CREATING BUSINESS DOCUMENTS

You have 5 documents to prepare for your company/club. These documents are:
Letter
Flyer
Memo
Fax Header
Invoice

These are all to be used within your company/club and so should be created to
look alike. You must therefore bear in mind the need for Corporate Image or
House Style.
Follow the instructions for each task making sure that you work as quickly as
possible and use lesson time for the hands-on preparation of your documents.
You should use homework time for the drafting process and for the annotations on
your printouts.

ENSURE that you have read the following WORD file before you
proceed with the creation of the documents:DOCUMENT CREATION - CONSIDERATIONS

TASK 1 HEADED NOTEPAPER LETTER

1) Draft out your layout for your Headed Notepaper
2) Add on the MARGIN sizes to your draft
3) Remember to include your logo and any other necessary information such
as addresses, telephone numbers, fax..
4) Write a letter to one of your potential customers/members explaining the
products/facilities that your company offers. This letter should contain at
least 3 paragraphs. DO NOT CORRECT ANY MISTAKES THAT YOU HAVE
MADE.
5) Use the HEADER/FOOTER space to store your name and date.
6) Print one copy of your letter
7) Use the SPELL CHECKER to help correct any mistakes
8) Print one copy of your letter
9) Paragraph 2 should now be MOVED to become paragraph 3.
10) Print one copy of your letter
11) You have been requested to insert a suitable clipart image into the middle
of your text and wrap the text around the image
12) Print one copy of your letter
13) Annotate your printouts for homework.
references

to

fonts,

font

size,

Annotations should include

clipart/graphics,

margins,

bullets,

alignments, headers, footers, text wrapping

REQUIRED OUTPUT
At the end of this task you are required to hand in :o
o
o
o
o

Draft Letter
Uncorrected letter
Corrected letter
Corrected letter with paragraphs exchanged
Corrected letter with clipart image in middle of text

TASK 2 - FLYER
You need to create a flyer to advertise an event at your establishment or a product
for your company.
1. Decide what you are going to advertise.
2. Draft out the layout of the flyer decide on size/orientation.
3. Remember to include you company logo and to use the same type of FONT.
4. Think about the Corporate Image use same colours/layout/style.
5. Create your flyer using PUBLISHER or WORD.
6. Print one copy of your flyer.
7. Use this opportunity to show that you know how to backup your files on to a
floppy disk using the SNAPSHOT system.
8. Annotate your printouts for homework.

Annotations should include

references to fonts, font size, clipart/graphics, margins, bullets, alignments,

headers, footers, text wrapping, ..

REQUIRED OUTPUT
At the end of this task you are required to hand in :Draft Flyer
First print of flyer
Corrected and annotated Final flyer
Snapshot evidence

TASK 3 MEMO
You now need to create a memo slip that will be used to pass brief messages
between workers in your firm/establishment.
1. Decide what information your memo is going to contain.
2. Draft out the layout of the memo decide on size/orientation.
3. Remember to include you company logo and to use the same type of FONT.
4. Think about the Corporate Image use same colours/layout/style.
5. Create your memo using PUBLISHER or WORD.
6. Print one copy of your memo.
7. Annotate your printouts for homework.

Annotations should include

references to fonts, font size, clipart/graphics, margins, bullets, alignments,

headers, footers, text wrapping,

REQUIRED OUTPUT
At the end of this task you are required to hand in :Draft Memo
Final memo corrected and annotated

TASK 4 FAX HEADER

As part of your company stationery you will need to have a fax header available,
so you are to produce
1. Decide what information your fax is going to contain.
2. Draft out the layout of the fax decide on size/orientation.
3. Remember to include you company logo and to use the same type of FONT.
4. Think about the Corporate Image use same colours/layout/style.
5. Create your fax using PUBLISHER or WORD.
6. Print one copy of your fax.
7. Annotate your printouts for homework.

Annotations should include

references to fonts, font size, clipart/graphics, margins, bullets, alignments,

headers, footers, text wrapping.

REQUIRED OUTPUT
At the end of this task you are required to hand in :Draft Memo
Final memo corrected & annotated

TASK 5 INVOICE
As part of your company stationery you will need to have an invoice available so
that you can send out requests for payment for services/goods provided. You are
to produce a blank invoice for this purpose.
1. Decide what information your invoice is going to contain. Have another look
at the example invoices that you examined earlier.
2. Draft out the layout of the invoice decide on size/orientation.
3. Remember to include you company logo and to use the same type of FONT.
4. Use a TABLE as part of the layout check borders/shading.
5. Think about the Corporate Image use same colours/layout/style.
6. Create your invoice using PUBLISHER or WORD.
7. Print one copy of your invoice.
8. Annotate your printouts for homework.

Annotations should include

references to fonts, font size, clipart/graphics, margins, bullets, alignments,

headers, footers, text wrapping,

REQUIRED OUTPUT
At the end of this task you are required to hand in :Draft invoice
Final invoice corrected & annotated

OPTIONAL - TASK 6

If you have completed all tasks 1 5 and you still have time left you
could produce the following items of stationery : Company Business card
Newsletter
Agenda for a meeting
Minutes from a meeting
Price list
Poster