OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)

TAMILNADU AND PUDUCHERY -CHENNAI-600 018.

No.ISC/CP-

/AS- 3 /

Dated:

Survey Questionnaire for IT Applications

Name of the Unit:

Location:
Details of Software

Sl.No

Name of IT
Application

Functional
Area covered

IT system
Architecture

1.

2.

3.

4.

Operating
Systems(s)

Application
System(s)

Networking
Software

5(i)

5(ii)

5(iii)

Details of Hardware
Hardware
Networking
including
Hardware
terminals
employed
employed
6(i)
6(ii)

* Accounting system, financial Management System, Inventory / Stock Management System, Decision Support System(MIS) Manufacturing/ Engineering
System, Payroll, Personal and Administration, marketing, Sales, ERP, R&D and other (please specify)
** File server system, Client server system, Distributed processing system or Web based /EDI
Level of
Total Investment
Current status
Systems bearing
Date of
dependency
of IT system
on financial and
system
on the
***(if system
accounting
become
Hardware
Software
application
under
aspects(Yes/No)
operational
***`
development)
7.
8.
9.
10(i)
10(ii)
11(i)

Total
project cost
(Rs.in lakh)

Target date of
completion (if
system under
development)

11(ii)

11(iii)

Methodology
adopted in
developing the
application
system *****
12

*** High medium or low

**** Feasibility study stage, user requirement specification stage, development stage, testing stage, parallel run stage or implementation stage
***** COBIT, CMM etc.

Assistant Audit Officer/CP-1

OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)

TAMILNADU AND PUDUCHERY -CHENNAI-600 018.
AS-1
The following records for the period from FEB 2014 to DEC 2014 may be produced to
audit.

Assistant Audit Offcer/CP CASH RECORDS

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Main Cash Book

Undisbursed Pay Register (UDP)
Permanent advance Register
Temporary Advance Register
Subsidiary Cash Book
M.T.C.70 (Both Salary and Non-salary)
M.T.C.70 Token Register
Challan Remittance Register along with Challans
Register of Valuables / Cheques/Demand Draft
Treasury Reconcilation Register
Appropriation Register
Bill Register (Both Salary and Non salary/Contingent)
Contingent Bills
Duplicate Key Register
General Receipts and its Cash Book
Register of Securities

BANK ACCOUNT / PERSONAL DEPOSIT ACCOUNT RECORDS

1.
2.
3.
4.
5.
6.

Cash Book
Cheque Counterfoils
Cheque Book Stock Register
Bank Pass Book / Scroll
Treasury Pass Book /Scroll
Paid Vouchers

STOCK RECORDS
1.
2.
3.
4.
5.
6.

Stock Register of Dead stock Stationery Stamps furniture etc.,

Stock Register of Manufacturing Unit, Uniforms and arms etc.,
Stock Register of diet Article Vessels etc.,
Stock Register of Tools and Plant
Stock Register of Machinery and equipment
Stock Register of Library Books

MOTOR VEHICLE RECORDS

1.
2.
3.
4.

Log Book Part I and II

Fuel Pass Book and Petrol /Diesel Register
Fuel Advance Register
Vehicle condemnation files

ESTABLISHMENT RECORDS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.

Service register (Book) of all the employee

Pay bill Aquitance
L.P.C Inward /Outward
T.A. and L.T.C Bill
Tour Advance Register
Advance adjustment Register
Medical Reimbursement Bills
Telephone / Trunk call Register
Register of Building
Register of Electricity Bills
Income Tax return file.

GENERAL RECORDS
1.
2.
3.
4.
5.
6.
7.
8.
9.

A.G./s Audit objection files

Latest Departmental Internal Audit report
Latest Local fund Audit report
Purchase files (Tender /Agreement/Contract) etc.,
Budget files
Part II Scheme Sanction register and its files
Scheme files (plan/Grants) etc.
Constructions
Other files

OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)

TAMILNADU AND PUDUCHERY -CHENNAI-600 018.
No.ISC/CP-

/AS- 2 /

DATED:

The following particulars may be furnished to audit for the period from

To

ASSISTANT AUDIT OFFICER/CP

PARTICULARS
01.

Name and Address of the office

including location

02.

Nearest Railway Station and its distance

03.

Nearest State Bank of India

04.

Name /Names
and
Designation of the Head of
Office, with duration since last audit
Telephone No. Office & Residence

05.
06.

Date of last audit by the Internal

Audit/Department inspection and period
covered

07.

Year wise details receipts and

expenditure in the following form

Year

Receipts
Grants in aid

Salary
Budget
Expenditure

7a

Designation of the Officer Next

higher to the office whose accounts are
audited

7b

Designation of Head of the

Department

A Note containing the field of

activities indicating interlaid major
schemes under implementation in the
office

Sanctioned Strength of persons in

position statement (Total Existing

Non-Salary
Budget
Expenditure

Vacant)
10

List of Service Books

11

List of persons due to retire with in 5

years

12

List of persons residing in Government/

TNHB accommodation

13

Month to which reconciliation of

Department figures with PAO/Treasury
figures have been completed
Is there any case of suspension and if so
concerned file may be
produced

14

15

Is there any case of defalcation or loss

of Government property due to natural
calamity like fire, flood etc.

Cash Certificate
Certified that Cash has been verified on this day ( .)
in the presence of AGs Audit Party and found to be Rs
which agrees with the
balance

as

per

Cash

Book

including

UDPR/Subsidiary

Cash

Book/Permanent Advance.

Denomination
Rs.1000 x
Rs. 500 x
Rs. 100 x
Rs.

50 xs

Rs.

20 x

Rs.

10 x

coins
--------

--------Verified and found correct

Assistant Audit Officer

Counter signed

Signature of the Head of office

SAO (I)

1. . Receipt & Expenditure Statement for the year Jan 2014 Dec 2014
Month

Salary (Rs.)

Non Salary (Rs.)

2. List of Service Registers maintained

S.No.

Name of the Official

Designation

3. List of Staff residing in Government Quarters

S.No.

Location of Government
Quarters

Name of Staff

4. Details of Staff Strength

S.No.

Designation

Sanctioned
Strength

Filled

5. List of Staff retiring with in Next 5

Name of
Official

Designation

Date of Retirement

6. Scheme Details
Name of
the Scheme

Receipts

Expenditure

7. Medical Officer Details (Head of the Dept)

S.No
Name
Joining Date
.

Balance

Transfer Date /
Reliving Date

Vacancy