Microsoft Word keyboard shortcuts

Copy/Move
Description
Copy text or graphics
Create AutoText
Move text or graphics
Paste the Clipboard contents
Paste the Spike contents

Shortcut Key
Ctrl + C
Alt + F3
F2 (then move the insertion
point and press Enter)
Ctrl + V
Ctrl + Shift + F3

Delete
Description
Cut selected text to the Clipboard
Cut to the Spike
Delete one character to the left
Delete one character to the right
Delete one word to the left
Delete one word to the right
Undo the last action

Shortcut Key
Ctrl + X
Ctrl + F3
BackSpace
Delete
Ctrl + BackSpace
Ctrl + Delete
Ctrl + Z

Dialog box
Description
Cancel the command and close the dialog box
Move between options in the selected dropdown list box
Perform the action assigned to the default button
in the dialog box
Perform the action assigned to the selected
button; select or clear the check box
Select the option or select or clear the check box
by the letter underlined in the option name
Switch to the next tab in a dialog box
Switch to the previous tab in a dialog box

Shortcut Key
Escape
Arrow keys
Enter
SpaceBar
Alt + Letter Key
Ctrl + Tab or Ctrl + Page Down
Ctrl + Shift + Tab or Ctrl +
PageUp

Extend selection
Description
Increase the size of a selection
One character to the left
One character to the right
One line down
One line up
One screen down
One screen up
Reduce the size of a selection
Select the nearest character
To a specific location in a document
To a vertical block of text
To include the entire document
To the beginning of a document
To the beginning of a line
To the beginning of a paragraph
To the beginning of a word
To the end of a line
To the end of a paragraph
To the end of a window
To the end of a word
Turn extend mode off
Turn extend mode on

Shortcut Key
F8 (press once to select a
word, twice to select a
sentence etc.)
Shift + LeftArrow
Shift + RightArrow
Shift + DownArrow
Shift + UpArrow
Shift + PageDown
Shift + PageUp
Shift + F8
F8, and then press LeftArrow
or RightArrow
F8 + arrow keys
Ctrl + + Shift + F8, and then
use the arrow keys
Ctrl + A
Ctrl + Shift + Home
Shift + Home
Ctrl + Shift + UpArrow
Ctrl + Shift + LeftArrow
Shift + End
Ctrl + Shift + DownArrow
Alt + Ctrl + + PageDown
Ctrl + Shift + RightArrow
Escape
F8

Fields
Description
Go back one page
Go forward one page
Go to the next field
Go to the previous field
Insert a hyperlink
Insert an empty field
Insert Date field
Insert List Num field
Insert Page field
Insert Time field
Lock a Field
Refresh
Run a GoToButton or MacroButton from the field
that displays the field results

Shortcut Key
Alt + LeftArrow
Alt + RightArrow
F11
Shift + F11
Ctrl + K
Ctrl + F9
Alt + Shift + D
Alt + Ctrl + L
Alt + Shift + P
Alt + Shift + T
Ctrl + + F11
F9
Alt + Shift + F9

Switch between a field code and its result

Switch between all field codes and their results
Unlink a field
Unlock a field
Update linked information in a Word source
document
Update selected fields

Shift + F9
Alt + F9
Ctrl + Shift + F9
Ctrl + Shift + F11
Ctrl + Shift + F7
F9

Format
Description
1.5 line spacing
Double line spacing
Maximise application window
Maximise document window
Restore application window
Restore document window
Single line spacing
Toggles 12 point spacing before
Add or remove one line space preceding a
paragraph
Apply a style
Apply an underline
Apply bold formatting
Apply hidden text formatting
Apply italic formatting
Apply subscript formatting (automatic spacing)
Apply superscript formatting (automatic spacing)
Apply the Heading 1 style
Apply the Heading 2 style
Apply the Heading 3 style
Apply the List style
Apply the Normal style
Center a paragraph
Change the case of letters
Change the font
Change the font size
Change the formatting of characters (Font
command, Format menu)
Change the selection to Symbol font
Copy formats
Create a hanging indent
Decrease the font size
Decrease the font size by 1 point
Display nonprinting characters
Double-space lines
Double-underline text

Shortcut Key
Ctrl + 5
Ctrl + 2
Alt + F10
Ctrl + F10
Alt + F5
Ctrl + F5
Ctrl + 1
Ctrl + 0
Ctrl + 0 (zero)
Ctrl + Shift + S
Ctrl + U
Ctrl + B
Ctrl + Shift + H
Ctrl + I
Ctrl + EqualSign
Ctrl + Shift + PlusSign
Alt + Ctrl + 1
Alt + Ctrl + 2
Alt + Ctrl + 3
Ctrl + Shift + L
Ctrl + Shift + N
Ctrl + E
Shift + F3
Ctrl + Shift + F
Ctrl + Shift + P
Ctrl + D
Ctrl + Shift + Q
Ctrl + Shift + C
Ctrl + T
Ctrl + Shift + <
Ctrl + [
Ctrl + Shift + * (asterisk)
Ctrl + 2
Ctrl + Shift + D

Format letters as all capitals

Format letters as small capitals
Increase the font size
Increase the font size by 1 point
Indent a paragraph from the left
Insert a footnote
Insert an endnote
Justify a paragraph
Left align a paragraph
Mark a table of authorities entry
Mark a table of contents entry
Mark an index entry
Paste formats
Reduce a hanging indent
Remove a paragraph indent from the left
Remove manual character Formatting
Remove paragraph formatting
Review text formatting
Right align a paragraph
Set 1.5-line spacing
Single-space lines
Start AutoFormat
Underline words but not spaces

Ctrl + Shift + A
Ctrl + Shift + K
Ctrl + Shift + >
Ctrl + ]
Ctrl + M
Alt + Ctrl + F
Alt + Ctrl + E
Ctrl + J
Ctrl + L
Alt + Shift + I
Alt + Shift + O
Alt + Shift + X
Ctrl + Shift + V
Ctrl + Shift + T
Ctrl + Shift + M
Ctrl + SpaceBar
Ctrl + Q
Shift + F1 (then click the text
whose formatting you want to
review)
Ctrl + R
Ctrl + 5
Ctrl + 1
Alt + Ctrl + K
Ctrl + Shift + W

Insert
Description
A column break
A field
A line break
A nonbreaking hyphen
A nonbreaking space
A page break
An AutoText entry
An ellipsis
An optional hyphen
New paragraphs in a cell
Tab characters in a cell
The copyright symbol
The registered trademark symbol
The trademark symbol

Shortcut Key
Ctrl + Shift + Enter
Ctrl + F9
Shift + Enter
Ctrl + Shift + Hyphen
Ctrl + Shift + SpaceBar
Ctrl + Enter
Enter (when the ScreenTip
appears)
Alt + Ctrl + period
Ctrl + Hyphen
Enter
Ctrl + Tab
Alt + Ctrl + C
Alt + Ctrl + R
Alt + Ctrl + T

Mail merge
Description
Edit a mail-merge data document
Insert a merge field
Merge a document
Preview a mail merge
Print the merged document

Shortcut Key
Alt + Shift + E
Alt + Shift + F
Alt + Shift + N
Alt + Shift + K
Alt + Shift + M

Menus
Description
Select the first or last command on the menu or
submenu

Shortcut Key
Home or End

Move
Description
Browse a document
Cancel an action
Close a document
Create a new document
Down one line
Down one screen (scrolling)
Find text, formatting, and special items
First cell in a column
First cell in a row
Go back to a page, bookmark, footnote, table,
comment, graphic, or other location
Go to a page, bookmark, footnote, table,
comment, graphic, or other location
Last cell in a column
Last cell in a row
Move between master / subdocuments
Next cell in a row
Next row
One cell to the left (in a table)
One cell to the right (in a table)
One character to the left
One character to the right
One paragraph down
One paragraph up
One word to the left
One word to the right
Open a document
Previous cell in a row
Previous row
Quit Word

Shortcut Key
Alt + Ctrl + Home
Escape
Ctrl + W
Ctrl + N
Down Arrow
PageDown
Ctrl + F
Alt + PageUp
Alt + Home
Alt + Ctrl + Z
Ctrl + G
Alt + PageDown
Alt + End
Ctrl + \
Tab
DownArrow
Shift + Tab
Tab
LeftArrow
RightArrow
Ctrl + DownArrow
Ctrl + UpArrow
Ctrl + LeftArrow
Ctrl + RightArrow
Ctrl + O
Shift + Tab
UpArrow
Alt + F4

Redo or repeat an action

Repeat find
Replace text, specific formatting, and special
items
Save a document
Split a document
Switch to normal view
Switch to outline view
Switch to page layout view
To a previous revision
To the beginning of a document
To the beginning of a line
To the end of a document
To the end of a line
To the end of the window
To the location of the insertion point when the
document was last closed
To the top of the next page
To the top of the previous page
To the top of the window
Undo an action
Up one line
Up one screen (scrolling)

Ctrl + Y
Alt + Ctrl + Y
Ctrl + H
Ctrl + S
Alt + Ctrl + S
Alt + Ctrl + N
Alt + Ctrl + O
Alt + Ctrl + P
Shift + F5
Ctrl + Home
Home
Ctrl + End
End
Alt + Ctrl + PageDown
Shift + F5
Ctrl + PageDown
Ctrl + PageUp
Alt + Ctrl + PageUp
Ctrl + Z
UpArrow
PageUp

Office Assistant
Description
Close an Office Assistant message
Close tips
Display the next tip
Display the previous tip
Get Help from the Office Assistant
Make the Office Assistant balloon active
See more Help topics
See previous Help topics
Select a Help topic from the topics the Office
Assistant displays
Select a Help topic from the topics the Office
Assistant shows
Show or hide the Office Assistant in a wizard

Shortcut Key
Escape
Escape
Alt + N
Alt + B
F1
Alt + F6
Alt + DownArrow
Alt + UpArrow
Alt + number (1 is the first
topic, 2 is the second, and so
on)
Alt + number (1 is the first
topic, 2 is the second, and so
on)
Tab to select the Office
Assistant button; SpaceBar to
show the Assistant or turn off
Help with the wizard

Open dialogue
Description
Add to Favourites
Commands and settings
Details
List
Look in favourites
Preview
Properties
Search the Web
Select a folder in the Open or Save As dialog
box
Up one level

Shortcut Key
Alt + 4
Alt + 9
Alt + 6
Alt + 5
Alt + 3
Alt + 8
Alt + 7
Alt + 2
Alt + 0 to select the folder list;
arrow keys to select a folder
Alt + 1

Print
Description
Move around the preview page when zoomed in
Move by one preview page when zoomed out
Move to the first preview page when zoomed out
Move to the last preview page when zoomed out
Print a document
Switch to Print Preview

Shortcut Key
Arrow keys
PageUp or PageDown
Ctrl + Home
Ctrl + End
Ctrl + P
Alt + Ctrl + I

Review
Description
Collapse text under a heading
Demote a paragraph
Demote to body text
Expand or collapse all text or headings
Expand text under a heading
Go to the beginning of a comment
Go to the end of a comment
Hide or display character formatting
Insert a comment
Move selected paragraphs down
Move selected paragraphs up
Promote a paragraph
Show all headings up to Heading n
Show all headings with the Heading 1 style
Show the first line of body text or all body text
Turn revision marks on or off

Shortcut Key
Alt + Shift + Minus Sign
Alt + Shift + RightArrow
Ctrl + Shift + N
Alt + Shift + A or the asterisk
(*) key on the numeric keypad
Alt + Shift + PlusSign
Ctrl + Home
Ctrl + End
The slash (/) key on the
numeric keypad
Alt + Ctrl + M
Alt + Shift + DownArrow
Alt + Shift + UpArrow
Alt + Shift + LeftArrow
Alt + Shift + n
Alt + Shift + 1
Alt + Shift + L
Ctrl + Shift + E

Save as dialog
Description
Commands and settings
Create folder
Details
List
Look in favourites
Up one level

Shortcut Key
Alt + 6
Alt + 3
Alt + 5
Alt + 4
Alt + 2
Alt + 1

Select
Description
Extend a selection (or block)
Extend a selection to adjacent cells
Reduce the selection size
Select a column

Select an entire table

Select the next cell's contents
Select the preceding cell's contents

Shortcut Key
Ctrl + Shift + F8, and then use
the arrow keys
Hold down Shift and press an
arrow key repeatedly
Shift + F8
Click in the column's top or
bottom cell. Hold down Shift
and press the UpArrow or
DownArrow key repeatedly
Alt + 5 on the numeric keypad
(with NumLock off)
Tab
Shift + Tab

Text box
Description
Move one character to the left or right
Move one word to the left or right
Move to the beginning of the entry
Move to the end of the entry
Select from the insertion point to the beginning
of the entry
Select from the insertion point to the end of the
entry
Select or unselect one character to the left
Select or unselect one character to the right
Select or unselect one word to the left
Select or unselect one word to the right

Shortcut Key
LeftArrow or RightArrow
Ctrl + LeftArrow or Ctrl +
RightArrow
Home
End
Shift + Home
Shift + End
Shift + LeftArrow
Shift + RightArrow
Ctrl + Shift + LeftArrow
Ctrl + Shift + RightArrow

Toolbars
Description
Enter text in a text box
Perform the action assigned to a button
Select an option from a drop-down list box or
from a drop-down menu on a button

Select the next or previous button or menu on

the toolbar
Select the next or previous toolbar

Shortcut Key
Enter (when the text box is
selected)
Enter (when a button is
selected)
Arrow keys to move through
options in the list or menu;
Enter to select the option you
want (when a drop-down list
box is selected)
Tab or Shift + Tab (when a
toolbar is active)
Ctrl + Tab or Ctrl + Shift + Tab

Windows
Description
Carry out the Move command (document icon
menu, menu bar)
Carry out the Size command (document icon
menu, menu bar)
Maximize the document window
Minimize the document window

Shortcut Key
Ctrl + F7
Ctrl + F8
Ctrl + F10
Ctrl + F9