Professional Documents
Culture Documents
BizSAFE level 3 is a voluntary scheme to promote Workplace safety and Health (WSH)
at the Small-Medium Enterprise (SME) level.
For a company to be certified bizSAFE 3, it first has to complete level 1 and 2. Just
like a climbing a ladder, you need to follow the proper steps to achieve level 3.
BizSAFE 1 is top management commitment to implementing WSH in their workplace.
The participants are usually top management such as the directors and general
manager. They would have to attend a half-day workshop by an Approved Training
Provider (ATP). After attending the workshop, you would be awarded a Certificate of
Attainment and you can now register your company as bizSAFE 1.
BizSAFE 2 is where your nominated risk management champion (typically a
supervisor/manager) will learn how to do a Risk Assessment. By attending the 2 day
course, your risk champion will learn on how to identify, assess and control risk at
your workplace. After attending the course, you would be awarded a Certificate of
Attainment and you can now register your company as bizsafe 2.
BizSAFE 3 is the implementation and maintenance of your companys Risk
Assessment. To properly implement and maintain the risk assessment, you would
need :
1)
2)
3)
4)
5)
6)
7)
8)
After Completion of the audit, your company can register as bizSAFE 3 and upon
approval of the council, receive and use the bizSAFE 3 logo.
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A Risk Manual should contain a content page this is like any other document/proposal
where you will have outlined the sub heading of each topic to make for easy reference
It should contain your company profile. This is to give the reader an overview of the scope
of work your company does. This is especially important if the company is a corporation
with business units (BUs)/companies using the same brand identity. If the company has
various subsidiaries and they operate a variety of operations, each unit/company must be
individually certified because there is a difference in the scope of work. This would allow
the auditor to better understand your scope of service/work and will also affect your risk
assessment.
It MUST contain your company policy towards Risk Management and Workplace Safety.
It should show a commitment to the reviewing, implementing of a policy that is
communicated to all your stakeholders. It can be an amendment from your existing policy,
vision, mission statement or can also be the policy created from the bizSAFE level 1 class.
It must be acknowledged and signed by Top Management
It MUST have an explanation on the roles and responsibilities of the employer, employee,
risk assessment champion and team. This is to ensure that all employees are aware of the
responsibilities they have towards workplace safety
It MUST explain the risk management process i.e. how to go about doing risk assessment.
The importance of risk management, communication towards the employees, records
keeping and implementation. This portion should also include details such as the
explanation of technical details like hazards, measurement of severity, likelihood and the
risk prioritisation number (RPN). This section tends to be more technical in nature and will
require a glossary as part of the explanation. The objective of this explanation is for a new
user to understand how to read the risk assessment form and if possible do it themselves.
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Records such as risk assessment training and briefing records pertaining to workplace
safety MUST be kept for references and evidence. Necessary information for the risk
assessment to be valid can be found later in this report under section 3. Risk Assessment.
The manual MUST state the implementation and review procedures of the company. This
can be a simple statement/paragraph detailing when reviewing /implementation should be
taken and the support of management to implement any control measures that are
reasonably practical.
The manual MUST have a communication policy with regards to workplace safety. This
can be a paragraph that details who, what and how the company disseminates any
information regarding safety to all its stakeholders such as employee to sub-contractors.
The auditor will look at the manual and assess whether it contains sufficient procedures for risk
management. If it is satisfactory, he will photocopy the coverpage of the risk manual where there
should be the signature of the person preparing the manual and the top management representative
and the company policy.
No.
1.
1.1
1.2
1.3
1.4
1.5
1.6
Checkpoint
Items
RISK MANUAL
Company policy
Roles and Responsibility
Risk Management Process
Record keeping
Implementation and review
Communication Procedure
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has to be trained by the risk champion/consultant in how to do risk assessment and understand the
risk assessment process.
Beside the RM team, smaller Risk Assessment (RA) teams can also be created to assess specialised
hazard. The team leader of the RA team must be a member of the RM team.
All these appointments should be endorsed by top management and a record kept for further
reference.
The auditor will ask for the training records of the risk management champion and team and the
appointment letter of the risk management champion.
No.
2
2.1
2.2
2.3
2.4
Checkpoint
Items
Appointment letters
Risk Management Champion
Risk Management Team Member
Risk Assessment Team Leader
Risk Assessment Team Member
2. Risk Assessment
The risk assessment contains the hazard analysis done by the risk management and assessment
team. The risk assessment form is only a portion of the risk assessment that needs to be done. Other
document required for the risk assessment to be complete are the:
i) Risk Register Coversheet.
This is similar to a content page. The below table shows a sample of what a risk register
should look like. Important things to note is that there must be a risk assessment number,
risk assessment approval date, next review date and the risk management leader.
Just by looking at this page, you should know which risk assessment number refers to an
activity, when the risk assessment was approval, when is the next time you should review
the risk assessment and who conducted the risk assessment. For example
RA
Ref
No.
1.
Department
Location :
Process/Activities
RA Approval
Date
Production
Woodcutting
1-Sep-11
Next Review
Date
31-Aug-14
RM Leader /
Designation
Mr.Tan/Manager
The auditor will photocopy this form as it is the coverpage of all the risk assessment.
ii) Inventory of Work Activity Form
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Remarks
When conducting a risk assessment, it is important and useful to have an inventory of work
activities. This helps you to identify the work activities that pose a significant hazard. The
inventory of work activity helps the auditor understand the job scope/done by your
company.
When writing the inventory, it should be a detailed and sequential process of all your work
activities including non-routine. When you have written all the steps, you can look through
and eliminate those that have little or no hazard.
RA ref
Location
Process
Work Activity
Office
Admin work
Start computer
Use computer
Remarks
The auditor will require a copy of this form as it reflects all the work activities that poses a
hazard. With this, they are able to get a feeling of the type of hazard that is in the workplace
and the key work activities that poses a hazard.
iii) Risk Assessment Form
The risk assessment form shows all the risk and hazard associated with the workplace. It
MUST follow the work activities as stated in the Inventory of Work Activities. The risk
assessment should include Hazard Identification, Risk Evaluation and Risk Control.
Key work activities of the company should have their hazard properly identified and
evaluated.
The auditor will look through all the risk assessment to check if it was done properly. He
will ask for a copy of 1 risk assessment which has the highest risk level.
Beside the hazard identification, risk evaluation and risk control, the auditor will check to
see that all risk levels at medium and above have additional controls and they have been
Hazard Identification
Ref
Work
Activity
Hazard
Use of
power
drill
Noise
above
85dbA
Drill
into
hand
Risk Evaluation
Possible
Injury /
Ill health
Loss of
hearing
Loss of
finger
Risk Control
Existing
Risk
Controls
RPN
Additional
Controls
RPN
HOC*
Implementation
Person
Due
Date
Remarks
Ear plugs
12
AC
Mr Tan
1-Sep11
Gloves
Implement
hearing
conservation
plan
Use
screwdriver
for routine
work
SB
Mr Tan
1-Sep11
implemented. The risk assessment has to be also signed by the risk champion and the team
that conducted the risk assessment. All the risk assessment has to be signed by a top
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Checkpoint
Items
management
not be the person
bizSAFE course.
No.
Risk Assessment (RA)
3.
Risk Register Coversheet
1.
Inventory of Work Activity
2.
Implementation
The person who is to implement the additional control measures, the action officer should be
Serial No.
RA Title
Work Activity
1.3
5.2
Use of crane
Additional Control
Measure
Use screwdriver
Barricade area to
prevent entry
someone of managerial/supervisor level.
Action
Officer
Start
Date
End
date
Mr Tan
1-sep11
6-Sep11
Mr Wong
1-sep11
15-Sep11
Remarks
The auditor will make a copy of this page as it is a summary of all the risk control measures
that your company has taken.
v) Photo Evidence.
Photo evidence helps the auditor verify that the control measures have been taken.
Sometimes the auditor is unable to go down to the site to personally evaluate that the risk
controls have been implemented. Having Before and After photos help to ensure that
the hazards were properly stated and the control measures have been implemented.
vi) Safe Work Procedures (SWP).
SWP are documents that helps employee understand the safest and efficient way to perform
a certain task. It must contain the steps taken during the process, the hazards involved, the
control measures in place and the proper way to use the equipment or perform the task.
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3.
4.
5.
6.
RA form
Risk Control Implementation
Schedule
Photo Evidence
Safe work Procedure
3. Records
Training and briefing records of all risk management/assessment team and all other stakeholder that
comes into contact with the hazard at their workplace should be recorded and kept. This records
shows that you have trained and informed your stakeholders of the risk in your workplace.
The risk management champion must be a competent and able person. A way to show this
competency is for him/her to have documented certification, such as training certificate for
bizSAFE level 2 course. The company should have a training session where the risk management
champion imparts/disseminate his risk assessment knowledge to the team. The rest of the
stakeholders also need to be briefed about the hazard in the workplace and the safe working
procedure that they have to follow.
No.
4.
1.
2.
3.
Checkpoint
Items
Records
Certificate
Training records
Briefing records
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(WSH) policy
Roles and Responsibility
3.
4.
Records
5.
6.
Communication
2.
1.
2.
3.
4.
RM Team
RA Leader
RA member
3.
1.
2.
3.
RA form
1)
2)
3)
4)
5)
6)
5.
6.
4.
Records
1.
2.
3.
Training records
Certificate
Briefing records
4.
Explanatory notes
RA number
RM Champion, team members name and signature
Endorsed by top management
Key work activities have been addressed
Addition risk control are done for medium and high risk
Additional controls should be effective and reduce the
risk
Who is going to ensure that the measures taken to reduce the risk
have been done ( Must be at least a person of supervisory position)
To show the control measures taken with before and after photos
Safe working instructions that describe the safest and most efficient
way to perform a task
Records that show courses, meeting associated with Risk
Management attended by employees
This should include the topic, agenda and discussion of the training
Level 1 and 2 certificate
Attendance list of who attended the talks and the briefing given
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