Select Self Service Workflow.
14. 14. Select Notifications.
15. 15. Click the Go button.
16. 16. Click on the Subject line Payroll Workflow Reports have completed. Requires reply..
17. 17. Click the Continue button.
18. 18. Repeat the Verify Payroll Results, Verify Concurrent Requests and Start xxxx Process
Workflow until the complete payroll processing is complete.
Practice 22: Run RetroPay by Element

Business Scenario
Mary Martin has a salary increase backdated to 16-JAN-2005. You need required to process a
retropay for her. For the US legislation, we use RetroPay by Element as the retropay option.
Solution
Define an Assignment Set
1.
1.
Navigate to the Assignment Set window using the US Super HRMS Manager
responsibility:
(N) Payroll > Assignment Set
2.
2.
Date Tracked to 01-Jan-2005.
3.
3.
In the Name field, enter ASSIGNMENT_RETROXX.
4.
4.
5.
5.
Save your work.
6.
6.
Select the Amendment button.
7.
7.
Inc/Exc
Full Name
INCLUDE
Martin, Mary XX
8.
8.
Save your work.
9.
9.
Close the form.
Current
Yes
Define an Element Set

1.
1.
Navigate to the Element and Distribution Set window using the US Super HRMS Manager
responsibility:
(N) Payroll > Element Set
2.
2.
Date Tracked to 01-Jan-2005.
3.
3.
In the Name field, enter ELEMENT_RETROXX.
4.
4.
In the Type field, select Run Set.
5.
5.
Click in the Name field.
6.
6.
Click the Include button.
7.
7.
In the Name field, select Regular Salary.
8.
8.
Save your work.
9.
9.
Close the form.
Define a Salary Increase

1.
1.
Navigate to the People form using the US Super HRMS Manager responsibility:

2.
2.
From the Find Person window, select Martin, Mary XX, and click the Find button.
3.
3.
4.
4.
5.
5.
Click the Salary button.
6.
6.
Select a new record.
7.
7.
In the Change Date field, enter 16-JAN-2005.
8.
8.
In the Change Value field, enter 500.
9.
9.
Select the Approved checkbox.
10. 10.
Save your work.
11. 11.
Close the form.
Run the RetroPay Process

1.
1.
responsibility:
2.
2.
3.
3.
Click OK.
4.
4.
In the Name field, select RetroPay By Element.
5.
5.
In the Assignment Set field, select ASSIGNMENT_RETROxx.
In the Element Set field, select ELEMENT_RETROxx.
Note: This is the beginning of the retro period.
In the End Date field, enter 03-FEB-2005.
Note: This date must be 1 day into the unprocessed pay period.
6.
6.
Click OK.
7.
7.
8.
8.
9.
9.
Select No.
Review the RetroPay Results

1.
1.

2.
2.
From the Find Person window, select Martin, Mary XX, and click the Find button.
3.
3.
Date track to 01-FEB-2005.
4.
4.
5.
5.
6.
6.
Select the Regular Salary element with the Retroactive checkbox checked.
7.
7.
8.
8.
You see $250 in the Pay Value field.
9.
9.
Close the form.
Practice 23: Enhanced RetroPay

Business Scenario
Andrew has a salary increase backdated to 16-JAN-2005. You need to process a retropay for him. For
the US legislation, use Enhanced RetroPay as the retropay option.
Setup:
1. Enable Dynamic Triggers.
2. Define Functional Areas for US.
3. View Table Event Group.
4. Define RetroPay elements.
5. Assign RetroPay elements to the orignial pay element.
Maintenance:
1. Pay Increase for Johnson, Andrew XX.
2. Submit Retro-Notifications Report (Enhanced) PDF.
3. Submit Retropay (Enhanced).
4. Review results.
Solution
Enable Dynamic Triggers
1.
1.
Navigate to the Dynamic Trigger Generation window:
(N) Other Definitions > Dynamic Triggers

2.
2.
3.
3.
From the Find Triggers window, enter the following information:
Field
Value
Dynamically Generated Triggers
Selected
Application
Payroll
Table Name
PAY_ELEMENT%
Triggering Actions: Insert
Selected
Triggering Actions: Update
Selected
Triggering Actions: Delete
Selected
4.
4.
5.
5.
Use the Down Arrow key (from the keyboard) to locate the Trigger Descriptions which
start with Continuous Calculation Trigger
6.
6.
Make sure these triggers are Generated and Enabled.
7.
7.
Save your work.
8.
8.
Close the form.
Enable the US Legislation

9.
9.
Navigate to the Functional Area Maintenance window:
(N) Other Definitions > Functional Areas

10. 10.
11. 11.
Press F11.
12. 12.
In the View Information By region, select Functional Area tab.
13. 13.
Press CTRL+F11.
14. 14.
In the Name field, enter INCIDENT REGISTER.
15. 15.
Navigate to the Details region.
16. 16.
(T) Legislation
17. 17.
In the Name field, select United States.
18. 18.
Select OK to acknowledge the message.
19. 19.
Save your work.
20. 20.
Close the form.
Define a RetroPay Element

21. 21.
Navigate to the Earnings window:
(N) Total Compensation > Basic > Earnings

22. 22.
23. 23.
Field
Value
Name
RetroPay
Reporting Name
RetroPay
Classification
Earnings
Field
Value
Category
Regular
Type
Nonrecurring
Calculation Rule
Flat Amount
24. 24.
Save your work.
25. 25.
Close the form.
Link the RetroPay Element

26. 26.
Navigate to the Earnings window:
(N) Total Compensation > Basic > Link

27. 27.
28. 28.
In the Name field, select RetroPay.
29. 29.
Select the Link To All Payrolls checkbox.
30. 30.
Save your work.
31. 31.
Close the form.
View the Table Event Group

32. 32.
Navigate to the Table Event Group window:
(N) Other Definitions > Define Event Group

33. 33.
Press F11.
34. 34.
In the Event Group Name field, enter Regular Earnings.
35. 35.
Press CTRL+F11.
36. 36.
Close the form.
Associate the RetroPay Element to the Original Element

37. 37.
Navigate to the Element window:

38. 38.
39. 39.
Press F11.
40. 40.
In the Name field, enter Regular Salary.
41. 41.
Press CTRL+F11.
42. 42.
Select the Recalculation tab.
43. 43.
In the Recalculation Events field, select Regular Earnings.
Note: This event is seeded by the application.

44. 44.
Click the Retro Components button.
45. 45.
Scroll to the Retro Component region, and select the Basic tab.
46. 46.
Component
Reprocess Type
Default Component
Retropay
Reprocess
Selected
47. 47.
Navigate to the Retropay Elements region.
48. 48.
Time Span From
Time Span To
Adjustment Type
Retropay Element
Start of Time
End of Time
Blank
Retro Salary
49. 49.
Save your work.
50. 50.
Close the form.
Enter a Pay Increase for Johnson, Andrew XX

1.
1.

2.
2.
From the Find Person window, select Johnson, Andrew XX, and click the Find button.
3.
3.
4.
4.
5.
5.
Click the Salary button.
6.
6.
Select a new record.
7.
7.
In the Change Date field, enter 16-JAN-2005.
8.
8.
In the Change Value field, enter 500.
9.
9.
Select the Approved checkbox.
10. 10.
Save your work.
11. 11.
Close the form.
Run the Retro-Notification Report

10. 10.

11. 11.
12. 12.
Click OK.
13. 13.
In the Name field, select Retro-Notification Report (Enhanced) PDF.
14. 14.
In the Template Name field, select Retro-Notification Report (Enhanced).
15. 15.
Click OK.
16. 16.
17. 17.
18. 18.
Select No.
19. 19.
(M) View > Requests > (B) Find
20. 20.
Highlight your own request id, and select View Report button.
21. 21.
Close all windows.
Run the Retropay (Enhanced) Process

22. 22.

23. 23.
24. 24.
Click OK.
25. 25.
In the Name field, select Retropay (Enhanced).
26. 26.
In the Effective Date field, enter 03-FEB-2005.
27. 27.
Click OK.
28. 28.
29. 29.
30. 30.
Select No.
Review the RetroPay Status

10. 10.
Navigate to the RetroPay Status webpage using the US Super HRMS Manager
responsibility:
(N) View > RetroPay Status
11. 11.
In the Name field, select Johnson, Andrew XX.
12. 12.
Click the Go button.
13. 13.
14. 14.
Select Close Window link.
Review the RetroPay Results

15. 15.

16. 16.
From the Find Person window, select Johnson, Andrew XX, and click the Find button.
17. 17.
Date track to 01-FEB-2005.
18. 18.
19. 19.
20. 20.
Select the Regular Salary element with the Retroactive checkbox checked.
21. 21.
22. 22.
You see $250 in the Pay Value field.
23. 23.
Close the form.

R12 Payroll Fundamentals: Administration (US) - Workbook

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Practice 1: Define Payment Methods

(N) Payroll > Payment Methods

Date Track to 01-JAN-2001

Define a Check Payment Method

In the Name field, enter XX Payroll Check.

In the Type field, select Check (United States).

The Currency field defaults to USD.

The Source Bank Country field defaults to United States.

In the Account Name field, enter Payroll Checking.

In the Account Type field, select Checking Account.

10. In the Account Number field, enter 8675309.

20. Click OK to close the Operations Accounting Flex window.

Define a Direct Deposit Payment Method

71. Click OK to close Operations Accounting Flex window.

Practice 2: Define Consolidation Sets

Date Track to 01-JAN-2001.

Perform Query (Ctrl+F11).

Vision Corporation will be displayed.

Save your work.

Close the form.

Practice 3: Define a Payroll

Navigate to the Payroll window using US Super HRMS Manager responsibility:

Date Track to 01-JAN-2001.

In the Name field, enter XX Semi-monthly Payroll.

In the Period Type field, select Semi-Month.

The First Period End Date field defaults to 15-JAN-2001.

In the Number of Years field, enter 7.

In the Date Offset region, enter the following information:

In the Check field, enter 0.

In the Scheduled Run field, enter -4.

10. In the Cut Off field, enter 5.

12. In the Default region, enter the following information:

13. In the Payment Method field, select XX Payroll Check.

14. In the Consolidation Set field, select Vision Corporation.

15. In the Costing field, select 01-1400-000.

16. Click OK to close Vision Cost Alloc Flexfield window.

18. In the Suspense Account field, select 01-000-2420-0000-000.

19. Click OK to close Vision Cost Alloc Flexfield window.

20. Click on the Further Payroll Information field.

10. 21. In the Hours Calculation Type field, select Annualization.

Practice 4: Defining GL Flexfield Mapping

(N) Payroll > GL Flexfield Map

Date Track to 01-Jan-2001.

Perform Query Enter (F11).

In the Payroll field, enter XX%.

Perform Query (Ctrl+F11).

In the Ledger field, select Vision Operations (USA).

Save your work.

Payroll Costing Segment

GL Chart of Accounts Segment

Save your work.

Practice 5: Defining Elements for Payroll Only

Alimony and Child Support

Navigate to the Earnings window using US Super HRMS Manager responsibility:

(N) Total Compensation > Basic > Earnings

Date Track to 01-JAN-2005.

In the Name field, enter BonusXX.

In the Reporting Name field, enter BonusXX.

In the Classification field, select Supplemental Earnings.

In the Category field, select Bonuses.

In the Processing Type field, select Nonrecurring.

In the Calculation Rule field, select Flat Amount.

In the Deduction Processing field, select All.