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Frequently asked questions on e-SWATHU in citizen corner

1. What is Form-9?
Answer: Form-9 is a document issued by the Gram Panchayat for non-agricultural
proper!es in its jurisdic!on as per Karnataka Panchayat Raj (Grama Panchayat
Budge!ng and Accoun!ng) Rules 2006, Amendment Rules 2013 men!oned under Rule
28. Gram Panchayats can issue Form 9 only for proper!es that area) duly converted as per the provisions under of the Karnataka Land Revenue Act,1964
by the respec!ve Revenue Department Oce and also have approved plans sanc!oned
as per the Town and Country Planning Act and other related enactments by the
respec!ve Urban Development Department Plan sanc!oning oce.
b) For the Basava, Ambedkar and Indira Awaas Yojana Government housing scheme
beneciaries as per the Housing Department circular dated 30.01.2012 bearing number
HD 55 HAS 2011.
c) For proper!es which are a>ested by the Tahsildar through a sketch cer!fying the
loca!on as located within the Gramathana of the village as per Revenue Department
circular bearing No. RD 174 MUNOMU 2005 dated 23.08.2005 and bearing No. RD 146
ASD 2013 dated 14.06.2013.
2. What is Form-11?
Answer: Form-11 is a document issued by the Gram Panchayat for non-agricultural
proper!es in its jurisdic!on as per Karnataka Panchayat Raj (Grama Panchayat
Budge!ng and Accoun!ng) Rules 2006, Amendment Rules 2013 men!oned under Rule
30. Form-11 register is also called as Register of Demand, Collec!on and Balance of land
and building.
3. What for form-9 and form-11 are used?
Answer: For the Gram Panchayats Form Number 9 and 11 are essen!ally instruments for
property tax collec!on. Gram Panchayats are local civic bodies and and are authorised
as per sec!on 199 of the Karnataka Panchayat Raj Act,1993 to collect property taxes.
However the Revenue department in its circular no
344 2005 dated
06-04-2009 as amended in 2013 has made Form-9 and Form-11 mandatory documents
for non agricultural proper!es coming under the jurisdic!on of Grama Panchayats for
carrying out registra!on. Hence ci!zens seeking to sell their property apply for Form 9
and 11 in Gram Panchayats.
4. How is an applica!on required to be submi>ed in the Gram Panchayat for Form 9?
Answer: For an applica!on to be submi>ed in the Gram Panchayats for issue of Form-9
the following documents need to be necessarily appended by the applicant
a) If the property is claimed to fall within the Gramthanai) Gramthana sketch with the property cer!cate surveyed and cer!ed by the
Tahsildar.
b) If the property is claimed to be converted property the following document copies
need to be necessarily appendedi) Ownership documents and Conversion order issued by the Revenue dept.
ii) Ownership documents and Plan approval given by the competent authority in Urban
Development Dept.
c) If the property is granted in a govt. Housing scheme such as;
Basava Vasa!, Ashraya, Indira Awas Yojana the following needs to be appended- i)
Hakkupathra issued by the competent authority and sanc!on order.
For all these three categories, the following documents also need to be enclosed,
i) Photograph of the applicant and any ID and address proof like Ra!on Card, PAN Card,
Aadhaar Card, Passport.
5. What is the !me required for Gram Panchayat for issue of Form-9?
Answer: On 1-4-2011 issue of Form-9 by the Gram Panchayats (

/Altera!on to assessment register) has been no!ed as a Sakala Service and each
Gram Panchayat has been given 45 days for issue of Form-9.
6. Are there any restric!ons for issuing Form-9 and Form-11?

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Answer: Yes, Form-9 can be issued to only to those proper!es which are falling under
any one of the following categories.
1. Gramathana sites.
2. Sites formed out of duly approved layout approved by competent authority
3. Sites sanc!oned under dierent Government beneciary schemes.
Form-11 can be issued to all the proper!es which have Form-9 and also to the
proper!es which are not falling under any of the above categories but already part of
exis!ng demand register.
7.Who issues Form-9 / Form-11?
Answer: The Gram Panchayat oce issues the Form 9 and 11 through the Panchayat
development Ocer and the Gram Panchayat Secretary. First !me the request for
Form-9 and Form-11 is a process in workow based soJware called e-SWATHU .
Subsequent issue of copy of Form-9 and Form-11 will be within 03 days from date of
applica!on on payment of prescribed fee.
8. Will I get receipt for having paid prescribed fee?
Answer: In every document issued fee collected along with date and place of issue will
be printed.
9. Who is the competent authority for issuing conversion orders?
Answer: Deputy Commissioner of the district (Revenue Department) is the competent
authority for issuing conversion orders.
10. Who is the competent authority for approving the layout plan?
Answer: Concerned Town Planning Authority duly cons!tuted under the Karnataka
Country and Town Planning Act 1960 is the competent authority for approving layout
plan. In the absence of any such authority, Director, Town Planning is the competent
authority.
11. Whether Form-9 and Form-11 issued for Grama Panchayats need ink signature?
Answer: No, all the Form-9 and Form-11 issued from Grama Panchayats aJer 15-06-2013
are digitally signed by Panchayat Development Ocer (PDO); hence no ink signature of
any Grama Panchayat ocials is required for these documents.
12. What is the signicance for . -0 in form-9 and form-11 issued
from e-SWATHU?
Answer: Every document issued will have unique cer!cate number which is printed
under heading . -0. Use this cer!cate number to cross check the
genuineness of the document.
13. How to check genuineness of the form-9 and form-11 issued from the Panchayat?
Answer: Every form-9 and form-11 is issued on secured sta!onery and Hologram is
pasted on the cer!cate. One can see the water mark in the paper on which
form-9/form-11 is issued and every paper is numbered and it is printed in top right
corner. The system of issuing cer!cate on secured sta!onery with hologram is in
prac!ce only in three districts namely Bangalore, Bangalore (Rural) and Ramanagara.
For the benet of all districts including Bangalore, Bangalore (Rural) and Ramanagara, a
facility has been provided to check genuineness of document issued.
This can be done by clicking link verify document / 1, 34 on the home page
of e-SWATHU soJware, soJware prompts for cer!cate number. On entering cer!cate
number, originally issued cer!cate will be shown for comparison purpose.
14. Are there any other means by which genuineness of cer!cate can be veried?
Answer: Yes, one can verify the genuineness of cer!cate by reading the 2d-barcode
printed on the cer!cate which contains digital signature of PDO. Details pertaining to
procedure to be followed will be published in this sec!on shortly.

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