Update Actual employee Cost from HR to...

Vijay Kumar 102 posts since Apr 7, 2007

Update Actual employee Cost from HR to PS Jul 9, 2012 3:21 PM
Hello,
We are using CATS and Negative time management. The man hours is booked against Network and
confirmation is made against activity cost. But as a month end activity after the payroll is complete, the
requirement is that the actual cost has to be updated against the WBS elements or Network.
Is there any way to update the actual employee cost against projects.
Thanks in advance.
Regards,

Mahendra Dighe 622 posts since Aug 31, 2007

Re: Update Actual employee Cost from HR to PS Jul 10, 2012 7:51 AM
Normally salary is debited to cost center(department or function) where a person belongs. When the same
person(from a cost center) is working in a project, this particular cost is credited to cost center and debited to
cost center.
However if there is some cost which remains underabsorbed or overabsorbed at the end of month. Then it
is better you revise the activity type rate(either increase or decrease), so that all the costs are absorbed by
receiving objects such as WBS elements.
Normally the 'person/hour rate' is derived from the salary and all other direct/indirect overhead costs getting
absorbed in cost center.
I think the current method which you are using more flexible and can also cater to situations where person is
working on multiple projects or also not working for projects(on bench).
However in case you want to debit all salary expenses to WBS element. This can be done(direct debit to WBS
element) when you are not using timesheets, but this is not best practice!
Regards,
Mahendra

Sudhakar Pappu 989 posts since Nov 3, 2008

Re: Update Actual employee Cost from HR to PS Jul 10, 2012 1:20 PM
Hi

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Update Actual employee Cost from HR to...

Whenever an employee records time against network activity, costs would be debited to project and credited to
cost center. this cost equals to what rate you maintained against a person in HR master data (cost center).
Now you wanted to see the employee salary on WBS/Network, then either you post the equivalent hours on
NWA or post the delta difference of cost using direct posting. In fact, employee wages costs (cost center) and
booking hours on NWA never co-related because hours are booked as he has worked on NWA not on the
wage basis.
If you wanted to see that all his wages be booked on project objects, change Atype rate and book hours
accordingly.
But this is not a good pratice to be adopted.
Regards,
Sudhakar

Dominic Nadeau 4 posts since May 28, 2013

Re: Update Actual employee Cost from HR to PS Aug 10, 2013 10:27 AM
You need to revaluate activity types to actual price after calculating the actual price from cost center posting.

Shareeq Hussain K M 262 posts since Apr 3, 2007

Re: Update Actual employee Cost from HR to PS Aug 19, 2013 10:34 AM
Dear Vijay,
As dominic suggested you can achieve this with Revaluate actiivity types . KSII - transaction.
You need to maintain the rates in KP26 as variable.
Another way is After the payroll is processed , you settle the difference amount which will give you the actual
costs with the Project.
Regards,
Shareeq

Abdul K P Kandy 1,202 posts since Jul 14, 2007

Re: Update Actual employee Cost from HR to PS Aug 19, 2013 12:58 PM
Hi,
To get the actual salary need to follow actual cost splitting.
Please ask your CO guy to set-up actual cost splitting.

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Update Actual employee Cost from HR to...

1) Run KSS2 - Acutal Cost Splitting

2) KSII - Actual Price Calculation
3) Now KBK6 will get updated
4) Revaluate Projects through CJN1
5) System will post the difference based on the actual cost either over absorption or under absorption.
Thanks
Abdul

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