Managing safely v3.

1 project

Introduction
As part of the Managing safely course, you have to complete a project and have it
assessed. You will be expected to carry out a risk assessment based on your own work
environment. You need to record the results on the attached sheets and submit them for
marking. Do not submit any additional material in support of your project work as only the
six parts of the A4 project will be assessed. The project can be word processed or hand
written.
When you have completed your work you should return it to
Elizabeth Berry
Commercial Training
Room T009
College of West Anglia
Tennyson Avenue
Kings Lynn
PE30 2QW

Please keep a copy just in case original goes missing

There is a two week time limit for the return of the project. Your project must be completed
and returned by
Monday 5th December 2011

Instructions
Please read all of the instructions before starting work on your project.
The project is broken down into a number of parts. Please complete each section as
detailed below.
Part 1 description of the work tasks that are your responsibility
Record a brief description of all the work tasks within your work environment including:

description/labelled sketch of the location(s)

people who work in or visit the area on a regular basis or from time to time. (Think
about the different groups of people who may be in the area and how often they
may be there.)
permanent and temporary items of equipment and substances
activities carried out within your work environment

MS Project
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Part 2 a hazard checklist of the location(s)

Record a brief description of three location hazards that may arise in your work
environment. For example, car park, stairs, uneven floor. For each of these hazards please
include:

a description of the location

a description of the hazard in relation to the location
the number and occupation of people who could be affected by the hazard in
relation to the location
whether a risk assessment is recommended

Part 3 a hazard checklist of permanent and/or temporary items of equipment and

substances used in your work environment
Record a brief description of three hazards that may arise from equipment or substances
used. For each of these hazards please include:

a description of permanent and/or temporary items of equipment and substances

used
a description of the hazard in relation to the equipment/substance
the number and occupation of people who could be affected by the hazard - in
relation to the equipment/substance
whether a risk assessment is recommended

Part 4 a hazard checklist of the activities carried out within your work environment
Record a brief description of three hazards that may arise from within your work
environment. For each of these hazards please include:

a description of the work activity

a description of the hazard in relation to the work activity
the number and occupation of people who could be affected by the hazard in
relation to the work activity

Note: for the purpose of this exercise all three activity hazards that you are
assessing on part 4 must require a risk assessment.
Part 5 carrying out a risk assessment
Please carry out a risk assessment on all three of the activity hazards you have listed on
part 4. Please make sure you include:

a description of the work activity

a description of the hazard, hazardous event and expected consequence in
relation to the work activity
the number and occupation of people affected in relation to the work activity
an assessment of risk (please use the 5 x 5 matrix) in relation to the work activity

Note: for the purpose of this exercise all three activity hazards that you are
assessing on part 5 must require risk controls.
MS Project
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Part 6 risk control recommendations

Please complete the risk control form for all three activity hazards you have listed on part
5. Please make sure you include:

a description of the work activity and risk level from the risk assessment
existing risk controls
any further risk controls required - in relation to the work activity
the residual risk (please use the 5 x 5 matrix) - in relation to the work activity
a description of the type of monitoring required and how often - in relation to the
residual risk

Note: where you have large numbers of hazards in your work environment you will not
have space to record them all. In these circumstances, select a representative sample of
hazards for the purposes of this project and record only these. Remember that only three
hazards are required for parts 2, 3, and 4.
Each part has a maximum number of marks which can be awarded and details are given
in the table below.
Part

Maximum marks

18

16

16

13

30

30
Total

123

Minimum mark

62

Finally, before returning your project check that your name, the end of course date, the
name of your company, the site name and the name of your training provider are recorded
on the first sheet.
Please also ensure that you sign each sheet to confirm that the work you submit is your
own.
Please note: the small square boxes in the bottom right hand corner of each section
on parts 2 to 6 are for the markers use only.

MS Project
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Part 1 description of the work tasks that are your

responsibility (continued on the next page)

Marks
allocated

Delegate name Neil Stapleton End of course date 21 November 2011...

Company.CWA... Site name.....Kings Lynn.....
Marks
allocated

Training provider.CWA......
A description/labelled sketch of the location(s)
F306 Office
7 Desks with operator chairs
1 Small meeting desk with 4 standard office chairs
1 x Interactive Whiteboard
1 x Fridge with tea making area on top inc Kettle
2 x steel storage cupboards
1 x small bookcase
Shelving
Small kitchenette 3 doors from F306
Basic single drainer Sink with storage below

NOT TO SCALE
F304 is accessed from F306 via
corridor and through 3 internal
fire doors, as shown.

A description of the people who work in or visit the area on a regular basis or
from time to time and how often theyre there
3 x Educational Technologies Staff - 5 days per week
1 x Educational Technologies Staff - 2 days per week
3 x CPD Staff - 1 to 3 days per week
4 - 8 x College staff - dropping in to ask advice or borrow equipment 5 15mins
per day
2 5 x College staff - attending meetings < 1hr per day
1 x IT Technician - 15min per month
1 x Cleaner - 10min per month
1 x Security staff - 5min per month
Also possibility of trespassers and or non-authorised college staff or students

Part 1 description of the work tasks that are your

responsibility

Please sign to confirm that this is your own work: __________________

MS Project
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A description of permanent and temporary pieces of equipment and

substances used in your work environment
Permanent equipment on desks
4 x PC c/w keyboard, mouse and 2 x LCD monitors
3 x Laptops c/w docking station, keyboard, mouse and 2 x LCD monitors
1 x Angle poise desk lamp
General stationary (Pen, Stapler, Hole punch etc.)
Loan equipment storage cupboards near door and left corner
4 x Laptops
3 x Portable LCD projectors
2 x Portable projection screens
1 x Video lighting system in case
2 x Digital cameras
30 x Digital video cameras
1 x thermal imaging camera
Various cables and battery charging equipment
Substances stored on top of bookshelf
Whiteboard Pens
Whiteboard cleaner
Anti-bacteria spray cleaner
Tea & Coffee
Milk (In fridge)
A description of the activities carried out within your work environment
General office duties (7 Educational Technologies & CPD)

Working on PC
Telephone use
Demonstrations loan equipment
Charging of electrical equipment
Small meetings of no more than 6 people

Other college staff may visit for short informal meeting of up to an hour
Cleaning staff will carry out vacuuming, dusting and emptying of bins
Technicians may carry out basic IT repairs such as the removal and installation of
PCs and IT peripherals
Security staff may close windows, but will generally just perform a visual check of
the room.
Please sign to confirm that this is your own work:__________________

MS Project
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Hazard Checklist: locations(s)

Part 2

The location(s) you manage

Company: CWA
Description of the
location

Department: The Learning Practice

Description of the hazard
(in relation to the location)

F304 - Kitchenette (Sink)

Water spillage

F306 - Tea making area on

top of fridge

Sometimes boiling in relation to F306

F306 - Whole Office

F306 - Whole Office

Site name: Kings Lynn, Tennyson Ave.

Number and occupation of

people affected

Risk assessment
recommended?

(in relation to the location)

(If no, please explain)

4 x Educational Technologies Staff

3 x CPD Staff

Yes

No

Electric shocks and trip hazards from

electrical items and cables

All users of and visitors to the office

Yes

No

Physiological issues from prolonged

use:
Eye fatigue
Back pain
Work Related Upper Limb
Disorders

4 x Educational Technologies Staff

3 x CPD Staff

Yes

No

Please sign to confirm that this is your own work: __________________

MS Project
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Hazard Checklist: equipment and substances

Part 3

Permanent and temporary pieces of equipment and substances used in the work environment
Company: CWA
Description of the
equipment/substances

Department: The Learning Practice

Description of the hazard
(in relation to the equipment/substance)

Site name: Kings Lynn, Tennyson Ave.

Number and occupation of

people affected

Risk assessment
recommended?

(in relation to the equipment/substance)

(If no, please explain)

PC Workstation

Physiological issues from poor

posture and/or environment:
Glare
Eye fatigue
Back pain
Work Related Upper Limb
Disorders

4 x Educational Technologies Staff

3 x CPD Staff

Yes

No

Anti-bacterial cleaner spray

Whiteboard cleaner spray

Inhalation of spray
Contamination of eyes

4 x Educational Technologies Staff

3 x CPD Staff

Yes

No

All users of and visitors to the office

Yes

No

Both substances are marked as

avoid contact with eyes and use in a
well-ventilated area and avoid
breathing in spray
Power extension and multiway and A/V cables

Trip hazard from trailing cables

Overloading of power extension
cables
Arcing (ignition) from damaged
cables

Please sign to confirm that this is your own work: __________________

MS Project
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Hazard Checklist: activities

Part 4

Activities carried out within your work environment

Company: CWA

Department: The Learning Practice

Site name: Kings Lynn, Tennyson Ave.

Note: For the purpose of this exercise, all three activity hazards must require a risk assessment.
Description of the
Work activity

Description of the hazard

(in relation to the work activity)

Number and occupation of

people affected

Risk assessment
recommended?

(in relation to the work activity)

PC Workstation use

Physiological issues from prolonged

use:
Eye fatigue
Back pain
Work Related Upper Limb
Disorders

4 x Educational Technologies Staff

3 x CPD Staff

Yes

No

Demonstrations of loan
equipment

Electric shocks and trip hazards from

electrical items and cables

4 x Educational Technologies Staff

Visiting college staff

Yes

No

Charging of electrical
equipment

Electric shocks and trip hazards from

electrical items and cables

All users of and visitors to the office

Yes

No

Please sign to confirm that this is your own work: __________________

MS Project
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Risk assessment form

Company: CWA

Part 5

Department: The Learning Practice

Site name: Kings Lynn, Tennyson Ave.

Note: For the purpose of this exercise, all three activity hazards must require risk controls.
Work
activity
PC
Workstation
use

Making coffee
and other hot
drink

Hazard, hazardous event and

expected consequence

People
affected

(in relation to the work activity)

(in relation to the work

activity)

Physiological issues from prolonged

use: Eye fatigue, Back pain & Work
Related Upper Limb Disorders

Occupation:

Permanent or Chronic health issue and

long term sick leave.

Number:

Hot or Boiling water

Occupation:
Educational
Technologies &
CDP Staff
Number:
7

Scalds or burns from spilt hot water or

drinks. Electric shock from water
coming into contact power source.
Serious injury

Demonstration
of loan
equipment
(AV & IT)

Trailing power and AV cabling

Trips and falls and/or electric
shocks
Serious injury or death

Date: 17/11/11

Time: 11:30

Assessors name: Neil Stapleton

Educational
Technologies & CDP
Staff

Assessment of risk

(in relation to the work activity)

Likelihood
level

Consequence
level

Risk
level

Are risk controls

required?

Yes

No

Yes

No

Yes

No

Occupation:
Educational
Technologies &
CDP Staff
Number:
7

Review period: Annual

Date of next review: 17/11/12

Position: Educational Technologies Coordinator

Please sign to confirm that this is your own work:__________________

Signature:
MS Project
Pack version 3.1

Part 6

Risk control form

Company: CWA

Department: The Learning Practice

Work activity
and risk level

Existing
risk controls

Further risk
controls required

(from risk
assessment form)

(in relation to the work

activity)

(in relation to the work activity)

Awareness team
raising through
staff induction.
Ability to take
breaks or
change activity

Regular awareness
raising through team
meetings

Drink making
location is close
to work area to
avoid moving hot
drink over
distance

None

Demonstration is
limited to
locations away
from walkways

Need to work more tidily

and maintain good
practice. Introduce a
safe system of work.

PC Workstation
use
Risk level:

4
Making coffee
and other hot
drink
Risk level:

12
Demonstration
of loan
equipment
(AV & IT)

Risk level:

Site name: Kings Lynn, Tennyson Ave.

Residual risk

Probable
Likelihood

Potential
Consequence

New risk
level

(in relation to the residual risk)

Check that issues are regularly

on the agenda in team
meetings and minuted
Frequency:

Monthly

General check that risks are

not being increased by bad
work practices or poor house
keeping

Frequency:

Monthly

On-going checks that risks are

not being created and safe
systems are being maintained.
Frequency:

Monthly

8
Date: 17/11/11

Description of
monitoring required

(in relation to the work activity)

Time: 11:30

Assessors name: Neil Stapleton

Review period: Annual

Date of next review: 17/11/12

Position: Educational Technologies Coordinator

Please sign to confirm that this is your own work:__________________

Signature:
MS Project
Pack version 3.1