Professional Documents
Culture Documents
Imagine that your organization (or one that you are familiar with) has a
new HR Director. They have requested that you review the
organizations approach to collecting, storing and using HR data and
produce a briefing note on your findings. Within your note, you should
cover the following:
Q. At least two reasons why the organization needs to collect HR or L&D
data,
Organizations need to collect data to ensure that the organizations are
adhering to the specified Laws and regulations. The stored data is
essential to maintain quality standards, track performance of employees,
and monitor learning and development activities.
Specific data can also be gathered to analyze a trend of absence in a
department or individually.
Q. At least two types of data that is collected within the organization and
how each supports HR or L&D practices,
Training Hours: - We gather the number of training hours in order to
analyze development activities. This also helps us in providing a clear
path to our employees. E.g. If they want to specialize in a certain field of
work.
Absence Report: The absence report is generated to understand how we
can overcome the number of man-hours that are lost on the production
floor. The report also helps us to identify if employees are absent due to
illness or other reasons.
Q. A description of at least two methods of storing records and the
benefits of each,
The two most common methods of storing data is Manual Storage and
Electronic storage.
Manual Storage
be kept secure. All staff has responsibilities under the Act to ensure that
their activities comply with the Data Protection Principles
Employees do have the right legally to access information that an
organization may hold. This could include information regarding any
grievances or disciplinary action, or information obtained through
performance monitoring processes. Proper processes and procedures
should be in place to deal with a data request from an employee.
The Freedom of Information Act which came into force in 2000 gives you
the right to ask any public sector organization for all the recorded
information they have on any subject.
Anyone can make a request for information there are no restrictions on
your age, nationality or where you live.
If you ask for information about yourself, then your request will be
handled under the Data Protection Act 1998.
Activity B 500 Words
Using your own organization (or one that you are familiar with) or the
CIPD survey reports http://www.cipd.co.uk/hr-resources/survey-reports
identify a specific area of data. Analyze the data and present your
findings in a way that will assist an aspect of decision making in the area
of data selected. Your analysis should be presented in a report covering:
An introduction to the HR/L&D area being investigated.
An explanation of how you analyzed and interpreted the data.
Your findings, presented so that they enable decision making.